Staff Privacy Notice
At Total Produce we are mindful of our responsibilities when we handle your personal data. Our Privacy Policy outlines the way in which we process all personal data including our practices regarding the collection, use, transfer, disclosure and other handling and processing of your personal data. Please familiarise yourself with the terms of the Privacy Policy. 1.
Summary of the types of your personal data we hold about you The personal data we process about you includes your name, contact details and other data about you which is required where: (a) it is necessary for the performance of our business; (b) we are permitted or required to have it under applicable law; or (c) it is necessary for the purposes of your employment. The categories of personal data we may collect, use, transfer, disclose and otherwise process may vary by country and applicable law, as explained in our Privacy Policy.
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Why we have, and how we use, your personal data As set out in our Privacy Policy, we use your personal data for a number of reasons including:
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for general business purposes, such as payroll activities, performance management, making business travel arrangements and/or improving products and services;
to comply with any legal requirement, such as record-keeping and reporting, honouring contractual obligations and/or healthcare obligations; and/or
to facilitate communication with you and your nominated contacts in an emergency and protecting the health and safety of staff and others.
Security of your personal data So far as practicably possible, we have in place appropriate legal, organisational, physical and technical measures to protect personal data. In addition, when we retain a third-party service provider, that provider will be required to: (a) use appropriate measures to protect the confidentiality and security of the personal data; and (b) process the personal data in line with relevant legal obligations.
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Disclosure and transfer of your personal data Personnel across Total Produce will have access to your ‘business contact information’ such as name, position, telephone number, work address, and email address. Beyond this ‘business contact information’, access to, use of and other processing of personal data generally will be limited to individuals who have a need to know the information, which may include your manager or others appointed by him or her, as well as personnel in HR, IT, Legal and Compliance, Finance and Internal Audit departments. From time to time, we may make personal data available to other entities within the Total Produce group and to other parties, such as legal and regulatory authorities; external