REACH Boarding School Software

Eight screens to change how you manage your Boarding School 10 core modules in REACH can help your Boarding School run like a well oiled machine.

REACH School Boarding System is a powerful student management system which has been developed especially for Boarding Schools.

REACH automates boarding procedures and it can help your school to achieve new levels of control and efficiency in your boarding house.

Manage Gain Improve

RISK,

EFFICIENCY

COMMUNICATIONS

1. REACH Metrics Dashboard

REACH Metrics Dashboard This is the landing place in REACH when you first open the system. Immediately you can tell where all of your boarders are, on or off campus , and where on campus they are.

Click on the location wheel and REACH will provide a list of boarder names at any of the locations.

This dash also contains a range of metrics to show you what’s happening on your campus, a running log of the latest events that have taken place in REACH, your upcoming meal count requirements and the latest news published to your REACH users.

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2. Boarder Leave Summary

Boarder Leave Overview The Leave Overview screen provides users with an instant summary of boarder leave profiles for the coming week or month.

You can filter the view by any type of boarder grouping (year, house or any other group that you have created in REACH for boarders).

Clicking on any event will open the details for that event for easy reviewing.

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3. Running Leave Log

Running Leave Log The Running Leave Log is one of the main leave management screens in REACH. All of your current leave events will be listed in the Running Leave log.

This includes any leave event and any status where the leave return date has not already passed. Leave events can be actioned from this screen from the drop down options in the colour coded status bar and clicking on any event will provide an event profile with full details of the event and who has actioned it.

Clicking on a boarder name will open the Student Sidebar Screen which provides you with access to a complete boarder profile including a history of leave, attendance and any notes on the boarder’s record.

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4. Student Movements (Airport)

Student Movements (Airport) Screen The Student Movements screen is an activity screen which allows you to easily manage student movements for the current day.

It provides details of boarder departures and arrivals expected for the next 24 hours with colour coded event status indicators.

We call it the Airport view because this screen is inspired by the arrival and departures screens that we commonly see at an airport.

Click an event to open the details for that event or click any boarder name to open the Student Sidebar Screen with a complete student profile and history.

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5. Student Locator (Kiosk) Screen

Student Locator (Kiosk) Screen The Student Locator Kiosk lets you know WHO is WHERE and WHEN they are returning to your boarding house.

This is a real time record of boarder location with easy colour code indication. Hover over any boarder image and their location will be shown on screen.

Sign-in Sign-out The Kiosk screen is used to sign boarders in and out of the boarding house. Many schools using REACH commonly have kiosk touch-screens set up in their boarding house entrance for boarders to sign themselves in and out of the boarding house.

Wesley College in Perth has a bank or three touch screens which boarders use to sign in and out of the boarding house.

Linked to the screens are RFID card scanners which allows boarders to scan their student ID card to identify them in REACH.

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6. Student Sidebar Screen

Student Sidebar Screen The Student Sidebar Screen is actually seven screens in one. It provides a completely independant workspace that opens up from the right hand side of your REACH dashboard whenever you click on a boarder name from anywhere in REACH. The Student Sidebar is a valuable reference tool which provides you with instant access to a complete boarder profiles and history. It does not interfere with any work that may be working on in REACH and you can switch freely between the Student Sidebar and your main REACH workspace without losing any data.

You can even write notes for the boarder record from the Student Sidebar at any time.

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7. End of Shift Report

End of Shift Report You can design your own End of Shift Report in REACH to suit your campus with an unlimited number of report sections .

Reports are immediately saved and historic reports are easily accessible with full search functionality. You can search for historic reports by staff name, student name or any specific content with wildcard word search.

Sharing reports is as easy as selecting an existing distribution list or identifying individuals that you would like to receive the report. Your End of Shift Report will then appear with a notification alert to the circulation list.

Integrating your End of Shift Report with your student records is automatic. Whenever a student is named in an End of Shift Report REACH pushes a record of that to the students personal records in their welfare and behavior records.

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8. REACH Audit Log

REACH Audit Log The REACH Audit Log is your ultimate filing cabinet. It provides a thorough, chronological record of every activity carried out in the REACH system.

Every transaction, event, communication, or note. Even the device that a user has used to complete a record is tracked, just in case we need it. Whether it is new or an adjustment to an existing record, REACH tracks it, records it and files it for easy recovery when it’s needed.

The Audit Log plays a vital role in tracking procedural workflows for any activity or event. If you need details or evidence for any record or activity, whether it happened yesterday or 3 years ago …. your REACH Audit Log has it … and it’s available to you at the press of a button.

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The future in boarding is within REACH We would love to introduce you to REACH with a private web tour where we can demonstrate all of the key functions and answer any queries that your staff or school IT department might have. http://reachboarding.com/web-tour-request/

Register for a FREE TRIAL To get a more detailed look at how REACH can help your school operations you can register for a FREE Trial. This will provide you with access to a secure and private portal of REACH where you can test all features and functions safely with live school data. http://reachboarding.com/demo/

Who is using REACH ?

We work with some of the best boarding schools in Australia, New Zealand, Canada, the USA, Singapore, South Africa and the United Kingdom to help them manage their boarding activities with REACH Boarding School Software. http://reachboarding.com/schools

Contact Us Mr Brian Murray—Director REACH Nth America Ph: 888 722 8760 REACH has recently signed a partnership agreement with the Australian Boarding Schools Association for the continued development and distribution of REACH School Boarding System in Australia.

Watch the REACH video

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REACH v3 - 5 great new features REACH-3 provides many excellent developments that significantly improve the speed and user experience. It also sets the platform for even more great enhancements we have planned to make REACH the hub for all of your boarding school administration. Here is a profile of just five of the great new enhancements that are implementing in REACH-3.

1.

Multitasking made simple

The workday of boarding staff is characterised by juggling multiple tasks throughout the day so REACH-3 is built to help you manage multiple tasks at once. Multitasking in REACH is unlimited, you can work on as many items as you want simultaneously simply by opening a new workspace tab on your dashboard screen.

Each new workspace tab that you open will not interfere with any of your other open workspace tabs and any records updated in one workspace will update intoall other workspace tabs. When you’re working on something and quickly need to check on or do something else you can now do this effortlessly in REACH.

2. Background Cacheing Sometimes the things you cannot see can deliver some of the greatest benefits ….. SPEED ! One most significant and tangible benefits of REACH-3 is “speed”. Transactions are processed in an instant. REACH continuously caches and updates data with the database in the background so you can move on to your next task and not wait for REACH to catch up with you. R3 is just like a duck on water. The body looks calm but the feet below the water are paddling frantically. When combined with your multitasking tabs R3 is a system that can work as fast as you can imagine, on as many tasks as you can personally handle.

3. Student Sidebar The new student sidebar manager will change the way you manage student records. When you click on a student name anywhere in REACH the Student Sidebar screen will open from the right have side. The workspace is actually seven screens in one, giving you access to student records in REACH and an ability to easily move between all of the student management sections without interfering with your main workspace.

The Student Sidebar allows you to view the complete boarder details including their leave history, roll-call history, pastoral notes and location tracking history. It also allows you to write notes to the student record and to easily move between different students. The Student Sidebar screen operates as a completely independent workspace to your main workspace in REACH.

4. Off-Line functionality Having wifi problems at your school ? Perhaps you are taking a student group to a remote location. Never mind, REACH-3 has got you covered giving you the ability to complete transactions off-line. You can do what you need to do when you cannot connect and your system will sync your changes and records to the main database when you are able to reconnect and upload to your REACH portal again.

5. Leave Event Overview When you are looking at leave events in your R3 Running Leave Log a simple click on any leave event will bring up a complete profile of that transaction for users to view and action from. It’s fast, it’s thorough and it gives you a full status of the leave event and all of the people involved in the process for each event.

you need to ask when you consider implementing Boarding School Software.

Automating your boarding school activities with a software product can deliver excellent benefits in efficiency, control and record keeping for you and your staff. Removing paperwork alone can save you many work hours each month in paper sorting and filing.

What are the important questions for you to answer when considering Boarding School Software for your school? What focal points help you to identify the product that can provide the greatest benefit for your school?

Here are ten questions you should ask any supplier to help you get the most capable and flexible system.

What is data security like ?

This is your first question because it’s the most important. Securely handling and storing the private data of students and parents at your school should be a mandatory requirement for any system.

As a starting point you require a system that stores and handles data to meet the Federal and State Personal Data Privacy laws of your region.

In addition, you should also be mindful of data residency, that’s where your data is stored. Your school should determine if you are willing to have private data of students, parents and staff stored overseas where data storage providers may not be subject to your country’s privacy regulations?

REACH is able to guarantee that our data is stored domestically. We can prevent the personal information of your students, staff, parents and hosts residing in locations outside of your own country.

Where will your system be hosted ?

For some schools there may also be internal school policies that regulate and limit the storage of student’s personal data to on-campus, school managed servers only.

REACH offers schools the option of Cloud hosting or self-hosted environments. If your IT Department or school has on-campus data storage requirements then a Cloud based system will not be suitable for your school.

1

Can the system be used on multiple devices and platforms?

The world is mobile and so are your staff, students and parents.

The ideal system will match with your mobility requirements. Gone are the days where your software needs you to be sitting at a desk to operate it.

REACH provides users with multi device operation (PC, tablet, smartphone) and multi-platform functionality (iOS, Android, Windows, Blackberry, etc).

Be mindful that your largest user population will be your parent community and they use a wide range of device platforms. Without their engagement then any system will be compromised. So look for systems that provide broad coverage across all operating platforms so you can accommodate the broadest possible population of users.

Can the system provide single sign-on with your school systems?

Do your users need yet another username and password to remember?

REACH is able to integrate with your existing school protocols and provide a single-sign-on capability. This means your staff, parents and boarders can use their existing school login/password details. This simplifies the management of your system for both users and administrators.

The most common help request for practically all software with large user populations is for username and passwords. Keeping them aligned with your school sign-on details will ensure that parent and boarder user help requests are reduced to a minimum.

Can the system integrate with your existing school database ?

Running separate databases for your Boarding School Software and your main school database can be inefficient and problematic. Which database do you keep accurate ? Which database do you operate as the primary “source of truth� for your school ?

REACH has open API connections. This allows it to link directly to any main school database systems for direct access to data feeds of important information for your students, parents and staff. This way only one contact database needs to be maintained, making it easier and more efficient to ensure the accuracy and efficiency of your record keeping.

2

Can the system help you to manage all of your activities?

If you are going to invest in a tool to provide you with efficiency and control benefits it makes sense that it covers as many aspects of your daily operations as possible.

REACH provides 10 powerful modules that help you consolidate your boarding activities into one single system. Running separate systems for different boarding functions can fracture your record keeping procedures and create additional work for you to maintain data and reports from multiple recording systems.

Can the system provide you with quality reports ?

Reducing your paperwork and gaining operational efficiency is only one of the benefits of automation. The other great benefit of automating your business processes is data capture. The pay-off from data capture is an ability to recover data rapidly to produce quality reports.

REACH provides a flexible reporting module which allows you to tap into the vast collection of data that is generated from your daily transactions. It enables you to produce a wide range of reports which can provide you with tremendous insight into your boarding house and play a vital role in your management and continuous improvement programs.

Does the system allow you to work on more than one task at a time ?

Let’s face it, your work day is about juggling multiple tasks at any point in time so it is sensible that any new system can do the same.

REACH allows you to work on multiple tasks simultaneously rather than have to work on only one task at a time. Multi-tasking is where REACH can multiply your efficiency gains and significantly improve the capability of your boarding school system.

3

Does the system allow you to work off-line ?

What happens in times when you cannot connect ? Even when you are on -campus there will be times when your school’s systems are unavailable, wifi access is limited or unavailable. Or perhaps you are taking a student group on an excursion to a remote location.

REACH gives you the ability to complete transactions off-line. You can do what you need on REACH when you cannot connect and your device will automatically sync with the database when you are able to reconnect again.

Can you customize the system to suit your campus ?

Every campus is different so it is important for you to be able to customize and configure the settings and workflows to suit your campus.

REACH provides you with the flexibility to configure your system to fit in with your campus. You can set your own protocols and processes to suit your campus workflows. This makes implementation easier and ensures that there is minimal disruption for your staff, student and parent communities.

REACH is the ultimate management tool that can seamlessly integrate with your existing school systems. It provides a secure, efficient and accurate transactional record keeping system with rapid and flexible data recovery for reporting purposes.

Implementing REACH Boarding School Software can provide significant benefits for the management of risk and improving efficiency in your boarding school.

www.reachboarding.com 4

Industry innovation award for REACH. Australian Boarding Schools Association national innovation award 2014.

Every two years the Australian Boarding Schools Association (ABSA) recognises a person or school who has stepped out from the pack to achieve something exciting in their school that provides the boarders and/or the staff with an excellent standard of service.

At the ABSA National Conference in November 2014 Michael Holland (Head of Boarding at Brisbane Boys College) and REACH received the ABSA Industry Innovation Award for the development of REACH School Boarding Software.

What began as a conversation on at a training session for rugby in 2012, when Michael Holland was Head of Boarding at Guildford Grammar School in Perth, has resulted in a comprehensive Boarding School Management System that helps boarding schools across the world to manage risk, gain efficiency and improve communications.

With Michael’s assistance as REACH’s founding pilot school our development team identified and tested REACH from the ground up with a constant user focus.

Within 12 months of launch more than 50 schools in Australia, New Zealand, Asia, USA, Canada, UK and Africa benefit from using REACH School Boarding Software to manage their daily boarding activities.

Innovation and development for REACH is ongoing and we continue to engage with schools who to identify and implement innovative new features that set a benchmark for how boarding schools managing risk and manage their duty of care in boarding.

REACH ensures your school runs like a well oiled machine.

www.reachboarding.com

End of Shift Reporting REACHing new levels of efficiency and integration in your daily reports.

Writing end of shift or day reports in REACH Boarding School System is a simple process with the integrated End of Shift Reporting module.

Staff can easily capture, share and recall important information about activities occurring on campus or in the boarding house.

Circulating, and filing reports is an automatic process, as is the saving of individual boarder records where students are named in End of Shift reports in REACH.

Design your own report The REACH report creator enables you to design your own reports. You can create as many sections to a REACH End of Shift Report as you require. Adding or removing sections is as simple as a click of a button and sections can be named whatever you wish.

Each section can also have a descriptive placeholder which displays in the content area on empty reports.

This allows boarding staff to set instructions or guidelines for the content that they want reported in each section, prompting staff for relevant input as they are writing the report. The placeholder descriptions can also be used as a useful reminder to highlight specific areas of focus at times when there may be a specific attention being placed on some behavior or activity in a boarding house.

The power of integration Collating and capturing information for any report or form is just the starting point of its usefulness. The real power of End of Shift reporting in REACH is the simple sharing of information and the integration of relevant material into other record keeping and reporting modules.

Easy report distribution Sharing End of Shift reports in REACH is as easy as the report writing itself. Reports can be distributed automatically to any individual staff member or to groups of staff members simply by assigning them to the circulation list. When submitted, all recipients will receive a notification alert in their REACH inbox with a direct link to the report.

Automatically update your student welfare records REACH’s end of shift reporting provides integration with individual student records. Whenever a student is named in an end of shift report a unique record is generated and stored in the student’s welfare records to note that they have been named in an End of Shift report. You can also set a category of behaviour for that record so it is recorded to student records as a positive, negative or neutral reference.

Easily recall and recover information Recovering information or finding historic reports is rapid and simple.

REACH enables searching for historic reports by date range or by any specific inclusions such as staff involved or students named. You an even search by for any word that has been used in historic reports.

www.reachboarding.com

Managing Cut-Off times and Availability Windows for boarder leave requests.

Do you set cut-off times or availability windows for student leave requests in your boarding school? You can easily set availability windows or cut-off times for all of your leave types in REACH Boarding School Software. In addition you can also set your leave cut off times to be hard or soft cut-offs.

A Soft Cut-off time will allow a student or parent to still submit their leave request after a nominated cut-off time. However, when submitting the leave request, REACH will notify the parent or boarder requesting leave that the request is being being submitted outside of the approved window or leave cut-off time and that it may be rejected. REACH also allows you do deliver a custom alert message to the leave requester when a leave request with a soft cut-off time is being submitted.

A Hard Cut-Off will not permit a leave request to be submitted once the cut-off time has passed.

It is a clear and final closing of the leave request window for a leave type. When a leave request is submitted your custom notification message is delivered to the leave requester confirming that the leave cannot be submitted and that they should contact relevant staff if they need further assistance.

Leave Cut-offs and availability windows for your leave types are just one of the many features in the REACH Leave Management module. REACH allows you to configure your entire leave process to suit your campus. The system is very flexible and even the most complicated structures and protocols can be accommodated to help your school seamlessly implement your boarding school policies and procedures.

www.reachboarding.com

R3-150915

REACH INFINITY Manage User Access Control like never before with unlimited flexibility and endless possibilities.

We have redesigned the REACH User Access Security System from the ground up to create a more robust and flexible system that provides administrators with complete control across the entire user base.

REACH now has an unsurpassed and completely new security protocol called REACH INFINITY. Get flexible Access Control across your entire user base Every User, every Screen and every Action can be controlled by system administrators.

This means you can configure REACH exclusively to suit any individual user or any group of users as required.

Your flexibility is unlimited and the possibilities are endless.

The core security infrastructure of REACH INFINITY is based on three pillars of management which determine the Access, Behaviour and Control functions that are made available to every individual user of REACH.

www.reachboarding.com

Administrators now have the ability to manage more than 300 individual access permission options for any individual user in REACH. When it is not necessary to manage user access in such detail administrators can simply select from a

range of predefined access roles.

The power of REACH INFINITY is in the ability to change any single access permission for any single user to set their access permission to any part of REACH. Configuring REACH INFINITY can be as simple or as customized as the you want it to be.

Lets take a look at five sample user configurations to demonstrate the power of infinity.

1.

Default Role: Select any of the preconfigured roles provided in REACH and assign users to those roles

2.

Administrator Defined Role: Create your own pre-configured roles in REACH and assign users to those roles

3.

Modified Role: Take any existing pre-configured role and you can add or remove viewing or action access to any of the individual components of REACH to any user’s security access profile

4.

Custom Role: Customise from the ground up any user’s security access profile.

Select from more than 250 individual permission options to exclusively manage any user’s access, behavior and control ability in REACH

5.

New Role: If you have a new requirement or restriction you want to introduce that does not already exist in REACH simply create a new permission (eg: restrict the

viewing of medical information or dorm comments) and then simply assign the permission to any role, individual user or group of users.

You have infinite possibilities with REACH INFINITY.

www.reachboarding.com

Multi-tasking ensures maximum efficiency There’s a lot to do in boarding. You have a lot of students to care for, a lot of things happening at any moment in a day.

Juggling multiple tasks at any time is what boarding staff do. You have to in order to work efficiently and meet the heavy workload.

It’s an odd contradiction if what should be your greatest efficiency tool, your boarding school software, restricts you to working on only one task at a time. That’s why at REACH we developed the ability for users to multi-task.

With REACH you can open as many different workspaces as you want. Your open workspaces will sit at the top of your REACH dashboard and each workspace will update to maintain their real-time presence as you make changes in other workspaces on REACH.

You can switch seamlessly between any of your workspace tabs and work on multiple activities simultaneously.

You may have a dorm roll-call in one tab, a student profile being updated in another, checking a student medical report in another tab, your sign out kiosk in another, your daily campus movements in another …. there is no restriction to any workspaces that can be open.

Eliminating your paperwork overload is just the beginning of the efficiency benefits your school can gain from REACH. Multi-tasking your daily workload provides a multiplier effect for the efficiency benefits that you can expect when using REACH at your boarding school.

www.reachboarding.com

Setting up a student sign-in / sign-out kiosk.

It is possible to set user kiosks in your boarding house for boarders to sign themselves in and out of the boarding house using touch screens or tablet computers.

These screens can be locked down to link to a permanent display of the REACH Kiosk Dashboard which allows boarders to rapidly identify and assign themselves into or out of the boarding house.

What you need to create your own boarder sign-in / sign-out facility 1. Determine your traffic flow – how many boarders do you have ? Determine how many devices will be required to prevent significant delays and frustration in your high traffic times? Best results will be achieved during peak periods if you provide one device for every 30-40 boarders. Common practice is to lock a single device to a year or house group.

2. Determine your device – the type of device you use will impact your wiring and space requirements. It will also determine if third party hardware connections are possible.

3. Determine any connections—REACH can be connected to various RFID scanners to integrate with student identity cards. If you intend to use student identity cards as a tool with REACH then the device scanners will need to be linked to the touch-screen device using USB. Be aware that Apple i-Pads cannot accept USB connections. Some Android tablet computers will provide for USB conection.

Setting up your student SISO kiosk is not complicated but it does require some planning and understanding about how you woulod like the devices to operate.

You can watch an interview with Brad Evans, Head of Boarding at Guildford Grammar School and see boarders signing in and out of their boarding house using wall mounted tablet devices at this web address. http://reachboarding.com/kioskvideo In this video you will also see that Guildford Grammar also use a large TV screen to display the Kiosk Dashboard in their main boarding house foyer. This allows staff to have a visual display of all boarders and their location on campus in real time.

www.reachboarding.com

Using room numbers and boarder watch lists Sort or Rank your roll call list by Room Number Sorting or ranking a roll call list by room number is now very simple in REACH with room numbers becoming a standard data field for every boarder profile.

Every boarder can be assigned to a room number in REACH. Then, when staff are taking a roll call you can easily sort the filtered list of students by the Room Number column will ensure that your roll call list runs in sequence with your boarding house room numbers.

It’s a simple but very useful addition to the REACH rollcall feature.

Creating Watch Lists or priority lists for boarders Keeping an eye on a high priority list of boarders is also very simple in REACH. It is common for schools to have a watch list of boarders. They may be students who need special attention or students who’s behaviour has staff concerned enough that they want to keep a particularly close eye on them.

REACH users can easily create an unlimited number of watch or priority lists as student groups in REACH. You then have the freedom to add or remove students from these lists at any time.

Once a watchlist is created then you can use the filtering process in all REACH operating screens to isolate your list for any activities in REACH (ie: boarder lists, reports, sign in/out kiosk, roll calls, etc). It’s another way that REACH helps schools to manage their boarders.

www.reachboarding.com