TMA Systems Solutions

P R O D U C T I V I T Y. E F F I C I E N C Y. M O B I L I T Y.

SOLUTIONS FOR MANAGING A N D M A I N T A I N I N G FA C I L I T I E S .

ABOUT US For more than 30 years, TMA Systems has been dedicated to developing the most technologically advanced Maintenance Management Software available. These innovative solutions were developed for facility professionals who have a desire to effectively manage their physical assets and streamline their maintenance operations.

Based on input from more than 1,500 clients and 140,000 users, WebTMA, TMA’s flagship solution, has been tailored to meet the needs of a variety of industries including: Corporate, Education, Healthcare, and Public Sector. The benefits of using WebTMA include improved efficiency, reduced operating costs, optimized asset performance, and the ability to extend the useful life of your valuable assets. Most importantly, along with these advanced products, TMA provides outstanding value by offering world-class services.

Regardless of your organization’s size or the number of facilities they manage, TMA has the expertise, knowledge, and tools to successfully implement and support this powerful maintenance management solution.

PRODUCTS WEBTMA BASE PRODUCT

Provides the full functionality necessary for a comprehensive Maintenance Management Solution, including managing work orders and developing a preventive maintenance program. Easily set up and manage facilities, buildings, areas, users, security, assets, equipment, vehicles, technicians, and much more. The base product also includes a task library and a basic report writer with more than 600 pre-formatted standard reports.

WEBTMA PLUS

Offers the functionality of the WebTMA Base Product plus an entire array of more advanced features that will make this the ultimate solution for organizations that want their operations to perform at the highest level. These features include advanced materials management, advanced accounting, work-order redirects, advanced split billing, and more.

MY DASHBOARD

WebTMA and WebTMA Plus both include My Dashboard, an advanced tool that can be customized by each WebTMA user to provide information that is directly relevant to their job requirements and their use of the product. This real-time information can focus on managers, supervisors, technicians, or administrative personnel.

OPTIONAL MODULES

REQUEST MANAGEMENT Effortlessly manage the submission, tracking, and disbursement or work requests with one of our browser-based Service Request modules. The standard Service Request module provides a variety of pre-formatted request forms while the advanced Service Request module offers specialized layouts or more advanced capabilities for customizing the request form. Additionally, the optional Auto Attendant module can be added to bypass the manual request to work order conversion and scheduling process.

EXECUTIVE DASHBOARD Furnish decision-makers with relevant real-time information for making timely, data-driven decisions.

Configure screens to display data in various formats including tables, charts, graphs, and digital gauges.

M AT E R I A L S M A N A G E M E N T This advanced module provides the features and functionality necessary to effectively monitor and manage your materials.

PROJECT MANAGEMENT Effectively manage construction, renovations, remodeling, and other facility projects from initiation to completion of project with graphical tools such as Gantt charting.

TIME MANAGEMENT Manage work schedules for technicians or crews by viewing current and future work orders graphically on a Gantt chart, on a calendar, or simply as a list view.

CONTRACT MANAGEMENT Manage the contract process and costs including work orders issued, contract history, and ratings related to past work performed by contractors.

C A P I TA L P L A N N I N G Maximize future return-on-investment for capital assets by properly managing the capital investment process, including maintenance backlog and cyclical renewal data.

C A P I TA L P R O J E C T S Improve project planning and accelerate project schedules by identifying funding priorities, reducing project schedule overruns, streamlining project cost accounting and having the analytics necessary for effectively managing capital projects.

CUSTODIAL MANAGEMENT Simplify and streamline custodial services by efficiently managing custodial staff, workflow processes (routes), and cleaning supplies while capturing costs in a single integrated database.

GROUNDS MANAGEMENT Manage grounds and landscaping services by tracking and scheduling all grounds services in a single database.

GENERAL INSPECTIONS Streamline the inspection process using this powerful tool, which includes a global checklist for confirming completion of a series of tasks for any maintenance-worthy items.

ROOM INSPECTIONS An advanced tool for simplifying the inspection process for rooms, offices, and areas within facilities.

Perform inspections related to the condition of assets, safety, and move-ins/move-outs.

GIS SOLUTIONS A seamless solution providing geospatial context related to maintenance operations and asset locations provided by an integration with Esri’s Geographical Information System (GIS). Easily view workloads, location information, and history about assets and infrastructure via a map.

WEBTMA CAFM Integrate CAD drawings with WebTMA by organizing and linking data directly from drawings to the WebTMA database. View CAD drawings, organize critical company data, and manage all levels of the facility.

KEY MANAGEMENT Manage vital security information concerning keys, cylinders, key holders and key access for rooms, equipment, vehicles, entities, tools, and other assets.

FLEET MANAGEMENT Maximize the value of fleets and motor pools by tracking vehicle information, reservations, rentals, and billing charges. Create a work order for cleaning/repairs and automatically calculate charges when vehicles are returned.

F L E E T D I S PAT C H Efficiently manage all aspects of an organization’s pickup and delivery by streamlining activities such as bus routes, trash pickup, scheduled and on-demand delivery of materials/goods, and personnel transfers.

FA C I L I T Y S C H E D U L E R A robust tool for reserving and scheduling rooms, tools, equipment, AV assets, and infrastructure items, such as athletic fields and swimming pools.

EVENT SCHEDULER Track and schedule event information by assigning resources including location, equipment, vehicles, and audio-visual equipment. Automatically notify users of scheduling conflicts when creating work orders.

UTILITY SERVICES MANAGEMENT Track energy costs, utility costs, and usage as well as consolidate information about meters, transformers, rate schedules, and historical weather data for analysis.

LEASE MANAGEMENT Easily track details of lease records for landlord and tenants. Once lease data is accumulated, generate invoices and lease schedules, track payment history, and track payee information.

IT SERVICE MANAGEMENT Track and account for assets related to network and IT infrastructure including: computers, servers, switches, routers, peripherals, and software.

TRAINING PROGRAM MANAGEMENT Plan, request, evaluate, and track hours for training classes. Easily design full training programs for different categories of personnel – from new hire orientations to training for required certifications.

BENEFITS FOR YOUR BUSINESS PROFITABILITY

WebTMA enhances your team’s efficiency by helping them make better use of their time and resources. By increasing efficiency, your organization will achieve the ultimate goal of improving financial performance.

MOBILITY

SCALABILITY & HOSTING

TMA’s powerful mobile solutions help organizations become more productive by allowing technicians and supervisors to perform a variety of work duties in the field. Users have the ability to electronically manage their work orders, perform inspections, and access other facility information through an array of iOS or Android phones and tablets.

Built as a modular solution, WebTMA offers unsurpassed scalability. You can start small with only the base product, number of users, and optional modules you need. As your organization’s requirements and demands grow – add to the solution.

TECH SUPPORT

TRAINING

CONSULTING

CUSTOMER SUPPORT

The WebTMA application can be deployed from your facility or hosted by TMA as a Software-as-a-Service (SaaS).

WebTMA is sold in more than twenty countries and has been translated into nine languages - TMA products are truly world-class. This commitment, along with unparalleled service, is the reason TMA has one of the highest customer retention rates in the industry.

TMA’s team of professional consultants, programmers, project managers, trainers, and ongoing customer support personnel have the expertise and experience necessary to ensure your organization will not only have a successful implementation of WebTMA, but the ongoing support necessary to keep your TMA solution operating at the highest level.

1,500 ORGANIZATIONS

55,000 FACILITIES

140,000 USERS

VISIT TMASYSTEMS.COM FOR MORE DETAILED AND UP-TO-DATE INFORMATION.

TMA Systems, LLC 1876 Utica Square, Third Floor Tulsa, OK 74114 Corporate Office 918-858-6600 Toll Free 800-862-1130 sales@tmasystems.com