Staff Handbook

THE INTERNATIONAL SCHOOL BANGALORE

STAFF HANDBOOK

2025-26

#BeTheStartOfSomething

THE BOARD OF GOVERNORS

Dr. KP Gopalkrishna Chairman & Founder

Mr. Hari Krishnan CEO

Dr. Santhamma Gopalkrishna Dean & Founder

Dr. Bindu Hari Vice-Chairperson & Director

Ms. Josheta Hari Associate Director

MESSAGE FROM THE PRINCIPAL Dear Colleagues, A very warm welcome to The International School Bangalore. As the new Principal, I am thrilled to be joining this exceptional community and to be working alongside such a talented and dedicated team. TISB’s reputation as one of the top schools in India, and indeed globally, is built on the passion, professionalism, and care of its staff and I am proud to now be part of that legacy with you.

At the heart of my educational philosophy is a simple but powerful belief: the child comes first. Every decision I make is guided by what is best for our students—ensuring they thrive both pastorally and academically. I believe that a happy child is one who loves coming to school, who flourishes in a sparky and varied learning environment, and who has the curiosity and confidence to embrace every opportunity, unafraid of failure or judgement.

Your role in this is vital. Every member of staff—whether in the classroom, the boarding house, or behind the scenes—plays a key part in shaping the experience of our students.

Supporting and encouraging them begins with supporting and looking after ourselves and each other. I encourage you to ask for help when you need it, to share ideas and best practices, and to take an active part in the vibrant, collaborative community that makes TISB so special.

This Staff Handbook is here to support you as you settle into your role. While it is not a contract of employment, it contains important and practical information to help make your journey at TISB as smooth and successful as possible. We have aimed to be thorough without overwhelming you; any updates will be shared with you promptly. If you have any questions, please do not hesitate to contact our HR team at hrasst@tisb.ac.in.

I wish you every success in your role and look forward to meeting you and more importantly, working with you as we continue to inspire, challenge, and care for every student at TISB. With best wishes, Mrs. Kate Reynolds

OUR SCHOOL The International School Bangalore is located on a 140-acre campus in Dommasandra, Sarjapur of Bangalore, in Southern India. TISB was founded in 2000 by the school’s Chairman, Dr K P Gopalkrishna, an eminent leader in education, and is one of India’s most reputable, independent, selective, international boarding and day schools. Dr Gopalkrishna is also the Chairman and Founder of The National Public Schools (NPS) which have become a model that many schools seek to replicate under his advice. Throughout its history TISB has delivered consistently high academic standards and strives to combine traditional values with a modern, global approach to life and learning.

.

Respect

Acceptance and Equality

Collaboration and Camaraderie

Honesty

TISB believes in respect towards students, staff and the school, and fostering

TISB prides itself on student

TISB’s community spirit and friendly atmosphere allow individual personalities to

We feel proud to be part of

equality and fairness regardless of age, background or ability. Diversity is accepted and valued so no one feels

relationships based on fun and friendship.

excluded or less important.

develop, and our student-led events and activities foster a supportive, nurturing and caring community.

our school community with a desire to excel and to do the best we can with integrity and honesty.

WORKING IN TISB TISB is a globally minded, international, co-educational, boarding and day school situated in 140 acres of stunning grounds in the Whitefield area of Bangalore, India. Students study the PYP Curriculum, English National Curriculum for English and Maths and a bespoke concept-based curriculum for other subjects, Cambridge

IGCSE

(International

General

Certificate

of

Secondary

Education)

and

International

Baccalaureate Diploma Programme and English is the language of instruction throughout the school. Working at TISB will provide you with a rewarding opportunity to impact the developing lives of students from a range of diverse backgrounds.

LIVING IN BANGALORE Bengaluru, also known as Bangalore, is one of India’s largest cities. Located in the south-eastern part of India, it is popularly known as the 'Silicon Valley of India'. The city is a major IT hub, attracting talent from across the country and the world. It is known for its pleasant climate, green spaces, diverse and youthful population, and cosmopolitan culture that brings together people from across India and around the world.

Economically, Bengaluru plays a key role in India’s IT growth and is witnessing rapid expansion in sectors like education, aerospace, and startups. With a wide range of cultural, educational, and recreational opportunities, the city offers a balanced and engaging lifestyle.

LIVING ON SITE AT TISB

RESIDENT HANDBOOK

A number of staff opt to live on-campus and contribute extensively to the boarding community. More specific information regarding on-campus living can be found in the

OUR AIMS We endeavour continually to improve the educational provision we deliver through: ACADEMIC EXCELLENCE With passionate teaching, our students will gain exceptional academic skills, be aspirational thinkers and have a thirst for lifelong learning. They will develop a depth of knowledge and an independence of mind and spirit to allow them to become the best version of themselves.

BREADTH OF OPPORTUNITY Our students will have the opportunity to take risks and learn that failure is part of success, giving them the strength, resilience and confidence to achieve. Opportunities to explore and persevere with passions and interests outside the classroom will broaden horizons and develop character and curiosity.

GLOBAL COMMUNITY Our students are instilled with a sense of humility and integrity. They are compassionate, open-minded, respectful people who act to make a positive impact on the lives of others and the wider world.

CHARACTER Our students combine tradition, morality and ethical values with forward thinking and a modern global outlook. They are reflective, creative and analytical, and consider their own learning and experiences while showing others empathy, compassion and respect.

BEYOND TISB Our students will have the opportunity to fulfil their dreams by attending the world’s best universities and colleges. TISB will equip them with the tools, attributes and skills to be healthy, happy and successful global citizens who will create their own destiny.

NEW EMPLOYEE CHECKLIST 01.

First Day at TISB

02.

Personal Information

03.

Medical Form

04.

Emergency Medical Information

05.

ISAMS Data: Admin | PY | Senior | Boarding

06.

Information on Opening of Salary Account

07.

Police Verification Certificate

You are requested to fill out the forms and share a copy along with the documents mentioned above in one mail to hrasst@tisb.ac.in Subject line: New Employee Data: (your name)

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NEW EMPLOYEE INSTRUCTIONS INTRODUCTION TO IT At TISB we aim to give our Staff, Students & Parents a modern IT Infrastructure that aid in their work, academics and access to information. The infrastructure includes a mix of several Servers, over 200 Wireless access points across the campus, Smart Interactive Panels in the classrooms, Projectors and Computer labs.

On joining, all staff are provided with an Internet/Wi-Fi connection and an official email ID and password to access Microsoft 365 suite of apps, including Outlook (for email), OneDrive (for storage) and Teams (for online meetings and classes).

OUTLOOK Please use your official TISB credentials to login to portal.office.com or office.com to access your Microsoft Office 365 account. Our network manager has set up your current password; this password must be changed when you meet with him during the new staff induction programme. If you have issues logging in, please do not get worried; we will assist you with any IT-related queries when you are here.

Once you have successfully logged in, you can use this ID to correspond with your Line Manager.

INSTRUCTIONS TO SET UP TISB EMAIL ID & SIGNATURE 1) Open Outlook in Office 365 2) Click the Settings gear icon (top right) 3) Navigate to Account > Signatures 4) Edit the signature template to reflect your name & designation The signature should look like this:

STAFF PORTAL You can log on to TISB website: www.tisb.org and access the Staff Portal. Please ensure that you visit the Staff Portal regularly – it is a store house of information.

Login details are below: Login: staff@tisb.in Password: B@ng@l0r3

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ONEDRIVE Staff storing any work data should remember to back it up regularly to the school-provided cloud storage (OneDrive) and should refrain from storing information on local machines or on memory sticks.

Each staff member is allocated 1TB of cloud storage space on OneDrive, and an additional 4TB is given automatically once all is filled up.

INSTRUCTIONS TO CONFIGURE ONEDRIVE ON YOUR PERSONAL LAPTOPS Download OneDrive app on your laptop or phone Sign in with your TISB Microsoft 365 account and follow the on-screen prompts to link

IMPORTANT INSTRUCTIONS Any confidential / important documents such as question papers should be password-protected before uploading to OneDrive.

Check recipients before sharing any file or folder.

When sharing files/folders using OneDrive, it is recommended to set link expiry or block download to avoid any security issues. This will help automatically revoke access during accidental shares.

MS TEAMS Microsoft Teams is our online collaboration platform for meetings and online classes.

Staff must install Microsoft Teams on their personal laptops/phone to join any meetings and should ensure to keep their cameras ON during any meetings/classes. They should also keep the Teams application up to date from time to time.

INSTRUCTIONS TO ADD TISB WORKING CALENDAR TO YOUR ACCOUNT TISB Working Calendar & iSAMS calendar holds information about all school events and staff must refer to these calendars from time-to-time to know the events taking place in the school.

To add, this calendar to your Outlook, Open Outlook > Calendar > Add Calendar > Add from directory > Choose your account from drop-down > then type wcalendar@tisb.ac.in > and then Click “Add” Should you require any event to be included to the working calendar, please get in touch with your HOD/Grade Coordinator who will then get in touch with the Senior Deputy Principal to update.

iSAMS iSAMS is the school management information system (MIS) with a suite of apps and portals used to do student registration, writing reports etc. The Data Coordinator manages the system. When in doubt reach out to the iSAMS Coordinator.

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ISAMS 2FA (2 FACTOR AUTHENTICATION) iSAMS, our school information management system requires 2FA to be configured on staff phones to login.

INSTRUCTIONS TO CONFIGURE MICROSOFT AUTHENTICATOR 1) Download and install the Microsoft Authenticator app from Play Store or AppStore 2) On a computer, login to iSAMS using the username and password provided and a QR code will be displayed on the screen.

3) Now open the Authenticator app on your phone and click add > other > “allow access to camera when prompted” > and point the phone camera at the "QR Code" displayed on the computer screen.

4) Now enter the code displayed on your phone into the computer screen (below the QR code) to login to iSAMS.

ICT ACCEPTABLE USE POLICY – STAFF TISB is committed to leveraging Information and Communication Technology (ICT) to enhance teaching, learning, and administrative functions within the school. For any technical support, the IT Support Team can be reached at itsupport@tisb.ac.in.

All organisations, including schools that use computers, are advised to implement a code of practice like this one. Such a policy is essential to outline the principles of appropriate computer use, clarify expectations, and ensure that all users understand the consequences of violating these guidelines or engaging in computer misuse.

“Staff are required to read and respond to the ICT Policy document available on the Staff Portal All IT support queries are to be sent to itsupport@tisb.ac.in only.

INTERNET USAGE Staff must ensure that sites accessed have appropriate content and that students are not left unsupervised if accessing the internet. Staff must not download and install any software on the school machines. Should there be any requirement, they should contact the Network Manager.

PRINTING SYSTEM There are 5 printers in the school. 2 in Senior School ,1 in the PY library, 1 in the senior school library (this printer is mainly for students use and staff should refrain from using this as much as possible. Mainly when printing sensitive documents and question papers) and 1 in the admin block. The printer setup is already programmed. To print through your laptops, you are requested to receive details from the Network Department. The printers will only work if you swipe your respective staff ID cards issued to you.

ONEDRIVE, TEAMS, EMAIL, WHATSAPP – WHAT GOES WHERE? As we use different platforms for communication and collaboration across the school, please refer to the document linked below, which provides guidance on the appropriate platform to use for different purposes.

OneDrive, Teams, Email, WhatsApp – What Goes Where?

TERM DATES You can find the Term Dates for the current & the next academic year in our website. Please note that the dates are subject to changes often, so it is always important to refer to the website to be get the up-to-date information.

Link to Term Dates

RAISING CONCERNS Staff concerns should initially be raised through your Line Managers who should report them to HR or to the Principal.

WHO TO CONTACT LIST

STRUCTURE OF SCHOOL DAY Buses arrive at school from 7:00 am onward.

Secondary school students go straight to school for registration; KG students go straight to their classrooms; Grades 1 to 5 students assemble on the field adjacent to the car park and are escorted into the school by their teachers.

All staff must register by 7:20 am using their staff ID card as lessons begin at 7:30 am.

There are nine lessons in the day, with a 20-minute morning break and a staggered lunch break.

School finishes at 2:30 pm and the extra-curricular activities programme (2:50 - 4:05 pm) begins once the term is underway.

IMPORTANT POLICIES 1) Fire Evacuation Policy 2) TISB Staff Leave Policy 3) Child Protection Policy 4) Staff Code of Conduct 5) ICT Acceptable Use Policy All the policies can be found in the staff portal. Please refer to the portal regularly to view changes.

FIRE PROCEDURES There are detailed instructions in every classroom about the nearest fire exit point and signs indicating those exit points. Each classroom has an assembly point. Please familiarise yourself with the evacuation details for your classroom and the nearest call point should you discover a fire. In the event of an alarm, please assist your students to evacuate; do not stop to collect personal possessions. The Principal will give permission for students and staff to reenter the building when safe. There will be a whole school and boarding fire drill in each term.

ATTENDANCE AND PUNCTUALITY It is important for you to report to work on time and avoid unnecessary absences. The school recognises that illness or other circumstances beyond your control may cause you to be absent from work from time to time. Excessive absenteeism or frequent tardiness puts an unnecessary strain on your co-workers.

Whenever you know in advance that you are going to be absent, you should notify the school at the earliest opportunity.

Application for leave must be made through the leave form available in the staff portal. Log into www.tisb.org to access the portal. PY (Primary Years) and Senior School teachers are required to set work and follow the set protocol.

If your absence is unexpected, you should attempt to send your leave application at the latest by 6:15 am.

Leave of absence should also come through the leave form available in the staff portal.

Absence for more than three days, in the event of sickness needs to be accompanied by a medical certificate.

All staff will be issued with a staff ID which is used to mark your daily attendance (it is an expectation that all staff members will mark their attendance if they are on duty during the course of the day) and used to print documents from the school printers. It is essential that all staff members bring their staff ID to school every day and wear it during duty time.

Attending school events applicable to staff children studying in TISB Staff who have children in the Primary School and Senior School are permitted to attend the events only if and when they are not on duty and are not teaching.

Attendance of school events All teachers are expected to attend all school assemblies.

Teachers should work according to their individual timetable and attend classes promptly.

Teachers must cover classes if received a cover request from the Cover Manager.

Attendance at staff meetings, school functions and parent-teacher meetings, whether held during or after school hours, is mandatory.

Punctuality is expected for all boarding duties, prep supervision, scheduled practices and rehearsals, and any other school events.

Staff wishing to swap duties in Boarding with other staff must obtain permission from the Head of Boarding

CONTRIBUTION TO VARIOUS SCHOOL EVENTS Teachers are expected to contribute widely and enthusiastically to the planning and execution of all school events and to attend and support them. All teachers are required to carry out supervisory/organisational duties as assigned by the Senior Leadership Team during school days, weekends and evenings as required.

ON CAMPUS STAFF EXPECTATIONS Staff who live on Campus enjoy the benefits of accommodation, food and facilities however they should also be conscious that they share the site with our boarders. As such, on Campus staff are expected to be role models at all times. Please be aware of your behavior in particular when playing sport or at community events. In addition, if you enter a relationship with another member of staff on Campus, please notify HR. This will be dealt with in confidence and guidance will be shared to ensure you continue to uphold TISB’s high standards

DRESS CODE

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TISB staff are role models for students and our appearance and demeanour give first, important impressions of the school to parents and the general public. Staff are expected to dress accordingly and maintain high standards of appearance at work and when on school business; the dress code is therefore formal and conservative. Refer Staff Code of Conduct available in the staff portal.

Guidelines for all staff members: Hair should be well-groomed and neatly maintained.

Hair colour should be of natural tones (brown or black). Extreme hair colour such as green, purple, pink, blue, etc. are strictly prohibited Given TISB’s large campus, staff should wear comfortable and safe footwear that allows easy movement Denim, corduroy, stonewashed trousers, collarless/collared T-shirts are not permitted.

Tattoos/skin decorations should be as far as possible concealed Revealing attire (e.g., low-cut tops, vest tops, or transparent clothing) is not permitted.

Logos or wording on clothing should not be offensive Guidelines for female staff: The recommendation is to wear the Sari/salwar kameez or smart western clothing Skirts and dress length should not exceed more than 2" above the knee High heels are not recommended, and care should be taken when wearing open shoes Spaghetti strap vests are not permitted Guidelines for male staff: Trousers, shirt, socks and shoes should be worn . Sandals are not permitted Hair should be trimmed at the nape and above the collar A tie is optional for daily wear but mandatory during formal events like Board meetings and Parent– Teacher Meetings.

Sideburns and facial hair must be well-groomed; unkempt or unconventional styles are not permitted.

Trousers/pants should be fitted at the waist Exception – Ethnic Wear on Culture Days: Staff may wear ethnic or themed attire on the following occasions, after an email communication is received from an SLT member.

Teachers’ Day – 5th September Children’s Day – 14th November Department Days (Hindi & MFL)

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GIFTS POLICY Staff are requested not to accept or solicit gifts of any kind from a parent, supplier or vendor’s representative. Contact the Principal for guidance when in doubt.

ACCIDENT REPORTING AND RECORDING All staff must be aware of the reporting of injuries. Accidents involving students, staff or visitors should be reported to the reception and then to the Medical Centre. A form available in the staff portal should be completed for our records. Minor accidents/incidents requiring first aid should be recorded with treatment details.

Accident Report Form

MEDICAL CENTER TISB has a 24-hour emergency onsite Medical Center for students and staff.

A medical team is present to look after the students. If students require First Aid following a minor accident or injury, they should be taken to the Medical Center. Medical Staff must record the incident and inform parents when first aid is administered, giving a brief description of the events leading to the accident/injury.

Medical Staff should adhere to the protocol of informing parents if their child sustains an injury at school.

Staff should not use the Medical Centre as a pharmacy i.e. as a source of OTC medication. The facilities of the Medical Centre can be used by both day and residential staff as long as the care of the students is not compromised. Moreover, the cost of any treatment or medication is paid for by the member of staff.

During holidays, when there are no students on campus there will be no Medical Centre cover for residential staff or families.

Medical Center Email: medicalcenter@tisb.ac.in Medical Center contact Numbers: +91 80 67235900 Extn 212 & 218

BREAKFAST, LUNCH, SNACK AND DINNER Off campus staff are provided with snacks and lunch in school. On-campus staff are provided with breakfast, snacks, lunch, and dinner.

Breakfast is served between 6:30am – 07:10am on weekdays and 08:00am – 09:30am on weekends.

If there is Saturday school, then breakfast is served as per weekday timing.

Lunch is served between 11:50am – 12:30pm on weekdays Weekend lunch is served between 12:30pm – 1:30pm.

Dinner is served between 7:30pm – 8:10pm.

STAFF ALLERGY Staff who have known severe allergic reaction (anaphylaxis) must register the information with the Medical Staff at the Medical Centre. Where required, adrenaline is kept in the Medical Centre as the Nurses are trained to administer them.

FRRO (FOREIGNER REGIONAL REGISTRATION OFFICE) & TRAVEL

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EXPAT staff FRRO registration and paperwork is handled by the HR Office.

EXPAT staff annual travel and beginning and end of contract travel arrangements are handled by HR.

SCHOOL BUS SCHOOL BUS SAFETY AND CONDUCT PROTOCOLS FOR TEACHERS Travelling on a school bus is a benefit and should not be assumed. However, it is expected that all staff travelling on buses remain on duty to supervise the students and to uphold the school rules.

The first teacher to board the school bus in the morning will be designated as the Teacher in Charge of that bus for the entire year.

All staff must be at the bus stops on time; the driver or governess should not be phoned to request a bus to wait for them.

The bus governess will do all the administrative work, such as taking attendance and ensuring that all students wear seat belts. However, the teacher in charge will make the any key decisions, will be the person to call the school to assistance and will be the point of contact if there are any problems..

If the Teacher in Charge is absent, the second teacher to board the bus in the morning will assume the role of Assistant Teacher in Charge.2. If there is only one teacher on a bus, automatically, that teacher will be the bus in charge.

It is mandatory to take attendance in the morning as well as in the evening. Whilste the bus governess may be assigned to mark attendance, it is the responsibility of the Teacher in Charge to ensure that it is done correctly.

Make sure the school bus starts from TISB campus only after all the students have safely boarded the bus. The bus can leave the campus only if all students are accounted for.

If a student is absent and no communication has been received from the parent or student, the bus must wait for 10 minutes and can only depart after 2:40 pm Teachers and students must not pressure the bus driver to depart if a student has not yet boarded. The bus can start from the campus only if all students are present..

The bus can leave the campus only if all students are accounted for. If a student is absent and no communication has been received from the parent or student, the bus must wait for 10 minutes and can only depart after 2:40 pm Please do not keep your personal belongings on the adjacent seat, even if the seat is vacant. Please use the luggage rack or the floor.

All staff must wear the seatbelts and be positive role models for the students.

Staff must ensure that students, staff, SAM Tours staff and parents communicate in a polite manner, any rudeness must be reported immediately.

All the students should be seated on the bus, with seatbelt on and must maintain discipline & decorum.

Please be observant that no child should put his/her body part or head outside the window.

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Students of lower grades should take their seats nearer to the exit door to facilitate smoother movement.

In the case of any injury on the bus, first aid is to be given to the child by the teacher. If there is an emergency, please reach out to the operational manager, Mr Naveen or any of the SLT members. Only authorised students/staff members should travel on the bus.

The official email ID of the Teacher in Charge and the Assistant Teacher in Charge will be shared with parents for easy communication.

Make sure that the bus driver obeys all traffic rules. Over speeding, using mobile phones or. Any violation of traffic rules or negligent driving by the driver must be brought to the notice of the school authorities immediately.

Click here to see the updated bus routes. Please note that the routes are subject to change.

CAR PARKING FACILITY FOR STAFF ON AND OFF CAMPUS Staff have an allocated car park in the parking area. All vehicles are parked at owners’ risk and the school is not liable for any damage caused to vehicles using this area. On campus staff have a designated parking area and off campus staff are required to park in the main parking area near the big auditorium.

STAFF SWIMMING SCHEDULE Weekdays & Sundays: 4:30PM – 6:30 PM Saturday: Pool is closed for deep cleaning Holiday Timings (Spring Break, Christmas Break, Summer Break): 11:00 am – 1:00 pm 3:00 pm – 5:30 pm

SWIMMING POOL RULES a. Proper Swim Attire: i. Swimmers must wear appropriate swimwear (no regular clothing allowedin the pool). ii. Swimming caps are mandatory for hygiene purposes. b. Shower Before Swimming: i. All swimmers must take a showerbefore entering the pool to maintain water cleanliness. c. Supervision for Children: i. Children must be always accompanied by an adult. d. Health & Safety: i. Individuals with open wounds or contagious conditions are not permitted to swim. ii. No running or rough play around the pool area to prevent accidents. iii. No diving in shallow areas. e. Pool Hygiene & Conduct: i. No food, drinks, or glass containers near the pool. ii. Spitting or urinating in the pool is strictly prohibited. f. Use of Pool Equipment: i. Pool equipment (such as kickboards or floats) should be used responsibly and returned after use. g. Respect Pool Timings: i. Please strictly adhere to designated swimming hours to ensure smooth operation. ii. The pool will be closed outside the specified hours for maintenance and cleaning.

PERSONNEL RECORDS

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It is important that HR maintains accurate and confidential personnel records at all times. You are responsible for notifying the HR Department of any change in name, home address, telephone number, medical details, or any other pertinent information.

PLAYGROUND, JUICE BREAK AND LUNCHTIME SUPERVISION Staff must ensure the safety of students and must be vigilant when supervising in the playground or on the playing fields and staff should position themselves to allow for maximum supervision. No children should be sent to or left in the playground unsupervised.

GUIDELINES FOR PTC (PARENT TEACHER MEETINGS) All teaching staff members should be available for PTCs when they are scheduled on a working Saturday each term. One PTC per term is conducted for each grade. Deputy Principals, Grade Coordinators, EE Coordinator and CAS Coordinator, PSHME Coordinator and Head of Houses - Boarding will be required to be present for all the PTCs.

STAFF COMMUNICATION WITH PARENTS AND STUDENTS Any written communication with parents or students needs to be formal and remain factual in their statements. Under no circumstances should confidential documents such as Predicted Grades or Letters of Recommendation from teachers for college applications be shared with parents/students.

THE ROLE OF THE FORM TUTOR The Form Tutor/Class teacher is responsible for registration, checking the appearance and behaviour of the students under his/her care. Daily checks are essential. The emphasis should be on encouraging a sense of personal responsibility and ethical awareness among the students.

PSHME lessons are also delivered by Form Tutors.

SAT EXAMINATIONS IN TISB TISB is a registered SAT Centre. In order to run the assessment, and at various times we require staff members to volunteer, however, there is an additional payment for these duties from College Board. In an academic year there are 6 SAT assessments conducted in TISB. When volunteering for SAT duties there should be no clash with any school commitments that you are involved in, preferably choosing your SAT on your weekend off days.

TRAINING COURSES AND WORKSHOPS It is essential that teachers attend in-service courses and so the school will nominate staff to attend workshops. It is expected that after going for a workshop, a report is submitted to the Principal and feedback of the workshop is shared among colleagues in the form of discussions and in-house training. As a policy of the school a staff member nominated to attend training course and workshops will be expected to sign an indemnity bond before commencement of the training/workshop.

DIGITAL PLATFORMS AND BEST PRACTICES To ensure clarity and consistency, please refer to the document linked here for details on which platforms should be used for specific purposes. This standardised guide outlines best practices so that all staff can access and share information efficiently.

HOMEWORK POLICY FOR STUDENTS Homework is set for students on a regular basis based on the homework policy of the school. Policy is available in the staff portal.

WORKING SATURDAYS PY, Senior School, Admin & Boarding Staff are expected to work on specific Saturdays. A schedule is published for staff at the beginning of an academic year which can be accessed in the staff portal. Boarding Staff members have allocated weekend working duty rosters.

WORKSPACE You are responsible for maintaining the workspace assigned to you. A clean, orderly workspace provides an environment conducive to working efficiently. You should keep in mind that your workspace is part of a professional environment. Therefore, your workspace should be clean, organised and free of items that are not required.

OFFICE EQUIPMENT The school expects that any equipment assigned to staff members, such as a desktop computer, laptop, Interactive Panel stylus, telephones, cameras, projectors, speaker, UPS etc. are handled with utmost care and report any malfunctions immediately to the Network Manager. Staff will be held personally liable for any damage caused. All the equipment is property of the school, and it is prohibited for staff to interfere with any type of hardware connections or movement of any equipment without prior approval from the Network Manager.

STATIONERY The Store is responsible for distributing stationery. A termly stationery requisition, or in PY a monthly stationary requisition is raised through the respective HODs/Coordinators at the end of the previous term.

ERP SYSTEM Line Managers are expected to train their respective staff members to use the ERP system.

Stationery Orders/equipment orders etc are all processed through the ERP system.

When in doubt reach out to the ERP Coordinator.

APPRAISAL PROCESS AND PROBATION On joining TISB for any position in Teaching, Boarding or Administration, you will be on probation for 1 year from the date of joining. The probation period may be extended at the management's discretion based on your performance during the probation period. On successful completion of the probation period, you are likely to be confirmed as a permanent staff member. Increments are dependent upon performance and appraisal and are only made in September of each academic year.

Appraisal process – Teaching Staff Announced and unannounced class observations are completed by the respective HOD. A Probationary target is followed throughout the year managed by HOD and Deputy Principal PY and Senior School.

Before completion of 1 year of probation the Deputy Principal PY shares the compiled details with HR which is sent to Principal for final recommendation.

HOD and Deputy Principals of PY and Senior school conduct appraisal meetings for Staff Members

Appraisal process – Non-Teaching Staff The Principal conducts appraisal meetings for Senior Leadership Team.

Admin staff appraisal are conducted by the Line Manager, Principal decides the final recommendation.

Boarding staff probation appraisal meetings are conducted by Deputy Principal Pastoral and Head of Boarding and shares the compiled details with HR which is sent to Principal for final recommendation.

Probation Process - Teaching Staff (PY and Senior) HR will meet with new staff after 1 month for an informal conversation The first appraisal will be in the month of November after completion of 3 months An announced lesson observation and reflection followed by a feedback meeting with the Staff/HOD The HOD shares the Lesson Observation and Reflection and Probationary Monitoring Form with SDPA/Overseeing DP and HR The second appraisal will be in the month of March after completion of 6 months An unannounced lesson observation and reflection followed by feedback meeting with the Staff/HOD and the overseeing Deputy Principal The HOD shares the Lesson Observation and Reflection and Probationary Monitoring Form with SDPA/Overseeing DP and HR The final appraisal will be in the month of May before end of May A target completion meeting with the Staff and the HOD The HOD shares the FINAL Probationary Monitoring Form with SDPA/Overseeing DP and HR after completion of the form including Staff comments.

HR shares the FINAL Probationary Monitoring Form with the Principal for review and approval.

Probation process – Non-Teaching Staff (Boarding) HR will meet with new staff after 1 month for an informal conversation The first appraisal will be in the month of November after completion of 3 months A feedback meeting with the Staff/HOB and DPP The HOB shares the Probationary Monitoring Form with DPP and HR The second appraisal will be in the month of March after completion of 6 months A feedback meeting with the Staff/HOB and DPP The HOB shares the Probationary Monitoring Form with DPP and HR The final appraisal will be in the month of May before end of May A target if any completion meeting with the Staff/HOB and DPP The HOB shares the Probationary Monitoring Form with DPP and HR HR shares the FINAL Probationary Monitoring Form with the Principal for review and approval Probation process - Non-teaching Staff (Admin) HR will meet with new staff after 1 month for an informal conversation The first appraisal will be in the month of November after completion of 3 months. A feedback meeting with Staff and Principal. Principal shares the Probationary Monitoring Form with HR The second appraisal will be in the month of March after completion of 6 months. A feedback meeting with Staff and Principal. Principal shares the Probationary Monitoring Form with HR The final appraisal will be in the month of May before end of May A target if any completion meeting with Staff and Principal Principal shares the Probationary Monitoring Form with HR Principal will review and approve the Final Probationary Monitoring Form

RENEWAL OF CONTRACT Staff contracts are renewed every four years. For expat staff, the first review is after the initial two years, and then on an annual basis.

CONTRACT RENEWAL PROCESS FOR INDIAN STAFF HR shares contract renewal forms with staff due for renewal

Staff submit completed forms to HR by mid-October

DPs add their comments by midJanuary of the following year

Appraisal Meeting with Principal

Yes

Letter of confirmation is issued by the Board

Final Contract Renewal

No

Exit procedures are followed

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HR shares contract renewal forms with staff due for renewal

SEPARATION OF EMPLOYMENT

HR sends “Letter of Intent” to all staff Every November

Staff emails resignation to Principal & HR

Staff receives resignation acceptance letter

Staff Queries – Bursary / HR / Principal

Exit Interview with HR

Issue of Issue service letter

Final Salary Gratuity

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SOCIAL MEDIA, COMMUNICATIONS, MARKETING & BRANDING GUIDELINES THE TISB CREST The crest should be used by TISB staff on official documents or presentations No changes should be made to the TISB crest The crest should not be incorporated into any other crest or design Unofficial use of the TISB crest is not permitted and could lead to disciplinary proceedings ™ is a part of the crest and must always be used to indicate its ownership There are 2 versions of the logo: 1 with blue tagline & the other with white to be used depending upon your design style Requests to use the TISB crest on promotional materials or websites, should be sent to pkavya@tisb.ac.in

Time should be written as 10:10 am Date should be written as January 1, 2025

For queries regarding social media & communications. Please contact pkavya@tisb.ac.in

COMMUNICATING WITH PARENTS Parents are our customers, and they deserve the best customer service.

Often a kind word can quickly diffuse a difficult situation.

Word of mouth is our biggest asset but can also be our biggest concern.

It is important to remember that whenever you communicate with parents it should be with the utmost politeness and professionalism.

When writing to parents your communication should always start with Dear Mr/Ms xxx or Good morning/afternoon if you are unsure of their salutation.

When communicating with parents or students, use Email Wizard in iSAMS, and remember to use the template options to personalise the email.

When sending a Form to parents or students, please hide the link behind text rather than send the long form URL Watch this video for instructions on how to put a link behind words.

All communication with parents must be conducted exclusively through official TISB school email accounts.

Personal email addresses, messaging apps, or social media must not be used for school-related correspondence.

Social Media Guidelines As senior leaders and faculty of TISB, we are all potential brand ambassadors of our school. We are seen and heard everywhere, especially on digital platforms. But how many of us know how to navigate the fine balance between workplace etiquette and individual expression? As part of brand advocacy and strategy, we recommend a few guidelines on how we present ourselves, our work stories, and our school culture and ethos responsibly, positively, inclusively, and respectfully.

These guidelines apply to all TISB employees and their families.

DETAILED BELOW ARE THE GUIDELINES Opening an account As you are opening an account in your individual/personal capacity on Instagram, Facebook, Twitter, Tik-Tok or Pinterest, do not include your school’s name in any manner, either as a prefix or suffix.

In description, do not describe yourself as a teacher at TISB. Mention in the description that the views you express are purely personal.

Platforms like Instagram allow you to keep your account private. This means your posts are visible only to those you allow as followers. If a student or a parent attempts to follow you, unfollow them.

We should always be aware of our privacy settings. Even when we restrict certain people's viewing capabilities, they are often still accessible to people outside our inner circle. Many social media apps change their settings quite frequently, so we must make sure our profile is up to date on the latest privacy settings.

Do not let your guard down under any circumstances. Be always on the vigil.

Followers and Following Your personal social media accounts are for your personal use and only for family and friends. Do not accept friend requests from students or parents. This applies to students of all ages. It is essential to sensitise students that they cannot follow you on social media until after they graduate.

Inappropriate communications between teachers and students on social media platforms can potentially be considered a criminal offence and can impact both you and the School.

Posting, Reposting & Comments Do not upload photographs that compromise your image as a teacher or the school’s image as a reputed and responsible Institution. Do not share pictures of you in revealing attire (read tiny bikinis, minis, etc.), pictures of you partying or attending parties, or images that show substance use. It is important to remember that we need to protect our image as role model educators.

Do not post photographs of students or parents taken with you on your personal social media handles, even if the student and/or the parent has consented to you posting them online.

Confidential information about schoolwork or processes is not for public consumption. This includes information about parents, students, colleagues, financial information, school events, academic initiatives, school growth plans, or other private communication within the leadership team. It should not be discussed on any forum, including WhatsApp. We need to stay vigilant about intellectual property belonging to the school and copyrights and trademarks belonging to outside vendors that we cannot use on personal posts for publicity or financial compensation.

Be civil when you encounter negative comments or inappropriate comments. Do not engage in a public spat with such individuals. You are in control of your account. You can delete them and unfriend/block such individuals. Public displays of anger, frustration, personal animosity, etc, should be avoided entirely.

While you can post or reshare posts published on the School’s official handle, keep the Social Media informed of any adverse comments such posts receive.

When you share such posts, refrain from adding your comments or opinions. It is best to re-share/re-post without expressing any opinion.

Do not tag the school handle on any of your posts.

It is important not to let your personal preferences, prejudices, or opinions do not impact the image and reputation of the School. If such situations or instances occur, inform the School Leadership immediately in writing.

Non-adherence or partial adherence to these guidelines can attract disciplinary action, including termination.

If you need any further information or clarification, reach out

TISB SOCIAL MEDIA HANDLES TISB has an active social media & web presence handled by professionals. TISB staff is also expected to help maintain the presence by sharing photos and information with the person in charge.

TISB staff is not allowed to post pictures of students on their personal accounts. The only exception is if you are using a professional account on Twitter. The staff has to tag @TISBangalore in all posts regarding school. While we do not expect you to blur any faces - make sure that the names of the students or any sensitive material is not shared on the account. TISB staff cannot "friend/follow" students until the students have graduated.

TISB Blog is an excellent place for showing off our students' achievements and talents. Please encourage your students to let us know of activities and achievements they have taken part in outside of school. Staff is also encouraged to send in articles which will be posted after review.

TISB LinkedIn is one of our great recruitment tools. When updating your current employer, make sure to select the correct TISB account as there are a few faux accounts. Follow the Linkedin page to stay connected to TISB professional network.

Make sure to follow us on social media!

SMUGMUG SmugMug is the official TISB Gallery. You can login using the credentials below.

SmugMug login: https://tisb.smugmug.com Password: trojans2025 Please note that the whole TISB Community (Parents, Teachers & Students) can upload their photos to SmugMug when an event upload link is shared. We are building a TISB archive and want photos from all perspectives. We are continuously monitoring & reviewing the upload galleries.

FRIDAY NEWSLETTER Friday newsletters are sent every week to parents, staff & high school students. These newsletters are one of TISB's best communication tool. If there is any information that your department needs to send out, you are requested to share it with Principal and cc Mr. Santanu or Mr. Naveen.

OFFICIAL PPT TEMPLATE Please use this template for all official TISB presentations: Master Copy This is a view only copy hence template should be downloaded and edited.

For queries regarding TISB branding & communications, please contact Ms. Shobhita (pkavya@tisb.ac.in)

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The International School Bangalore Whitefield - Sarjapur Road, Near Dommasandra Circle Bangalore 562125 +91 80 6723 5900 www.tisb.org