Polo Club Proposed Master Plan

CLUB AMENITIES IMPROVEMENT PROJECT 2022

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Letter from the President Master Plan Member Approval

Dear fellow members, Now perhaps more than ever, it’s important that we think about the future of our Club in the pursuit of sustained excellence, by staying relevant in the marketplace and ensuring that all our home values remain high.

In 2020 we have initiated a review of our facilities focusing on the condition of our amenities, member usage patterns, operational challenges, and environmental considerations.

We have learned a lot during the last two years of a worldwide pandemic: we have begun to appreciate the great outdoors, utilize our Club amenities with greater frequency, our seasonal status is shifting to consistent year-round utilization, and we are observing a shift towards a multi-generational Club. Our sports and wellness programs have recorded highest numbers in participation in decades, along with increased usage of all social programs.

After a long search process to identify the best partner in defining the vision for Polo’s future – Peacock + Lewis was selected for the planning and design purpose of a holistic Master Plan which addresses many areas of our Club that have been identified as priorities for many in our community.

This booklet represents the cumulative work product of your Board of Governors, and the Construction Committee along with dozens of members and Polo staff.

The proposed plan in its entirety is estimated to be completed within a three-year time frame and a phased approach, thus ensuring amenities are open and the Polo lifestyle remains vibrant. The expected funds required to complete the project as presented is $62 Million, which includes $20 Million worth of earmarked and budgeted funds for repair and maintenance that were deferred to ensure a holistic approach rather than a patch work, along with a 20% contingency on the project’s hard goods cost.

Our goal is to provide for the long-term health, vibrancy, and growth of The Polo Club for current

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members as well as attract and engage the future generations of members.

This is truly an exciting time for our Club, and I invite you to review the booklet carefully including the Q&A section that will answer questions we know are on everyone’s mind.

Now is your time to make your voices heard: The Board of Governors unanimously recommends that we move to a vote of the membership seeking your approval for spending $42 Million for the Master Plan to be implemented.

Please find enclosed the Written Proxy for this proposal, we would appreciate you casting your vote electronically if you are registered or by returning the completed form to the Club before April 14th , 2022.

Joel Kaye President of The Board Of Governors

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Project Description

Winner’s Circle (19th Hole): The Winners Circle will return to the after golf, after sports, 19th hole, sports bar experience.

The new bar will be an expansive 22 person gathering bar with multiple TV’s above. A new permanent roof wrapping the room with folding exterior walls will provide covered outdoor seating with a seamless indoor/outdoor experience. This will also be the location for evening gathering piano bar after social activities for coffee and desserts.

Steeplechase Indoor and Outdoor Dining: Completely re-imagined into a bright, modern, casual dining experience with a remodeled kitchen, action stations, and culinary display.

The three expansive action stations will offer a variety of unique, on-demand dining fare.

Seating capacity has been doubled with the entire perimeter of the dining room featuring folding doors to a newly expanded covered outdoor dining experience having views to the aquatics complex. An indoor/outdoor gathering bar anchors the space and features a raw bar with multiple TV’s over the bar. This bar will also be the location for the morning bagels and coffee overlooking the pool.

Golf Gallery / Steeplechase Lobby : The central gallery will now feature a proper maitr’d to serve both Winner’s Circle and Steeplechase with ample lounge seating, trophy display, and remodeled and expanded restrooms.

American Bistro: This venue will be remodeled into a selfcontained high-end steakhouse experience.

The existing display kitchen is to be remodeled.

A new bar/lounge experience created for predining cocktails and lite bites in intimate, plush lounge seating groups.

The space underneath the existing cupola to be refinished with a warm stain wood floor and walls and a dramatic chandelier light fixture. The space will feature an indoor/ outdoor bar open to Hidden Cove. A floorto-ceiling temperature controlled wine display will serve as a room divider to the dining room. The main dining room offers a variety of seating types including two intimate private dining spaces defined by the existing groupings of columns in the space. The floor-to-ceiling wine display seen from both the bar/lounge and main dining is a main feature of the space.

View Terrace: This new two-story, covered, pre-function terrace for Laurels will provide expansive views to the aquatic complex and golf course. A central gathering bar will feature a skylight or clerestory above. The bar will also serve as pre-function for Crown Room. A variety of dining, bar and lounge seating is offered. Comfortable lounge seating with fire pits provide an intimate dusk to evening experience. The entire perimeter will feature folding doors to provide a temperature controlled option for this space. The modern, clear glass railing allows for maximum unobstructed views. New direct access from the main lobby allows direct access separate from Crown Room or Laurels.

Main Lobby: The existing space will be completely refreshed with new finishes, furniture and dramatic light fixture to create a lasting first impression. The concierge will be opened up to provide a proper greeting as members arrive. A floor-to-ceiling

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feature wall leads you to the Crown Room entry on the left and the new direct access to View Terrace on the right. The underutilized lounge area (Red Room) right of the entry doors will become administrative offices.

Crown Room: A completely re-imagined fine dining experience with a self-sufficient kitchen will be created for this venue. This intimate space of 60 indoor seats features a viewing window to the culinary team preparing five star cuisine in a new display kitchen. A new private dining space defined by wine display cases will be provided as well as outdoor dining on the terrace for up to 40 guests.

Traditions: The existing Traditions bar will be remodeled into a kitchen for the Crown Room and a new gathering bar will be provided in a more desirable space on the north end to activate the front patio. The existing Traditions Lounge will feature new finishes, furniture, and lighting to be cohesive with a new bar space. These features will allow Traditions Lounge to become a stand-alone venue for private events.

Fitness Pavilion: A new indoor/outdoor fitness pavilion overlooking the tennis courts provides a dynamic new space for group fitness classes and personal training. The space will be temperature controlled with the option to open it completely with folding doors.

Tennis Pro-Shop: The existing tennis shop will be remodeled with added office space, lounge areas, and new display fixtures.

Barefoot Café Outdoor Dining and Bar: The retractable soft roof will be replaced with a permanent roof with great volume, similar to the bar, having skylights, large fans, roll-down screening between the columns enhancing the casual pool bar experience with a new and fresh modern design.

Barefoot Indoor Dining and Simulator Lounge: We are also replacing the existing awning covered patio with a new indoor, temperature controlled dining option for Barefoot Cafe with sweeping views of the short game practice area.

Two simulators in a lounge environment will be added for additional indoor entertainment.

Pool Restrooms: Existing pool bath house will be remodeled with new fixtures, finishes, and layout to eliminate unused space, better organize traffic flow, and add space to the lifeguard station.

The Youth Activities Area: The playground will be completely updated with the latest equipment and a new splash pad. A new covered pavilion will be added to provide a central check-in, dry-off zone with cubbies and shaded artificial turf providing covered access to the youth pavilion.

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Project Construction Phasing PHASE 1 – PROPOSED IMPROVEMENTS LOWER LEVEL • Remodeled and expanded Winner’s Circle • Remodeled Steeplechase Kitchen with action stations and culinary display • Remodeled and expanded Steeplechase Dining Room • New chill covered poolside patio (air-conditioned option with Nana walls on perimeter) • Remodeled American bistro dining room (outdoor covered patio option with awning cover) • Remodeled golf gallery (Steeplechase lobby) (new trophy displays & maître d’) UPPER LEVEL • New covered pre-function terrace for Laurels overlooking aquatics complex, golf course, and water features • Pre-function bar for Crown Room • Roll down screens on perimeter • Air-conditioned option with Nana walls on perimeter •

Roof replacement and HVAC replacement for the main building

CONSTRUCTION: APRIL 2023 - APRIL 2024 ACTIVE KITCHENS DURING CONSTRUCTION: • Existing Laurels Main Kitchen • Existing Crown Room Kitchen • Existing Traditions Bar • Existing Barefoot Cafe • Members will have full access to Upper Level of Clubhouse (except outdoor terrace) • Members will have full access to Barefoot, Pool, Golf, Tennis, Fitness/Spa, Card Rooms, and HOA

PHASE 2 – PROPOSED IMPROVEMENTS • • • • • • • • • •

UPPER LEVEL New outdoor traditions patio (existing lower patio and fountains to remain) Existing Traditions annex remodeled into new gathering bar serving traditions and outdoor terrace Existing Traditions Room to be refurbished Existing Traditions Bar remodeled into pre-function kitchen/bar support space Existing Crown Room Steakhouse remodeled Remodeled lounge and maître d’ for new view terrace Existing Laurels Ballroom to remain as is New direct access from Main Lobby to Laurels Main Kitchen Service Main Lobby remodeled

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CONSTRUCTION: APRIL 2024 - APRIL 2025 ACTIVE KITCHENS DURING CONSTRUCTION: • New Steeplechase Main Kitchen • New American Bistro Kitchen • Remodeled Winner’s Circle Bar • Members will have full access to Lower Level Clubhouse, Pool Deck, Golf, Tennis, Fitness/Spa, Card Rooms, and HOA Office

PHASE 3 – PROPOSED IMPROVEMENTS • • • • • • • • • •

Existing tennis shop to be remodeled with added office and lounge areas.

Proposed new covered balcony for outdoor fitness (new covered golf cart parking or outdoor fitness patio on lower level) New glass trellis cover over existing walkway connecting sports complex with promenade and main clubhouse buildings Remodeled pool locker rooms Remodeled Kids Club & outdoor playground Existing children’s activity center potential expansion New cover over existing play court New air-conditioned Barefoot dining seating and simulator lounge Remodeled Barefoot outdoor covered pool gathering bar Pool Refurbishment

CONSTRUCTION: APRIL 2025 - APRIL 2026 ACTIVE KITCHENS DURING CONSTRUCTION: • New Steeplechase Main Kitchen • New American Bistro Kitchen • Remodeled Winner’s Circle Bar • Members will have full access to Lower Level Clubhouse, Pool Deck, Golf, Tennis, Fitness/Spa, Card Rooms, and HOA Office

STEEPLECHASE SEATING INTERIOR (S.F) EXTERIOR (S.F)

WINNER’S CIRCLE SEATING INTERIOR (S.F) EXTERIOR (S.F)

EXIST. 104 1,790 0

EXIST. 226 4,795 2,100

NEW 424 8,920 4,215

E

NEW 106 1,790 1,278

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E A1 D A

ACTION STATION #2

B

ACTION STATION #1

ACTION STATIO

C B1 B2 KITCHEN INTERIOR (S.F)

EXIST. 3,300

5

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Clubhouse Proposed Improvements - Lower Level Plan

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E3

ON #3

NEW 5,200

BISTRO SEATING INTERIOR (S.F) EXTERIOR (S.F)

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EXIST. 124 2,600 0

A A1

REMODELED WINNER’S CIRCLE

H G

B B1

REMODELED GOLF GALLERY

B2

REMODELED AND EXPANDED GOLF GALLERY MEN’S RESTROOMS

C D E E1 E2 E3 F F1 F2 F3

REMODELED STEEPLECHASE KITCHEN

F4 G G1 H I

REMODELED DISPLAY KITCHEN

E2

F

F2 F4 F3

NEW 186 2,600 1,360

F1

G1

NEW OUTDOOR COVERED WINNER’S CIRCLE PATIO REMODELED AND EXPANDED GOLF GALLERY WOMEN’S RESTROOMS

REMODELED STEEPLECHASE DINING ROOM NEW CHILL COVERED POOLSIDE PATIO NEW CHILL PATIO INDOOR/OUTDOOR BAR NEW CHILL PATIO WOMEN’S RESTROOMS NEW CHILL PATIO MEN’S RESTROOMS REMODELED BISTRO DINING ROOM NEW INDOOR/ OUTDOOR BAR NEW BISTRO COCKTAIL LOUNGE REMODELED MAÎTRE D’/ WAITING AREA WITH NEW POWDER ROOMS (4) NEW OUTDOOR AWNING COVERED DINING PATIO NEW HIDDEN COVE OUTDOOR BAR/ LOUNGE NEW GLASS TRELLIS COVERED WALKWAY NEW ELEVATOR TO VIEW TERRACE

LINE OF EXISTING STEEPLECHASE GLASS WALL

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VIEW TERRACE SEATING EXTERIOR (S.F)

EXIST. 120 4,770

NEW 238 8,000

I I1 CROWN ROOM SEATING INTERIOR (S.F) EXTERIOR (S.F)

EXIST. 48 2,600 0

NEW 116 3,370 1,600

F

F3

H

F2 F1

H1

E

H2

G

D G1

G2

C

B A ``

Clubhouse Proposed Improvements - Upper Level Plan

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I2

I3

I4

A B C

EXISTING LOWER PATIO TO REMAIN AS IS

D E

REFURBISHED TRADITIONS ROOM

F F1

REMODELED CROWN ROOM

F2 F3 G G1 G2

NEW CROWN ROOM DISPLAY KITCHEN

H H1

EXIST. LAURELS BALLROOM TO REMAIN AS IS

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NEW DIRECT ACCESS FROM MAIN LOBBY TO KITCHEN SERVICE

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NEW OUTDOOR COVERED VIEW TERRACE OVERLOOKING AQUATICS COMPLEX AND GOLF COURSE

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NEW CENTRAL GATHERING BAR WITH SKYLIGHT ABOVE

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NEW EXTERIOR ELEVATOR ACCESS TO CHILL PATIO AND STEEPLECHASE BELOW

I3 I4

NEW AL FRESCO COOKING AREA

NEW UPPER PATIO EXISTING TRADITIONS ANNEX REMODELED INTO NEW TRADITIONS BAR EXISTING TRADITIONS BAR REMODELED INTO EXPANDED KITCHEN AND SUPPORT SPACE EXISTING LOUNGE REMODELED INTO CROWN ROOM PRIVATE DINING EXPERIENCE NEW CROWN ROOM OUTDOOR DINING REMODELED MAIN ENTRY LOBBY REMODELED RECEPTION EXISTING LOUNGE REMODELED INTO NEW WAITING AREA AND NEW F&B OFFICES EXISTING LOUNGE REMODELED INTO ENTRANCE TO LAURELS AND MAITRE D’ FOR NEW PRE-FUNCTION VIEW TERRACE

NEW VIEW TERRACE RESTROOMS

LINE OF EXISTING LAURELS TERRACE

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Conceptual View Expanded Winner’s Circle and Two Story View Terrace

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Conceptual View Expanded Winner’s Circle (19th Hole)

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Conceptual View Remodeled Steeplechase

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Conceptual View Proposed Steeplechase Outdoor Dining

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Conceptual View Remodeled Hidden Cove Bistro Bar/ Lounge

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Conceptual View Remodeled Bistro Dining Room

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Conceptual View Remodeled Lobby

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Conceptual View Remodeled Traditions Bar

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Conceptual View Remodeled Crown Room Dining

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Conceptual View Proposed View Terrace Covered Lounge

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Conceptual View Proposed View Terrace Covered Lounge

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Conceptual View Remodeled Crown Room Dining

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Conceptual View Proposed View Terrace and Remodeled Pool Deck

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Conceptual View Proposed View Terrace and Remodeled Pool Deck

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BAREFOOT SEATING INTERIOR (S.F) COVERED (S.F)

EXIST. 200 0 1,680

NEW 310 2,275 5,455

K

L2

N L1

L

H1

P5 M

P2 P1 P

M1

P O

P2

P4 O1

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Barefoot Proposed Improvements

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H H1 H

Q P3 Q1

NEW GLASS TRELLIS COVERED WALKWAY MAIN ARRIVAL TO BAREFOOT DINING AND YOUTH ACTIVITIES PAVILION

K L L1 L2 M

REMODELED POOL BATHHOUSE BUILDING

M1

BUILDING AIR CONDITIONED EXPANSION (710 S.F.)

N O

EXISTING PLAY COURT

O1 P

EXISTING CART PATH

NEW YOUTH ACTIVITIES PAVILION REMODELED OUTDOOR PLAYGROUND REMODELED YOUTH ACTIVITIES ROOM EXISTING CHILDREN’S ACTIVITY CENTER REMODELED INTO NEW SIMULATOR LOUNGE

NEW AIR CONDITIONED AREFOOT DINING (60 INTERIOR SEATS)

P1 P2 P3 P4 P5 Q Q1

REMODELED OUTDOOR COVERED BAREFOOT BAR EXISTING KITCHEN NEW HARD ROOF OVER BAREFOOT OUTDOOR DINING (1,025 S.F. EACH) NEW GAZEBO OUTDOOR DINING (700 S.F.) OPEN DECK WITH UMBRELLA TABLES NEW KITCHEN SERVICE ENTRANCE POOL TO BE REFINISHED REMODELED POOL DECK

P2

LINE OF EXISTING BAREFOOT DECK

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Conceptual View Proposed Barefoot Cafe

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Conceptual View Proposed Barefoot Cafe

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Conceptual View Proposed Barefoot Indoor Dining

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Conceptual View Proposed Barefoot Simulator Lounge

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Conceptual View Remodeled Youth Pavilion and Playground

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J J1 J2 H

J3

I1

I J4

I4 I2

I3

I5 ``

Promenade Building Proposed Improvements

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H I

NEW GLASS TRELLIS COVERED WALKWAY

I1 I2 I3

EXISTING COVERED WALKWAY

I4

EXISTING MAIN ARRIVAL TO PROMENADE FROM COVERED WALKWAY

I5 J

EXISTING PORTE COCHERE

EXISTING TENNIS SHOP TO BE REMODELED WITH ADDED OFFICES AND LOUNGE AREAS (2,400 S.F.) EXISTING PROMENADE LOBBY EXISTING MAIN ARRIVAL TO PROMENADE FROM UNCOVERED WALKWAY

PROPOSED NEW OUTDOOR FITNESS PAVILION 30'x53' (1,560 SF)

J1

EXISTING BALCONY TO EXIST STAIRS OVERLOOKING TENNIS COURTS

J2 J3

EXISTING GALLERY TO SPORTS COURTS

J4

REMODELED SPA/ FITNESS RECEPTION (320 S.F.)

EXISTING MAIN GALLERY ON UPPER LEVEL OF PROMENADE

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Conceptual View Proposed Glass Trellis Cover

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Conceptual View Overall Renovation Project

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Frequently Asked Questions Throughout the presentation process of the proposed Master Plan, we addressed a few questions we felt were on everyone’s mind. You may find these questions along with others brought forward by members during our focus groups below: Q: What is this project going to cost?

A: The overall cost of the project is estimated to be $62 Million, and it includes $20 Million of earmarked and budgeted replacement items described in the Project Highlight section, along with a 20% contingency on cost of hard goods.

Q: What is this going to cost “me” – is there an assessment?

A: There is a current assessment billed at $85 monthly in effect for the implementation of the 2014 Club Renovation. This assessment will “sunset” in December of 2025. With member approval for the implementation of this Master Plan there is a proposed assessment set to begin in January 2026, not to exceed $185. Effectively your approval of this Master Plan means that starting 4 years from now, your monthly assessment will increase by no more than $100 compared to your current assessment.

Q: When will the project begin, and when is it projected to end?

A: With member approval we will begin the permitting, GC interview process which we anticipate will last about a year. The project itself would start Spring – Summer 2023 and will be broken down into three phases spanning over 3 years.

Q: How would our lifestyle be impacted during the construction phase?

A: We have projected an intentional phased approach in order to preserve the Polo lifestyle.

During each phase of the project there will be several dining rooms and concepts open, Social & Cultural arts programming will remain largely unchanged, card play, Fitness facilities and sports activities will remain active.

Q: Are the Card Rooms included in the Master Plan?

A : The Card Rooms are not defined in this program, however they are connected with the project as we intend to address furnishings and fixtures, along with the additions of shaded outdoor options once the details of design elements for the Master Program are defined. Our intention is to ensure the Card Rooms, while planned before the project start fit the general feel of all amenities.

Q: Were other areas of the Club considered for this project?

A: While not defined in the detailed scope of work, all hallways and entrances leading to the newly designed areas will be addressed with this holistic approach.

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Q: Is there a consideration for addressing the Parking issue at the Club?

A: Parking has been a long standing item on Board agendas and various strategic committees, while not defined in this program the issue remains top of mind and there are active discussions on addressing this topic.

It is the belief of the Construction Committee, the Board of Governors and Management that these items are important to the long-term health of our Club and provides our staff with the ability to provide a vibrant lifestyle.

We hope all our members feel the same way and participate in this program by casting their vote by April 14th, 2022.

Q: What are the voting requirements for this proposal to pass?

A: The voting requirement is that at least 50% + 1 of the votes cast in favor once the below two thresholds are met.

1. 30% of all eligible Polo Club homes must vote for a quorum to be met (513 households).

2. 25% of all eligible Polo Club homes must vote in the affirmative (428 households).

Thank you for your interest in the future of our Club and Community Please note that these plans and renderings are conceptual and will be finalized if approved by the members.

The Polo Club of Boca Raton 5400 Champion BLVD Boca Raton, Fl 33496 Email Questions to marketing@poloclub.net