TOKB Policies

POLICIES

WELCOME TO OUR POLICIES GUIDE

IN ADDITION TO YOUR SIGNED TERMS & CONDITIONS WE HAVE BARN POLICIES TO CONSIDER.

THE POLICIES HAVE BEEN CREATED TO ENSURE THE SMOOTH RUNNING OF YOUR WEDDING DAY.

CONTENTS

4 - 5

Alcoholic Favours

Can we have alcoholic favours? 6 - 7

Shots Policy

The barn’s bar policy explained.

8 - 9

Surprises

Our position on your behalf.

10 - 11

Filming (TV/Commerical)

The barn’s position.

12 - 13

Drones

Filming conditions. 14 - 15

28 - 29

Smoking/Vaping.

Conditions.

Inflatables

Hire conditions.

30 - 31

TV Screen Use

Screening events/shows.

16 - 19

Children

Supervision, Colouring

32 - 33

Medicines

Safe solutions if supplying medicines.

20 - 27

Decorations

Barn policies to consider when planning your decorations.

34 - 35

The Old Barn Barn policies on guests staying over.

ALCOHOLIC FAVOURS

ALCOHOLIC FAVOURS ARE APPROVED ON A CASE BY CASE BASIS. IF YOU’D LIKE TO GIFT ALCOHOLIC FAVOURS, YOU MUST EMAIL THE TEAM TO REQUEST APPROVAL.

Once approved you can provide one alcoholic favour per adult guest – please remember to provide an alternative drink or favour for under-age guests. These must be clearly identified if providing a drink alternative.

The measurement must not be more than 50ml/5cl. The Alcoholic Favours may be subject to a corkage fee.

NO SHOTS UNTIL AFTER 7PM POLICY

WE HAVE A NO SHOTS BEFORE 7PM POLICY, IN OUR EXPERIENCE THIS SAVES THE FUN FOR LATER!

YOUR GUESTS CAN REALLY ENJOY THE DAY, DINNER AND SPEECHES BEFORE CELEBRATING INTO THE NIGHT.

SURPRISES

OCCASIONALLY WE GET FAMILY MEMBERS OR FRIENDS

GETTING IN TOUCH TO ARRANGE SURPRISES FOR WEDDING DAYS. FOR EXAMPLE, A WAFFLE CART IN THE EVENING, A MAGICIAN, SINGING WAITERS ETC.

On one such occasion, many years ago, a couple did not appreciate being surprised so nowadays we insist at least one half of the couple know in advance, effectively ‘signing off’ on the surprise.

We think it might be work better, if you could nominate someone close, e.g. a family member or close friend, as someone to contact if a surprise is being planned. In the event we are contacted, we would contact this nominated person and get them to give the okay. That way, you’re both able to enjoy the surprise.

Alternatively, if you’re happy to be surprised, or you wouldn’t like any surprises at all for your wedding day, please let us know.

FILMING (OTHER THAN VIDEOGRAPHY)

WE CANNOT PERMIT ANY FILMING OTHER THAN WEDDING/ GUEST VIDEOGRAPHY.

THIS COVERS TELEVISION OR DOCUMENTARY SHOWS. PLEASE DO NOT SIGN FOR ANY SHOWS WITHOUT OUR KNOWLEDGE, AS WE’LL BE UNABLE TO PERMIT FILMING.

DRONES

DRONES ARE ONLY PERMITTED WITH THE RELEVANT CERTIFICATION AND LICENSING.

WE ASK ONLY OUR GROUNDS ARE FILMED AND NEIGHBOURING HOUSES AND BUILDINGS ARE NOT FILMED.

WE ASK THE SURROUNDING LIVESTOCK IS NOT DISTURBED.

INFLATABLES

IF YOU’D LIKE TO HIRE AN INFLATABLE FOR YOUR WEDDING, THIS WILL BE LOCATED ON THE LEFT LAWN IN THE CEREMONY AREA

We’re unable to sign disclaimers. We require the hirer (couple) to sign 3 copies.

One copy for your records, one copy for ours and one for the hiring company. The barn accepts no liability from the use of inflatables and it’s the hirers risk.

Children must be supervised at all times

You’re welcome to run the inflatable from post-ceremony, until dusk (dusk timings will depend on time of year)

We recommend the inflatable is off during the meal.

We require PAT Testing and PLI Cover of at least £5 million in advance of the day.

If the inflatable is to be left overnight, it must be collected between 08.30 and 10am the following morning. An earlier collection is possible, please make your supplier aware you/your guests maybe asleep if collecting before 8.30am.

CHILDREN (SUPERVISION)

ALL CHILDREN MUST BE ALWAYS SUPERVISED BY AN ADULT, WE CANNOT ALLOW CHILDREN TO BE UNSUPERVISED IN THE GROUNDS AT ANY TIME OF THE DAY OR EVENING.

COLOURING

WE’RE ONLY ABLE TO PERMIT COLOUR PENCILS FOR ACTIVITIES. CRAYONS AND PENS PERMANENTLY MARK/ STAIN LINENS.

IF YOU’RE HAVING A FINGERPRINT TREE OR PENS FOR YOUR GUESTBOOK, WE’LL PUT PROTECTIVE FILM ON THE FABRIC LINEN TO PREVENT DAMAGE.

DECORATIONS

WE’RE UNABLE TO PIN/TACK INTO ANY BEAMS OR DRAPES. WE CAN TIE TO BEAMS USING CABLE TIES, RIBBON AND STRING.

FLORAL ARRANGEMENTS FOR BEAMS USING ANY FLORIST FOAM MUST HAVE A BACKING SUCH AS CELLOPHANE OR BACKING FILM BEFORE INSTALLATION TO PROTECT THE BEAMS.

WORKING AT HEIGHT –INSTALLATIONS

THE TEAM CAN ONLY WORK TO A CERTAIN HEIGHT. TO FIND OUT MORE CLICK HERE.

YOU’RE WELCOME TO HIRE A SUPPLIER OR TASK A FAMILY OR FRIEND.

WE ASK ANYONE WORKING AT HEIGHT HAS RELEVANT QUALIFICATION AND INSURANCES.

WE’LL BE UNABLE TO SUPPLY EQUIPMENT INCLUDING LADDERS OR TOWERS.

DRAPES (BARN)

WE CANNOT REMOVE OUR BEAM DRAPES OR BACKDROP INSTALLATION.

THE ONLY DRAPING THAT CAN BE REMOVED TEMPORARILY ARE THOSE BEHIND THE CAKE BAY AND AROUND THE WINDOWS.

AISLE DECORATIONS

WE’RE UNABLE TO ALLOW REAL/LIT CANDLES ON THE AISLE. LIT CANDLES POSE A RISK TO GUESTS AND ATTIRE. CANDLES WITHIN LANTERNS GET VERY HOT AND CAN BURN GUESTS OR MELT DRESSES AND VEILS. LED CANDLES ARE A GOOD ALTERNATIVE.

GLASS VASES/WATER FILLED VASES KNOCK AND BREAK VERY EASILY, PLEASE USE WITH CAUTION.

SMOKING AND VAPING

WE DO NOT ALLOW ANY SMOKING OR VAPING IN ANY AREAS OF THE BUILDINGS. ANY PERSONS VAPING INDOORS WILL BE ASKED BY A TEAM MEMBER TO CEASE AND ADVISED OF SUITABLE LOCATIONS WHERE SMOKING AND VAPING IS PERMITTED.

USE OF TV FOR SCREENING EVENTS/ SHOWS/SPORTING EVENTS/GAMING

EQUIPMENT?

IF THERE IS AN EVENT COINCIDING WITH YOUR WEDDING, AND YOU’D LIKE THE TV SCREEN SHOWING THE EVENT, THIS CAN ONLY BE LOCATED IN THE BAR AREA.

SCREENING CAN ONLY BE USED WITH PERMISSION FROM BOTH PARTNERS.

SPEECHES OR PHOTOGRAPHERS/VIDEOS ARE EXEMPT FROM THIS POLICY

MEDICINES

IF YOU’RE PLANNING TO INCLUDE MEDICINES (SUCH AS PAIN RELIEF AND ALLERGY) IN TOILETRY BASKETS, WE’LL ASK ANY MEDICINES ARE STORED SAFELY BEHIND THE BAR AND BE ACCESSIBLE ON REQUEST THROUGHOUT THE DAY AND EVENING.

THE OLD BARN - ACCOMMODATION

WE’RE UNABLE TO PERMIT NON-RESIDENTIAL GUESTS IN THE OLD BARN. ACCESS IS ONLY PERMITTED TO OVERNIGHT GUESTS.

WE KINDLY ASK GUESTS RETIRE FOR THE EVENING AFTER THE WEDDING HAS CONCLUDED. GATHERINGS OR PARTIES ARE NOT PERMITTED.

w: theoldkentbarn.co.uk t: 01303 844270

e: events@theoldkentbarn.co.uk © 2023 The Old Kent Barn Ltd. All rights reserved. With special thanks to Olegs & Rita Photography.