Wise 2018 internship brochure

WORK INTERNSHIP & STUDENT EXPERIENCE

WISE INTERNSHIP PROGRAM July 22 to August 16, 2018

OVERVIEW

WHAT IS WISE & WHO IS ELIGIBLE? Work Internship and Student Experience or WISE is an enrichment program open to all current TKS students from grades 10 to 12, as well as university students visiting their parents* at KAUST for the summer.

WISE will run from July 22 to August 16, 2018, with opportunities across many KAUST departments. Upon successful completion of the program, Interns will receive a certificate and stipend at the WISE award ceremony. * Parent/s must be a KAUST resident

OVERVIEW

WHAT IS WISE & WHO IS ELIGIBLE? The work internship program gives college and university students the opportunity to translate classroom learning into practical experience. They will gain valuable new skills that will help prepare them for their future professional career.

Student Experience is a program that introduces high school students to the professional workplace.

Students have the opportunity to explore areas of interest that they might pursue in university while adding to their resume for college or job applications

OVERVIEW

BENEFITS OF UNDERTAKING AN INTERNSHIP Participation in WISE gives students the opportunity to: Gain valuable work experience and transferable skills Network with world-class KAUST teams Build confidence and raise aspirations Explore a prospective career path Expand their vision for the future Build a working resume Prepare for university applications and admission to university

INTERNSHIP POSITIONS - SUMMER 2018

INTERNSHIP POSITIONS, SUMMER 2018 WISE provides internships across a diverse range of departments at KAUST. There are 70 internship positions available in the research and academic sector and the administrative and finance sector. You can view information about these positions in this brochure.

CEMSE

COMPUTER, ELECTRICAL & MATHEMATICAL SCIENCES & ENGINEERING (CEMSE) DIVISION CEMSE is one of three academic divisions at KAUST. The division is responsible for the organization and coordination of four degree programs: 1. Applied Mathematics & Computational Science 2. Computer Science 3. Electrical Engineering 4. Statistics This year, three internships are available: one in the Student Internships Team and two in CEMSE Communications Team.

STUDENT INTERNSHIPS TEAM - 1 POSITION

STUDENT INTERNSHIPS INTERN The Intern will: Contact interns to arrange meetings with the Internship Specialist. They may be required to either phone students or help with administration work such as scheduling

Skills & knowledge needed: Excellent computer literacy especially for searching and collecting information from the web Excellent written and conversational English skills The ability to use own initiative Focus and determination Personable character who is not shy to meet and talk to Graduate Students

Make welcome packs and assist in showing internship visitors around the Campus

What skills & knowledge will the Intern learn?

Undertake research work: the assistant’s main role will be to help create a database of marketing contacts through researching contact details of

Broad concepts about education marketing

universities in pre-determined locations

E-mail and phone etiquette

Be involved in student internships profiling and photography. The

Basic data entry standards for potential use in a CRM (for example,

assistant may be asked to help gather student profiles by e-mailing

Excel)

students a form for them to complete

Office Management

CEMSE COMMUNICATIONS TEAM - 2 POSITIONS

SOCIAL MEDIA ASSISTANT INTERN

Skills & knowledge needed: Writing, graphic and photography skills Good knowledge of the social network

The Intern will: Assist with the daily news creation and distribution on social media Edit the social media posts, photographs, video, and short interviews

What skills & knowledge will the Intern learn?

2) monitoring comments on multiple platforms

The opportunity to experience the daily life in a communication office,

3) participating in the creative process

its rhythm; and learn communication best practices

BESE

BIOLOGICAL & ENVIRONMENTAL SCIENCE & ENGINEERING (BESE) DIVISION BESE is one of three academic divisions at KAUST. Research at the BESE Division brings students, faculty and researchers together to push the frontiers of science through collaborative inquiry into issues of global and regional significance.

This year, six internship positions are available in the SAUDI ARAMCO-KAUST Center for Marine Environmental Observations.

SAUDI ARAMCO-KAUST CENTER FOR MARINE ENVIRONMENTAL OBSERVATIONS TEAM - 6 POSITIONS

SCIENCE COMMUNICATION ASSOCIATE INTERN The Intern will: Work within the Integrated Ocean Processes Lab which has created an ocean observatory to understand the overall functioning of the Red Sea Work in one of three teams of two to develop an ESRI storymap of one aspect of ecology or marine science. Planned stories include:Â seagliders,

Skills & knowledge needed: Basic research skills: web research, interviewing experts, collating data Excellent written skills Confident speaker, able to interact with and interview scientists and other experts Familiar with good design, basic photography and composition Familiarity with video editing preferred On time, follows-through on commitments, asks questions for clarification, corrects mistakes and enjoys sharing own ideas

birds of KAUST and marine ecology (TBD). The intern teams will use ARCGIS online templates to build a story using text, video, photos and figures

What skills & knowledge will the Intern learn?

Science communication Story-telling for science Basic GIS (Geographic Information System) skills and value of mapping for research Greater understanding of one aspect of marine science Writing for different audiences

OFFICE OF THE PRESIDENT

OFFICE OF THE PRESIDENT This Office works to support and promote the President's priorities in carrying out the Universities vision: to advance science and technology through distinctive and collaborative research, integrated with graduate education.

This year, internships are available in the following teams: Institutional Research & Planning and Global Communications.

RESEARCH & PLANNING TEAM - 1 POSITION

RESEARCH & PLANNING INTERN The Intern will: Gain meaningful and practical experience working with a broad range of teams to explore a variety of functions or a career path Complete a project that is tailored to their interests Perform analytical and quality reviews Undertake quantitative and qualitative analysis Assist in brainstorming and idea planning Participate in meetings Prepare a final project presentation

Skills & knowledge needed: Strong analytical skills Organizational and communication skills

What skills & knowledge will the Intern learn?

Data analysis Analytical skills Business planning/budgeting Project planning Understanding of Higher Education The experience will provide the student with a valuable insight into the importance of data management and the ability to use such data to improve the planning and improving the resource allocation within a university

GLOBAL COMMUNICATIONS TEAM - 1 POSITION

KAUST DISCOVERY INTERN

Skills & knowledge needed: Strong analytical skills Strong organizational and communication skills

The Intern will: Deliver high-quality professional day-to-day execution of assigned

What skills & knowledge will the Intern learn?

projects (KAUST Discovery website)

Strong English language skills

Be detail-oriented and responsible

Comfortable in MS Word

Read and digest material to make editorial decisions

Ability to learn new software

Participate in team meetings

Teamwork

Conduct a final project presentation

Communication Time Management

ACADEMIC AFFAIRS

ACADEMIC AFFAIRS Academic Affairs supports the University’s commitment to excellence in graduate education and consists of the following departments: Graduate Affairs, Academic Affairs, Faculty Affairs, the University Library, International Programs and Enrichment Programs.

This year, two internships are available in the University Library.

UNIVERSITY LIBRARY TEAM - 2 POSITIONS

UNIVERSITY LIBRARY INTERN The Intern will:

Skills & knowledge needed: Technical skills e.g. graphic design skills for a person interested in a marketing and promotion project An interest in libraries and/or information management would be beneficial

Work on a varied range of projects running in the library Depending on the applicant, projects could involve marketing and promotion, building management, event planning, data analysis, script creation, etc

What skills & knowledge will the Intern learn?

Practical experience in how to apply their skills into real world scenarios Knowledge of the nature of work in academic libraries (this could be of particular interest to university or graduate students looking to pursue a qualification and career in libraries)

CORE LABS

CORE LABS - VISUALIZATION CORE LAB The Core Labs provide state-of-the-art facilities, training and services to the KAUST research community, collaborators and industrial partners. These centrally organized, shared-user facilities provide direct access to specialized research equipment operated by expert staff with advanced degrees in science and engineering. The Core Labs consists of ten laboratories that are strategically located throughout the academic campus to enable users to transition between labs in a matter of minutes.

This year, two internships are available in the Visualization Core Lab.

VISUALIZATION CORE LAB - 1 POSITION

VIRTUAL REALITY CONTENT DEVELOPER (UNITY3D) INTERN The Intern will: Create a compelling demo/3D content within Unity3D, using a scientific dataset Document workflows within Unity3D

Skills & knowledge needed: An understanding of how Virtual Reality works A working knowledge of Unity3D Strong foundation of programming concepts (algorithms and datastructures) Fundamental concepts in Computer Graphics and 3D Modeling (Preferred) Experience with a 3D Modeling package such as Maya or Blender3D Strong communication and technical documentation skills in English language

Create user-interfaces in the program that allows interaction and exploration of the scientific dataset Write and document code in C# language

What skills & knowledge will the Intern learn?

Setup an HMD system – HTC Vive (for instance), independently, by

Creating a Virtual Reality content from start to finish

following instructions

Advanced Unity3D development Working with HMD devices such as the HTC Vive, and Oculus Rift

VISUALIZATION CORE LAB - 1 POSITION

WEB DEVELOPER – INFORMATION VISUALIZATION INTERN The Intern will: Create a compelling visualization content, for a given dataset, using webtechnologies (html/css/javascript) Program in Javascript, HTML/CSS and document code

Skills & knowledge needed: An understanding of how web technologies work A working knowledge of HTML and Javascript Strong foundation of programming concepts (algorithms and datastructures) Fundamental concepts in Information Visualization (Preferred) Experience with a Visualization package such as D3js, or Highcharts Strong communication and technical documentation skills in English language.

Create user-interfaces in the program that allows interaction and exploration of the scientific dataset [Optional] Develop remote interaction frameworks using websockets, to interact with the visualization on large display walls

What skills & knowledge will the Intern learn?

Creating a Virtual Reality content from start to finish Advanced Unity3D development Working with HMD devices such as the HTC Vive, and Oculus Rift

INFORMATION TECHNOLOGY

INFORMATION TECHNOLOGY The Information Technology (IT) Department is responsible for the management and operational support of the entire IT Voice, Data and TV Network, SAP ERP Enterprise Solution, all software applications, and global research network connectivity. IT also provides critical technology support for KAUST faculty, staff, students, community, partners, and other institutions including the Research Park partners.

This year, five internships are available in the following IT teams: End User Computing, IT Consulting, Information Security and End Point Technology.

END USER COMPUTING TEAM - 1 POSITION

END USER COMPUTING ANALYST INTERN The Intern will: Maintain and repair Apple machines Service and troubleshoot Install software and/ or hardware

Skills & knowledge needed: Excellent interpersonal, written and verbal communication skills IT literate Good organizational skills Strong attention to detail Good customer service acumen Hands-on hardware troubleshooting experience Good analytical and problem solving skills Committed to learn technical concepts quickly Ability to read and understand technical manuals

What skills & knowledge will the Intern learn?

Gain knowledge in how apple hardware and software work and function Be able to support and troubleshoot Apple laptops and desktops Be able to disassemble laptops and desktops Be able to fix apple desktops and laptops Ability to work using modern tools and equipment

IT CONSULTING TEAM - 1 POSITION

IT CONSULTING INTERN The Intern will: Provide support for the IT Consultancy team members in performing key duties including business analysis, requirements gathering, process

Skills & knowledge needed: Good people skills and communication skills Flexible and adaptable Willingness to learn Good spoken English Good level of mathematics Computer literate

mapping, data collection and analysis and problem solving

What skills & knowledge will the Intern learn?

How to interact in a business environment Presentation skills and report writing Data analysis Process mapping IT skills Project Management – how to organize work Problem Solving

END POINT TECHNOLOGY TEAM - 1 POSITION

CLASSROOM COLLABORATION INTERN

Skills & knowledge needed: Electronics and Communication Technologies IT Networks Windows and MAC OS

The Intern will: Assist the AV helpdesk to create support tickets and assign the right personnel

What skills & knowledge will the Intern learn?

Provide audio/visual general support to classroom/conference rooms Schedule and support online and video conferencing sessions

Knowledge around Audio Visual, Video Conferencing, Lecture

Schedule and support webinars

Capturing

Record, edit and publish lectures and seminars using Lecture capturing

IT Networking skills

systems

Customer Support/Ticketing

INFORMATION SECURITY TEAM - 2 POSITIONS

INFORMATION SECURITY INTERN The Intern will: Depending on their interests and capabilities, receive a tailored and customized internship, responsibilities and expectations

Skills & knowledge needed: Knowledge of productivity tools Intermediate/advanced level of internet and social media use Knowledge of some graphics/media tools is a plus Maturity to understand the confidentiality of data/items discussed by others around them or presented to them for the duration of the internship

Be introduced to the basics of the InfoSec Department Rotate around 3 teams within InfoSec (FIRST Team, Security Operations and Compliance, Governance, Awareness & Risk); and be exposed to the various facets of their daily work. Primary involvement with the Compliance, Governance, Awareness & Risk Team Engage in Security Awareness programs and assist with revamping presentations with new infographics and materials

What skills & knowledge will the Intern learn?

Cyber Ethics and legalities of our cyber footprint, social media, acceptable usage, etc Strong password, passphrases, and varied passwords for all accounts Social engineering and how to avoid falling victim CIA Triad: Confidentiality, Integrity and Availability Cyber bullying and its impact on the community Blogging, vlogging about Information Security issues Social Media analysis and its impact on high school students.

Defense in Depth (DiD) at home and a glimpse into how KAUST runs its defenses

COMMUNITY LIFE

COMMUNITY LIFE DIVISION The Community Life teams are passionate about helping each individual and family find their sense of place and belonging in the KAUST community. They build and nurture a culture of community by providing access to services and resources that bring value to the lives of residents; and by helping residents engage in personal interests that connect them to their neighbors and environment.

This year, internship positions are available in the following teams: Community Engagement, Housing & Guest Services, Recreation Services, Transportation, Food Services and KAUST Health.

COMMUNITY ENGAGEMENT TEAM - 1 POSITION

COMMUNITY ENGAGEMENT INTERN The Intern will:

Skills & knowledge needed: Excellent interpersonal, written and verbal communication skills Organizational skills – able to prioritize and manage time effectively IT literate Creative flair

Engage with key stakeholders (University/community) to organize and plan a Community Life event, developing a costed project/ communications plan and promotional materials

What skills & knowledge will the Intern learn?

Attend team meetings and divisional meetings

Gain experience in planning a community based project, event

Deliver a final project presentation to Community Life senior

management, community relations, and event logistics

management

Be able to arrange, prepare for and engage in successful meetings with managers/staff across the Community Life division and across the university Understand how to manage time/productivity across multiple tasks What the Community Life division/services/teams do and their integral part in ensuring talented people and their families continue to be attracted to, and stay at KAUST Develop understanding of workplace professionalism and etiquette

TRANSPORTATION TEAM - 1 POSITION

TRANSPORTATION INTERN

Skills & knowledge needed: Excellent interpersonal, written and verbal communication skills Organizational skills – able to prioritize and manage time effectively IT literate

The Intern will: Be involved in various day to day operational transportation matters Work with Field Controllers: shuttle bus scheduling; daily inspection

What skills & knowledge will the Intern learn?

reports; reporting and communicating with the help desk; reviewing

Learn about the services provided by Transportation within and

procedures for accidents/breakdowns; drivers appearance & hygiene

outside KAUST; also learn about service providers and the services they

inspection; spare drivers’ availability program; shopping buses

offer to the community

schedules/trips

Performance monitoring based on contractual KPIs, and how they are

Work with Helpdesk Agents: managing client phone calls & emails; get

monitored, recorded and addressed

involved with the booking system for off campus buses; business and

Gain practical knowledge on how to handle customer services -

personal requests through the online booking system; fleet management

compliments, suggestions, concerns and complaints

system (GPS, speed, history); billing process

Gain knowledge about community routes and school routes and traffic

Work with HSE Supervisors: TBT’s (tool box talks); employee training

rules and regulations

regarding KAUST’s safety standards; reporting of incidents (major or

Awareness of Health, Safety and Environment rules and regulations

minor); risk assessments; environmental care (i.e. proper disposal of toxic chemicals); produce non-conformity report

FOOD & RETAIL TEAM - 1 POSITION

FOOD SERVICES INTERN

Skills & knowledge needed: Excellent communication and interpersonal skills IT literate Interest in a career in hospitality

The Intern will: Be involved in Quality Assurance and Control. This includes: general hygiene and cleanliness of food facilities; food safety and personal

What skills & knowledge will the Intern learn?

hygiene awareness checks; management and staff awareness on food

Understand the role/operation of Food Services in the university and

preparation practices; equipment and food items checks; Critical Control

township

Point records

Understanding of food quality assurance and control, complaints and

Complaint and Incident Management: assist in the process of customer

incident management and banqueting

complaint investigation, remedial and closure; encourage and maintain productive, effective communication and working relationships with all parties involved in food related projects Gain experience of banqueting

HOUSING SERVICES TEAM - 1 POSITION

HOUSING OFFICE INTERN The Intern will: Work in Housing Services with the Welcome and Reception Team Support New Arrivals Orientation Prepare units for new starters Get involved in Welcome Book compilation

Skills & knowledge needed: Good spoken and written communication skills Good interpersonal skills with the ability to stay calm under pressure Ability to be polite but firm when dealing with difficult, impatient or upset people Good organizational skills and basic IT skills Ability to follow safety and security procedures and put them into effect An interest in the work of Housing Services Attention to detail

Prepare Housing Agreements Undertake the Tour of KAUST with the team/new arrivals Design documents for the Welcome Pack

What skills & knowledge will the Intern learn?

Making a good impression as part of an organization, with fellow personnel and customers How to orientate new residents effectively, demonstrating service knowledge, knowledge of key contacts and where to direct inquiries Improvements in productivity by handling one or more administrative functions; number of welcome books compiled; number of units attended to in installing amenities Team working

GUEST SERVICES TEAM - 1 POSITION

GUEST SERVICES INTERN The Intern will: Prepare registration cards for next day’s arrivals

Skills & knowledge needed: As a Guest Service Representative, have the ability to talk, listen and help resolve conflicts with guests; be an expert communicator, be able to listen effectively to find the root cause of issues; and have the ability to communicate clearly and in a friendly way to solve the issue and keep the hotel guest happy

Check arrivals for the day, checking if rooms are ready and ensuring VIP amenities are placed in the room prior to arrival Promptly and accurately update registration card & guest preferences

What skills & knowledge will the Intern learn?

Attend daily briefings and relevant departmental and interdepartmental

Enhanced customer service and communication skills

meetings

Problem solving skills

Maintain the privacy of all guests by ensuring that no details of the guests are disclosed to anybody Be aware of the Hotels fire and emergency procedure

RECREATION TEAM - 4 POSITIONS

SPORTS/ LIFEGUARD ASSISTANT INTERN The Intern will: Undertake a certified RLSS Lifeguarding course Ensure swimmers are safe in the pool

Skills & knowledge needed: Competent swimmer RLSS lifeguard qualification- provided by Recreation Services during the first week of the internship Positive attitude Hard worker/punctual/good timekeeper Able to work flexible shifts

Ensure the standard operational procedures are followed Maintain scanning of the pool Help set up facility bookings Help cover other areas of work as and when required

What skills & knowledge will the Intern learn?

Teamwork Lifesaving skills Pool operations Pool hazards First aid/AED

RECREATION TEAM - 4 POSITIONS

RECREATION/FITNESS ATTENDANT INTERN The Intern will: Undertake gym coverage duties Ensure the fitness standard operational procedures are followed

Skills & knowledge needed: Interested in Fitness and health Be physically fit Positive attitude Willing to work hard Team player Able to work flexible shifts.

Provide spotting techniques to the members Enforcing the gym rules Help to teach classes and training sessions

What skills & knowledge will the Intern learn?

Understanding of fitness procedures Fitness training First Aid In house gym instruction certificate Planning training sessions and the reasoning behind it

KAUST HEALTH - 1 POSITION

DIGITAL MEDIA INTERN The Intern will:

Skills & knowledge needed: Ability to work within a budget and deadline Committed to seeing a project through from concept to finished product Preferred skills: videography, photography, video and photo editing

Develop, design, create and produce a ‘Welcome to KAUST Health video’, seeing the entire process through from concept to finished product Organize a photo shoot to have stock images available for KAUST Health

What skills & knowledge will the Intern learn?

to use in its marketing materials

Project management

Assist the Health Relations Specialist as required

Creative content creation Experience working in a business environment

KAUST HEALTH - 1 POSITION

EMERGENCY PLANNING INTERN The Intern will:

Skills & knowledge needed: Enjoys outdoor physical activity Problem solving skills Analytical skills Team player

Tour and understand the functionality of the Command and Control Center (CCC) Participate in an emergency operations drill; analyzing any gaps or

What skills & knowledge will the Intern learn?

actions as a result of the drill; action any suggestions/recommendations

Understand the different emergency services at KAUST and how they

Assist the Paramedic Specialist as required

work together Increase their analytical skills Develop presentation and reporting skills

KAUST HEALTH - 1 POSITION

HEALTH PROMOTION INTERN The Intern will:

Skills & knowledge needed: Problem solving skills Commitment to completing assigned tasks Positive attitude Ability to research topics

Coordinate and assist with health promotion activities and events Review the calendar of health promotion events and activities for the remainder of 2018; researching and proposing activities and events for the

What skills & knowledge will the Intern learn?

community, particularly targeting young people

Event management

Assist the Health Promotion Specialist as required

Understand the role of health promotion in the community Determine the effectiveness of events through evaluation

SAUDI AFFAIRS

SAUDI AFFAIRS Saudi Affairs facilitates national development and collaboration in Saudi Arabia with a focus on creating and nurturing talent for KAUST and for the nation. Saudi Affairs administers an extensive portfolio of activities related to national development and social responsibility. Saudi Affairs is instrumental in strengthening KAUST's impact in Saudi Arabia and also manages the University's marketing and communication function.

This year, fourteen internship positions are available across the following teams: Marketing Communications, the Museum of Science & Technology in Islam, the Office of Social Responsibility and MATJAR.

MARCOM DESIGN TEAM - 2 POSITIONS

JUNIOR GRAPHIC DESIGNER INTERN

Skills & knowledge needed: Basic knowledge of Adobe Creative Suite, especially Illustrator and PhotoShop Knowledge of Mac OS

The Intern will: Collaborate with the Design Team to create new key visuals and designs for events Assist with developing graphic content for print and media platforms, including social media (Twitter, Facebook and Instagram) Think creatively to produce new ideas and concepts for events and promotional items (specially for schools and community)

What skills & knowledge will the Intern learn?

Design process Designing a key visual and implementing it in other applications Preparing design files for press Writing a design brief

MARCOM CREATIVE SERVICES TEAM - 4 POSITIONS

CREATIVE SERVICES INTERN The Intern will:

Skills & knowledge needed: Graphic design Photography, photo editing Video filming and editing Adobe Creative Suite programs

Undertake a project-based internship, working toward the completion of a deliverable or set of deliverable's that will actually be used by the KAUST community in some way. The deliverable's will be decided by the interns

What skills & knowledge will the Intern learn?

and Creative Services based on the interns’ skills and interests, and the

Storytelling and effective communication

needs of Creative Services and KAUST

Project planning and management Teamwork

SOCIAL RESPONSIBILITY TEAM - 4 POSITIONS

SUMMER CAMP MONITOR INTERN The Intern will: Work as a summer camp monitor for the Thuwal and Qadimah Summer Camp for boys and girls from grade 7 - grade 10 Act as a role model, friend and instructor to campers

Skills & knowledge needed: Experience of organizing activities for small groups of children Summer camp experience Some knowledge of arts and crafts, sports and interest in science Some Arabic knowledge (The above are preferable, not essential)

What skills & knowledge will the Intern learn?

Develop activities with the campers: sports, science, arts and English and

The intern will learn about Social Responsibility and KAUST work to

be responsible for overall supervision of the campers, ensuring their

develop the Thuwal community

well-being and safety whilst they are enjoying their fun and rewarding

Project management skills - how to plan, execute and close a project

Summer Camp experience

Dealing with peers from a different community will allow the intern to

More specifically, organize, plan and deliver the activities; ensure

gain social skills and more awareness on multiculturalism

campers have the best possible experience in all areas of camp life; ensure the safety and welfare of the campers at all times; represent the camp and KAUST positively at all times; motivate and inspire the campers to use and learn the most English on camp as possible; help close, evaluate and report on the project

MOSTI TEAM - 2 POSITIONS

MUSEUM OF SCIENCE & TECHNOLOGY IN ISLAM (MOSTI) INTERN

Skills & knowledge needed: Proactive, curious, good communication skills and affable presence Students of History, Arts and STEM are preferable

The Intern will: What skills & knowledge will the Intern learn?

Learn from all museum team members about how the museum is operated on a daily basis (this includes the technical support, maintenance, administrative tasks and outreach tasks with guests and schools) Become familiar with best practices in museums in terms of preventive conservation and daily maintenance Experience the magic of getting involved with visitors and leading them through the journey of discovering the Museum of Science and Technology in Islam

Working in a multicultural environment and with an interdisciplinary team Curatorial practices How to interact with schools and people from different backgrounds

MATJAR TEAM - 2 POSITIONS

MATJAR INTERN The Intern will: Provide customer service to Matjar clients and garner their feedback Provide assistance in logistics of the products and their arrangement in the store Maintain an inventory inside the store Process sales (punch-out) in the store point of sale (POS) system

Skills & knowledge needed: Good communication and interpersonal skills Good customer service skills Good time management Willingness to learn

What skills & knowledge will the Intern learn?

Learn to use basics in the POS system Dealing effectively with customers Inventory management Cash reconciliation

HEALTH, SAFETY & ENVIRONMENT

HEALTH, SAFETY & ENVIRONMENT (HSE) HSE is committed to protecting the Health and Safety of all community members - including students, faculty, staff, visiting faculty and researchers, and service providers. They strive to use industry best practice to care for the environment in which we work, live and play.

This year, four internship positions are available in the following teams: Health and Safety, Fire Loss Prevention and Environmental Protection.

FIRE LOSS PREVENTION TEAM - 2 POSITIONS

FIRE INSPECTOR INTERN

Skills & knowledge needed: Excellent interpersonal, written and verbal communication skills Organizational skills – able to prioritize and manage time effectively IT literate

The Intern will: Engage with key stakeholders (KAUST Departments and Contractors) to ensure that fire and life safety measures are implemented correctly within KAUST buildings and projects Assist the fire protection inspectors and engineers in carrying out their daily work Take part in guided development in the understanding of basic fire and life safety strategies and fire engineering concept Manage a basic work related project to deliver an outcome

What skills & knowledge will the Intern learn?

Learn strategies for dealing professionally with people from all levels within the organization Gain a basic understanding of fire safety and fire protection engineering Understand some ways of managing productivity across multiple projects and tasks Be able to arrange, prepare for and engage in successful meetings with managers and staff both within KAUST departments and with other stakeholders Learn about different types of work at KAUST through attending presentations and discussions with KAUST employees Gain knowledge and experience creating a Personal Development Plan and Learning Journal in a work setting

ENVIRONMENTAL PROTECTION TEAM - 1 POSITION

ENVIRONMENTAL PROTECTION INTERN

Skills & knowledge needed: Excellent interpersonal, written and verbal communication skills Organizational skills – able to prioritize and manage time effectively IT literate

The Intern will: Gain first-hand experience in environmental protection activities from professionals in the field Gain experience in planning and delivering projects Gain time management and work-place engagement experience Be able to manage a basic work related project to deliver an outcome

What skills & knowledge will the Intern learn?

Learn strategies for dealing professionally with people from all levels within the organization Gain a basic understanding of environmental protection field Understand ways of managing productivity across multiple projects and tasks Be able to arrange, prepare for and engage in successful meetings Learn about different types of work at KAUST through attending presentations and discussions with KAUST employees Gain knowledge and experience in creating a Personal Development Plan and Learning Journal in a work setting

HEALTH & SAFETY TEAM - 2 POSITIONS

HEALTH & SAFETY INTERN

Skills & knowledge needed: Excellent interpersonal, written and verbal communication skill Organizational skill – able to prioritize and manage time effectively IT literate

The Intern will: Understand how KAUST HSE functions as a Department Participate in Community outreach programs Engage with key stakeholders (KAUST Departments, Contractors and Service Providers) to ensure that health and safety protective measures are implemented correctly within KAUST facilities and construction projects Participate in incident investigations Manage a basic work related project to deliver an outcome Assist KAUST Health and Safety specialist in carrying out their daily work Take part in guided development in the understanding the basic principles of health and safety management

What skills & knowledge will the Intern learn?

Gain a basic understanding of health and safety management Gain a basic understanding of managing risk from cradle to grave Learn the skills that are necessary to successfully achieve results and influence others Learn strategies for dealing professionally with people from all levels within the organization Be able to arrange, prepare for and engage in successful meetings with managers and staff both with KAUST departments and stakeholders Learn about different types of work at KAUST through attending presentations and discussions with KAUST employees Gain knowledge and experience creating a Personal Development Plan and Learning Journal in a work setting

HUMAN RESOURCES

HUMAN RESOURCES Human Resources provides a full range of business and support services to attract and retain world class talent in KAUST, enhance performance and achieve excellence; to support the research and academic activities of the University.

This year, two internship positions are available in the following teams: People Services and Learning & Development.

CONSULTANCY & ADVISORY TEAM - 1 POSITION

PEOPLE SERVICES INTERN The Intern will: Develop a platform for the Consultancy and Advisory team where employees can raise questions, submit a query and review the HR policies Develop FAQ’s based on the HR Policies and produce printed material and online ‘flipbooks’ Have the opportunity to work on the HR Helpdesk and provide frontline customer service support

Skills & knowledge needed: IT skills Understand the importance of confidentiality and maintaining confidentiality Pay attention to detail Have an interest in a career within HR

What skills & knowledge will the Intern learn?

Policy/document writing Customer Service Working in an office environment

LEARNING & DEVELOPMENT TEAM - 1 POSITION

LEARNING & DEVELOPMENT INTERN The Intern will:

Skills & knowledge needed: Communication skills Research skills Pays attention to detail Takes initiative

Review and propose changes to the “Departmental Induction Guide for Managers”

What skills & knowledge will the Intern learn?

Meet with managers/stakeholders throughout KAUST to determine what information is relevant and useful

Working in an office environment

Research the current processes involved when a new employee joins. This

Business writing

will include conducting meetings/ interviews with a number of employees

Leading meetings/ interviews

across different departments (inc. HR, office services, IT, Security, etc.)

Collaboration

Update/ edit the existing guide and add any new or relevant sections based on the information gathered Assist in the designing and layout of the new document Research the best platform to develop and publish the document so that it may be marketed to the management community

PROCUREMENT

PROCUREMENT The Procurement Team's role is to procure the goods and services required by departments and divisions across the University. This involves sourcing suppliers and quotes for goods and services, undertaking competitive tendering and ordering goods and services.

This year, three internship positions are available in the Procurement Team.

BUYER TEAM - 3 POSITIONS

BUYER INTERN

Skills & knowledge needed: Computer literate Confident communication Strong analytical, organizational and communication skill

The Intern will: Source materials and arrange quotations

What skills & knowledge will the Intern learn?

Issue purchase orders to buy goods and services Manage any assigned projects and present on their findings

How a procurement department operates

Work at the chemical warehouse

How to source materials How to present to senior management

GOVERNMENT AFFAIRS

GOVERNMENT AFFAIRS Government Affairs provides a full range of services to the whole KAUST community. For e.g. the Embassies Relations team forms the link between KAUST and Saudi Arabian Missions abroad, as well as in-Kingdom foreign embassies and consulates; the GA Center provides support on a whole host of services from iqama and visa issuance and renewal, to helping the community acquire a driving licence or import their pet.

This year, two internship positions are available in the following teams: GA Center and Embassy Relations.

GA CENTER TEAM - 1 POSITION

GA CENTER INTERN

Skills & knowledge needed: English and Arabic language Computer skills Organizational skills and good time management

The Intern will: Support the issuance of visas to students and employees

What skills & knowledge will the Intern learn?

Undertake online processing of governmental applications Attend team meetings

Understanding of the Government Affairs department and its varied

Present their learning to management

role at KAUST Processes involved in governmental transactions Understanding of how to deal with government agencies

GA CENTER TEAM - 1 POSITION

GA PROCESSOR INTERN

Skills & knowledge needed: English and Arabic language Computer skill Organizational skill and good time management

The Intern will: Process governmental transactions

What skills & knowledge will the Intern learn?

Provide government related services to the community Attend team meetings

Understanding of the Government Affairs department and its

Present their learning to management

varied role at KAUST Processes involved in governmental transactions Understanding of how to deal with government agencies

FACILITIES MANAGEMENT

FACILITIES MANAGEMENT The Facilities Management team helps the University meet its vision and mission of excellence through the provision and maintenance of both the academic campus and an enduring residential and community environment that permits the faculty, staff, students and their families to flourish both academically and socially. This year, seven internship positions are available in the following teams: Waste Management & Ground Services, Residential Services and the Harbor Upgrade Program.

HARBOR BUILDING UPGRADE TEAM - 1 POSITION

PROJECT ENGINEER INTERN The Intern will: Be responsible for planning, communicating and executing a package handover. The handover process will include communication to various stakeholders to vacate buildings, remove furniture, prepare and negotiate

Skills & knowledge needed: Leadership characteristics Risk taker Good listener and speaker Analytical thinker Willing to work in construction sites Good presentation skill Communication skill

a barricade plan, decommission the building and handover to the contractor Experience the takeover process of a building, by developing a takeover

What skills & knowledge will the Intern learn?

plan

Enhanced leadership skills

Be a key resource to the project communication plan

Sense of responsibility Communication and negotiation Working under pressure

HARBOR BUILDING UPGRADE, ARTMOSPHERE TEAM - 1 POSITION

ART INTERN The Intern will: Assist the curator on exhibition preparation and concept development, bibliographic and object research, community outreach, social media and digital engagement and long-term departmental projects Depending on their profiles, take part in a special project such as graphic

Skills & knowledge needed: A successful intern in this department has interest in the arts, strong graphic design skills, attention to detail, strong analysis and writing skills and is highly organised Familiarity with curatorial practice, art practice, museum education, art history or video production is a plus Although ideally suited to students pursuing degrees in art, museum studies, art history, conservation or architecture, ARTmosphere internship welcomes applicants of all ages, backgrounds and disciplines

design, audio/video making or web design

What skills & knowledge will the Intern learn?

ARTmosphere internship program provides the opportunity to learn about the operations of a contemporary art entity and to work alongside some of the region most exciting contemporary artists Interns gain hands-on experience working closely with the curator on exhibitions and programs

RESIDENTIAL SERVICES TEAM - 1 POSITION

ADMINISTRATIVE ASSISTANT INTERN

Skills & knowledge needed: Computer skills (Word, Excel and PowerPoint) Self and time management Project management

The Intern will: Monitor daily attendance and maintain leave records Attend meetings when required, record, update and track the Minutes of

What skills & knowledge will the Intern learn?

Meeting (MOM)

Learn basics of facilities and project management

Monitor, follow-up and update weekly action items in coordination with

Understand how to communicate and coordinate with various team

staff, supplemental manpower and service providers

members and colleagues, internal and external stakeholders, etc

Support in undertaking travel arrangements for the Director and Managers, including obtaining the required VISA for various countries Develop business cases for projects includes (follow up, reporting, project close out and payment) Perform other duties as and when required

RESIDENTIAL SERVICES TEAM - 1 POSITION

OPERATIONS ANALYST INTERN

Skills & knowledge needed: Good computer skills including Microsoft office (Preferable) good understanding of related subjects such as math and physics

The Intern will: Rotate around the department and work on the building management system and various energy saving initiatives.

What skills & knowledge will the Intern learn?

Undertake Helpdesk Service, including customer service support and

Basics of energy saving, customer service support, planning and

other related activities within the Helpdesk

scheduling

Planning and scheduling random inspections around Residential &

Basic knowledge of project management across the city

Facilities area and overseeing various ongoing projects

RESIDENTIAL SERVICES TEAM - 2 POSITIONS

WASTE MANAGEMENT ANALYST/ HORTICULTURE COORDINATOR INTERN

Skills & knowledge needed: Good computer skills including Microsoft office (Word, Excel and PowerPoint) Communication and interpersonal skill Team work Problem solving skill

The Intern will: Learn the basics of the division’s responsibility by undertaking a rotation

What skills & knowledge will the Intern learn?

covering the work areas of Horticulture, Waste Management, Irrigation, Pest Control and external area

Basics of facilities management standards, customer service support, planning and scheduling Knowledge of project management How to manage manpower in a services organization Basics of quality assurance and related tools

RESIDENTIAL SERVICES TEAM - 1 POSITION

DATA ANALYST INTERN

Skills & knowledge needed: Good computer skills including Microsoft office (Word, Excel and PowerPoint) Communication and interpersonal skills Team work Problem solving skills

The Intern will: Undertake backlog and ticket data analysis

What skills & knowledge will the Intern learn?

Undertake complaints analysis Review vacant units schedules and demand/supply

Understand the maintenance management system

Engage in maintenance planning

Enhanced data analysis skill Understand how the Helpdesk operates How to develop/implement customer satisfaction surveys

PSE

PHYSICAL SCIENCE AND ENGINEERING (PSE) DIVISION The mission of the Physical Sciences and Engineering Division is to create knowledge pertaining to matter at all scales – nano, meso, macro; and in all forms – from bulk, divided colloids and fluids, and the interaction of matter with external stimuli in order to design new materials and technologies to address the issues of our times.

This year, an internship position is available in the KAUST Catalysis Center.

KAUST CATALYSIS CENTER - 1 POSITION

STUDENT ASSISTANT INTERN

Skills & knowledge needed: Organic chemistry/ inorganic chemistry Basic chemistry lab skills Good interpersonal and communication skills Ability to work effectively with others and on own initiative

The Intern will: Undertake training and be assigned to synthesize a series of pincer ligand and metal complexes Evaluate their catalytic activities in small molecule activation

What skills & knowledge will the Intern learn?

A deeper understanding of catalysis An understanding of the function/impact of the Catalysis Center

INTERN FREQUENTLY ASKED QUESTIONS (FAQS)

INTERN FAQS What are the work hours?

High school students are expected to work six hours per day while university students work eight hours Can a TKS Student use WISE hours for CAS (Creativity, Action, Service) credit?

Students have the option to forego his or her stipend to meet CAS requirements For students studying abroad, does WISE arrange for travel and visas?

No. WISE is offered to students who are visiting KAUST for the summer. Travel and visas back to KAUST for the summer must be arranged by the student or parents Will the student be paid while participating in WISE? All students accepted for the program receive a stipend.

HOW TO APPLY

HOW TO APPLY FOR A WISE INTERNSHIP TKS students can visit the WISE Internship Fair, Tuesday 30 January, 8.45 am - 10.15 am, at the MOSTI Conference Center (Building 19) in order to gather information about the internships on offer, meet representatives from the host departments and take the opportunity to make a great first impression.

Applications can be made from 30 January by visiting wisekaust.workable.com. The application deadline is 10 February. Interviews will take place end February/early March, with offers being made by mid March 2018. Queries can be e-mailed to wise@kaust.edu.sa.

WISE 2017 INTERNS

OUR GOAL IS TO PROVIDE STUDENTS WITH WORK EXPERIENCE IN A PROFESSIONAL SETTING, TO EXPAND THEIR ACADEMIC, PROFESSIONAL AND PERSONAL LEARNING