Dobson Ranch Facility Rental – RULES & REGULATIONS The recreation facility located at La Casita Recreation Center has three spaces available to rent. Two are indoors, Chica and Grande rooms and one outside, the Entertainment Area. The Saratoga Recreation Center has one small meeting space. Please understand the Dobson Ranch Homeowners Association activities, events and meetings take precedent over the scheduling of rentals at the facility with a 30 day advance notice. Table and chair rentals request are made during administration hours (except for holidays) at La Casita Recreation Center. Equipment Rentals (snow cone machine, popcorn machine, party trailer) can be rented up to 72 hours of desired rental time. Room rentals within 10 days of desired rental date are subject to Recreation Business Hours, rentals cannot exceed posted hours. Room rentals must be cleaned and inspected in the last hour of operation for timely departure. Rentals that extend beyond the Recreation Business Hours are subject to additional charges. All rentals are subject to availability. La Casita Grande, Chica and Saratoga rooms: 1.
All facility reservations require submission of a Facility Reservation Form and approval prior to use. Forms are available at La Casita Recreation Center or online, and are taken on a “first-come, first-serve� basis, and will be confirmed upon full payment of the refundable security deposit.
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The Dobson Ranch resident must be in good standing in order to rent the facilities. The responsible parties completing the reservation must be in attendance during the entire length of the rental and understands if he/she leaves the event, the event will end, and the deposit will be forfeited.
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The use of the facilities by Association residents may be restricted at the discretion of the Recreation Department for delinquent Association dues, violation of rules or deliberate abuse of the recreation facilities or common areas.
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Dobson Ranch residents renting the facility must be at least 18 years of age and non-residents must be 21 years of age. The La Casita Pool Entertainment Area rental is for residents only.
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All facility reservations require an official contract that must be made through the Recreation Department Office and must be signed by the Recreation Coordinator and/or Manager, prior to use.
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To reserve your space, the required security deposit is due from the Facility renter, at the time of filling the contract out. The security deposit will be refunded 10 business days after the rental.
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Reservations may be made up to 12 months in advance. Reservations may be cancelled up to 14 days before a scheduled event and all deposits will be refunded. Any reservations cancelled less than 14 days before a scheduled event shall forfeit all deposits.
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To allow residents an opportunity to host their event at our Association properties, there is a limit for the non-resident rentals to no more than three rentals a month.
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Events that are held at Dobson Ranch Homeowners Association require a copy of the responsible parties Declaration Page of Homeowner or Renters Insurance, for the address on the contract. Dobson Ranch Homeowners Association must receive the total rental cost set forth on the rental contract and proof of insurance(s) no less than 14 days prior to the reservations date by the responsible party. Failure to make payments may result in forfeiture of deposit and cancellation of the reservation.
10. Rental Fee payments are not collected until a copy of the Declaration Page of Homeowner or Renters Insurance, Special Event Insurance (alcohol only), Certificate of Insurance from outside vendors (when applicable), Room Layout, and signed Rules and Regulations form are received from the responsible party. The Dobson Ranch Association must receive the aforementioned documents no less than 14 days prior to the reservations date by the responsible party. Failure to make payments and supply insurance(s) may result in forfeiture of deposit and cancellation of the reservation. 11. A certificate of insurance must be submitted for all outside vendors no less than 14 days prior to the event date. Outside vendors include but are not limited to, food caterers or inflatables. 12. If your event includes the service of alcohol, other than beer and wine, a licensed professional bartender with a liquor license must be hired and provide a certificate of insurance for $1,000,000 naming the Association as the additionally insured OR the responsible party may purchase an additional special event insurance policy from an insurance company to cover the event. Proof of insurance will be required. Alcohol cannot be sold by any party on Dobson Ranch premises. 13. Serving alcoholic beverages requires the presence of an off-duty police officer for the entire rental period. The Dobson Association will hire the officer at an additional cost to the responsible party, payable with the room rental payment. The responsible party cannot secure or provide their own security. Alcoholic beverages must be served in plastic or aluminum containers. 14. The Association will not be responsible for lost or stolen items.
Revised 3/2018