Haulier Newsletter January 2024

Haulier NEWSLETTER January 2024

In this issue...

Step In NextGen Logistics FORS Site Safety Near Hits DVS

Welcome back!

Dear Haulier Hope you had a restful Holiday and Happy New Year to you and your families. Last year we spoke about STEP IN and this year it is more important then ever as we are still seeing a number on the same type of accidents or Near Misses in our Industry. So, if you see someone doing something unsafe, don’t hesitate to STEP IN if needed.

Please keep raising your near hits as this helps to recognise potential accidents that could happen in the future.

Stay Safe

Tarmac Next Gen Logistics Conference 2024 Tarmac materials held the second logistics conference in Mountsorrel Memorial Centre. This event will had over 100 people from all parts of logistics to talk about the future of logistics, new technologies and safety to help improve our transport operations.

Please ensure you complete your audit prior to expiry to avoid downgrade To avoid your company being downgraded, please ensure you book your re-approval Bronze Audit for a minimum of 45 days prior to your expiry. This gives you time to book and pass a follow-up audit should your initial audit be unsuccessful.

Additionally, Silver and Gold applications need to be completed 45 days prior to expiry as well.

Reset your eLearning password online If you’ve forgotten your eLearning password, you can easily reset it yourself via the eLearning login page.

You can either do a password reset via email or reset online by providing your date of birth and licence number.

If you get an error saying ‘record not found’, you may need to tell us your date of birth.

Call 08448 09 09 44 or email Enquiries to get this added to your account.

We have a tutorial explaining the process, simply: 1. Go to fors-online.org.uk/cms/elearning/ 2. Click on the grey button ‘Click here’ that is next to ‘If you have forgotten your username/email address or your password’.

Site SAFETY

Some Reminders FROM 2023

Below are a few items that was covered in 2023 Newsletters.

We ask you to remind your drivers: • Full PPE to be worn when getting out of cabs, this includes glasses, gloves and making sure boots are tied correctly

• Site Maps – » Aware of site address and direction of approach and » Aware of access points, » Raise near hit if map not fit for purpose, or any safety concerns » Make sure driver has contact numbers for office and weighbridge • Onecard competences kept up-to-date – email onecard@tarmac.com for any queries

• Not using electronic devises unless parked in safe place with handbrake on and ignition off • Daily checks completed correctly and report any defects • Drug & Alcohol random testing will be carried out day and night

• Advise your Transport Manager of any new drivers or drivers leaving

• Vehicle Rollover – » Aware of ground conditions » Soft Verges » Aware of frozen or sticky loads » Distribution of load » Other factors can also play its part

• 3 Points of Contact – Make sure drivers always have 3 points of contact when entering or leaving vehicles.

Maybe get them to watch this video again tarmac.wistia.com/medias/ji19r5wylc • Remember to look up for cables and not just around when on sites.

Driver Personal Protection Equipment (PPE) Refer to local site inductions Appropriate clean PPE applicable for site:

It is important when driving on behalf of Tarmac that you follow any PPE rules for the site. We are having a high number of issues for PPE not being worn on Tarmac and Customer sites.

Safety hat (with chin strap if applicable)

Please see below some examples:

Safety glasses / goggles

• Boots not laced up • Wrong type of boots • Not wearing gloves • Not wearing safety glasses/goggles • Excessive dirt

Safety gloves Hi-Vis jacket or long sleeve vest (must be fastened at all times) Hi-Vis trousers

Items to be carried and available Must be worn when specified

Lace up ankle safety boots

Ear defenders

Respiratory protection

Safety boots laced correctly

Head torch

Chin strap

Lone working device may be given to use on some sites

Importance of wearing laced safety boots correctly • Supports ankle • Reduce possibility of slip, trip or fall • Stops any material falling into top of the boot • Easier to remove in an emergency

3

SAFETY IN ACTION

How to complete How to complete an Incident anReport Incident Re

Near Hits and how to raise and why/when to raise

To complete an Incident Report, click on the icon in the top right hand corner of your device to open up the menu.

To complete an Incident Report, click on the icon in the top right hand corner of your device to open up the menu.

Scroll down the menu and select ‘Incident Report’.

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How to complete an Incident Re

Why should a near hit be reported?

How to complete an Incident Report How to complete an Incident Re

Proactive monitoring—Near hits/misses are symptoms of undiscovered safety concerns. Near-hit/miss reporting can help Tarmac be proactive when it comes to identifying negative trends and safeguarding contractors and employees. This, in turn, can help reduce workplace accidents overall and increase safety culture. It is better to raise then not to raise, remember this is NOT pointing the finger.

To complete an Incident Report, click on the icon in the top right hand corner Scroll down of your device to the select open menu up the and menu.

ToTocomplete an complete an Incident Report, click Incident Report, click onthe the icon ‘Incident Report’ on iconininthethe top top right hand cornerto your To complete an right hand corner Incident Report, click of yourto device to up the device open on the icon in the open up the menu. menu. top right hand corner

When should you raise a near hit An event that could have resulted in harm/loss but did not. To give you an example of a near miss – Stone falling from overhead conveyor narrowly missing a pedestrian below. Unsafe Act is any action by a person that could lead to an injury or incident. To give you example of unsafe act – Not wearing safety glasses in area where they are required. Unsafe Condition is anything that could lead to an injury or incident. Unsafe Condition example is – pot hole on a walk way.

How to raise

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Scroll down the menu and select ‘Incident Report’.

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of your device to open up the menu.

Select the unsafe act from the Select drop the down unsafe act from t menu, complete all fields onmenu, the form complete all fields on including ‘take photo’, then including complete ‘take job. photo’, then

Select the unsafe act from th menu, complete all fields on To take a photo click on ‘take Tophoto’ take a this photo click on ‘takc including ‘takewill photo’, then open the camera. open the camera.

Select the unsafe act from the drop down Clickcomplete on the camera icon Click in onyellow. the camera icon circ menu, all fields oncircled the form

including ‘take photo’, job.

To confirm the photothen clickcomplete on Tothe confirm tick circled the photo click o Select the unsafe act from th in yellow. in yellow. menu, complete all fields on To retake the photo click onTo the retake retake the photo click on including ‘take photo’, then c button circled in red. button circled in red.

You have various ways you can report near hits from Apps, Near Hit pads, speak to management or your transport team but the best way is via the ePOD app if it is available to you, as this goes direct to the transport account manager.

Select the unsafe act from the drop down menu, To close the camera click onTo the close X inthe thecamera left click on complete all fields on the form including ‘take photo’, To take a photo click on ‘tak hand corner of the screen. hand corner of the screen. open the camera. then complete job.

Please note that when an incident Please is note that when an inc Click on the camera icon circ recorded, the driver should recorded, inform their thelocal driver should To take a photo click on ‘take photo’ this will To confirm theor photo click o Tarmac office or Tarmac representative.

Tarmac office Tarmac rep open the camera. in yellow.

Click on the camera icon circled in yellow.

To take retake the photo on To a photo clickclick on ‘tak button circled in red.

To confirm the photo click on open the tick circled the camera. in yellow.

To close the camera camera icon click circ on Click on the hand corner of the screen.

To retake the photo click on the retake To confirm the photo click o button circled in red.

Please note that when an inc in yellow. recorded, To close the camera click on the X in thethe leftdriver should i To retake the photo click on hand corner of the screen.

Tarmac office or Tarmac rep button circled in red.

Please note that when an incident is To close camera click on recorded, the driver should inform theirthe local hand corner of the screen.

Tarmac office or Tarmac representative.

Please note that when an inc recorded, the driver should i Tarmac office or Tarmac rep

• To take photo click on ‘take photo’ - this will open the camera • Click on the camera icon circled in yellow • To confirm the photo click the tick circled in yellow • To retake the photo click on the retake button circled in red • To close the camera click on the X in the top left corner of the screen • Please note that when an incident is recorded, the driver should inform their local Tarmac office or Tarmac representative.

4

IS YOUR VEHICLES READY OR BOOKED IN FOR THE NEW DIRECT VISION STANDARD IN OCTOBER 2024?

DVS FACT SHEET UNLOCKING THE PATH TO DVS 2024 COMPLIANCE

This flowchart serves as your guiding compass to decipher the essential steps and prerequisites necessary to meet the requirements of DVS 2024 Is Vehicle New or Current Fleet?

NEW

Does Vehicle have current DVS permit?

CURRENT

YES

Will Require:

• Nearside Blind Spot Camera into 7” Monitor • Left Turn Warning Alert • Blind Spot Information System (BSIS) (2024) • Moving Off Information System (MOIS) (2024

NO

Will Require:

• Blind Spot Information System (BSIS) (2004) This replaces existing side sensors • Moving Off Information System (MOIS) (2024) This is a new additional requirement

Does Vehicle have GSR modifications?

YES

NO

Is Vehicle 3 Star Rated?

YES

NO

Apply for DVS Permit for 2024

Recommended upgrade to camera requirements: • Tractor Unit: 3 Camera Recording System • Rigid: 4 Camera Recording System • Add Driver Facing Camera • 4G Live View Remote Footage Download

Will Require:

DVS

• Nearside Blind Spot Camera into 7” Monitor • Left Turn Warning Alert • Blind Spot Information System (BSIS) (2024) • Moving Off Information System (MOIS) (2024)

will change to

PROGRESSIVE SAFETY SYSTEM

Will Require:

• Nearside Blind Spot Camera into 7” Monitor • Left Turn Warning Alert

For 3 Star Rated Vehicles, SM UK would still recommend installing:

SCAN ME

• Left Turn Warning Alert • A Recording Camera System

WE ARE READY TO HELP, GUIDE AND ADVISE

The UK’s No. 1 Specialist in Commercial Vehicle Safety Solutions LEEDS • TAMWORTH • DARTFORD www.smuk.co.uk

0845 388 3816

enquiries@smfleet.co.uk

Get booked in now even if it is 1 vehicle per month or in September 2024.5 Don’t be left behind!

Training news and courses available

Safe Urban Driver Training (SUD) More training companies are starting to set up Safe Urban Driving courses.

Speak to your local training companies to see what they have in place.

Tarmac Materials MPQC Cards / Certificate Please make sure your drivers attend a course as soon as possible and supply onecard@tarmac.com a copy of card with expiry date or proof of pass for your OneCard to be updated.

Telesales: 0808 178 9977 or email: cpcadmin@driverhire.co.uk Course/Training

Safe Urban Driving

Dates

TBA

Contact number

0345 600 4045

Email

training@fleetsource.co.uk

website

fleetsource.co.uk/training/fors-tfl-funded/

www.fleetsource.co.uk/training/fors-tfl-funded/

SVD0124

TARMAC.COM