LVSIR - Transaction Management

TRANSACTIONS

TR ANSACTION MANAGEMENT 2023

NEW LISTING PROCESS 1.

Receive Client Contact Information and Listing Details from Agent

2.

Prepare Listing Documents for Agent Review

3.

Send Listing Documents to Seller for Signature via Docusign

4.

Order Sign Install

5.

Order Just Listed Marketing Requested by Agent

6.

Send Disclosure Documents to Seller for Signature

7.

Update MLS Status

8.

Create a n d I nv ite A ge n t t o H U B F i l e

8548 Rozita Lee Ave - Listing Documents Package TC

Transaction Coordinator <transaction.management@lasvegassir.com> To: “Seller” <seller@emailserver.com> Hello Seller, My name is Transaction Manager and I am the dedicated Transaction Coordinator for Agent Name at Las Vegas Sotheby’s International Realty. Agent requested that I prepare our Listing Document Package for your review.

After Agent Name has reviewed and signed the Listing Agreement, you will receive an email at seller@ emailserver.com & seller, via DocuSign which will require your electronic signature. Please review and sign at your earliest convenience.

If you have any questions regarding the listing documents or this process, please reach out to Stacy for assistance.

Listing Document Package Listing Agreement Consent to Act Wire Fraud Alert Disclosure Notice of Broker Compensation and Invoice Net Sheet We look forward to representing you on the sale of your property. From this initial Listing Document Package, to the world-class marketing and sale of your property, we treat each interaction as an opportunity to provide you with a luxury real estate experience.

Thank you, transaction.management@lasvegassir.com lasvegassir.com Las Vegas Sotheby’s International Realty o 702.360.1414

AGENT HUB Your new Agent HUB will provide you access to the transaction data and documents on your listing and transaction files. Inside your HUB, you will find a transaction timeline, contact information for all parties and contract documents that you are able to download at any time.

ACCESSI NG T H E AG E N T H U B You will receive an email from hello@opentoclose.com with your username and autogenerated password on the day your TM processes your first TM 3.0 file. Click HERE or scan the QR code below to access the Agent HUB. You can also find a link to the Agent HUB from the Las Vegas SIR Agent Portal.

(Tip: We recommend changing your password to something you will remember upon first login.)

NAVIGATI NG T H E AG E N T H U B Once you log into the Agent HUB, you can navigate through all of your transactions, including the contracts’ timelines, details, documents and contacts. Click HERE or scan the QR code below to watch a short video tutorial on how to navigate through the Agent HUB.

6324 Wichita Falls Avenue, North Las Vegas, NV, 89031

T RO U B L E S H OOT I NG If you did not receive an invitation email for your Agent HUB, please check your spam folder or search your emails for hello@opentoclose.com. Please reach out to your Transaction Manager for any questions.

AG E NT HUB LOGIN PAGE

NAVI G AT I NG T H E AG ENT H U B

LV S I R AGEN T P O RTA L

THE NEXT STEPS At Las Vegas Sotheby’s International Realty, we believe every client should receive a luxury real estate experience, regardless of area, size or price point. You and your clients have the support of an entire team of highly talented individuals actively working together to sell your property quicker and at the highest price point possible. Once your Transaction Manager has received your fully executed listing documents, they will send an email outlining the next steps in the listing process, including assisting you in ordering visual media, just listed marketing, the listing home warranty and more.

8548 Rozita Lee Ave - Listing Docs Received & NEXT STEPS TC

Transaction Coordinator <transaction.management@lasvegassir.com> To: “Sales Associate” <sales.associate@sothebysrealty.com> Congrats Agent, Seller One & Seller Two signed and completed the listing agreement for 8548 Rozita Lee Ave. Upon review of your provided listing documents, I am missing the following for a completed listing document package: Listing Agreement I have the seller signed copy I am happy to prepare any of these documents for signature and send them on your behalf via DocuSign. Please let me know and I will get them sent out.

Please answer these quick questions below so that I can assist you in preparing your listing for launch.

PHOTO •What is the scheduled date for photos?

GOING LIVE •When is the target date to go live on the MLS? •What is the list price?

JUST LISTED MARKETING •Would you like me to order your Just Listed marketing?

•Would you like me to order a sign to be installed? Any specific instructions?

DISCLOSURES •Which Title company would you like me to order the PR from?

•Is this a Smart Home?

•Is the Construction Defect Disclosure and Waiver needed?

•Is an Open Range Disclosure needed?

Thank you, Transaction Coordinator transaction.coordinator@lasvegassir.com lasvegassir.com Las Vegas Sotheby’s International Realty o 702.360.1414

PUBLISHING AND MAINTENANCE 1.

Publish Listing on All MLS Systems

2.

Email Agent New Listing Confirmation Once Listing is Live

3.

Upload and Update Approved Photography to All MLS Systems

4.

Set Up Agent on Monthly ListTrac and TourBuzz Reporting

5.

Send New Listing Syndication Email to Seller that Directly Links the Top 10 Sites Where the Listing Will Appear

6.

Schedule Open Houses

7.

Prepare MLS Change Forms

8.

Update All MLS Systems with Changes

9.

Notify of Upcoming Listing Expirations

ONLINE ACTIVITY REPORT FOR 92 Olympia Chase Dr

USD 3,000,000

5 Bedrooms | 5 Full Bathrooms | 2 Half Bathrooms Jan 20, 2023 - Jul 06, 2023

15,134 property views 2 inquiries 24 favorite(s)

Top 10 Websites

Top 10 Cities Property Views

Inquiries

City

Property Views

Zillow

7,354

0

Las Vegas, NV

396

Realtor.com

1,897

0

Collado Villalba, Spain

39

las.mlsmatrix.com

1,649

0

Henderson, NV

34

luxuryestate.com

1,446

0

Berlin, Germany

25

jamesedition.com

558

0

Trulia

420

0

Phoenix, AZ

21

sothebysrealty.com

364

0

Los Angeles, CA

19

portal.onehome.com

360

0

Cologne, Germany

14

simplehomesearch.com

86

0

Tucson, AZ

14

thelasvegasluxuryhomepro.com

65

0

Hamburg, Germany

12

Total

14,199

0

Hayward, CA

12

Website

Presented by your real estate professional

Sheri Holthaus 8548 Rozita Lee Ave - New Listing Confirmation Las Vegas Sotheby's International Realty

TC

Transaction Coordinator <transaction.coordinator@lasvegassir.com> To: “Sales Associate” <sales.associate@sothebysrealty.com>

Each Office is Individually Owned And Operated

Hello Sales Associate, Congratulations on your new listing. I am excited to share that your listing is now live across the MLS and the Sotheby’s International Realty network. Important: Please review the attached MLS printout(s) for accuracy. Please let me know if we need to make any changes.

LVR MLS - 1234567 Dash (SIR.com) - A1BCDE Reminders: I would be happy to assist you to schedule or initiate any of the items below if you have not yet started the process. Simply reply to this email with your request.

- Just Listed Postcards - Brochure/Flyer - Social Media Graphics - Green Sign - Features List As a reminder, you can view and download all executed listing documents using your Open to Close Agent HUB. Thank you, Transaction Coordinator transaction.coordinator@lasvegassir.com lasvegassir.com Las Vegas Sotheby’s International Realty o 702.360.1414

LISTING SYNDICATION

8548 Rozita Lee Ave - Congratulations on Listing Your Property TC

Transaction Coordinator <transaction.coordinator@lasvegassir.com> To: “Seller” <seller@emailserver.com> Hello Seller One & Seller Two, I am the dedicated Transaction Coordinator for Agent Name at Las Vegas Sotheby’s International Realty.

Agent, and I are happy to share that your property has now started syndicating to over 10,000 websites, including some of the most trafficked real estate, lifestyle, and news sites in the world.

Our signature property distribution enables us to deliver high-quality photography, video, and augmented reality to potential buyers globally. Making sure your property gets the exposure it deserves is a top priority for us at Las Vegas Sotheby’s International Realty. Below you will find examples of this powerful property distribution platform at work.

The magnitude of our network along with the quality of our imagery is what sets us apart from other brokerages in Nevada. Our team takes pride in this and encourages you to take full advantage of what we have to offer by sharing the links to your property on your social media, as well as with friends and family.

Sotheby’s International Realty Las Vegas International Realty Wall Street Journal Juwai Luxury Estate Realtor Zillow Trulia Thank you,

transaction.coordinator@lasvegassir.com lasvegassir.com Las Vegas Sotheby’s International Realty o 702.360.1414

S Y N D I C ATI O N V I D EO

UNDER CONTR ACT: SELLER PROCESS

1.

Create Division File and Upload Documents to Agent HUB

2.

Review Dates and Signatures

3.

Collect Earnest Money Receipt and Send Confirmation of EMD to All Parties

4.

Send Under Contract Email to Co-Op Agent, Title Companies and Seller

5.

Communicate Upcoming Deadlines to LVSIR Agent and Co-Op Agent

6.

Invite Agent on All Deadlines and Load to Agent HUB

7.

Obtain All Required Disclosure Documents

8.

Distribute All Disclosures to Co-Op Agent in Consolidated Email

9.

Inform Accounting of Any Referrals, Commission Splits or Reductions

10. Follow Up on Fully Executed Disclosure Documents from Co-Op Agent 11. Complete Closed File Review 12. Upload Settlement Statements to Division File/Agent HUB 13. Send All Closing Document Files in a Merged PDF to Seller 14. Order Just Sold Marketing and Sign Removal 15. Process Cancellation Notices 16. Deactivate TourBuzz Reporting and Photography Tour

UNDER CONTR ACT: SELLER PROCESS

8548 Rozita Lee - Under Contract TC

Transaction Coordinator <transaction.management@lasvegassir.com> To: “Seller” <seller@emailserver.com> Hello Seller, Congratulations on having an accepted offer on your property. As the dedicated Transaction Coordinator for Agent Name, I will be communicating with you throughout the selling process and working hard to make sure this transaction goes as smoothly and as timely as possible.

In order to open escrow with we have provided them a copy of the fully signed RPA contract and other necessary information. An escrow officer at this company will be contacting you directly for additional information they need to complete the transaction. To make sure that this process continues to move forward in a smooth and timely manner, we kindly request that you reply to them as quickly as possible.

Due to your property being subject to a Common Interest Community. We have submitted a request for the Resale Package. Please note that these are REQUIRED documents that must be delivered to the Buyer and are time-sensitive so it is imperative that the payment be made as soon as possible so as not to delay the order process which in turn can affect the contingency process.

Until these documents are ordered, paid for, and delivered the resale package contingency remains open allowing the buyer to cancel and request their Earnest Money Deposit back.

Please also note that this payment request is separate from the HOA Demand Order payment request which you will also be required to pay and is an account statement and demand for all dues that are still owed to the HOA to release the account at the close of escrow. This demand statement is typically ordered and the payment request is sent out within 15 days of closing by your escrow team during the escrow process.

Below you will find contact information for the Title Company that has been selected.

Title Company: Below is a list of important contract dates and details you should keep in mind throughout the transaction.

Purchase Price: Contract Deadlines: Acceptance Date: New Loan Application Deadline: Loan Contingency Deadline: Disclosure Deadline: Due Diligence Deadline: Appraisal Deadline: Walk-Through Deadline: Close of Escrow: Possession: transaction.management@lasvegassir.com lasvegassir.com Las Vegas Sotheby’s International Realty o 702.360.1414

BUYER DOCUMENT PACKET 1.

Receive Client Contact Information from Agent

2.

Send Buyer Documents to Buyer for Signature via Docusign

3.

Create Division File

4.

Upload All Documents to Division File/Agent HUB

5.

Maintain File Until Accepted Contract is Submitted

UNDER CONTR ACT: BUYER PROCESS 1.

Create Division File

2.

Create Buyer Document Package and Send for Signature

3.

Receive Fully Executed RPA from Agent

4.

Upload All Documents to Division File/Agent HUB

5.

Send Under Contract Email to Co-Op Agent, Title Companies and Lender

6.

Send Intro Email to Buyer, Escrow & Co-Op Agent

7.

Prepare and Distribute Confirmation of Receipt of Earnest Money to All Parties

8.

Communicate Upcoming Deadlines to Agent and Co-Op Agent

9.

Invite Agent to All Deadlines and Load to Agent Hub

10. Obtain All Documents Required in RPA 11. Consolidate All Disclosures and Send to LVSIR Agent and Buyer 12. Send Any Signature-Required Pages to Buyer in Docusign 13. Inform Accounting of Any Referrals, Commission Splits or Reductions 14. Send Fully Executed Disclosure Documents to Co-Op Agent 15. Complete Closed File Review 16. Upload Settlement Statements to Division File/Agent HUB 17. Send All Closing Document Files in Merged PDF to Buyer 18. Order Just Sold Marketing

UNDER CONTR ACT: BUYER PROCESS

8548 Rozita Lee Ave - Under Contract TC

Transaction Coordinator <transaction.coordinator@lasvegassir.com> To: “Buyer” buyer@emailserver.com> Hello Agent, Congratulations on the acceptance of your Residential Purchase Agreement (RPA) contract. As the dedicated Transaction Coordinator for Agent Name, I will be working hard to make sure this critical part of the purchase process goes as smoothly and as timely as possible.

I have provided the title company with the RPA contract and other necessary information. An escrow officer at this company may be contacting you directly for additional information they need to complete the transaction. To make sure that this process continues to move forward in a smooth and timely manner, we kindly request that you reply to them as quickly as possible. Below you will find contact information for the Title Company that has been selected.

Title Company: Tile Company Title Officer (702) 555-5555 tilteofficer@titlecompany.com Below is a list of important contract dates and details you should keep in mind throughout the transaction.

Purchase Price: $450,000 Earnest Money: $5,000 must be delivered no later than 06/08/2023.

If you haven’t already, please wire your Earnest Money to Equity Title. Be sure to call Title Officer at (702) 555-5555 prior to wiring to confirm the data on the wiring instructions prior to sending the wire.

Contract Deadlines: Acceptance Date: 06/05/2023 New Loan Application Deadline: 06/07/2023 Loan Contingency Deadline: 06/30/2023 Disclosure Deadline: 06/10/2023 Due Diligence Deadline: 06/22/2023 Appraisal Deadline: 06/30/2023 Walk-Through Deadline: 07/09/2023 Close of Escrow: 07/12/2023 Possession: COE Attached is a PDF file of all contract documents for your records.

Thank you, transaction.coordinator@lasvegassir.com lasvegassir.com Las Vegas Sotheby’s International Realty o 702.360.1414

SUMMARY ONE-SHEET A transaction summery report is emailed to you each Friday. This summary report outlines the details and deadlines for the transaction, as well as provides a quick look at which documents are completed and which are still outstanding.

(Note: One-Sheets will not be delivered on New Construction or Development transactions.

(UC - SEL LER) 8548 Rozita Lee Ave, Las Vegas, NV 89113 Listing Details

D a s h I D : 3216578-T09521

M L S N um b e r : 32157

Property Details

Transaction Status: UNDER CONTRACT Client Type: Seller P r o p e r t y T y p e : Residential A d d r e s s : 8548 Rozita Lee Ave

C i t y : Las Vegas S Stta t e : NV Z i p : 89113 Y Yeea r B ui l t : 2012

A P N - T a x I D : 555-55-555-555 C I C : Yes C I C N a m e : CIC Name CIC Fee: $859/$26/M

Additional Deposit: No Financed: Yes - Loan Seller Concessions: No Home Warranty: Yes

HW Company: Old Republic HW Amount: $ 495 HW Paid By: Seller

Buyer Percentage: 3.00 % Commission Reduction: No BAC Fee: Client Pay

BAC Fee Amount: $ 495

Loan Contingency Deadline: 07/02/2023 Disclosure Deadline: 06/20/2023 CIC Seller Request: 06/19/2023 CIC Seller Delivery to Buyer: 07/06/2023 CIC Buyer Review: 07/10/2023

Due Diligence Deadline: 06/25/2023 Appraisal Contingency Deadline: 07/07/2023 Final Walk Through Deadline: 07/12/2023 Close Of Escrow: 07/14/2023 Possession: COE

Transaction Variables

P ur c h a s e P r i c e : $ 450,000 E s c r o w H o l d e r : Title Company E s c r o w N um b e r : 230230409 Earnest Money Amount: $ 10,000 Commission Details Percentage or Flat Fee: Percentage Total Percentage: 6.00 % Listing Percentage: 3.00 % Referral Details Referral: Unknown Transaction Dates Acceptance Date: 06/15/2023 Opening of Escrow: 06/15/2023 Utilities On: 05/28/2023 Earnest Money Deadline: 06/16/2023 Loan Application Deadline: 06/16/2023

Seller

Seller Name

E: seller@email.com C: (702) 555-5555

Listing Agent

Agent Name

E: agentname@lasvegassir.com C: (702) 555-5555

Seller's Title Escrow Officer

Title Company Agent #: 657768

8548 Rozita Lee Ave, Las Vegas, NV 89113 N E: titlecompany@titlecompany.com C: (702) 555-5555 F: (702) 555-5555

Buyers Agent

Buyer's Name

Documents

E: buyer@email.com C: (702) 555-5555 P: (702) 555-5555

V, 89135

FREQUENTLY ASKED QUESTIONS TURN AROUND TIMES NE W L I STINGS

U NDER CO NT RAC T S

Listing Documents Preparation: 24 Business Hours

Processing New Under Contracts Once Fully Executed Documents are Received: Before 3 PM - Same Day After 3 PM - Next Business Day

Publishing New Listings Once All Executed Documents Have Been Received: Before 3 PM - Same Day After 3 PM - Next Business Day Property Visible on SIR.com: 24 Hours After Going Live Property Visible on Syndicated Websites: 72 Hours After Going Live

Sending Disclosures: Once All Necessary Documents Have Been Obtained - No Later Than Disclosure Contract Deadline Reminders: 48 Hours Before the Deadline Closed File Review: 7 Days Prior to Settlement

DOCUSIGN AND PREPARING DOCUMENTS T M SE RVI CES

AG EN T R ES P O N S I B I L I T Y

Preparing New Listing Documents:

Provide TM with Key Listing Information:

• • • • • • • •

Listing Agreement Addenda to Listing Agreement MLS Exclusions Form MLS Input Forms DASH Form Seller’s Property Condition Disclosure Wire Fraud Scam Alert Lead Based Paint Disclosure (If Applicable)

Preparing New Buyer Documents: • • • • •

Exclusive Buyer Broker Agreement Addenda to Exclusive Buyer Broker Agreement Buyer Due Diligence Checklist Wire Fraud Limited Agency Agreement (If Applicable)

Sending Signature-Required Disclosures Preparing Closed File Review Maintaining Division File with Executed Documents

• • • •

Seller Name and Email Expiration Date Preferences Commission Details Referral Details

Preparing Contract Documents and Sending for Signature: • • • •

Real Estate Purchase Contract Addenda Personal Property Transfer Agreement Lease Agreements and Amendments

Provide TM with Key Contract Information: • • • • • •

Client Name and Email Title Officer Contact Lender Information Commission Details Referral Details Any Other Preferences/Details for Transaction

Review and Sign Closed File Review

FREQUENTLY ASKED QUESTIONS C R E AT E . S U M M I T S I R .CO M T M SE RVI CES

AG EN T R ES P O N S I B I L I T Y

• Initiate Visual Media Requests on All New Listings

• Pay Agent Bill

• Initiate Marketing Requests on All New Listings for Flyers/Brochures, Green Sign, Postcards and Social Media Graphics • Initiate Marketing Request for Just Sold Postcards and Social Media Graphics

• Initiate Marketing Requests for Print Ads • Initiate Marketing Requests for Digital Ads • Respond to Marketing with Edits or Approvals on All Marketing Assets

S I G N I N S TA L L S T M SE RVI CES

AG EN T R ES P O N S I B I L I T Y

• Order Sign Installs on New Listings

• Communicate with TM on Sign Install Requirements and Ordering Instructions

• Order Sign Removals Once Listing has Sold, Expired or Withdrawn • Request Sign Repairs, Placement and Agent Panel Changes

• Work with TM and Seller on Sign Install Placement • Let TM Know if Sign Needs Maintenance

OPEN HOUSES AND ACTIVE PIPE/EMAIL BLASTS T M SE RVI CES

AG EN T R ES P O N S I B I L I T Y

• Schedule Open Houses on All Systems per Agent’s Request

• Request Digital and/or Print Marketing

C L I E N T CO M M U N I C AT I O N T M SE RVI CES • Syndication Email • Intro Email • Obtain Missing Signatures • Sending Disclosures to Buyer • Sending Addenda for Signature

• Send Out an Email via Active Pipe and/or the MLS Board

TR ANSACTION MANAGEMENT TEAM Introducing the Transaction Management team of Las Vegas Sotheby’s International Realty, a unique team of talented, diverse individuals who have combined their efforts in the goal of delivering exceptional real estate services to our sales associates and clients.

D E D I C AT E D T O H E L P I N G YO U A N D YO U R C L I E N T S THROUGH A SMOOTH AND SUCCESSFUL TRAN SAC TION

KYLE NORTHUP Vice-President kyle.northup@lasvegassir.com 702.334.6399

BILL OSKILANEC Director of Operations bill.oskilanec@lasvegassir.com 702.232.7678

BOBBY LARSEN Transaction Specialist bobby.larsen@lasvegassir.com

DONNA WILLIAMS Transaction Specialist donna.williams@lasvegassir.com

U P D AT E D S E P T E M B E R 2 0 2 3 ©MMXXIII Sotheby’s International Realty Affiliates, Inc. All rights reserved. Sotheby’s International Realty® is a licensed trademark to Sotheby’s International Realty Affiliates, Inc. An Equal Opportunity Company. Each office is independently owned and operated. Copyright© Las Vegas Sotheby’s International Realty 2023.