LVSIR - Transaction Management

TRANSACTIONS

NEW LISTING PROCESS

1. Receive Client Contact Information and Listing Details from Agent

8548 Rozita Lee Ave - Listing Documents Package

Transaction Coordinator <transaction.management@lasvegassir.com>

To: “Seller” <seller@emailserver.com>

Hello Seller,

My name is Transaction Manager and I am the dedicated Transaction Coordinator for Agent Name at Las Vegas Sotheby’s International Realty. Agent requested that I prepare our Listing Document Package for your review.

After Agent Name has reviewed and signed the Listing Agreement, you will receive an email at seller@ emailserver.com & seller, via DocuSign which will require your electronic signature. Please review and sign at your earliest convenience.

If you have any questions regarding the listing documents or this process, please reach out to Stacy for assistance.

Listing Document Package

Listing Agreement

Consent to Act

Wire Fraud Alert Disclosure

Notice of Broker Compensation and Invoice

Net Sheet

We look forward to representing you on the sale of your property. From this initial Listing Document Package, to the world-class marketing and sale of your property, we treat each interaction as an opportunity to provide you with a luxury real estate experience.

Thank you, transaction.management@lasvegassir.com lasvegassir.com

Las Vegas Sotheby’s International Realty o 702.360.1414

Your new Agent HUB will provide you access to the transaction data and documents on your listing and transaction files. Inside your HUB, you will find a transaction timeline, contact information for all parties and contract documents that you are able to download at any time.

ACCESSING THE AGENT HUB

You will receive an email from hello@opentoclose.com with your username and autogenerated password on the day your TM processes your first TM 3.0 file. Click HERE or scan the QR code below to access the Agent HUB. You can also find a link to the Agent HUB from the Las Vegas SIR Agent Portal.

(Tip: We recommend changing your password to something you will remember upon first login.)

NAVIGATING THE AGENT HUB

Once you log into the Agent HUB, you can navigate through all of your transactions, including the contracts’ timelines, details, documents and contacts. Click HERE or scan the QR code below to watch a short video tutorial on how to navigate through the Agent HUB.

TROUBLESHOOTING

If you did not receive an invitation email for your Agent HUB, please check your spam folder or search your emails for hello@opentoclose.com . Please reach out to your Transaction Manager for any questions.

THE NEXT STEPS

At Las Vegas Sotheby’s International Realty, we believe every client should receive a luxury real estate experience, regardless of area, size or price point. You and your clients have the support of an entire team of highly talented individuals actively working together to sell your property quicker and at the highest price point possible. Once your Transaction Manager has received your fully executed listing documents, they will send an email outlining the next steps in the listing process, including assisting you in ordering visual media, just listed marketing, the listing home warranty and more.

8548 Rozita Lee Ave - Listing Docs Received & NEXT STEPS

Transaction Coordinator <transaction.management@lasvegassir.com>

To: “Sales Associate” <sales.associate@sothebysrealty.com>

Congrats Agent,

Seller One & Seller

Two signed and completed the listing agreement for 8548 Rozita Lee Ave.

Upon review of your provided listing documents, I am missing the following for a completed listing document package:

Listing Agreement I have the seller signed copy

I am happy to prepare any of these documents for signature and send them on your behalf via DocuSign. Please let me know and I will get them sent out.

Please answer these quick questions below so that I can assist you in preparing your listing for launch.

PHOTO

•What is the scheduled date for photos?

GOING LIVE

•When is the target date to go live on the MLS?

•What is the list price?

JUST

LISTED MARKETING

•Would you like me to order your Just Listed marketing?

•Would you like me to order a sign to be installed? Any specific instructions?

DISCLOSURES

•Which Title company would you like me to order the PR from?

•Is this a Smart Home?

•Is the Construction Defect Disclosure and Waiver needed?

•Is an Open Range Disclosure needed?

Thank you, Transaction Coordinator transaction.coordinator@lasvegassir.com lasvegassir.com

Las Vegas Sotheby’s International Realty o 702.360.1414

PUBLISHING AND MAINTENANCE

8548 Rozita Lee Ave - New Listing Confirmation

Transaction Coordinator <transaction.coordinator@lasvegassir.com>

To: “Sales Associate” <sales.associate@sothebysrealty.com>

Hello Sales Associate,

Congratulations on your new listing. I am excited to share that your listing is now live across the MLS and the Sotheby’s International Realty network. Important: Please review the attached MLS printout(s) for accuracy. Please let me know if we need to make any changes.

LVR MLS - 1234567 Dash (SIR.com) - A1BCDE

Reminders:

I would be happy to assist you to schedule or initiate any of the items below if you have not yet started the process. Simply reply to this email with your request.

- Just Listed Postcards

- Social Media Graphics

- Features List

- Brochure/Flyer

- Green Sign

As a reminder, you can view and download all executed listing documents using your Open to Close Agent HUB.

Thank you, Transaction Coordinator

transaction.coordinator@lasvegassir.com lasvegassir.com

Las Vegas Sotheby’s International Realty o 702.360.1414

8548 Rozita Lee Ave - Congratulations on Listing Your Property

Transaction Coordinator <transaction.coordinator@lasvegassir.com>

To: “Seller” <seller@emailserver.com>

Hello Seller One & Seller Two,

I am the dedicated Transaction Coordinator for Agent Name at Las Vegas Sotheby’s International Realty.

Agent, and I are happy to share that your property has now started syndicating to over 10,000 websites, including some of the most trafficked real estate, lifestyle, and news sites in the world. Our signature property distribution enables us to deliver high-quality photography, video, and augmented reality to potential buyers globally. Making sure your property gets the exposure it deserves is a top priority for us at Las Vegas Sotheby’s International Realty. Below you will find examples of this powerful property distribution platform at work.

The magnitude of our network along with the quality of our imagery is what sets us apart from other brokerages in Nevada. Our team takes pride in this and encourages you to take full advantage of what we have to offer by sharing the links to your property on your social media, as well as with friends and family.

Sotheby’s International Realty

Las Vegas International Realty

Wall Street Journal

Juwai

Luxury Estate

Realtor

Zillow

Trulia

Thank you, transaction.coordinator@lasvegassir.com lasvegassir.com

Las Vegas Sotheby’s International Realty o 702.360.1414

UNDER CONTRACT: SELLER PROCESS

8548 Rozita Lee - Under Contract

Transaction Coordinator <transaction.management@lasvegassir.com>

To: “Seller” <seller@emailserver.com>

Hello Seller,

Congratulations on having an accepted offer on your property. As the dedicated Transaction Coordinator for Agent Name, I will be communicating with you throughout the selling process and working hard to make sure this transaction goes as smoothly and as timely as possible.

In order to open escrow with we have provided them a copy of the fully signed RPA contract and other necessary information. An escrow officer at this company will be contacting you directly for additional information they need to complete the transaction. To make sure that this process continues to move forward in a smooth and timely manner, we kindly request that you reply to them as quickly as possible.

Due to your property being subject to a Common Interest Community. We have submitted a request for the Resale Package. Please note that these are REQUIRED documents that must be delivered to the Buyer and are time-sensitive so it is imperative that the payment be made as soon as possible so as not to delay the order process which in turn can affect the contingency process.

Until these documents are ordered, paid for, and delivered the resale package contingency remains open allowing the buyer to cancel and request their Earnest Money Deposit back.

Please also note that this payment request is separate from the HOA Demand Order payment request which you will also be required to pay and is an account statement and demand for all dues that are still owed to the HOA to release the account at the close of escrow. This demand statement is typically ordered and the payment request is sent out within 15 days of closing by your escrow team during the escrow process.

Below you will find contact information for the Title Company that has been selected.

Title Company:

Below is a list of important contract dates and details you should keep in mind throughout the transaction.

Purchase Price:

Contract Deadlines:

Acceptance Date: New Loan Application Deadline: Loan Contingency Deadline: Disclosure Deadline: Due Diligence Deadline: Appraisal Deadline: Walk-Through Deadline: Close of Escrow: Possession:

transaction.management@lasvegassir.com lasvegassir.com

Las Vegas Sotheby’s International Realty o 702.360.1414

BUYER DOCUMENT PACKET

1. Receive Client Contact Information from Agent

2. Send Buyer Documents to Buyer for Signature via Docusign

3. Create Division File

4. Upload All Documents to Division File/Agent HUB

5. Maintain File Until Accepted Contract is Submitted

UNDER CONTRACT: BUYER PROCESS

UNDER CONTRACT: BUYER PROCESS

8548 Rozita Lee Ave - Under Contract

Transaction Coordinator <transaction.coordinator@lasvegassir.com>

To: “Buyer” buyer@emailserver.com>

Hello Agent,

Congratulations on the acceptance of your Residential Purchase Agreement (RPA) contract. As the dedicated Transaction Coordinator for Agent Name, I will be working hard to make sure this critical part of the purchase process goes as smoothly and as timely as possible.

I have provided the title company with the RPA contract and other necessary information. An escrow officer at this company may be contacting you directly for additional information they need to complete the transaction. To make sure that this process continues to move forward in a smooth and timely manner, we kindly request that you reply to them as quickly as possible. Below you will find contact information for the Title Company that has been selected.

Title Company:

Tile Company

Title Officer (702) 555-5555 tilteofficer@titlecompany.com

Below is a list of important contract dates and details you should keep in mind throughout the transaction.

Purchase Price: $450,000

Earnest Money: $5,000 must be delivered no later than 06/08/2023.

If you haven’t already, please wire your Earnest Money to Equity Title. Be sure to call Title Officer at (702) 555-5555 prior to wiring to confirm the data on the wiring instructions prior to sending the wire.

Contract Deadlines:

Acceptance Date: 06/05/2023

New Loan Application Deadline: 06/07/2023

Loan Contingency Deadline: 06/30/2023

Disclosure Deadline: 06/10/2023

Due Diligence Deadline: 06/22/2023

Appraisal Deadline: 06/30/2023

Walk-Through Deadline: 07/09/2023

Close of Escrow: 07/12/2023

Possession: COE

Attached is a PDF file of all contract documents for your records.

Thank you,

transaction.coordinator@lasvegassir.com lasvegassir.com

Las Vegas Sotheby’s International Realty o 702.360.1414

A transaction summery report is emailed to you each Friday. This summary report outlines the details and deadlines for the transaction, as well as provides a quick look at which documents are completed and which are still outstanding.

(Note: One-Sheets will not be delivered on New Construction or Development transactions.

FREQUENTLY ASKED QUESTIONS

TURN AROUND TIMES

NEW LISTINGS

Listing Documents Preparation: 24 Business Hours

Publishing New Listings Once All Executed Documents Have Been Received: Before 3 PM - Same Day After 3 PM - Next Business Day

Property Visible on SIR.com: 24 Hours After Going Live

Property Visible on Syndicated Websites: 72 Hours After Going Live

UNDER CONTRACTS

Processing New Under Contracts Once Fully Executed Documents are Received: Before 3 PM - Same Day After 3 PM - Next Business Day

Sending Disclosures: Once All Necessary Documents Have Been Obtained - No Later Than Disclosure

Contract Deadline Reminders: 48 Hours Before the Deadline

Closed File Review:

7 Days Prior to Settlement

DOCUSIGN AND PREPARING DOCUMENTS

TM SERVICES

Preparing New Listing Documents:

• Listing Agreement

• Addenda to Listing Agreement

• MLS Exclusions Form

• MLS Input Forms

• DASH Form

• Seller’s Property Condition Disclosure

• Wire Fraud Scam Alert

• Lead Based Paint Disclosure (If Applicable)

Preparing New Buyer Documents:

• Exclusive Buyer Broker Agreement

• Addenda to Exclusive Buyer Broker Agreement

• Buyer Due Diligence Checklist

• Wire Fraud

• Limited Agency Agreement (If Applicable)

Sending Signature-Required Disclosures

Preparing Closed File Review

Maintaining Division File with Executed Documents

AGENT RESPONSIBILITY

Provide TM with Key Listing Information:

• Seller Name and Email

• Expiration Date Preferences

• Commission Details

• Referral Details

Preparing Contract Documents and Sending for Signature:

• Real Estate Purchase Contract

• Addenda

• Personal Property Transfer Agreement

• Lease Agreements and Amendments

Provide TM with Key Contract Information:

• Client Name and Email

• Title Officer Contact

• Lender Information

• Commission Details

• Referral Details

• Any Other Preferences/Details for Transaction Review and Sign Closed File Review

FREQUENTLY ASKED QUESTIONS

CREATE.SUMMITSIR.COM

TM SERVICES

• Initiate Visual Media Requests on All New Listings

• Initiate Marketing Requests on All New Listings for Flyers/Brochures, Green Sign, Postcards and Social Media Graphics

• Initiate Marketing Request for Just Sold Postcards and Social Media Graphics

SIGN INSTALLS

TM SERVICES

• Order Sign Installs on New Listings

• Order Sign Removals Once Listing has Sold, Expired or Withdrawn

• Request Sign Repairs, Placement and Agent Panel Changes

AGENT RESPONSIBILITY

• Pay Agent Bill

• Initiate Marketing Requests for Print Ads

• Initiate Marketing Requests for Digital Ads

• Respond to Marketing with Edits or Approvals on All Marketing Assets

AGENT RESPONSIBILITY

• Communicate with TM on Sign Install Requirements and Ordering Instructions

• Work with TM and Seller on Sign Install Placement

• Let TM Know if Sign Needs Maintenance

OPEN HOUSES AND ACTIVE PIPE/EMAIL BLASTS

TM SERVICES

• Schedule Open Houses on All Systems per Agent’s Request

CLIENT COMMUNICATION

TM SERVICES

• Syndication Email

• Intro Email

• Obtain Missing Signatures

• Sending Disclosures to Buyer

• Sending Addenda for Signature

AGENT RESPONSIBILITY

• Request Digital and/or Print Marketing

• Send Out an Email via Active Pipe and/or the MLS Board

TRANSACTION MANAGEMENT TEAM

Introducing the Transaction Management team of Las Vegas Sotheby’s International Realty, a unique team of talented, diverse individuals who have combined their efforts in the goal of delivering exceptional real estate services to our sales associates and clients.

DEDICATED TO HELPING YOU AND YOUR CLIENTS THROUGH A SMOOTH AND SUCCESSFUL TRANSACTION

702.334.6399

bill.oskilanec@lasvegassir.com 702.232.7678

bobby.larsen@lasvegassir.com

donna.williams@lasvegassir.com

KYLE NORTHUP Vice-President

BILL OSKILANEC Director of Operations

BOBBY LARSEN Transaction Specialist

DONNA WILLIAMS Transaction Specialist