Sample Flower Garden Contract

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Booking Number: <<BookNo>> Event Date: <<EndDate>> Client Information: <<CusName>> Listed below are the general policies and regulations governing use of the Flower Garden at the State Botanical Garden of Georgia, a unit of Public Service and Outreach at the University of Georgia. Violations may result in forfeiture of the security deposit and other penalties. The rental client is responsible for providing the following information to any person or company they sub-contract with as part of their event including caterers, florists, photographers, musicians, rental equipment companies, security personnel, event planners, and others. Please call the State Botanical Garden Rental Office if you have any questions. This contract may not be assigned, transferred, or sublet in whole or in part. The Garden reserves the right to refuse rentals for events deemed inappropriate to the building or the Garden in general. The Garden cannot guarantee the appearance of the grounds. CONTACT INFORMATION It is the responsibility of the renter to maintain updated contact information, including but not limited to changes of legal name, mailing address, telephone number, and email address. Please note that the provided email address may be used in future contact by the State Botanical Garden of Georgia pertaining to rentals and other Garden relations. I understand that I am responsible for providing updated contact information. __________ (please initial) REHEARSALS Wedding rehearsal date and times are listed on your confirmation sheet. Access to the grounds will not be allowed before your reservation time. Please be aware that we hold all rehearsals on Thursday and Friday during regular business hours. I understand that I will have access to the Flower Garden for my rehearsal at 2:30PM and I must vacate the Flower Garden by 4:00PM. __________ (please initial) CONTRACT/FEES A DEPOSIT OF $500 AND A SIGNED CONTRACT WITH CONFIRMATION SHEET (attached) ARE REQUIRED NO LATER THAN <<ContractReqdBy>>. Reservations cancelled at least 90 days before the event date will be charged a $250.00 cancellation fee. If the reservation is cancelled less than 90 days prior to the event, the deposit will be forfeited. Deposits will be held until after the event and will be refunded if the building is left clean and undamaged. (Please allow three to four weeks for refund). Renters will be assessed for clean up and damages exceeding $500.00. The total rental fee, in addition to the deposit, is due 60 days prior to the event: ________ SET-UP/DECORATIONS The State Botanical Garden of Georgia does not allow set-up or teardown of any kind in the Flower Garden by the renter, caterer, entertainment, or others. This includes tables, chairs, balloons, streamers, or any other type of decoration. White wooden chairs must be provided by the renter for the State Botanical Garden to set-up and teardown, to ensure no


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