Student Record and Information Policy: A student’s permanent record may be inspected by the student or his parent. Information considered to be inaccurate, inappropriate, or misleading may be challenged. However, any changes made will be at the discretion of the principal. When a student withdraws and enrolls in another school, St. Xavier forwards a copy of the student’s permanent record in response to a request from a custodial parent. This request will not be honored if an adult (age 18 or older) student or his custodial parent has previously objected to the release of the record. Transcripts are forwarded to colleges, universities, or other advanced training institutions only at the request of a student or parent. A fee is charged for each transcript sent. All tuition accounts must be up to date by 6/1/14 for seniors to receive their grades, diplomas and final transcripts for college and for underclassmen to receive their grades and class schedules for the following school year. Access to Edline, for purposes of viewing grades, will be restricted after this date as well for any past due accounts. If you have any questions, please call 761-7815 ext. 134. Confidential information in the possession of the school is forwarded to another school, agency, or individual only with the written consent of the parent or adult student. The school’s ordinary practice is to destroy such materia ls within the student’s official file approximately one year after a student has left the school. Throughout the year, the school maintains websites, releases news stories and issues enrollment materials, magazines, flyers, and other publications. These sometimes include photographs intended to present the students and the school in a positive light. By signing their consent to be governed by the terms of the Student Handbook, a parent/guardian gives permission to the school to use their son’s name and/or picture in this way. If any parent does not wish a student’s name or picture used in this way, the parent must notify the Development Office. When requested by the school, or in other appropriate circumstances, it is the responsibility of parents to present to the Principal’s office accurate documentation of parental custody rights and responsibilities. Co-curricular Eligibility: St. Xavier follows the guidelines of the Ohio High School Athletic Association with regard to eligibility for athletics. The school also follows these guidelines for participation in all other co-curriculars except those of a religious or service nature. A student, therefore, must have received passing grades in five major academic subjects to be eligible for the next grading period. The school, however, does reserve the right to exclude a student from participation in these activities when the school determines that his academic
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