How to Cancel an Air Ticket from a Group Booking: A
Comprehensive Guide
Group booking are flexible in managing the flights for a large number of people for business, family, school or any other group purpose. However, there are situations when at least one member of the group has to change theflightand,therefore,canceltheticket.Cancelingaticket from group travel entails some procedures that are not the same when one wants to cancel an individualticket.
UnderstandingGroupBookingCancellations
Group bookings refer to advance reservations for a number of seats usually at a discountedrate that is subject to certain conditions. Such terms can flexibly depend onthespecificairlinerates, the travel agency used, and the time chosen to make the booking. Due to such specific terms,it becomes easier to cancel anindividualticketthatispartofthegroupflightbookingthandoingit individually.Herearethestepsyoushouldfollowtocancelanairticketfromagroupbooking:
The first and most important thing that needs to be done before making acancellationis to read through the fine printofthegroupflightticketbookingagreement.Cancellations, changes, and refunds for group bookings will vary from one airline and travel agencyto another
● Check for Cancellation Policies: Check if it is possible for the members of the group booking to cancel an individual booking and if there are any fines or chargesinvolved.
● Understand Refund Eligibility: Certain group bookings are non-refundable more so if the group booked at a lower rate known as group rates. In suchcases, cancellationofasingleticketcanleadtocompletenon-refundability
2. FollowtheAirlineorTravelAgency’sProcedure
The procedure of cancellation of the ticket within the group booking may vary from airline to airline or from travel agency to travel agency. Here are some common steps involved:
● Submit a Cancellation Request: In some cases, you may need to write an official email or fill in an online application to request it or simply talk to the customerservicecenteronthephone.
● Pay Cancellation Fees (If Applicable): You should also be ready to pay any cancellation charges as imposed. Such charges differ with the airline policy,time ofcancellationandifthebookingwasmadeforalargegrouporbatch.
● Receive a Confirmation:Lookingatthecancellationtechnique,theairlineorthe agency should after processing the cancellation send an email or message confirmingthatoranychargesorrefundofthecancellation.
3. UnderstandtheRefundProcess
Various procedures can be followed for the refund in context of cancellation of an air ticket which is includedingroupflighttickets.Whilesomeoftheairlinesmightgiveyou
your money back through the same channel that wasusedinmakingthepayment,others mayissueacreditoravoucherforfuturetravel.
● Refund Timeline: Refund takes a number of days up to weeks depending with theairlinetimetoprocesstherefundandmethodofrefundused.
● Partial Refunds or Credits: Sometimes, you can be given a partial refund or a travel credit instead of your full refund back, especially when a group booking wasmadeunderapromotionrate.