Society of Research Administrators International 2012 Exhibit and Sponsorship Prospectus
SRA INTERNATIONAL The Society of Research Administrators International (“SRA International”) offers a variety of comprehensive sponsorship levels, providing you with an opportunity to gain new customers, and maintain your relationship with current ones, in the ever-changing global research management arena. We encourage you to review the range of opportunities on the following pages and choose the level of participation right for you.
Reach Your Target International Audience The SRA International 2012 Annual Meeting attracts research administrators from all aspects of the research management team. With members from over 30 countries on 6 continents worldwide, the SRA International Annual Meeting hosts representatives from research organizations including: colleges and universities, research institutes, research hospitals, government laboratories, industry, government sponsors, and other funders of research and sponsored projects activities. Sponsoring or exhibiting at the SRA International Annual Meeting exposes your company to research administrators who have the decision-making power to purchase your products and services.
SRA International Annual Meeting Attendees Include: Presidents/Chief Executive Officers
Vice Presidents for Technology Commercialization
Chief Operating Officers
Directors of Clinical Research
Chief Financial Officers
Directors of Institutes
Vice Presidents for Research
Directors of Training
Vice Presidents for Sponsored Projects
Departmental Administrators
Vice Presidents for Fiscal Compliance
Institutional Regulatory Committee Members
Vice Presidents for Regulatory Compliance
www.srainternational.org 1
SRA INTERNATIONAL PARTNERS The SRA International Partner sponsorship is a year-long program designed to keep your products and services in front of over 14,000 research administration professionals. Four
levels are offered, tailored to meet your organization’s individual goals and created to bring you closer to the research administration community.
Platinum Sponsor $25,000
Monthly advertisement in SRA’s electronic newsletter, SRA Catalyst, for 1 year Sponsorship of one (1) SRA educational Webinar with logo included on Webinar marketing eblasts, sent to 14,000 research administration professionals Sponsorship of one (1) 2012 Annual Meeting breakfast or lunch Two (2) 2012 Annual Meeting booth packages (see page 3 for details) Two (2) additional 2012 Annual Meeting complimentary registrations One (1) full-page advertisement in the 2012 Annual Meeting program book One (1) booth package at both 2012 SRA Section Meetings
Gold Sponsor $15,000
Monthly advertisement in SRA’s electronic newsletter, SRA Catalyst, for 1 year One (1) 2012 Annual Meeting booth package (see page 3 for details) Two (2) additional complimentary 2012 Annual Meeting registrations One (1) full-page advertisement in the 2012 Annual Meeting program book One (1) booth package at both 2012 SRA Section Meetings
Silver Sponsor $10,000
One (1) 2012 Annual Meeting booth package (see page 3 for details) Two (2) additional complimentary 2012 Annual Meeting registrations One (1) full-page advertisement in the 2012 Annual Meeting program book One (1) booth package at both 2012 SRA Section Meetings
Bronze Sponsor $5,000
One (1) 2012 Annual Meeting booth package (see page 3 for details) One (1) additional complimentary 2012 Annual Meeting registration One (1) half-page advertisement in the 2012 Annual Meeting program book
All SRA Partners Receive: 9 Company logo, hyperlinked to company Website, posted on SRA Sponsors Web page for 1 year 9 Company logo, hyperlinked to company Website, posted on the 2012 Annual Meeting Website 9 Company name and logo listed in the 2012 Annual Meeting program book 9 Recognition from the podium with company name and logo listed on‐screen during the Opening General Session 9 Invitation to the SRA President’s Reception during the 2012 Annual Meeting 2
2012 SRA ANNUAL MEETING BOOTH RATES
Regular Exhibit Space Non-profit Exhibit Space*
Ordered by June 1, 2012
Ordered After June 1, 2012
$2500 $1500
$2750 $1650
Non-profit exhibitors must be able to present an IRS determination letter showing non-profit status.
Booth Package Includes:
Assignment of Space
• 8‘ x 10’ booth space with carpeting • 6’ table with pipe and drape, two chairs, a waste basket, and a header sign with your company name • One (1) complimentary 2012 Annual Meeting registration • Two (2) exhibit-only badges • Pre- and post-meeting attendee mailing list sent in Microsoft Excel • Company description and Website linked to SRA Annual Meeting Exhibitor Webpage
Assignment of space is on a first-come, first-served basis. Every effort will be made to accommodate requests for booth assignments. SRA reserves the right to make changes to the exhibit booth floor plan.
Exhibitor Cancellation Cancellations of exhibit booth space must be directed in writing to: SRA International, 500 N. Washington, Suite 300, Falls Church, VA 22046, fax: (703) 741-0142. Cancellations submitted on or before June 29, 2012 are refunded less a $250 Cancellation fee. No refunds will be issued after June 29, 2012.
Exhibit Hall Security
All shipping and receiving charges, electricity, telephone/internet lines, furnishing, labor, etc. are not included and are the responsibility of the exhibitor.
The 2012 Exhibit Hall will be located in an open hallway. Exhibitors should not leave any items of value unattended. SRA International is not responsible for lost or stolen items.
Exhibitor Schedule – subject to change Sunday, September 30 Noon – 7:00 p.m. Exhibit Set-up 12:30 –1:30 p.m. Exhibitors Lunch with SRA Leadership
Monday, October 1 8:45 a.m.–5:00 p.m. Exhibits Open 10:15 –10:45 a.m. Break in Exhibit Area 2:45 –3:30 p.m. Break in Exhibit Area Monday Raffle
Tuesday, October 2 8:45 a.m.–5:00 p.m. Exhibit Hall Open 10:15–10:45 a.m. Break in Exhibit Area 2:45–3:30 p.m. Break in Exhibit Area Tuesday Raffle 4:30–6:00 p.m. Tuesday Hospitality Reception in the Exhibit Area
Wednesday, October 3 8:45 a.m.–12:30 p.m. Exhibits Open 10:15–10:45 a.m. Break in Exhibit Area 12:30–3:30 p.m. Exhibit Tear Down
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2012 SRA ANNUAL MEETING EVENT SPONSORSHIPS INTERNET CAFE Exclusive Sponsorship $7500 Open to all meeting attendees to come relax and check their E-mail. Sponsorship includes: • Company name and logo on signage in Café • Company Webpage set as homepage on Internet Café computers • Company name and logo listed as Internet Café sponsor on SRA Annual Meeting Website and program book • One (1) 2012 Annual Meeting booth package
NEWCOMERS RECEPTION Exclusive Sponsorship $5000 This event is where all new SRA members come to meet each other, as well as people in leadership positions within SRA. Sponsorship includes: • Company name and logo listed as Reception Sponsor on SRA Annual Meeting Website and program book • Company name and logo on reception signage and reception cocktail napkins • One (1) 2012 Annual Meeting booth package
BREAKFAST OR LUNCH Exclusive Sponsorship $5000 (each) Leaders in the field of research administration attend this event, which celebrates professionals who have made a lasting impact. Sponsorship includes: • Company name and logo listed as Awards and Business Meeting Sponsor on SRA Annual Meeting Website and program book • Company name and logo on event signage • One (1) 2012 Annual Meeting booth package
SUNDAY NIGHT OPENING RECEPTION 2 Sponsorships Available $6000 each The Opening Reception officially kicks-off the SRA Annual Meeting! Sponsorship includes: • Company name and logo listed as Opening Reception Sponsor on SRA Annual Meeting Website and program book • Company name and logo on reception signage and reception cocktail napkins • One (1) 2012 Annual Meeting booth package
MONDAY OPENING GENERAL SESSION KEYNOTE ADDRESS AND BREAKFAST Exclusive Sponsorship $5000 This is the premier educational event of the Annual Meeting, opened to all meeting attendees. Sponsorship includes: • Company name and logo listed as Opening General Session Sponsor on SRA Annual Meeting Website and program book • Company name and logo on event signage • One (1) 2012 Annual Meeting booth package
REFRESHMENT BREAKS 5 Exclusive Sponsorships Available $2500 each Breaks will be available in the exhibit hall for all meeting attendees on Monday morning and afternoon, Tuesday morning and afternoon, and Wednesday morning. Sponsorship includes: • Company name and logo on break signage 4 • Listed as break sponsor on SRA Annual Meeting Website and program book
2012 SRA ANNUAL MEETING INDIVIDUAL SPONSORSHIPS CONFERENCE BAG Exclusive Sponsorship $7500 Sponsorship includes: • Company name and logo printed on attendee conference bags • Company name and logo listed as bag sponsor in program book
TRAVEL AWARD Exclusive Sponsorship $5000
CONFERENCE LANYARDS Exclusive Sponsorship $2500
Winner receives: • 2012 Annual Meeting registration, airfare and hotel accommodations. Sponsor receives: • Company name and logo listed as travel award sponsor on Annual Meeting Website, program book, and award nomination e-blast
Sponsorship includes: • Company name and logo printed on attendee lanyards • Company name and logo listed as lanyard sponsor in program book
2012 ANNUAL MEETING PROGRAM BOOK ADVERTISEMENTS FULL PAGE COVER AD 8.5 X 11” COLOR $1750
FULL PAGE INSIDE AD 8.5 X 11” BLACK AND WHITE $1000
HALF PAGE INSIDE AD 8.5 X 5.5” BLACK AND WHITE $600
BAG INSERTS INSERTS PROVIDED BY SPONSOR $900
Advertisements and bag inserts are subject to final approval by SRA International.
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Society of Research Administrators International 2012 Annual Meeting Exhibit Order Form Please complete and return to Rebecca Vandall @ rvandall@srainternational.org or via fax: 703-741-0142
Organization Name: _______________________________________________________________________________________ Primary Contact: ________________________________________ E-mail: ___________________________________________ Address:_________________________________________________________________________________________________ City: ___________________________________________ State: ____ Zip: ___________Country: _________________________ EXHIBIT RATES $2,500 Corporate Exhibit Space if purchased on or before June 29 Non-profit Exhibit Space if purchased on or before June 29 $1,500 Must provide proof of non-profit tax status upon request. Number of booths _______ Booth Layout is still being confirmed with the hotel. Booth space will be determined on a first-come, first-served basis. SRA’s Rebecca Vandall will contact you as soon as the floor plan is available. SRA YEAR-LONG PARTNER SPONSORSHIPS Platinum Level $25,000 Gold Level $15,000 SPONSORSHIP ITEMS AND EVENTS $ 7,500 Conference Bag $ 7,500 Internet Café $ 6,000 Opening Reception (2 partial) Awards/Business Meeting Breakfast $ 5,000 $ 5,000 Keynote Breakfast (2 partial) $ 2,500 Refreshment Break (circle one)Mon am/Mon pm/Tues am/Tues pm/Wed am ADVERTISING RATES $ 1,750 Inside Front Cover (color) $ 1,750 Back Cover (color) $ 1,750 Inside Back Cover (color) $ 1,000 Full page inside ad (black/white)
Silver Level Bronze Level
$10,000 $ 5,000
Newcomer Reception Travel Award Lanyards Tuesday Hospitality Drink Tickets Package of 100 = $2,000 # of packages ____ x $2,000 =
$ 5,000 $ 5,000 $ 2,500
Half page inside ad (black and white) Bag Insert
_______
$ $
600 900
PAYMENT INFORMATION Please provide a credit card number below. Your credit card will be processed the week of November 1. Your signature below authorizes SRA to charge your credit card the total fee. □ Check Enclosed (payable to SRA International) □ VISA □ MasterCard □ AMEX □ Discover Card Number: _________________________ Security Code (3 digits): _______ Expiration Date: __________________ Print Cardholders Name: ____________________________________________ Total Due: ______________________ Signature: _______________________________________________________ Date: __________________________ CANCELLATION POLICY Exhibit Space is sold on a first-come, first-served basis. Cancellation received in writing on or before June 29, 2012 will be refunded less a $250 cancellation fee. No refunds will be made after June 29, 2012. If paying via check, mail a copy of your completed registration form with the check to: SRA International, Attn: Rebecca Vandall, 500 N. Washington Street, Suite 300, Falls Church, VA 22046. Questions? Contact Rebecca via email: rvandall@srainternational.org or 703-741-0140 x 212