FAMILY REUNION FAMILY REUNION CheckList
Family Reunion Check List
18 MONTHS TO 2 YEARS
Gauge interest from family members.
Enlist volunteers to organize the event.
Create a list of possible dates and locations, and scout out potential venues.
Start putting together a family contact list, including addresses, phone numbers, and email addresses.
1 YEAR TO 18 MONTHS
Send an initial announcement with a tentative date, time and place. Request RSVPs so that you can get a rough estimate of attendees. Determine the budget.
Solidify the date.
Family Reunion Check List
9 MONTHS TO 1 YEAR
Secure venue.
Reserve block of hotel rooms, if necessary.
Designate responsibilities to volunteers.
6 MONTHS TO 9 MONTHS
Create a schedule of activities.
Send out invitations with finalized details of event. Be sure to include accommodations, types of activities and a call for volunteers.
Make the catering arrangements or a plan for food.
Arrange for photography either professional or by a family member.
Family Reunion Check List
4 MONTHS TO 5 MONTHS
Order any keepsakes or party favors like t-shirts, hats, or engraved items.
Confirm reservations with your vendors.
Finalize your decor.
2 MONTHS
Send a "see you in two months" reminder to family memebers.
Follow up on RSVPs.
Finalize programs and schedules
1 MONTH
Decide on menu.
Assemble the items needed, such as name tags, decorations, and party favors
Family Reunion Check List
2 WEEKS
Make a list of volunteers' responsibilities
Make a "day of" check list
Review final details
Confirm arrangements with your venue
1 WEEK
Prepare welcome packets.
Prepare name tags.
REUNION DAY
Double check your "day of" check list.
Have a great time!