Information Package for VGA

Virtual General Assembly November 9, 2022

Dear IFHIMA Board, National Directors, National Deputy Directors, and Invited Guests,

The first ever Virtual General Assembly (VGA) will be held November 9 beginning at 0500 Mountain Standard Time. A tremendous amount of planning has taken place to create the enclosed package of materials for the VGA. Additionally, new materials will be presented live at the VGA such as an updated membership report and financials, election results, and three polling questions.

Included in the book [what do we want to call this] are the reports the Board and Leaders have created to assist you in preparing for the VGA. You can easily peruse the materials in this xx by:

• Clicking the < or > arrows on each page

• Simply page through each chapter

• Use the slider bar at the bottom to jump to sections

• Enter text in the search field at the top

You may recall that my April 2022 President’s Message in Global News discussed change, and how IFHIMA has embraced change during the Pandemic. This xx reflects embracing change and applying innovation to create a dynamic, user friendly experience for the VGA.

I hope your preparation is insightful and advances your knowledge of IFHIMA accomplishments over this 2019 2022 term.

Enjoy, Lorraine Fernandes

Table of Contents

Zoom Meeting Information

The VGA will be held online using Zoom Online Meetings.

Click this link to join the meeting: https://us02web.zoom.us/j/81820237018

Meeting ID: 818 2023 7018

If you have Internet connection issues, you can join the meeting with audio only by dialing a conference phone line:

+1 669 444 9171 US

+1 669 900 6833 US (San Jose)

+1 646 876 9923 US (New York)

+1 301 715 8592 US (Washington DC)

Meeting ID: 818 2023 7018

Find your local number: https://us02web.zoom.us/u/kefK3Pikyo

World Time Clock

We encourage you to utilize this website to confirm the meeting time in your location. https://www.timeanddate.com/worldclock/meeting.html

VGA Program Flow

Welcome and opening remarks

VGA Agenda

Time allotment (mins.)

Presented by

Ms. Lorraine Fernandes

Ms. Marci MacDonald Announce Election Results

Approval of Minutes from 2019

Ms. Lorraine Fernandes Announce Tribute to Excellence Awardee

Ms. Lorraine Fernandes

Ms. Lorraine Fernandes Announce constitutional amendment results

Acceptance of Tribute to Excellence Awardee

Ms. Vicki Bennett Motion regarding Constitutional Amendments

Ms. Vicki Bennett

Ms Vicki Bennett Response of Winning Bidder

Announce 2025 Congress Location

Outgoing President's Message and 2019 2022 Accomplishments

Winning bidder

Ms. Lorraine Fernandes

Ms Lorraine Fernandes Finance Report

Polling question 1

Ms. Lorraine Fernandes motion regarding Financial Report

Membership Report

Ms. Marci MacDonald WHO Report

Ms. Vicki Bennett Finance, Membership and WHO Q&A

3 Ps polling question 2

Ms. Deneice Marshall 6 Regional Director reports

Regional Directors

Regional Directors and Strategic Pillar leads polling question 3

Q and A for Regional Director and Strategic Pillar Reports

Incoming President's Address and Welcome to New Board

Ms. Vicki Bennett

Ms. Vicki Bennett Invitation to Brisbane and Close

Ms. Vicki Bennett

An overview of the 2019 2021 Year end Financials and 2022 Financials through September 30th will be shared during the VGA November 9.

The triennial financial review results, as conducted by BBA, are included in this VGA package.

INTERNATIONAL FEDERATION OF HEALTH INFORMATION MANAGEMENT ASSOCIATIONS

Years ended December 31, 2019, 2018 and 2017 (With Independent Accountants’ Review Report Thereon)

PART I FINANCIAL

Accountants

of Financial Position

Statements of Activities

Statements of Cash Flows

Statements of Functional Expenses

to Financial Statements

8334 South Stony Island Avenue Chicago, IL 60617 (773) 731-1300 fax (773) 731-1301 www.benfordbrown.com

Independent Accountant’s Review Report

To the Board of Directors of International Federation of Health Information Management Associations

We have reviewed the accompanying statements of financial position of International Federation of Health Information Management Associations (the Federation) as of December 31, 2019, 2018, and 2017, and the related statements of activities and change in net assets, cash flows, and functional expenses for the years then ended. A review includes primarily applying analytical procedures to management’s financial data and making inquiries of the Federation management. A review is substantially less in scope than an audit, the objective of which is the expression of an opinion regarding the financial statements as a whole. Accordingly, we do not express such an opinion.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement whether due to fraud or error.

Accountant’s Responsibility

Our responsibility is to conduct the review engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA. Those standards require us to perform procedures to obtain limited assurance as a basis for reporting whether we are aware of any material modifications that should be made to the financial statements for them to be in accordance with accounting principles generally accepted in the United States of America. We believe that the results of our procedures provide a reasonable basis for our conclusion.

Accountant’s Conclusion

Based on our review, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in accordance with accounting principles generally accepted in the United States of America.

Benford Brown & Associates, LLC Chicago, IL

October 28, 2020

Statements of Financial Position

December 31, 2019, 2018, and 2017

Assets

Current assets:

2019 2018 2017

Cash $ 26,743 27,259 $ 20,701 Investments 120,000 120,000 120,000 Accounts receivable 813 725 729

Total current assets 147,556 147,984 141,429

Total assets $ 147,556 147,984 $ 141,429

Liabilities and Net Assets

Current liabilities:

Accounts payable $ 2,494 $ Accrued liabilities 6,567 7,340 3,750 Due from AHIMA 1,684 525 Deferred revenue 4,000

Total current liabilities 13,061 9,024 4,275

Net assets: Without donor restrictions 80,559 85,024 83,218 With donor restrictions 53,936 53,936 53,936

Total net assets 134,495 138,960 137,155

Total liabilities and net assets $ 147,556 147,984 $ 141,429

The accompanying notes are an integral part of these financial statements.

INTERNATIONAL FEDERATION OF HEALTH INFORMATION MANAGEMENT ASSOCIATIONS

For the years ended December 31, 2019, 2018 and

Revenue and other support:

With donor restrictions restrictions Without Without Without

Totals

donor With donor restrictions

Totals Totals

restrictions restrictions

National member dues $ 13,107 $ 13,107 13,350 13,350 $ 13,657 $ 13,657

Associate memberships 6,840 6,840 1,735 1,735 3,105 3,105

Corporate dues 1,500 1,500 550 550 550 550

Scholarship donations 500 500 1,500 1,500

National scholarship donations 21,863 21,863

Interest income 340 340 1,336 1,336 444 444

Net assets released from restrictions

Total revenue and other support 22,287 22,287 16,971 16,971 19,256 21,863 41,119

Expenses:

Program services - 17,424 17,424 6,951 6,951 5,162 5,162

Supporting servicesManagement and general 9,328 9,328 8,215 8,215 8,491 8,491

Total supporting services 9,328 9,328 8,215 8,215 8,491 8,491

Total expenses 26,752 26,752 15,166 15,166 13,653 13,653 (4,465) (4,465) 1,805 1,805 5,603 21,863 27,465 85,024 53,936 138,960 83,218 53,936 137,155 77,616 32,074 109,689 $ 80,559 53,936 $ 134,495 $ 85,024 53,936 $ 138,960 $ 83,218 53,936 $ 137,155

Net assets as of January 1, 2019, 2018 and 2017

assets as of December 31, 2019, 2018 and

Statements of Cash Flows

For the years ended December 31, 2019, 2018 and 2017

2019 2018 2017

Cash flows from operating activities:

Increase/(decrease) in net assets Adjustments to reconcile increase/(decrease) in net assets to net cash provided by/(used in) operating activities:

$ (4,465) 1,805 $ 27,465

Decrease/(increase) in accounts receivable (88) 4 30,770 Increase in accounts payable 2,494

Increase/(decrease) in accrued liabilities (773) 3,590 (4,205) Increase/(decrease) in due from AHIMA (1,684) 1,159 (2,289) Increase/(decrease) in deferred revenue 4,000 (2,545)

Net cash provided by/(used in) operating activities

Net cash provided by investing activities

Net cash provided by financing activities

Net increase/(decrease) in cash

Cash as of January 1, 2019, 2018 and 2017

Cash as of December 31, 2019, 2018 and 2017

(516) 6,558 49,196 (516) 6,558 49,196 147,259 140,701 91,505 $ 146,743 147,259 $ 140,701

Supplemental cash flow disclosure: Cash paid for interest $ $

The accompanying notes are an integral part of these financial statements.

- 3,003

3,003

5,700 - 5,488 5,488

3,624 - 3,624

- 1,538

15,166

5,162

13,653

Notes to the Financial Statements

For the years ending December 31, 2019, 2018, and 2017

(1) Organization Description

International Federation of Health Information Management Associations (the Federation), an international organization, is an NGO in affiliation with the World Health Organization. The Federation was established in 1968 as a forum to bring together national associations committed to improvement in the use of health records in their countries. The founding organizations recognized the need for an international organization to serve as a forum for the exchange of information relating to health records, health information management and information technology. The Federation is an umbrella organization of health information management associations supporting national, individual, corporate, and educational institutions members in advancing the global practice of health information. Our vision is a healthy world enabled by quality health information.

(2) Summary of Significant Accounting Policies

Financial Statement Presentation

The financial statements have been prepared on the accrual basis of accounting in accordance with accounting principles generally accepted in the United States of America. As recommended by the Financial Accounting Standards Board (FASB) in its Accounting Standards Codification (ASC) No. 958 205, “Not for Profit Entities, Presentation of Financial Statements”, the Federation reports information regarding its financial position and activities according to two classes of net assets: net assets with donor restrictions and net assets without donor restrictions Accordingly, net assets and changes therein are classified as follows:

With donor restrictions: Net assets subject to donor imposed stipulations that may or will be met by actions of the Federation and/or passage of time. As of December 31, 2019, 2018, and 2017, the Federation maintained $53,936 in net assets with donor restrictions for each year.

Without donor restrictions: Net assets not subject to donor imposed restrictions.

Revenues are reported as increases in unrestricted net assets unless use of the related assets is limited by donor imposed restrictions. Expenses are reported as decreases in unrestricted net assets. Gains and losses on investments and other liabilities are reported as increases or decreases in unrestricted net assets unless their use is restricted by explicit donor stipulation or by law. Expirations of temporary restrictions on net assets (i.e., the donor stipulated purpose has been fulfilled and/or the stipulated time period has elapsed) are reported as reclassifications between applicable classes of net assets.

Notes to the Financial Statements

For the years ending December 31, 2019, 2018, and 2017

Investments

The Federation accounts for investments in accordance with FASB ASC 958 320, “Not for Profit Entities, Investments Debt and Equity Securities”. Under FASB ASC 958 320, investments in marketable securities with readily determinable fair values and all investments in debt securities are reported at their fair values in the statement of financial position. Unrealized gains and losses are included in the change in net assets. Investment income and gains restricted by a donor are reported as increases in unrestricted net assets if the restrictions are met (either by passage of time or use) in the reporting period in which the income and gains are recognized.

Use of Estimates

The preparation of financial statements in conformity with accounting principles generally accepted in the United States requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.

Fair Value Measurements

The Federation measures fair value in accordance with FASB ASC 820 10, “Fair Value Measurements and Disclosures”. Under FASB ASC 820 10, a comprehensive framework for measuring fair value and disclosing those measurements of fair value is established. Specifically, FASB ASC 820-10 sets forth a definition of fair value and establishes a hierarchy prioritizing the inputs to valuation techniques, giving the highest priority to quoted prices in active markets for identical assets and liabilities and the lowest priority to unobservable value input.

Cash and Cash Equivalents

The Federation considers cash on deposit at banks and highly liquid investments with maturities of three (3) months or less at the date of purchase to be cash and cash equivalents.

Accounts Receivable, Accounts Payable and Accrued Expenses

The carrying amounts approximate fair value because of the short term maturity of these instruments.

Fixed Assets

The Federation capitalizes all purchases of capital assets greater than $5,000 at cost or at fair market value for donated capital assets. Expenditures associated with repairs and maintenance are charged to expense as incurred, while renewals and betterments that extend the lives of fixed

Notes to the Financial Statements

For the years ending December 31, 2019, 2018, and 2017

assets are capitalized. Depreciation is calculated on the straight line method over estimated useful lives ranging from thirty nine (39) years for building improvements, five (5) to seven (7) years for equipment and five (5) years for vehicles. There are no fixed assets as of December 31, 2019, 2018, and 2017, respectively.

Impairment of Long Lived Assets

The Federation reviews long lived assets for impairment whenever events or changes in circumstances indicate the carrying amount of an asset may not be recoverable. Recoverability of assets to be held and used is measured by a comparison of the carrying amount of an asset to future undiscounted net cash flows expected to be generated by the asset. If such assets are considered to be impaired, the impairment to be recognized is measured by the amount by which the carrying amount of the asset exceeds the fair value of the asset. Assets to be disposed of are reported at the lower of carrying amount or the fair value less costs to sell. There are no long lived assets as of December 31, 2019, 2018, and 2017, respectively.

Income Taxes

The Federation is recognized as a tax exempt organization under Section 501(c)(3) of the Internal Revenue Code and is exempt from federal and state income taxes on related income. The Federation had no unrelated business income during fiscal years 2019, 2018 and 2017, and therefore, no provision for federal or state income taxes has been made in the accompanying financial statements. In addition, the Federation has been determined by the Internal Revenue Service not to be a “private foundation” within the meaning of Section 509(a) of the Internal Revenue Code.

In accordance with FASB ASC 740 10, which addresses income taxes, the Federation believes there are no significant uncertain tax positions resulting in liabilities that would have been required to be recorded for the fiscal year ended December 31, 2019. The Federation’s information returns for the previous three (3) years are open, by statue, for review by authorities.

Contributions

The Federation accounts for contributions in accordance with FASB ASC 958 605, “Not for Profit Entities, Revenue Recognition”. Per FASB ASC 958 605, contributions, including unconditional promises to give, are recognized as revenue in the period received. Conditional promises to give are not recognized as revenue until the conditions on which they depend are substantially met. Contributions of assets other than cash are recorded at their estimated fair value. Contributions from unconditional promises to give that are to be received after one year are discounted at an appropriate discount rate based on an average Federal Funds rate. Contributed services are recognized for those that improve or enhance property and equipment

Notes to the Financial Statements

For the years ending December 31, 2019, 2018, and 2017

(as contributions and increases to the basis of land, buildings, and equipment) or for those that require specialized skills (as contributions and expenses), are performed by people with those skills and would otherwise be purchased by the Federation.

Functional Allocation of Expenses

The costs of providing the various programs and other activities have been summarized on a functional basis in the statement of functional expenses. Expenses that can be identified with a specific program or support service are allocated directly according to their natural expense classification. Other expenses that are common to several functions are allocated by various statistical bases as determined by management.

Recently Implemented Accounting Pronouncements

In August 2016, the FASB issued ASU 2016 14, Not for Profit Entities: Presentation of Financial Statements of Not for Profit Entities (ASU 2016 14) ASU 2016 14 amends the reporting model for not-for-profit organizations and enhances required disclosures. The major changes include: requiring the presentation of only two classes of net assets those with restrictions and those without restrictions; requiring all not for profits to present an analysis of expenses by both function and nature in a single location, generally as separate financial statement or by disclosure in the notes, and to provide additional information about the methods used to allocate costs across functional reporting categories; requiring disclosure of both quantitative and qualitative information about liquidity and availability of financial resources; requiring the presentation of investment return net of all external and direct internal expenses. The Federation adopted ASU 2016 14 effective in fiscal year 2019. Accordingly, certain amounts previously reported for fiscal year 2018 were reclassified to conform to the fiscal year 2019 presentation.

In November 2016, the FASB issued ASU No. 2016-18, Statement of Cash Flows (Topic 230)Restricted Cash. This standard requires that a statement of cash flows explain the change during the period in the total of cash, cash equivalents, and amounts generally described as restricted cash or restricted cash equivalents. Therefore, amounts generally described as restricted cash and restricted cash equivalents should be included with cash and cash equivalents when reconciling the beginning of period and end of period total amounts shown on the statement of cash flows. The provisions of this standard are effective for fiscal years beginning after December 15, 2017 for public business entities and December 15, 2018 for all other entities and early adoption is permitted. The Federation has adopted ASU 2016 18 effective in fiscal year 2019 and there was no impact to the financial statements.

Notes to the Financial Statements

For the years ending December 31, 2019, 2018, and 2017

Recent Accounting Pronouncements to be Considered for Implementation

In February 2016, the FASB issued ASU No. 2016 02, Leases (Topic 842). The ASU requires that leases recognize a right of use asset and related lease liability for all leases, with a limited exception for short term leases. Leases will be classified as either finance or operating, with the classification affecting the pattern of expense recognition in the statement of operations. The provisions of this standard are effective for fiscal years beginning after December 15, 2021, as extended by ASU 2020 05 and early adoption is permitted. Management is currently assessing the potential effect of this ASU to the financial statements.

In June 2018, the FASB issued ASU 2018 08, Not for Profit Entities (Topic 958) Clarifying the Scope and Accounting Guidance for Contributions Received and Contributions Made. ASU 2018 08 provides a more robust framework to determine when a transaction should be accounted for as a contribution or as an exchange transaction and provides additional guidance about how to determine whether a contribution is conditional. This ASU is effective for annual periods beginning after June 15, 2018, including interim periods therein, and will be applied on a modified prospective basis. The Federation has adopted ASU 2018-08 effective in fiscal year 2019 and the impact was not material to the financial statements.

(3) Investments

The Federation carries investments in marketable equity securities at their fair values in the statements of financial position. Unrealized and realized gains and losses on investments are included in the changes in net assets in the accompanying statements of activities. Investments include marketable equity securities that are carried at fair value with unrealized and realized gains and losses on investments reported as an increase or decrease in net assets without donor restrictions or net assets with donor restrictions based on donor imposed restrictions.

Assets and liabilities carried at fair value are classified and disclosed in one of the following categories:

Level 1: Quoted market prices in active markets for identical assets or liabilities.

Level 2: Observable market based inputs or unobservable inputs that are corroborated by market data.

Level 3: Unobservable inputs that are not corroborated by market data.

In general, and where applicable, active markets for identical assets or liabilities were used to determine fair value. This pricing methodology applies to Level 1 investments such as money market fund, mutual funds, and equity securities.

Notes to the Financial Statements

For the years ending December 31, 2019, 2018, and 2017

There were no Level 1, Level 2 or Level 3 assets.

(4) Significant Concentrations

Credit Risk

The Federation maintained bank accounts at a national banking institution insured by the Federal Deposit Insurance Corporation up to an aggregate amount of $250,000 for each depositor in each depository institution. At December 31, 2019, 2018 and 2017, the Federation had no deposits which exceeded the insured limit, respectively. The banking institutions have experienced no loss of deposits.

(5) Subsequent Events

For the year ending December 31, 2019, the Federation’s management has evaluated subsequent events through October 28, 2020, which is the date the financial statements were available to be issued. No subsequent events have been identified that are required to be disclosed through that date.

The Federation has evaluated subsequent events for potential recognition and/or disclosure through October 28, 2020, the date financial statements were available to be issued On March 11, 2020, the World Health Organization (WHO) recognized the novel strain of coronavirus, COVID 19, as a pandemic. This coronavirus outbreak has severely restricted the level of economic activity around the world. In response to this coronavirus outbreak, the State of Illinois issued a stay at home order from March 21 to May 29, 2020 as a protective action to prevent the spread of COVID 19. The stay at home order imposed restrictions on travel and business operations and required individuals to stay at home except to perform essential activities. The CARES Act, which was signed into Federal law on March 27, 2020, was created to provide financial relief for individuals and businesses due to the negative economic effect caused by the COVID 19 pandemic. Lastly, given the uncertainty regarding the spread of COVID 19, the further financial impact of the pandemic upon the Federation cannot be reasonably estimated at this time.

MembershipChairReport

Barbados

USA

Canada

Jamaica

SaintLucia

Ghana

Kenya

Nigeria

Tanzania

Uganda

Indonesia

Germany

Spain

UnitedKingdom

EasternMediterranean

KingdomofSaudiArabia

Australia

China

Japan

Philippines

RepublicofKorea

Australia

Barbados

Botswana Canada China Denmark Germany Ghana

HongKong India Indonesia

Italy Jamaica Japan Kenya

Korea Kuwait Mauritius NewZealand Nigeria Oman Philippines Qatar SaintLucia SaudiArabia Spain Tanzania Uganda UnitedKingdom UnitedStates

4 Strategic Pillars and Foundation Reports

Developing Nations Report Education Training Resources Report

Education Training Resources Report Video

Membership Engagement Growth Report

Strategic Partnerships Report

Strategic Partnerships Report Video

Foundation Report

Foundation Report Video

RESEARCHQUESTION

ETRPillarTeam

ETRPillarTeam

BoardLeadDeneiceMarshall

PillarLiaisonMarciMacDonald

BoardSupportOknamKim

MembersatLarge:

VeronicaMiller-RichardsAnnettMueller

YukikoYokoboriHosizahMarkam

Dr.G.MogliMercyKahare

IsaacTegbeyKennedyGeorge

BanderAlanaziDrAbdoolSahboob Kureemun

TammieBollingKathyGiannangelo

SueWalkerMujeebKandy AliceNoblin

ETRPillarTeam

BoardLeadDeneiceMarshall

PillarLiaisonMarciMacDonald

BoardSupportOknamKim

MembersatLarge:

AliceNoblinDr.PatienceEbuwei

IsaacTegbyKathyGiannangelo

VeronicaMiller-RichardsMujeebKandy

HosizahMarkamMercyKahare

TokikoInagakiKennedyGeorge KerinRobinson

SpecialProjectKeyFindings

•TheBodyofKnowledgedocumentofHIMmaterialsandcertifications globallywascreated.ThisisakeyreferencetoolontheIFHIMAwebsite especiallyfordevelopingnationsalongservingasguideforlocatingessential HIMinformation.

•HIMeducationalgapsexistsamongstnationsinthedeliveryofeducation andcertificationoptions,especiallywhencomparingdevelopingnationsto establishedcountries,suchasAustralia,Canada,andtheUnitedStates.

•Resourcecommitmentswithineachdevelopingnationtoestablishstandards forhealthinformationmanagementeducationandtrainingisacrucialneed. Governmentscanalsoplayavitalrolethroughcommitmentsoffundingto nationalorganizationstosupportcountryspecificHIMinitiatives.

Paluzie

Reportfrom Member Engagementand Growth(MEG)

IFHIMANationalMemberAssociations

Inits52years,IFHIMAcontinuestohavea limitedworldwidemembership,mostlyfrom developingnations.Therecontinuestobe strongsupportfromthesefoundingnations,and itistimelytoembracenewmembersfrom developingnations,andtocontinuetoensure weunderstandtheneedsofourmembers.

willbetoelevate

forums.HighlighttheValueandBenefitsof

withRegionalDirectors.

MEG-Accomplishments

•CommunicationPlan.Anearlyversionofthecommunicationpackagehas beenpreparedthatwillclearlydefinetheHIMprofessionandthevalueof associateandnationalmembership.

•Inthatway,theorganizationoftheICD-11virtualconferenceinSeptemberisoneofthe activitiesofcommunicationforthevisualizationofIFHIMA.

•RegionalIslandNationsMembershipCategory.Adefinitedocumenthasbeen preparedtodistributeandvotefortheVGA

•IFHIMATributetoExcellenceAward.Therulesoftheelectionhavebeen developedandapprovedfortheBoard.

MEG.WorkIn-Progress

ThemainworkarecurrentlycenteredintheCommunicationPlan.Anearlyversionofthe marketingplanhasbeendiscussedandapreliminaryversionofthebrochureaboutthe advantagestobeamemberhasbeenpresented,butstillneedsmoredevelopment.

EmphasizeintheCommunicationPlanthedifferentformsandadvantagesofbelongingto IFHIMA:nationalmembership,individualmembershipandalsointhecollectiveformsof membershipsuchaseducationalorganizationmembershipandcorporatemembership.

IFHIMAmustfocusontheacquisitionof moreNationalMemberAssociationinthe WorldRegionswithaclearpotentialto incorporatemoremembers.

•Differentstrategieshavebeensuggested forthatpurposesuchasimprovethe visibilityofIFHIMA,participatingor organizinginternationalevents,forexample therecentICD-11virtualconference.

AndtosharetheopenHIMdefinitionto convincepotentialmembersofthebenefits belongingtoaglobalcommunity.

StrategicPartnershipsPillar 2022GeneralAssemblyReport September2022

StrategicPartnershipsPillar

IMPLEMENTATIONPLANTimeline

StrategicPartnershipsPillar ACCOMPLISHMENTS

TheStrategicPartnershipsPillarreportsthefollowingaccomplishments:

1.June2021–

•IFHIMAleadershipMarciMacDonaldandLorraineFernandesmetwithRobertJacoband NenadKostanjekoftheWHO.ThepurposeofthemeetingwastoacquainttheWHOwith IFHIMA’s3-yearplan,itsgoals,andrelatedactivities.

•Asaresultofthisimportantdiscussion,quarterlymeetingsbetweenthepartieswere agreedto.

2.October2021–

•IFHIMAmembersNonaGatchalian,MujeebKandy,DorindaSattler,andGailRobinson successfullysubmittedanabstracttotheIMIAMedInfo2021Conference.

•Thisabstractwaspresentedattheconferenceinapanelpresentation.

•Ms.VickiBennett,IFHIMAPresident-ElectandDr.RobertJakob,HeadofWHO ClassificationdeliveredaplenarysessionattheMedInfoConference.

StrategicPartnershipsPillar ACCOMPLISHMENTS

•AStrategicPartnerEvaluationToolwasdevelopedbytheStrategicPartnershipsPillar team.Thistoolincludescriteriaandascoringframeworkwhichcanbeusedtoevaluate potentialstrategicpartnershipsandgaininsightintothebenefitsthepartnershipmay represent.

•ItishopedthatthistoolwillguideIFHIMAinevaluatingfuturestrategicpartnershipsthat willbothengageandgrowmembershipandsupportIFHIMA’smissionregardingHIM education,training,andresearch.

StrategicPartnershipsPillar RECOMMENDATIONS

1.Developandproposespecificinitiatives/strategiestofurtherrelationshipswith IFHIMA’stwoexistingstrategicpartners,IMIAandWHO.

2.EvaluatetheWHOandIMIAusingthestrategicpartnerevaluationtool,togaina betterunderstandingofthepotentialofthosepartnershipsandappropriatelysetour expectationsforthefuture.

3.SeekadditionalstrategicpartnersandevaluatetheirstrategicvaluetoIFHIMAusing thenewevaluationtool.

FoundationPillar 2022VirtualGeneralAssembly(VGA) Report

2022

Thepreviouswebsitewasapproximatelyfiveyearsold,andwhen createdwasbasicallya“copyandpaste”ofolderdesignfrom approximately2012.Thus,thewebsitewasdatedinappearance, lackedsupportforSearchEngineOptimization(SEO),andwasnot mobilefriendly.

•NewSite:

•Betterprivacyandsecurity,

•Moderndesignwithmuchbettervisualappealanduser engagement.

•DataGovernanceprinciplesappliedthroughoutbuildtoensure contentremainstimelyandrelevant.

•Deliveredon-budgetatapproximately$7K.

•Recommendations:

•WebsiteshouldsupportBoardemailandotherExecutiveBoard communicationneeds,studyin2023.

SMARTPrinciples-Specific,Measurable,Attainable,Relevant,

ThemarketingplatformslistedbelowarevitaltoincreasingIFHIMA’sprofile,elevatingour

•LinkedIn--IFHIMAlaunched2020.Goalwastoreach1000membersbeforeendof2022.PageViewsfor2022

•Dec2021=653

Sept2022=1005

•MailChimp(ContactDatabase)—Launched2020.Containsvariouscategoriesincludingmembership,loadfrom

•Openratevariesbaseduponcampaign,butgenerally35-40%,farabovemarketingaverages

•De-Enrollmentlessthan2%,outstanding!!

•MembershipStats

Dec2019=

Dec2020=426

Dec2021=683

Sept2022=1271

Strategy:IncreaseRevenue

Recommendations

Regional Reports Africa Americas

East Mediterranean Europe

South East Asia

Western Pacific

IFHIMA REGIONAL REPORT FOR AFRICA ON HIM ASSOCIATION ACTIVITIES

IFHIMA National Membership as of August 2022 stands at six namely: Nigeria, Kenya, Ghana, Tanzania, Uganda and Mauritius (Associate).

1. Nigeria successfully conducted its national election on July 29, 2022 and Babale Garba Nafada was unanimously re-elected as the National Director of HIMAN. Some achievements recorded this year include populating all its practicing clinical coders which were added to an African Clinical Coders WhatsApp group. One head of department of Abakaliki Federal Medical Centre in South East, Mr.Okoro Melton was mandated by HIMAN to set up a framework for clinical coding implementation team in Nigeria. Meanwhile, work is ongoing. Another milestone was the establishment of an African Digital Health Research Institute (ADHRI) by HIM/HI Professionals. The President of the Institute is a professor working as a lecturer in University of Ibadan Computing Centre. On September 12 15 2022, Health Records Officers Registration Board has organized a workshop In Abuja federal capital territory to prepare participants across the 36 states of the federation for the implementation of ICD 11. In June 2022, a training institution Uthman Danfodio University Teaching Hospital, School of Health Information Management, Sokoto North West Nigeria organized a sensitization workshop for HIM practitioners on clinical coding.

2. Kenya leader of the HIM association is still Mr. Pepela Wanjala. Remarkable achievement made for HIM professionals is that an Act No 9323 of government established Health Records and Information Management as regulatory body of HIM education and practice. Meanwhile, Mercy Munanie Kahare (NDD) is to serve as the Secretary and Pepela Wanjala (ND) is a Member.

3. Ghana’s GHIMA is led by Arhin JRN. He has instituted a schedule to visit to all HIM activity regions and the national membership is on the increase. Clinical coding training is the top priority list.

4. Tanzania HIM association is led by Geofrey Semu. Remarkable achievement was recorded following sensitization visit to HIM educational facilities and hospitals. HIM facilities have recognized the expertise of HIM practitioners as data managers. Clinical coding training has also been intensified through workshops and certification.

5. Uganda HIM association is led by Mutebi Muzabbibu. As a young, dynamic association (MRHIPA), their challenges include lack of educational or practice regulatory body, despite the establishment of HIM training institutions with trained and experienced lecturers. The government is yet to recognize the important roles played by HIM practitioners, most especially as it relates to tactical and strategic positions.

6. Mauritius has only two active Associate members of IFHIMA (Sooneeraz and Kureemum). They have yet to form a National HIM association. We are therefore encouraging them to form one and register with IFHIMA at the national level.

7. Botswana: The HIM Association is led by Star Chibembe as its National Director.However,due Covid 19 and other related economic challenges,it has been Inactive although the effort to implement ICD 11 training. Its members are being trained practically.

Recommendations

1. More countries need to be encouraged to form HIM associations .

2. IFHIMA should support National Directors on sensitization visits.

Cumulative total of HIM Practitioners across the 7 African Nations tentatively stood at 35,000.

Thank you.

Babale Garba Nafada

IFHIMA Regional Director for Africa

The Americas Regional Report

By: Deneice Marshall, Regional Director

Nations: Barbados, Canada, Jamaica, St. Lucia and United States of America

DEMOGRAPHICS

Region (list) Americas

Countries (list) Barbados

Strategic Pillars

MEG: Membership, Engagement & Growth

ETR: Education, Training and Research

DN: Developing Nations

Date: 09 2022

BHIMA was established in November 2013 and currently has 15 members. BHIMA Executive is in the of process rolling out recruitment and advocacy initiatives which include but are not limited to the following:

• BHIMA Activity Week November 13 17 2022

• 10 Year Celebrations Committee was established to coordinate activities for 2023

• Membership recruitment to engage professionals in both private and public sectors.

• Stakeholder Engagement (e.g., Ministry of Health) to enhance professional recognition, development and support of the association’s initiatives.

BHIMA face to face meetings were suspended until further notice due to the COVID 19 pandemic. The most recent virtual meeting of BHIMA Executive Officers and Members was held on May 26th, 2022.

BHIMA social media pages were established in May 2021

As of May 2022

• Instagram account currently has 114 followers https://www.instagram.com/barbadoshima/?hl=en

• Facebook currently has 122 followers https://www.facebook.com/Barbados Health Information Management Association 103787157783328/

BHIMA Executive launched a global initiative highlighting health information professionals in traditional and non traditional HIM fields with the support of IFHIMA member nations. BHIMA highlighted HIM professionals globally on both the Instagram and Facebook social media pages under the hashtags #worldwidewednesday. #internationalHIMpro.

Education The Barbados Community College offers a two year Associates Degree in Health Information Management and Medical Coding Certification. The University of the West Indies Cave Hill Campus offers a Bachelor of Health Sciences with a concentration in Health Informatics.

Research- Members are currently working on a comprehensive paper on the HIM sector based on HIM Workforce Survey (Barbados) which was completed in 2020.

BHIMA National Director is the Chair of the Education, Training and (ETR) Pillar assisting with overseeing the development and implementation of Pillar initiatives.

BHIMA Deputy Director is part of social media team assisting with website redesign.

SP: Strategic Partnerships BHIMA has hosted three successful joint conferences with the Barbados Association of Radiographers BHIMA is currently in discussions with the Barbados Association of Radiographers to host annual conference in 2023

BHIMA Executive is currently exploring other strategic partnerships in the public and private sectors

Report by: Canadian Health Information Management Association (CHIMA)

DEMOGRAPHICS

Date:

Region (list) Americas 09 2022

Countries (list) Canada

Strategic Pillars Country Initiatives by Pillar. Please list country and activity. Statements will be assumed to be informational only. If Board action requested, please indicate by stating requested Board Action after the activity. N.B. If no activity in a Pillar, please indicate with ‘n/a.’

MEG: Membership, Engagement & Growth

The Canadian Health Information ManagementAssociation (CHIMA) is pleased to advance our professional practice.

We have hosted many successful engagements during the last six months, including our annual general meeting (AGM) and multiple chapter community meetings. We have also offered numerous professional development opportunities across a broad range of practice areas of health information management. You can learn more about these opportunities in our Learning Centre.

We provided a full fiscal update to our members during ourAGM through our 2022 accountability report. Please find the latest membership statistics and a year in review in English and French on ourAbout CHIMApage.

We look forward to our upcoming Health Information Professionals (HIP) week HIP Week 2022 from October 17 21, 2022. We are also excited to host our first in person event returning from the pandemic for the Manitoba Nunavut chapter education day on October 18, 2022, in Winnipeg, Manitoba.

ETR: Education, Training and Research

The Canadian College of Health Information Management continues to advance our academic partner ecosystem by adding schools, programs, and resources to meet the growing demand for certified professionals.

We are pleased to have launched our College Educational Resources Program which grants access to academic partners to an ever increasing portfolio of educational resources that advance the knowledge of the health information profession. Please reference our CERP page to learn more.

For the latest CCHIM news, please reference our News page and for a comprehensive list of our expanding ecosystem of accredited programs, please reference our Program directory.

DN: Developing Nations n/a

SP: Strategic Partnerships n/a

Report by: Veronica Miller-Richards, Jamaica National Director

DEMOGRAPHICS

Date:

Region (list) Region of the Americas 09-2022 Countries (list) Jamaica

Strategic Pillars Country Initiatives by Pillar. Please list country and activity. Statements will be assumed to be informational only. If Board action requested, please indicate by stating requested Board Action after the activity. N.B. If no activity in a Pillar, please indicate with ‘n/a’.

MEG: Membership, Engagement & Growth

JaHIMA/JMRA has been in existence for the past 50 years. The Association currently has approximately 125 paid members on board. The dues collected are the only source of funding for the maintenance of the Association. The focus is to encourage and advocate for more HIM persons to become members.

Preparations are now in place for the Association’s 51st year of celebrations. The week of activities commences October 16 22, 2022. The theme for this year’s celebration is “Reaching New Heights in Health Information Management. Be informed, be inspired, be motivated.”

ETR: Education, Training and Research

JaHIMA in collaboration with the University of Technology has over the past year streamlined virtual training for HIM student currently engaged in the ASc. HIT and the BSc HIM training. Educational materials are accessible in many instances online and with the usage of other resources offered by the University and other HIM resources. There are educational materials that IFHIMA has made accessible that are also recommended for usage through the IFHIMA website.

There is now a Staff Capacity Building blended approach between the Ministry of Health and Wellness, JaHIMA and the University of Technology, Jamaica. There have been several virtual meeting and training sessions to include Health Information Technology Externship & Directed Practice Workshop, Health Statistics and Health Information Management.

DN: Developing Nations

As a developing nation, Jamaica gets some support through an Honorary member of IFHIMA and who ensures that the annual dues are paid and assist in supporting the National Director/President to sit in the congress held every 3 years. Support is also offered through a scholarship that was instituted at the UTECH to assist students of the HIT and HIM programmes. Educational material is also made available through IFHIMA’s website.

SP: Strategic Partnerships

The Information Systems for Health (IS4H) Strategic Planning Framework with the Ministry of Health and Wellness, in collaboration with PAHO/WHO have finalized the Strategic Plan Framework that will see the strengthening of the National Health Information System for the island. This initiative is important to Jamaica's capacity to collect, share and analyse health information to support effective decision making, and to deploy enabling policies, human resources, IT infrastructure and digital health tools to improve the delivery and management of health care and services.

The Health Systems Strengthening Programme including the Digital Health Standards which will also include the EHR is currently going through the preparation phases. The International Development Bank (IDB) and Global Fund Projects is utilized to establish an interoperability platform for the health IT solutions being designed to include EHR. The Electronic Health Records procurement and future is almost at completion. This is in collaboration with the Information Systems for Health (IS4H) team.

The Jamaica Healthcare Reporting Visualization System (JaHRVis) is now in full operation in all public healthcare facilities across the island. This is a newly developed web based system which will capture health data. The pilot commenced December 6, 2021 March 31, 2022. The project is also funded by the IDB.

JaHIMA is also currently participating in the IFHIMA Strategic/Operational Plan Education, Training and Research (ETR) component of the recent reviewed Strategic Plan.

Report by: Margaret Henry-Samuel , St. Lucia National Director

DEMOGRAPHICS

Date: 09-2022

Region (list) Americas

Countries (list) St. Lucia

MEG: Membership, Engagement & Growth

The association has a membership compliment of 15 members. We are currently discussing engaging other persons with the profession to join as well as other vital allied health care professions.

ETR: Education, Training and Research Saint Lucia currently have only four persons trained health information management. Majority of person in the field only have received on the job training or by Ministry of Health associators. Training is one of our biggest challenges, as well as funding/scholarship to facilitate persons to pursue professional development activities.

DN: Developing Nations

One of our objectives is sensitization of the professions on our island. Empowering our members to ensure they embrace the profession as well.

SP: Strategic Partnerships NA

Chenoweth,

States National Director

(list)

Pillars Country Initiatives by Pillar. Please list country and activity. Statements will be assumed to be informational only. If Board action requested, please indicate by stating requested Board Action after the activity.

MEG: Membership, Engagement & Growth

If no activity in a Pillar, please indicate with ‘n/a’.

Awarded 25 student scholarships.

Hosted a virtual advocacy summit. More than 200 HIM professionals advocated for topics such as patient identification, telehealth, patient safety and health equity.

Hosted a student open house for nearly 1,000 health information students.

Wylecia Wiggs Harris, AHIMA CEO, was named to Modern Healthcare Top Women Leaders list.

Katherine Lusk, AHIMA 2021 President/Chair, recognized as a DirectTrust Interoperability Hero.

Submitted:

• Comments to the Centers for Medicare and Medicaid Services (CMS) on the 2023 Physician Fee Schedule proposed rule, the FY2023 Hospital IPPS Rule and the Hospital Outpatient Prospective Payment System (PPS) 2023 proposed rule.

• Comments to the Centers for Disease Control and Prevention/National Center for Health Statistics and CMS on ICD 10 CM/PCS code proposals.

• Response to the CMS request for information on Medicare Advantage. This response addressed ways to advance health equity, interoperability, and equitable access to telehealth in Medicare Advantage.

• Response to a request for information from the Department of Health and Human Services’ (HHS) Office for Civil Rights, considerations for Implementing the Health Information Technology for Economic and Clinical Health (HITECH) Act.

Urged, with several other organizations, the HHS to direct the ONG, OIG, and CMS to work together to provide additional education to providers related to information blocking laws and requirements.

Published the Journal of AHIMA throughout the year.

Created a policy statement addressing interoperability to strengthen interoperability within healthcare.

AHIMA joined 135 healthcare organizations in advocating for $500 million in funding for the Agency for Healthcare and Research and Quality (AHRQ) in the 2023 federal budget. The funding will support AHRQ’s mission of

ETR: Education, Training and Research

furthering research to improve health care quality, reduce costs, advance patient safety, etc.

In response to the Healthy Future Task Force Modernization Subcommittee request for information, AHIMA and other healthcare organizations recommended the authorization of funding for long term and post acute care providers to adopt interoperable health information technology with a focus on patient care and safety.

Three leadership live webinars were taught by the John Hopkins University Carey Business School:

• The Inclusive Healthcare Leader

• The Agile Healthcare Leader

• Design Thinking for Healthcare Leaders

Hosted the “Evolving Healthcare Series” webinars throughout the year.

Sponsored Modern Healthcare Social Determinants of Health Symposium

Published research included:

• Evaluation of a Telehealth Application Used During the COVID 19 Pandemic in Saudi Arabia: Provider Experience and Satisfaction

• The Symbiotic Relationship Between Health Information Management and Health Informatics: Opportunities for Growth and Collaboration

• A Mixed Methods Evaluation of Standalone Personal Health Record Use by Patients with Type 2 Diabetes

• From NASA to Healthcare: Real Time Data Analytics (Mission Control) is Reshaping Healthcare Services

• Upcoding Medicare: Is Healthcare Fraud and Abuse Increasing?

• Understanding Access and Use of Health Information in America

Published:

• Healthcare Data Governance Practice Brief.

• Clinical Documentation Improvement Toolkit for Beginners.

• Resources to assist health information professionals with educating patients on how to protect confidentiality, privacy, and security of their health information in environments not covered by HIPAA.

• Prep Course for the CHPS® Exam.

• Various whitepapers including:

o The Time of the Empowered Health Consumer is Here

o Clinical Decision Support: Leveraging Technology to Drive Outcomes and Efficiencies

o Evaluating Clinical Documentation Integrity with Compliant Technology Adoption

o Data Visualization in Healthcare: Enhancing Data Skills for the Next Generation of Professionals

o Cybersecurity: A Comprehensive Risk Management Approach for Healthcare

Hosted the 2022 Assembly on Education Symposium which provides the opportunity for educators to learn, network and uncover opportunities to impact health.

Released a report in partnership with the American Medical Informatics Association (AMIA) and the Electronic Health Record Association (EHRA) that examines the key issues related to operationalizing the definitions of electron health information and designated record set. The report is intended to serve as a resource to assist the industry in complying with the information blocking provisions of the Cures Act Final Rule.

Hosted the annual AHIMA22 Global Conference followed by the Virtual Conference.

DN: Developing Nations N/A

SP: Strategic Partnerships

AHIMA and the Office of the National Coordinator for Health Information Technology (ONC) released a companion guide to accompany ONC’s Project US Technical Specification Final Version 1.0 with the go of offering unified, cross standards development and industry wide operational best practices related to the accurate and timely capture and management of patients. It can be used by HIM professionals to enhance patient identification and matching.

AHIMA partnered with Kona Community Hospital, HI to provide the AHIMA library of physician query templates.

AHIMA and the Association of Clinical Documentation Integrity Specialists (ACDIS) released a new white paper that examines how rapid advancement in healthcare technology is driving changes to the practice of CDI.

EastMediterranean RegionalReport

HusseinAlbishi

StrategicPillars

MEG:Membership,Engagement&Growth

•SHIMAmembershiphasbeenincreasingwithunlimitedsupportfromtheSCFHSviaadedicated membershipportalwithincentives(Discounts)forhealthcareprofessionals.

•SHIMAisOfficiallyregisteredasaVolunteeringprovideringovernmentportal(Volunteer)

•HealthInformationprofessionalsfromtheGCCandtheregionarejoiningSHIMA.

•SHIMAison:Twitter,LinkedIn,Facebookandothersocialmediaplatforms

ETR:Education,TrainingandResearch

•SHIMACPDcommittee(WebinarswithCPDs/CMEs)

•SHIMABoardmembersaresupportingtheSCFHSin:

•NationalCodingDiploma

•CDIprogramdevelopment

•SHIMAmembersteachinUniversities

•ParticipateinIFHIMAresearchandwhitepapers

DN:DevelopingNations

•SHIMAprovidesfreeaccesstomembersandfriendsfromdevelopingnations

SP:StrategicPartnerships

•ParticipatedinenhancingtheIFHIMAIMIApartnership

•StrengtheningIFHIMAandWHOcollaboration

Advocacy

Updateoncountriesintheregion&Recommendations

RegionalcountriespreparingtojoinIFHIMA:

•UAE

•FatmahAlbuloushi(EmiratesHealthInformaticsSociety(EHIS)HIMClubpresident)

•Egypt

•Dr.(Ahmed)isleadingtheestablishmentofEgyptHIMAssociation

•Kuwait

•Dr.(Ajeel)

•Iran

•Dr.(Hosna)isleadingtheestablishmentofIranHIMassociation

SuccessionPlan:

NextEMRRD(Ahmed)willcontinuetheeffortsandIwillsupporthim.

Priorities:

•FormingCountry’sassociation,HIMBoard

•RegisterassociationwithLocalGovernment.

•BeingproactiveineducatingCountriesaboutHIMprofession.

•MeetingIFHIMAmembershiprequirements

•JoiningIFHIMAmembership

Regional Report, Europe

Guillermo Paluzie

September 12th, 2022

In the last years not only have no more European nations entered IFHIMA but it has abandoned Holland, and Israel is not answering to 2022 renovation.

The MEG group commented the causes of the actual low presence of European countries in IFHIMA after an initial history with important participation. Several causes were commented, and different strategies were proposed to increase the number of Europe Nations Membership. As a resume, the MEG group proposed more actions in Europe drove to a more visibility of our organization.

Germany (DVMD). Angelika Haendel

We must emphasize the current celebration of the German Association, 50 years of DVMD: the recent (May 12 13, 2022) Information Management in Transition (planned as face to face, Leipzig/Germany), with the presentation at DVMD conference: ICD 11 Basic knowledge: Structure, application and schedule. Other meetings:

• November 23, 2020: DVMD virtual symposium: Data management, data collection (eDiaries, ePROs, etc.), Big Data, risk based monitoring, regulations, biometrics/statistics.

• February May 2021: In the course of the COVID 19 Pandemics we establishment a new virtual seminar series called “DVMD Fokus” with topics as Innovative concepts for online based teaching, clinical trials, data management, legal framework, between others. Position papers:

• March 2020: Digital Transformation in Health Information Management

• September 2021: Health information management: more important than ever! Other:

The DVMD e.V. has established the "Good Vocational Training" certificate in order to provide vocational schools, interested parties, trainees and employers with reliable orientation in the training landscape, to define quality standards, to create transparency and to highlight good training. This certificate can be obtained by all training, further training and retraining institutions.

Spain (SEDOM). Guillermo Paluzie

Organization of the XVIIth National Congress of Medical Documentation in 2022, face to face the June 9 11 in Aranjuez (Madrid). After two years without any activity, it is to celebrate that it was possible to organize in person the XVII biannual congress with the participation of almost two hundred attendees and had the Madrid's Society of Medical Documentation as local organizer.

There were three main topics and sessions:

1) “The value of the data” with emphasis in the Big Data and the P4 Medicine (predictive, preventive, personalized, participative), which offers a challenge to modify the current healthcare paradigm.

2) “Covid 19 Pandemic impact in the Units of Documentalists” where we will highlight the emotional presentations on the management of improvised hospitals in the worst wave of the pandemic.

3) “Towards the search of patterns”, interesting session about a multidisciplinary approach to the analysis of health data in hospital and Health Governance level.

At the same time the Spanish congress, it was held a face to face meeting of the IFHIMA Executive Board, also the first in person meeting since the 2019 Dubai Congress. Our President Lorraine Fernandes and Elected President Vicki Bennet were invited by the organizers to present the conference <<The value of contribution of HIM professionals to the planning and implementation of ICD 11>> during the main session on Friday 10th

Other meetings in regional organizations:

• Catalonia. Catalan Society of Medical Documentation organized the VI (2021) and VII (2022) Refresher Course in Medical Documentation, three hours sessions in the three spring months each year with topics as: a) New information needs. b) Innovation and New Technologies. c) Research in HIM, between others.

• Madrid. Creation (2021) of the Association of Medical Documentalist of Madrid

• Valencia. In November they had the annual general assembly, no other activities done due to covid.

Education:

Continues the only two master’s degree in Medical Documentation postgraduate courses in Spain (online course) in the field of HIM, to be held in Valencia and Catalonia for the period 2021 2024.

United Kingdom (IHRIM). Mandy Burns

2021/2022 has continued to see many changes and that is true with IHRIM too. We are now in our second year of Digital National Clinical Coding Qualification (NCCQ) exams and have also held our first digital Health Information Management (HIM)Exams. We had a very good uptake for NCCQ and it was a much slicker system this year than last as candidates have adjusted to the new digital format. Whilst not without a couple of on the day issues it went very well.

We are currently reviewing a lot of the study materials for the HIM exams and also reviewing our Certificates of Technical Competence (CTC) materials and processes. This is a more operational qualification and is portfolio and observational rather than Exam based.

IHRIM continue to work closely with the Federation of Informatics Professionals (FEDIP) and have done a significant invite out to our members to support joining the Register of Informatics Professionals. We have had a good uptake of members wanting to join this register and are supporting them through this process and ensuing people are registered at the appropriate level. IHRIM was part of the Rewired Event in London in March 2022 which saw the launch of Year of the Digital Profession, an initiative the FEDIP are supporting NHS Digital on promoting. We have supported Bursary’s at Summer Schools for 35 under 35 which was aimed at the younger age groups to promote being a member of a professional body and expanding knowledge and giving networking opportunities.

The Board and I continue to have monthly teleconferences and two face to face meetings a year. We discuss ongoing work and the way forward for IHRIM and what we can offer our members. We combine our face to face meetings with our Awards Ceremony for members who have passed any of our qualifications to be formally recognised and presented with their award certificate.

For my role with IFHIMA I have been supporting with the ICD 11: Improving global health information through better data sharing which is due to occur on 29th September 2022 and is a half day digital event that I would urge people to attend in any of the HIM professions.

My day job in Manchester is currently extremely busy as we are in the midst of a new EPR. Due to the size of my organisation this is currently the largest Health EPR Go Live in Europe!

My contact details are on the IHRIM & IFHIMA website and I am happy to respond to emails from members so please feel free to get in touch with me.

REGIONAL REPORT BY Gemala Hatta

South East Asia

DEMOGRAPHICS

Region (list) South East Asia

Date: 02-20-2022

Countries (list) Indonesia; India, Bangladesh, Bhutan, Democratic People’s Republic of Korea, Maldives, Myanmar, Nepal, Sri Lanka, Thailand, Timor Lestee)

Strategic Pillars

MEG: Membership, Engagement & Growth

Nine countries in brackets have their own recording/information system but difficult to be contacted. India and Indonesia have several IFHIMA associate members. National HIM organizations in India and Indonesia have to support themselves but policies engagement related to HIM based on collaboration working team between national organization and several stakeholders. In Indonesia, PORMIKI as the national HIM association is doing engagement collaboration work with the Ministry of Health and Ministry of State Apparatus Utilization and Bureaucratic Reform (MenPAN). Professional development initiatives are conducted by national organisation and Ministry of Health (MOH). Due to pandemic, growth of SEAR can not be expected. Government elections in Indonesia will be done in 2024 and financing activities are limited. SEAR meeting can not be scheduled as in 2008 and 2009, unless by Zoom. Advocacy initiatives is scheduled around September 2022

Website: https://www.pormiki.or.id/ Instagram : https://www.instagram.com/dpp.pormiki/ 63 posts, 4075 followers, 97 Following. Facebook: https://www.facebook.com/officialdpppormiki/

India:

Health Information Management Association of India cq gdmogli@yahoo.com, subhakar.mahl@gmail.com

ETR: Education, Training and Research Education 3 year program: 56 institutions. 4 year program: 19 institutions, 4 year program (baccalaureate): 4 institutions. These programs are conducted by 73 institutions and 78 education programs. Mostly owned by private sectors. Training: Seminars are delivered by Zoom . Research- Final year students produce a comprehensive paper and publish in local journal with Scopus domestic standard.

DN: Developing Nations

SEA Regional Director explains regularly during HIM seminars about the IFHIMA Pillars. New curriculum development has been adjusted with Global Health Workforce Council curriculum and IFHIMA Pillars.

SP: Strategic Partnerships

A book on Medical Record Guidance is currently in discussions with the Ministry of Health in Indonesia. HIM accreditation in Indonesia is still under discussion with National Professional Certification Agency

DEMOGRAPHICS

Region (list)

Countries (list)

Strategic Pillars

MEG: Membership, Engagement & Growth

ETR: Education, Training and Research

DN: Developing Nations

SP: Strategic Partnerships

Date:

REGIONAL REPORT by Oknam Kim

Region Western Pacific Term 2020 - 2022 County Australia

Academic: Conference Event

2020: The national conference for the Health Information Management Association of Australia (HIMAA) and the scheduled one day forum with the Australian College of Health Service Managers have both been deferred until 2021 because of the COVID 19 pandemic.

2021: The 37th National Conference on 29 30, Oct. was virtual.

Topics surrounded digital health and the unprecedented COVID 19 period, mapping terminologies, the diverse range of health information roles, clinical coding auditing and data capture around the globe, ICD 10 AM Twelfth Edition and AR DRG Version 11.0, privacy, and research. Clinical updates on hematology, lung cancer, ophthalmology, and head and neck surgery were also delivered. Virtual vendor exhibitions were also held

National Health Information Management Awareness Week, on 10 16 May The concept of HIM Awareness Week was to celebrate Health Information Management professionals. During the week of 10 16 May 2021, HIMAA aims to raise awareness that HIM professionals have the knowledge, skills and motivation to contribute to and improve the healthcare system in Australia and the health and wellness of the nation. The week was all about bringing focus to the important work these professionals perform.

2022: National Conference on 26-28, Oct. in South Adelia, Australia. In person with potential for some virtual https://himaa.org.au/annualnational conference

Education Special issue on Clinical Coding and the Quality and Integrity of Health Data.

In January 2020, HIMJ released its very first ever Special Issue. Given clinical coders make up such a large part of the health information workforce, it was most appropriate that the focus of this first Special Issue should be Clinical Coding, and the quality and integrity of health data.

The Special Issue is published, and showcases 10 national and international papers discussing many of the issues that affect data quality both currently and in the future. These include computer assisted coding, the role of clinical documentation specialists, barriers to coding quality and the resulting impacts of these barriers in such areas as DRG assignment.

Activities From 2020, HIMAA organized a series of webinars to continue the professional development opportunities, with the first one addressing Clinical Documentation Improvement (CDI). In addition to the valuable information gained through the

webinars, members had been able to obtain Continuing Professional Development (CPD) points for their attendance.

Country CHINA

Conference

2020: The 29th Academic Conference of Medical Record Committee of China Hospital Association.

The 29th CMRA Congress 2020 was held on September 23 to 25 in Changsha, Hunan.

It marked the Chinese medical record’s 100 years and Chinese Medical Record journal’s 20 years, which makes 2020 a memorable year for all Chinese medical record professionals.

Over 1,317 delegates from all over the country attended the conference, 41% senior titles and 336 papers were submitted.

Activities The Chinese government did not allow big gatherings during COVID 19 pandemic. There was a demand from medical record professionals to have a training of ICD classification, but unfortunately, China is back to lock down again. So, it is not clear when the training and education will take place in person

Country JAPAN

Academic: Conference Event

2020: Japan Society of Health Information Management (JSHIM)

Health Information National Conference on 24-25, September, Fukuoka Theme; Management in the era of artificial intelligence Striving for innovation in the new era Canceled the conference due to COVID 19 pandemic.

2021: The 47th Annual Conference of the Japan Society of Health Information Management (JSHIM) on 16-17, September, Nagoya, Virtual Conference Themes were surrounded Health information management that brings the future ICD 11 and information sharing that expands to the field of medical care, long term care, and support for life. There were over 1,348 members in total with 174 general presentations and 62 student presentations. IFHIMA President, Lorraine Fernandes, gave a lecture on IFHIMA’s activities and the current situation of health information managers around the world.

2022: The Annual Conference of the Japan Society of Health Information Management (JSHIM) on 18 19, Sept., Kochi prefecture, in person

Theme: “Health Information Management Required Now: Continuity and Change”

Survey Training Education

2020: In July, JSHIM conducted an online questionnaire survey to evaluate the impact of Covid 19 with 4,624 members of the JSHIM. The number of respondents was 699, and 517 of whom were health information managers. About half the health information managers responded there was no impact on their work. This is because not all hospitals where health information managers are working accept Covid 19 patients. It had a significant impact on health information management in Japan that there were few activities as an information manager in the responses of the questionnaire.

ICD 11 Training

Research for education and dissemination (MHLW research)

Foreign survey

Translation work cooperation

Holding of ICD 11 workshop

ICHI education

Implementation of field test, preparation for text publication, publication (MHLW research)

Implementation of workshops

Activities Challenge

ICD 11: Preparation for domestic application (research / survey, translation, formulation of domestic rules, creation of teaching materials / educational content, training of instructors, implementation of dissemination activities, etc.)

Improving the skills of medical information managers who can meet the needs of the times, disseminating lifelong education, and training instructors International standard for accreditation

There is growing interest in data quality which would provide an opportunity for health information management in Japan. But Japan doesn’t have a disease statistics center like the US CDC. It is of concern regarding the fact that how we evaluate the quality of the data gathered without the ability to collect national health data in real time in Japan.

ICD 11 will promote the introduction of information technology, data sharing, and utilization on an international scale. The importance of health information management will be recognized in Japan and the laws and environment will be improved in order to manage high quality morbidity statistical data.

Country KOREA

Academic: Conference Event

2020: Korean Health Information Management Association (KHIMA) National Conference on 12-14, November, Virtual Theme: Exchange of disease information for COVID 19 patient management Infectious disease data management and collecting system for national statistics

2021: KHIMA National Conference on 19 20, November, Virtual Theme: Structure of ICD 11 and translation of terminology for Korean classification Case study of ICD 11 for diseases classification in practice

2022: KHIMA National Conference on 26 28, May, Virtual Theme: Interoperability of health information with privacy and security Continuity and change of health information for the lifelong health record National Standards and Certification of EHR system

Workshop for Hospital HIMs and Educators of University on 29, April Health information management and sharing with ICD 11.

ICD 10 vs. ICD 11

Difference of structure, terminology (Korean vs English) Classification guideline diseases and morbidity statistical data and practice in the medical care

Survey Research Education

2021: KHIMA Conducting a questionnaire survey related to environment of HIM practice in Aug.

2021: National R&D; Standardization of Cancer Registry (K CURE) from April

Development and Standardization of Cancer DB & Registry

Interoperability for National Cancer DB

Terminology standardization for cancer registry

ICD 11 & ICHI Education

Preparation for domestic application creation of teaching materials and educational contents formulation of domestic rules translation and training of instructors test case study for clinical classification research and survey, etc.

ICD ICD-11

ICD: Korea has published the updated ICD Korean version (KCD) which based on ICD, every three years. From January 1, 2021, KCD 8(updated on ICD 10) has been used for diseases classification by the National Statistical law.

Implementation of ICD 11 in South Korea is expected to be around 2025, and the Korean translation of ICD 11 is currently underway.

Activities Through the COVID 19 situation, KHIM realized the importance and necessity of online education and plan to invest more in the development of online teaching materials. In particular, the KHIMA Research Institute is developing more detailed issues and content for HIM education. The researchers are led by professors at universities and HIM professionals of various health institutions.

Country PHILIPPINES

Conference Philippine Medical Record Association (PMRA) has canceled all in person events, including the annual academic conferences and has been switching to holding virtual events during COVID 19 pandemic period. The Philippine government did not allow gatherings of more than 10.

Activities 2020-2022: Conducting virtual seminars and training.

Topics are ICD 10 coding, health information system and procedures, clinical data privacy, medico legal issues, statistics, and electronic medical records.

Zoom Meeting Instructions

Here is the link to take you to the Zoom meeting on November 9, 2022!

Join Zoom Meeting

2023

Click the Zoom link for the VGA at least 10 minutes before the official starting time of 0500 Mountain Standard Time.

We recommend that you connect via a computer instead of a mobile device to have a more stable connection.

If you have Internet connections issues, you can call the conference phone number to join the meeting with audio only.

You need to be in a quiet environment when attending a Zoom meeting. All background noise is amplified!

It is most courteous to be still during the meeting for the visual relief of the other attendees.

This is a professional meeting. Please eat, drink, move, etc. in a professional manner. We recommend that you do not connect to the Zoom meeting via WhatsApp.

If you have Internet access issues, turn off your video from the Zoom toolbar. This will help tremendously.

All attendees will be muted during the meetings.

During the Question and Answer periods, please raise your hand to be recognized by the moderator.

Click the Reactions icon on the Zoom toolbar at the bottom of your Zoom screen.

Click the Raise Hand icon

Click the Raise Hand icon again to turn it off.

You may use the other Reaction icons during the meeting if you would like.

Click the Chat icon to open the chat window.

In the top right corner of the Zoom window, you will see the View option.

Click View and select Fullscreen to get the best view on your monitor.

Click Speaker to have video of the person speaking enlarge in the center of your monitor.

Click Gallery to see thumbnails of all attendees.

You can type in questions, comments, suggestions in Chat for Everyone or use the drop down arrow to select a specific attendee.

We will be using a timer during the meeting to help us stay on track. We want to end promptly in 90 minutes. Please watch the timer if you are speaking. Should you not be finished with your presentation at the end of your time, please conclude your present sentence and stop.

The meeting will be recorded and made available to Members and invited guests only.