Office of Sponsored Programs Presentation

Office of Sponsored Programs (OSP) Presented to New Faculty Orientation Grants and Research Opportunities Lecture November 1, 2018 12:30 – 2:00 p.m.

CETL Conference Room

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OSP Staff and Responsibilities • Dr. Cathy Qian – Interim Executive Director of OSP • Ms. Jeanetta Dallas-Whitlow – Administrative Asst.

• Serves as initial contact for OSP. Manages office correspondence, internal databases, and other administrative responsibilities

• Ms. Patricia McDonald – Grant Administrator

• College of Engineering, Technology & Physical Sciences (CETPS) • College of Business and Public Affairs (COBPA) • Bulldog Transportation Services and WJAB Radio

• Mr. Marcus Harper – Grant Administrator

• College of Agricultural, Life and Natural Sciences (CALNS), TRIO

• Ms. Felecia Troupe – Grant Administrator

• College of Education, Humanities, and Behavioral Sciences (CEHBS) • Agribusiness (Small Farms Research Center) • Seed Grants Administrator 2018-19

OSP Staff and Responsibilities (cont).

• Ms. Susan Phelan – Grant Writer/Proposal Developer • • • • •

Preproposal development, review, editing IRB Chair OSP Funding Bulletins, Procedures, PI Handbook Website management Limited Submissions and Seed Grants Coordinator

• Ms. Cecelia Wade – Post Award Administrator • Requisitions and Encumbrances

OSP Mission and Priorities • To promote and facilitate externally-funded programs for research, training and public service • To support overall research efforts by encouraging long-term stable funding commitments and improved research management • Facilitate acquisition of new technology and information through research funding • Facilitate funding for student education and enhancement of faculty skills

AAMU OSP Website Content • OSP Forms: Pre and Post Award • Funding Opportunities • Policy and Procedures Manual • Research Compliance • Time and Effort Reporting • http://www.aamu.edu/administrativeoffices/irpsp/ sponsoredprograms/pages/default.aspx

Proposal Preparation and Submission 1. Notice of Intent Form • Schedules dates for OSP review and submission • NOI Due to OSP 30 days prior to submission • First Draft due to OSP 10 working days prior to agency due date • Final Draft due to OSP 4 working days prior to agency due date Notice of Intent Form also: • Sets IDC rate • Identifies Teaming Agreements, Subawards, etc.

Proposal Preparation and Submission Proposal Review and Certification Form • Provides institutional buy-in and commitment to proposal activities • PI’s provide signatures of Co-I’s, Department Chair, and Dean • OSP will obtain Provost/VP for Academic Affairs and Research signature, Signed Proposal Approval Cover Sheet must accompany final proposal for submission

Proposal Preparation and Submission Work with Grant Administrator to: • Register with electronic submission portals • Grants.gov (All Federal Agencies) • Research.gov (National Science Foundation) • erCommons (Health and Human Services)

• Develop budget and budget justification • Identify subcontracts, consultant agreements, etc.

• Obtain ARO signatures

Proposal Preparation and Submission Work with Grant Writer to: • Strengthen and edit proposal narrative • Ensure narrative compliance with solicitation requirements • Review proposal narrative to budget narrative for synch • Identify IRB or IACUC issues

Other Proposal Processes 1. Limited Submission – Agency limits number of submissions for an opportunity.

AAMU Internal Submission Process • Interested applicants submit brief preproposal based on agency RFP requirements identified by OSP. • Must apply by deadline indicated in Limited Submission Procedures.

• Review team comprised of Deans/designees from each College and OSP select proposals to go forward

Post-Award Grant Management • Responsible Conduct of Research (RCR) www.citiprogram.org

• Conflict of Interest

Post-Award Grant Management • Award Document • Budget Approval Form (BAF) • New Award Set-up • Effort Certification

Budget Approval Form BUDGET APPROVAL FORM 5/8/2018 17:04 PI/PD/Activity Director:

College:

New Or Continuing: Award Number:

Is This Pass Through Funding: Project Period: Budget Period: Award Category: Fringe Rate: Is Effort Reporting Required: Effort Category Type: Attached RCR Training Certificate?

Attached Conflict of Interest Form?

ACCOUNT CODE 6100 Salaries and Wages 61003 61005 61008 61009 6200 Fringe 62001 62003 62005 62006 62007 62008 6100 Student Personnel 61006 61010 61011 7100 Participant Cost 71001 71002 71003 71004 71005 73101 73209 74309 73401 73407 7340 Travel 73402 73406 7300 Supplies

Email Address

Banner Fund: Award Title:

Sponsor: Amount Funded This Action:

(Start Date) (Start Date)

OSP Prop ID:

Department: PI Banner Number:

Expected Total Award Amount: $ Pass Through Sponsor (Sub Category) to to CFDA # Indirect Cost Rate: Effort Reporting Due: Effort Section:

TITLE

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(End Date) (End Date)

Organizational Code:

Program Code:

Sponsor Type:

Is This Formula Funding:

Project Year:

ALAX #

Are There Subawards No Total: $ Sub A Sub B

Cost Share: Cost Share Type: Cost Share FOP#: Indirect Cost Basis: Effort Reporting Charge Type:

SPONSOR BUDGET

COST SHARE

Sub C Sub D Sub E Total: $ CUMMULATIVE

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$0.00 Principal Investigator Secretarial Clerical Other Salaries Wages Social Security Retirement Group Insurance Life Group Insurance Health Unemployment Compensation Ins Workers Compensation Insurance

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Research Assistant Graduate Assistant Wages Students Fellowships Scholarships Awards Misc. Student Awards Stipends Fees Paid For Students Subsistence Allowance Student Non Student Stipends Student Travel Cultural Student Travel Travel Recruiting -

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Post-Award Grant Management • EPAF Queues • Travel Authorizations

• Banner 9

Post-Award Grant Management • Requisitions and Encumbrances • Review for Allocable; Allowable; Reasonable & Necessary • Correct Account Code • Sign and Approve in banner • Supporting Documentation • Forward to Purchasing, Financial Aid or Business Office

OSP Contact Information Carnegie Building - 2nd Floor, Normal, Alabama 35762 (256) 372-5675 Office (256) 372-5030 Fax OSP@aamu.edu www.aamu.edu