WSBM 050510 by SOSS Sophomore Board

Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila School of Social Sciences Sophomore Board Room 200 MVP Student Leadership Center, Ateneo de Manila University soss2013.sanggu@yahoo.com

Sophomore School Board Meeting Sanggu Room (MVP 220) May 05, 2010 Time Start: 3:10 pm Time End: 4: 05 pm Agenda: 1. Roles 2. Teams 3. Freshmen Night 4. Batch Project 5. ATF 2010 Attendance/People in the Meeting: May Vizmonte, Mark Alcantara, Moses Albiento, Jerenz Gonzales, Stef Dy, Paula Lantin, Carla Ocampo, Reichelle Carlos, Iyo Castro, Tim Alconga, Kevin Acuña, Shannen Sibya, Ian Agatep Minutes: I.

Roles a. Executive Officer (May Vizmonte) i. To represent their constituents to the School Board Executive Committee ii. To formulate projects and programs concerning their school-level and implement these in cooperation with their block or course representatives iii. To perform such other functions as the School Board may so direct. iv. In charge of information dissemination v. Consults policies, gathers complaints from constituents (to be forwarded to the School Board) vi. Kamustahan (Personal Approach – “like a real family”) with the Block Reps / OICs vii. Proxy for SOSS 2nd Year Central Board Representative

b. Central Board Representative i. Issue on not having a CB Rep for our batch 1. We will not have an elected CB Rep until the Sanggunian Special Elections (August) 2. Filing for a resolution of voting power as board a. So far, SOSS has only two (2) out of three (3) voting powers b. Once approved, the Executive Officer (or any proxy from the Sophomore Block Reps) shall attend the Central Board meetings i. Proxies shall be informed two-three days prior c. Batch Secretary (Mark Alcantara) i. Will be working with the Secretary Treasurer, Steph Gumaru. ii. Assigned to handle contents of the batch site together with the executive officer iii. Assigned to disseminate information to the whole SOSS batch together with the executive officer (this would mean helping me handle batch ym, batch email, etc.) iv. Form own secretariat and promotions team v. Assigned to take down the minutes for the meetings vi. Work with Executive Officer for CIP vii. Will be in charge of logistics viii. Will be in charge of the Research Team (brought to the School Board) ix. Will take note the schedules of the Block Representatives in case of emergency x. SOSS Header (information dissemination) xi. plus any other task that the board may direct d. Batch Finance Officer (Moses Albiento) i. Will be working with the Secretary Treasurer, Steph Gumaru. 1. Budget Proposals 2. Other projects concerning budget / finances 3. Checks and Balances projects (eq. Computations) ii. will handle the funds made by any batch project we will have this year iii. keeps the funds safe and secured iv. in charge of data gathering (research team)

v. Reimbursements 1. Remind Block Representatives or Project Heads to keep their receipts) 2. ORs should be address to Ateneo de Manila University vi. For projects that are not part or out of the agenda, 25% approval from the audience or batch is needed vii. in charge of marketing projects viii. form own corporate relations team ix. plus any other task that the board may direct x. in charge of planning on ways and means on how to generate funds e. Block Representatives i. To represent and actively communicate their constituents' concerns to the Sanggunian; ii. To serve as the consultative arm of the Central Board Representatives and the School Board; iii. To serve as the communication and mobilization arm of the Executive Officer iv. Collects data, concerns, and feedback from their constituents v. Participate as well as cooperate with the projects presented by them or from the Sanggu (WORK WITHOUT BIAS) 1. Automatic Man-power vi. To perform such other functions as the School Board may so direct. II.

Teams a. Research i. Members 1. Point Person: Reichelle Carlos a. Paula Lantin, and Tim Alconga ii. Tasks 1. Batch Site (SOSSikat â&#x20AC;&#x201C; featured SOSS Sophomore) a. Coordinate with the SOSS Website Committee 2. Concerns (ex. Caf Complaints, Academics, Student Rights) a. Gather information about the incident i. When did it happen ii. Where did it happen iii. Person / People affected iv. Evidence b. Forward to Executive Officer 3. Surveys

b. Marketing & Promotions i. Members 1. Point Person: to be assigned a. Stef Dy, Kevin Acu単a, Arilia Tolentino, Josh Lao, and Tim Alconga ii. Tasks 1. Promotions a. Caf Raids b. Public Announcement (through MVP or Kostka) c. Walking Ads d. Be as creative as possible! 2. Sponsors 3. Speakers a. Whenever there are talks 4. Finance c. Secretariat i. Members 1. Point Person: Jerenz Gonzales a. Iyo Castro, Carla Ocampo, Shannen Sibya, and Mike Victorio ii. Tasks 1. Logistics 2. Documentations 3. Publications 4. Information Dissemination III.

Freshmen Night (c/o SOSS Freshmen Night Programs Committee) a. Fashion Show i. Theme: Dress Code ii. Models b. Sanggunian Video i. Casts: SOSS School Board ii. Point Persons 1. Third Fernandez, Mark Alcantara, and Toma Cayabyab iii. Shooting Date 1. May 25, 2010 c. Inspirational Talk for the SOSS Freshmen i. Contact R.Lance and Janlee

ii. Deadline for suggestions on Friday, May 07, 2010

IV.

d. Show (similar to SPIT) i. c/o Josh Lao and Third Fernandez ii. Scenarios: 1. Lost / Forgot ID 2. BYOB 3. Free Cut 4. TBA 5. etc Batch Project a. Hanep! Buhay i. No more Phase 3 (workshops) 1. Instead we will have tours / field trips related to their courses a. Example i. ABS-CBN (AB Com) ii. Mental Hospital (BS Psych) iii. Philippine Stock Exchange (MeCO) iv. House of Representatives (PolSci) 2. Consult constituents for possible venues 3. Contact the venues / offices ASAP to avoid conflict on schedules 4. Proposed Schedule a. Sembreak (November) ii. Contact and look for Speakers (for the talk) 1. Graduates from the course a. Who has a job related with the course b. Who has a job NOT related with the course

ATF 2010 a. Memo from the Office of the President i. Requiring all Sanggu officers to sign-up for at least one (1) NonPartisan Work 1. Gabay Halalan 2. Votersâ&#x20AC;&#x2122; Education 3. Poll Watching b. Room to Room Campaign REVAMPED: The Final Edition i. Signature Campaign 1. Sign-up Sheets

a. To be passed on or before Friday May 07, 2010 to Mark Alcantara or Reg Guevara ii. Significance of the campaign 1. No scripts, only an outline 2. Promote student involvement and participation Things to do:

Prioritize 1. 2. 3. 4.

SOSS PlanSem (Part 2) Attendance SOSS Freshmen Night Hanep! Buhay Always remind about ATF Campaign

Prepared By:

Mark Jason A. Alcantara Sophomore Batch Secretary II-A2 Block Representative School of Social Sciences Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila