The Owl for
The Oak Leaf for
The Plow for
The Beaver for
GROWTH & STRENGTH
SOLEBURY SCHOOL HANDBOOK 2011-2012
Solebury School 6832 Phillips Mill Rd New Hope, PA 18938-9682
MAIN OFFICE NUMBER:
215-862-5261 Website: www.solebury.org
IN CASE OF AN EMERGENCY: Before 4:30 p.m., call 215-862-5261. From 4:30 p.m.—5:30 p.m., call 215-783-0116. From 5:30 p.m.—11:30 p.m., follow these steps: 1. Call one of the two faculty members on duty: 215-783-0114 (Girls’ Dorm) or 215-783-0115 (Boys’ Dorm) 2. If you cannot make contact, call the administrator on duty: 215-783-0116 From 11:30 p.m.—8:00 a.m., call the administrator on duty (step 2 above). 3. Campus phones (weekends only): 215-783-0229 267-716-4976
Student Telephones - Public pay phones are located as follows: Holmquist House (Girls’ Dorm) Downstairs
Walter Lamb Hall (Boys’ Dorm) Abbe Wing - 1st Floor Chianese Wing - 2nd Floor
Please do not call dormitories between 7:00 p.m. and 9:00 p.m. Sunday through Thursday, or anytime after 11:00 p.m.
SOLEBURY SCHOOL HANDBOOK 2011-2012
TABLE OF CONTENTS Calendar
Introduction and Welcome
Statement of Philosophy and Objectives
Student Support Systems
School Rules and Policies
Boarding Student Information
Middle School Information
Day Student Information
Questions Frequently Asked by Parents
Home and School Association
Whom to Call
SOLEBURY SCHOOL 2011-2012 SCHOOL CALENDAR August ’11
29 30 31
Mon Fall Sports Pre-Season begins Tue New Faculty Orientation: 8:00 a.m. – 4:00 p.m. Wed Faculty Meetings: 9:00 a.m. – 3:00 p.m.
September ’11 1& 2 Thurs, Fri Faculty Meetings: 9:00 a.m. – 3:00 p.m. // Fri. Faculty Workday: Van Driving, CPR, etc. 4 Sun Proctors arrive before 4:00 p.m. 5 Mon LABOR DAY: Dorm Faculty & Proctors Meeting: 4:30 p.m. Dinner: 6:00 p.m. 6 Tue Registration for all New Boarders (8:00 – 10:00 a.m.), all International Students (9:00 a.m. – 4:00 p.m.), and all Returning Day Students (10:00 a.m. – 5:00 p.m.). Middle School Picnic: 6:00 – 9:00 p.m. 6 Tue Meeting with New Boarding Parents: 12:45 – 2:00 p.m. // New Boarding Student/Parent Advisor Meetings: 2:00 p.m. 7 Wed Registration for all New Middle School Students (8:30 – 9:30 a.m.), all New Upper School Day Students (10:00 a.m. – Noon), and all Returning Boarding Students (1:00 – 3:00 p.m.). 7 Wed New Day Student Parents Meeting: 12:45 – 2:00 p.m. // New Day Students/Parents meet Advisors: 2:00 p.m. 8 Thu International Student Orientation 9 Fri First Day of Classes starts: 8:00 a.m./Closed Weekend for Boarding Students 14 Wed New Parent Welcome Dinner at Headmaster’s House: 6:30 – 8:30 p.m. 16 Fri All-School Barbecue starts: 3:30 p.m. 16-18 Fri-Sun Peer Leaders Outing 20 Tue Faculty In-Service: 8:00 – 10:00 a.m. Classes start: 10:30 a.m. 21 Wed 9th Grade Orientation for Parents & Students: 7:00 p.m. October ’11
1 7 10 11 15 16 21 22- 28
Board of Trustees Meeting: 9:00 a.m. – 3:00 p.m. // SAT Long Weekend begins after last obligation. Dorms close: 5:30 p.m. School closed (Columbus Day). Boarders return: 6:00 – 9:00 p.m. Classes resume: 8:00 a.m. PSAT for All Juniors and Sophomores: 8:00 a.m. Admissions OPEN HOUSE: 1:00 – 4:00 p.m. // Academic Warnings due: 9:00 a.m. PARENTS DAY: 8:00 – 11:30 a.m. (Lunch served: 11:30 a.m. – 12:30 p.m.) No Classes Sat-Fri ARTS FESTIVAL (Sat. 10/22 - Coffee House; Wed. 10/26 - Jazz Concert) Sat Fri Mon Tue Sat Sun Fri
November ’11 3,4,5 Th,Fr,Sa 5 Sat 11 Fri 16-18 We,Th,Fr 27 Sun 28 Mon
Fall Drama Production: 7:00 p.m. SAT Fall Student Musical Concert: 7:00 p.m. Fall Trimester Exams – School Closes for Thanksgiving: 3:30 p.m. Friday Boarders return: 6:00 – 9:00 p.m. Winter Trimester begins – Classes resume: 8:00 a.m.
3 14 15
Sat SAT Wed Holiday Dessert and Music Ensemble & Chorus: 7:00 p.m. Thu Winter Vacation begins after last obligation. Dorms close: 5:30 p.m.
2 3 10 15 16 20 21 27 28
Mon Tue Tue Sun Mon Fri Sat Fri Sat
Boarders return: 6:00 – 9:00 p.m. Classes resume: 8:00 a.m. // Young Alumni Day Faculty In-Service: 8:00 – 10:00 a.m.). Classes start: 10:30 a.m. Academic Warnings due: 9:00 a.m. Martin Luther King, Jr. Day – School closed, but dorms remain open. Senior Class/Board of Trustees Dinner Board of Trustees Meeting: 9:00 a.m. – 3:30 p.m. Coffee House SAT
3 6 7 8 16,17,18,19 24 29
Fri Mid-Winter Break begins after last obligation. Dorms close: 5:30p.m. Mon School closed Tue Faculty In-Service Day – Boarders return: 6:00 – 9:00 p.m. Wed Classes resume: 8:00 a.m. Th,Fr,Sa,Su Winter Musical: 7:00 p.m. (Thur, Fri, & Sat). Sunday Matinee: 2:00 p.m. Fri Winter Student Musical Concert: 7:00 p.m. (snow date: Sat. 2/25/12) Wed Second Trimester Exams_________________________________________________
1,2 10 19 20
Th,Fr Sat Mon Tue
Second Trimester Exams – School closes on Friday at 3:30 p.m. for Spring Vacation SAT Faculty In-Service Day – Boarders return: 6:00 – 9:00 p.m. Third Trimester Begins – Classes resume: 8:00 a.m.
10 20 22 26 27 27
Tue Fri Sun Thu Fri Fri
Faculty In-Service: 8:00 – 10:00 a.m. Classes start: 10:30 a.m. Jazz Roots Concert: 7:00 p.m., Performing Arts Center Academic Warnings due: 9:00 a.m. Coffee House: 7:00 p.m., Performing Arts Center PROM (7:00 – 11:00 p.m) and Middle School Trip to Washington, D.C. Parents Day: 8:00 – 11:30 a.m. No Classes (Lunch served: 11:30 a.m. – 12:30 p.m.)
4 5 4 -6 6 7 – 18 10,11,12 14 19 24, 25 26 – 28
Fri Master Singers: 7:30 p.m., Performing Arts Center Sat SAT Fr,Sa,Su ALUMNI WEEKEND // Sat.: Hall of Fame; Dinner Auction: 5:30 p.m.) Sun Annual Meeting of the Board of Trustees: 9:00 a.m. – 3:30 p.m. Mon-Fri Scheduled AP Exams Th,Fr,Sa Spring Drama Production: 7:00 p.m. Mon Senior Projects begin Sat Athletic Banquet Thu,Fri Middle School Play: 7:00 p.m. Thursday and 12:55 p.m. Friday. Sat-Mon Memorial Day Weekend – School and Dormitories close: 3:30 p.m. on Friday 5/25
1 Fri Special Class Schedule and Prize Day 1 Fri Spring Student Musical Concert: 7:00 p.m. 2 Sat SAT 4, 5 Mon,Tue Senior Project Presentations: 7:00 – 9:00 p.m. 4 Mon Reading Day 5-7 Tu,Wed,Th Spring Trimester and Final Exams 7 Th Middle School Graduation and Dessert: 7:00 p.m., John D. Brown Athletic Center 8 Fri Senior Dinner: 6:00 p.m., John D. Brown Athletic Center 9 Sat Graduation: 10:00 a.m. Dorms close: 5:00 p.m. 11,12 Mon,Tue Faculty Meetings: 9:00 a.m. – 3:00 p.m.
The school day begins at 8:00 a.m. for DAY STUDENTS and continues until the last scheduled commitment, which can be as late as 5:30 p.m.
Dear Solebury Students and Parents, On behalf of the faculty and staff, I want to welcome you to the Solebury School community and to the 2011-2012 school year. At Solebury, you will find a casual, friendly atmosphere permeating the community, a school where teachers and students greet each other by their first names, a school dedicated to removing the barriers between students and teachers and replacing formality with a sense of ―We’re in this together and it’s fun and exciting.‖ Nestled on a rolling 90-acre campus in the Pennsylvania countryside, Solebury students and faculty pursue learning as an exciting, shared endeavor between teachers and students. This unique approach to education is not happenstance, but rather the cornerstone to Solebury’s educational philosophy, dating back to the vision of the four founders in 1925. To achieve and sustain this vibrant atmosphere, Solebury is crafted to be intentionally small. Our size fosters quality communication among our students, teachers, and parents, and enables our teachers to really get to know their students as individuals. At Solebury, the individual is prized. Solebury students do not fit a mold, but in their dress, their avocations, and their passions, they are encouraged to express themselves and to strive for their personal excellence, intellectually, artistically, and athletically. The result is a magical learning environment, characterized by a wonderful tension between creativity and diversity, balanced against an ethos of cooperative learning between students and teachers. To sustain this vibrant environment, it is important that we have a set of clear and fair expectations for all members of the community. A great deal of work by administrators, faculty, and students has been put into creating and establishing these school policies. We feel that each and every rule exists so that every member of our community can fulfill their promise. Therefore, it is important that students and parents read the Handbook carefully before school begins, familiarizing yourselves with the guidelines, procedures, and rules that are in effect for the 2011-2012 academic year. (One area of the Handbook that is especially helpful is the Whom to Call section.) I strongly encourage you to read it together; if you have any questions, we can discuss them during the opening days of school. Please be aware that the Handbook and the school rules are periodically reviewed during the school year, and occasionally changes are made. Solebury is a unique and exciting school—a community that will foster your learning and growth, academically and socially. We are a community where our many differences are both celebrated and nourished. I encourage you to seize the many opportunities we offer—in the classrooms, on stage, in the music and art rooms, on the playing fields and courts, and in community service—get involved! As we begin the new year, I encourage you to commit yourself to contribute your unique strengths and abilities toward achieving your personal excellence and enriching the Solebury School community. Sincerely, Tom Wilschutz Head of School 5
Solebury Schoolâ€™s Mission Solebury Schoolâ€™s mission is to create an environment of educational excellence that prepares students for success in college and beyond. In the Solebury community, we strongly value intellectual challenge and academic achievement, creative and independent thinking, mutual respect between students and teachers, deep respect for each individual, and diversity.
Statement of Philosophy & Objectives Challenging and Innovative Academics We believe that all young people love to learn, and we view it as our responsibility to develop a challenging and creative curriculum that makes this curiosity a lifelong trait. We push students to investigate, to question, and to make connections between disciplines. Our academically demanding curriculum, high expectations, and the dedicated, personal involvement of our teachers ensure that every student is prepared for higher learning. Students and Teachers â€“ A Partnership in Learning Strong and positive relationships between students and teachers are central to the Solebury School experience. By remaining small and eliminating some of the formalities that traditionally separate students and faculty, we create a culture of mutual respect within the Solebury community. At Solebury, learning truly becomes a joint venture. Energized by the close, working relationships they form with teachers, students perform at their highest level in the classroom and the art room, on the stage and the athletic field. Mentored by faculty, students learn to take responsibility for their own learning and lives, and so prove successful in college and adulthood. Profound Respect for the Individual We are guided by a profound respect for the individual, as we recognize the need to balance individual freedom with responsibility to the community. Solebury students do not have to fit a mold. All are valued for the talents and traits they bring to the school; all are encouraged to explore their passions and to make the school stronger through their performance. The Importance of Diversity At Solebury, there is a basic, inherent respect for differences, and we are dedicated to embracing diversity in an expansive way. The diversity of our student body and staff enriches our school and helps students see beyond stereotypes. This appreciation of differences is crucial in a world that increasingly demands that people live and work with those unlike themselves. A Relevant Education During their years here, Solebury students develop habits of reflection and critical thinking that are crucial to an understanding of self and society. Because we understand that individual success is intertwined with the larger world, we actively encourage students to become engaged in improving their community. Solebury School offers an academic program relevant to the lives of students and to the social, economic, political, and environmental issues of the day. A Solebury education is a solid foundation for broad and long-lasting success in academics and in life. 6
ACADEMIC INFORMATION 2011—2012 The courses described in this bulletin comprise Solebury School's academic program. Although each discipline teaches its own skills and its own methods, they have common goals of teaching you how to learn, how to solve problems, and how to become as effective a person as you can be.
REQUIREMENTS A minimum of 109 credits is required for graduation, distributed in the following manner: REQUIRED 24 English (required each trimester) 18 Mathematics * 18 Foreign Language ** 12 Science (Conceptual Physics and Biology required) 12 Social Studies (U.S. History required) 6 Arts 1 Computer I *** 1 Health *** Electives to bring total credits to 109
RECOMMENDED 24 English 24 Mathematics 18 Foreign Language 18 Science 18 Social Studies 6 Arts 1 Computer I 1 Health Electives #
* Algebra I, Geometry, and Algebra II & Trigonometry meet the mathematics requirement. ** Three years of the same foreign language are required. In extraordinary circumstances, this requirement may be modified or waived. A grade of C- is required for a student to be promoted to the second or third year. A grade of B- is required for promotion beyond the third year of study. *** Required of all students who enter Solebury before eleventh grade. # Students who apply to competitive colleges usually have 132 to 156 credits at graduation.
Every student must carry a minimum of 27 credits each year, or 9 each trimester. Most full-year and trimester courses earn 2 credits each trimester. Health, Computer I, Advanced Computer, Chorus, Studio Arts, and Theater Arts classes earn 1 credit each trimester. In order to be guaranteed a spot in the senior class, juniors must be on track for graduation when the school year ends in June. For example, a junior who fails Spanish II is no longer on track to complete our foreign language graduation requirement by the end of senior year. Consequently, students in such positions may not be invited to return. Depending on the severity of the case, some students may be allowed to make up the credit in summer school; however, we cannot guarantee that their spot in the senior class will remain open.
NON-ACADEMIC GRADUATION REQUIREMENTS Community Service – Students from grades nine through twelve will be expected to complete 10 hours per year of approved community service. Middle school students will be required to complete 5 hours per year. All International students must complete their community service in the United States or on school-sanctioned community service trips. Those entering Solebury after seventh grade will not be required to make up the lost hours from previous years because the requirement begins with the year of the student’s 7
enrollment. Any number of hours above the required 10 hours per year will count toward the next year’s requirement. Therefore, a student might conceivably satisfy his/her entire requirement in 1 year. Sports and Activities – All students are required to participate in a supervised afternoon team sport or activity each trimester. Team sports meet 5 days a week from 3:30 p.m.—5:30 p.m., Monday through Friday, because they involve additional time for practice and games. Other activities meet only 3 times a week (on Monday, Wednesday, and Thursday). Students select activities from a list of choices when they register for classes each trimester. Participation in a physical activity is required during at least two of the three trimesters. A sampling of sports and activities is listed below:
Drama Productions Soccer Field Hockey Yearbook Managing Sports Teams Wrestling Yoga Independent Activity (by permission of the Athletic Director)
Team Sports Solebury School fields Varsity and Junior Varsity athletic teams who compete interscholastically. We encourage all students to participate because we believe that healthy competition and physical exertion are integral components of adolescent development. Toward these goals, the teams will generally play more experienced players and those with demonstrated talent and athleticism. Substitutions will be made both with an eye toward winning games and allowing students to grow and develop experience. However, teams do not guarantee playing time nor distribute it based on participation alone. Each student must earn playing time, and it can be a valuable life lesson for a student to learn that others have more ability in certain areas.
ATTENDANCE POLICIES Classes – Attendance in class is a requirement of all Solebury courses. A student who misses more than 25% of the classes in a course may not receive credit for that course, even if the absences are excused absences. If this produces a situation where a student may not be eligible to successfully complete an academic year, he or she may be required to withdraw from Solebury. In extraordinary cases, a student may appeal the application of this rule to the Head of School, who will appoint an ad hoc committee to make a recommendation. In addition, a student who misses more than 25% of the classes in one trimester of a full-year course will receive a grade of F for that trimester. The student would, of course, still have the opportunity to pass the course for the year by earning high enough grades in the other two trimesters. Science lab sessions are not part of the 25% rule; however, incompletes may be given in a class when labs are not done. Class sessions missed due to late enrollment still count against the 25% Attendance Rule, so it is wise to learn as much as possible about each course prior to enrolling. 8
College Visitation Process – Visiting colleges is essential. Ten minutes on a college campus talking with actual students will reveal more about the school than reading an entire admissions catalog. Schedule as many visits during Solebury vacations as possible, and try to visit when the college’s classes are in session. Summer visits are also encouraged to help minimize absences from Solebury classes. Some colleges offer Saturday tours and interviews during the academic year. In addition, we do recommend staying overnight during the college’s academic year because this is an excellent way to experience campus life. Many schools have overnight hosts to facilitate this process. Plan any visits early. At some of the more popular schools, appointments need to be scheduled at least 6 weeks in advance. Think ahead and plan an itinerary if visiting more than one school. If you cancel an appointment for any reason, call and let the college admissions office know immediately. In order to be excused from school for a college visit, students must meet with the College Counselor to discuss their plans and fill out the College Visitation Form. Students must have each of their teachers sign the form and then must return it to the College Counselor. Students must give at least 2 weeks’ notice before the visit, or they risk having any absence treated as unexcused. Planned Absences from School – Missing class is detrimental to students’ academic work. They miss important material, lose the opportunity to ask questions, and often fall behind on tests and quizzes. While some of this work can be ―made up‖ (i.e., readings can be done at home and quizzes taken at a different time), many aspects of a class simply are lost. Science labs, for example, cannot be recreated for a single student, and class discussions or lectures cannot be reconstructed, no matter how many conference periods are attended. We do not ask our teachers to be responsible for remediation of a student who has missed school. Furthermore, most courses at Solebury include class participation in calculating an average, and absence from class weighs negatively in this area. Note: When students miss school, no matter the reason, they must realize that they are risking their academic success. We recognize, however, that on rare occasions situations arise that may necessitate an absence. When that happens, families need to request permission from the Director of Studies (or the College Counselor if the absence is for college visits) at least 2 weeks in advance. Even with this advance warning, the aforementioned difficulties still apply, but there will be no punitive consequence. If the request is made less than 2 weeks in advance, Solebury School may treat the absence as unexcused. Sports and Activities – Attendance in sports and activities is required at Solebury. A student who misses more than 25% of an activity or sport may not receive credit, even if the absences are excused absences. In extraordinary cases, a student may appeal the application of this rule to the Head of School, who will appoint an ad hoc committee to make a recommendation. In a given trimester, a student cannot miss more than 9 days of an activity and 11 days of a sport.
SENIORS In order to qualify for a diploma, a senior must pass all courses attempted or make up the credit. A senior who fails a trimester course in the fall or winter may make up the lost credit by taking an additional trimester course in the following trimester. A failure of a full-year or spring trimester course must be made up in an approved, accredited summer school. Senior Projects – On May 14, some seniors will leave campus to work as apprentices or volunteers, conduct independent research, or pursue creative projects. To qualify, a senior must be in good social and academic standing, have the permission of all his/her teachers, and have a proposal approved by the Senior Projects Committee. Seniors return to campus to present their projects to the school on June 4 and June 5. For seniors on Senior Project, all coursework ends on May 11. Guidelines and Overview: Senior projects are intended to allow seniors in good academic and social standing (see notes below in Academic & Social Requirements) to spend the final 3 weeks of school exploring a career path they may be interested in pursuing; a career path they may not be interested in pursuing, but would like to experience; or perhaps a personal cause, among many other directions. The project requires that the student be actively involved in hands-on experience—not just going to someone’s office, for example, and stuffing envelopes or answering the phone for 3 weeks. Students are encouraged to avoid working in a family business. Typically, we have students who intern with mentors in various areas of health care, politics, and agriculture (for example, a veterinarian or an organic farmer); with organizations such as Planned Parenthood, the SPCA, or environmental groups; and in various independent projects. The list is not limited to the areas mentioned. The student’s academic work is completed before the beginning of the Senior Project. Important Dates: Fri, February 17 Wed, March 28
Full description of proposal due. ALL DETAILS COMPLETE, including signatures (parents, Senior Project Mentor, etc.)
Note: All project re-writes and permission forms must be returned by the deadlines. Failure to do so will result in cancellation of the project. Mon-Fri, April 2-6 Friday, May 4 Monday, May 7 Friday, May 25 Sunday, May 26
Final decisions by committee All academic work must be completed. Projects begin. Projects end. Boarders return Sunday evening, or earlier with permission from the Dean of Students and the Dorm Head. Tues & Wed, Project presentations in the Abbe building June 5 & June 6, @7:00 p.m All seniors participating in projects must attend ALL sessions. Permission: Permission must be obtained in writing from all of the following (forms will be provided at the meetings with seniors): 10
1. Senior Project Mentor 2. Parent/Guardian 3. All of the student’s teachers 4. Senior Project Supervisor Academic and Social Requirements: 1. The student must meet all academic course requirements by May 11th. 2. The student must fulfill all non-academic obligations. 3. To be eligible to go on Senior Project, a student must be in ―good academic standing‖ at the time applications are due to the committee. ―Good academic standing‖ means that the student is NOT on ―Academic Warning‖. Note: The 25% rule for class absences will apply to the 8 weeks of classes that meet before projects begin, and includes both lab and evening classes. The committee will not consider an application of a student who is not in good academic standing. Furthermore, the student must remain in good academic standing throughout the Senior Project process. 4. The student must be in ―good social standing‖ which means that if a student goes before Judiciary Committee for breaking a major school rule, the project will be cancelled and the student will complete the year on campus. Senior projects will be referred to the Dean of Students; if there is a question, the committee will consult with the Dean. Requirements: 1. The Senior Project Supervisor will call the student’s Senior Project Mentor during the project to see that all requirements are met. If not, the student must return to campus, where all academic work missed will be made up. 2. Each student will present during final presentations. 3. Students must work on average a minimum of 6 hours a day (30 hours per week) at the site and keep a journal/portfolio of experiences. These will be collected at the end of the presentations and are now a graduation requirement. 4. Students may not earn money for the work done on Senior Project. 5. Students must provide transportation to and from the project. 6. Students must provide the Senior Project Committee with a list of commitments for which they need to be on campus.
EARLY GRADUATION Occasionally, a student comes along who is so far advanced in several disciplines that he or she will be ready for college a year early. Such students have completed all requirements, exhausted all the opportunities of our curriculum, and essentially would have nothing to gain by a further year of high school. In these extremely rare cases, we recommend that the student skip the sophomore year of high school, rather than the junior or senior year, because the college search process (including PSAT’s, SAT’s, etc.) is distorted by foreshortening and puts the student at a disadvantage. Such planning, therefore, needs to be done very early. The Director of Studies will not approve this plan if the student will be only minimally prepared for college. It is always wiser to remain in high school and be maximally prepared for college. 11
DROP/ADD POLICY In September, students may drop or add courses until the tenth day of classes. At the start of the winter and spring trimesters, students may not drop or add a new trimester course after the fifth day of classes. In rare cases, the Director of Studies may grant exceptions after consulting with the teacher. Class sessions missed due to late enrollment still count against the 25% Attendance Rule, so it is wise to learn as much as possible about each course prior to enrolling. Permission to withdraw from a course may in some cases be granted by the Director of Studies after the drop/add period is over; however, a student may not withdraw solely to avoid a failure. A withdrawal appears permanently on the student's record (W), but does not affect the student's grade point average. A student who withdraws from a class with an Academic Warning range grade (D+ or lower) is placed on Academic Warning for the remainder of the trimester.
GRADING Grading is on a 4-point scale: A+ (97 - 100) = 4.333 B+ (87 - 89) = 3.333 C+ (77 - 79) = 2.333 D+ (67 - 69) = 1.333 F (59 or less) = 0.000
A (93 - 96) = 4.000 B (83 - 86) = 3.000 C (73 - 76) = 2.000 D (63 - 66) = 1.000
A- (90 - 92) = 3.666 B- (80 - 82) = 2.666 C- (70 - 72) = 1.666 D- (60 - 62, lowest passing grade) = 0.666
Four other grades are possible: P = Pass; NG = No Grade (used for audits); W = Withdrawn; and I = Incomplete. P, NG, and W are not used in grade-point-average (GPA) computations. The grade of I (incomplete) is converted to an F (failure) if the work is not made up within the deadline specified by the teacher. GPA computations are withheld until the Incomplete is converted to a standard (A - F) letter grade. Honors and Advanced Placement (AP) courses will move at an accelerated and generally pre-determined pace. Teachers will not have the luxury of slowing the pace or providing inordinate extra help to remediate students who struggle beyond the norm. Seeking additional help in conference or through tutoring is the responsibility of the student. Frequently, we receive requests from students who do not meet the prerequisites to be allowed to join an Honors course. Occasionally, teachers will oblige that request, but students and families must understand the reality and nature of Honors courses.
GRADE WEIGHTING Students who undertake more challenging programs are rewarded in the computation of their grade point average. Honors and AP courses are weighted at Solebury School. The bonus will not be added to the course grade itself, but will be used in calculating the grade point average. The Honors bonus will be 0.333 and the AP bonus will be 0.666. Honors and Advanced Placement (AP) courses will move at an accelerated and generally pre-determined pace. Teachers will not have the luxury of slowing the pace or providing inordinate extra help to remediate students who struggle beyond the norm. Seeking additional help in conference or through tutoring is the responsibility of the student. Frequently, we receive requests from students who do not meet the prerequisites to be 12
allowed to join an Honors course. Occasionally, teachers will oblige that request, but students and families must understand the reality and nature of Honors courses. Honors: American Studies (Honors American Lit) Honors Algebra IA Honors Geometry Honors Algebra II & Trigonometry Ethics History Thesis Honors Biology Honors Chemistry Honors Physics Honors Pre-Calculus French IV French V Spanish IV
AP: American Studies (AP US History) AP Calculus AB AP Calculus BC AP English Literature AP Environmental Science AP French Language AP Spanish Language AP Statistics AP Studio Art AP US Government and Politics
HONORS AND HIGH HONORS A student is placed on the Academic Honors List if he or she earns a grade point average (GPA) of 3.000 (B) or higher. A student is placed on High Honors if he or she earns a GPA of 3.666 (A-) or higher. However, no student will be given Honors or High Honors recognition if a grade of D+ or lower is entered for that trimester. Students on Honors and High Honors are eligible for special privileges, including optional daytime study hall.
ACADEMIC HONESTY It is intellectually dishonest and unfair, both to yourself and your classmates, to submit as your own the words, ideas, corrections, data, solutions, or opinions of another. Because intellectual honesty is the basis of scholarship, plagiarism and other forms of cheating cannot be tolerated in an academic community. Violators of the principles of Academic Honesty will face serious consequences which may include expulsion. Any student who facilitates an act of academic dishonesty has committed the same offense and thus will be subject to the same penalty as the violator. As a college preparatory school, Solebury has an obligation to train students in a way that will allow them to participate meaningfully in an academic community and in accordance with widely accepted standards. Each student therefore has the responsibility to learn and uphold these standards immediately upon entering Solebury. In order to help the student achieve that end, we will do the following: Explain the importance of Academic Honesty during New Student Orientation. Address the issues of Academic Honesty in a September all-school assembly. Review the Academic Honesty policy in all classes at the start of the year and discuss the type of transgressions that are typical of each subject. Distribute in all English classes a printed copy of the Academic Honesty policy and answer any questions regarding it. We stress, however, that Academic Honesty spans the entire curriculum and is imperative in all disciplines and courses. 13
All acts of academic dishonesty are serious, but some rise to the level of flagrant dishonesty. Both for educational and disciplinary purposes, we have created two categories that are defined below. Each act of dishonesty will be evaluated by the Director of Studies and the teacher of the course to decide the severity of the offense and thus the appropriate punishment. Factors that may go into the categorization of the offense are the nature of the assignment, level of deception, age of the student, and prior offenses (including other classes and previous years). The consequences described below are illustrative of what one may expect although the Director of Studies and the Judiciary Committee are not bound by them. Offenses – Type 1: Serious: Although undoubtedly violating the standards of Academic Honesty, such offenses may result from inexperience, or occur on smaller assignments. We understand that, in some cases, the student does not intend to deceive, but ignorance does not excuse a violation of Academic Honesty. Examples include: Mild-to-moderate errors in paraphrasing or citation. Copying another student’s homework. Copying data for a lab report without acknowledging its origin. Getting unapproved help, or cheating, on a limited part of a paper, quiz, examination, lab, project, etc. Using a translator for a limited part of an assignment. Helping a student commit a ―serious‖ violation. Consequences for Serious Acts: First Time: 1. The student receives a zero on the assignment and other consequences to be decided by the teacher. 2. The student will meet with the teacher, advisor, and the Director of Studies to review all types of academic dishonesty. 3. A letter will be sent home informing parents of the incident and of the consequences for further acts of academic dishonesty. Second Time: 1. The student receives a zero on the assignment and other consequences to be decided by the teacher. 2. The student will review all types of academic dishonesty with the advisor and/or another teacher. 3. The student will be sent to Judiciary Committee and face probable suspension. 4. If suspended, the student will have a re-entry meeting with the advisor, the Dean of Students, the Director of Studies, and parents. Third Time: 1. The student will be sent to Judiciary Committee and face possible expulsion. Type 2: Flagrant: These are the most egregious offenses and result in the most severe penalties. The intent is willful and deceptive. Typically, these offenses are ones in which a large portion of an assignment is taken from another source without proper acknowledgement. Examples include: Major errors in paraphrasing or citation. Cheating, including the use of prohibited materials during a quiz, test, exam, etc. Fabricating sources. 14
Using a translator for a significant part of an assignment. Plagiarizing major portions of a written assignment, whether from online, electronic, or printed sources. Acquiring or distributing information on a quiz or test prior to that evaluation. Getting unapproved help on a major part of a paper, examination, lab, project, etc. Submitting the same major assignment for more than one course. Helping a student commit a ―flagrant‖ offense. Any offense that has been preceded by a ―serious‖ offense.
Consequences for Flagrant Acts: First Time: 1. The student receives a zero on the assignment and other consequences to be decided by the teacher. 2. The student will review all types of academic dishonesty with the advisor and/or another teacher. 3. The student will be sent to Judiciary Committee and face probable suspension or possible expulsion. 4. If suspended, the student will have a re-entry meeting with the advisor, the Dean of Students, the Director of Studies, and parents. Second Time: 1. The student will be sent to Judiciary Committee and face probable expulsion.
ACADEMIC WARNING A student who is failing a course (F), who has received an Incomplete (I), or who has two or more grades below C- is placed on the Academic Warning List. The Academic Warning List is prepared six times a year; however, a teacher may issue a warning at any time. Students on Academic Warning automatically lose any privileges they may have earned or are entitled to, may be given special study conditions, and remain on Academic Warning until the next time grades are formally collected. Students who withdraw from a class with a grade within Academic Warning range (D+ or lower) are placed on Academic Warning for the remainder of the trimester.
ACADEMIC COMMITTEE The Academic Committee is made up of teachers and students. This group meets, at the discretion of the Director of Studies and chair of the committee, with certain students in need of academic counsel. The most important role of the Academic Committee is to work with these students to develop a plan for improvement (with the student’s and advisor’s input), which may include new obligations (such as mandatory teacher meetings and restricted free periods). The Academic Committee also may place a student on Academic Probation.
ACADEMIC PROBATION Academic Probation is the most serious academic status at Solebury School. Students on Academic Probation must demonstrate improvement, as measured by the school, or they may be subject to dismissal. 15
ACADEMIC THEME Starting in 1988-89, Solebury School’s curriculum each year has been highlighted by an academic theme intended to give students and teachers some common experiences to apply across the curriculum, and to promote interdisciplinary learning. This year, we have chosen ―Revolution‖ as our theme. Our hope once again is to allow the theme to manifest in various aspects of the school: obviously in our classes (and ideally with some interdisciplinary experiences), but also outside the classroom in clubs, school assemblies, and school-wide conversations and projects. By design, we do not impose a rigid definition of the theme on the school in order to allow flexibility and encourage creativity from both students and faculty. Our curriculum goal is for the academic departments and even individual teachers to shape the theme to suit their coursework (and vice versa) and to challenge their students’ patterns of thinking. Though each course and department will look at the concept of ―Revolution‖ differently, our experience with academic themes has been that common themes of study begin to emerge for the entire school, and ―Revolution‖ certainly appears to lend itself to that tradition.
LEARNING SKILLS PROGRAM The Learning Skills (LS) Program is a separate program within the school for students with average or above-average intelligence and learning differences in verbal areas. Over the years, students with learning differences have often been honor students, outstanding artists, star athletes, and student leaders at Solebury School. We value these students and make reasonable accommodations to help them achieve in a challenging academic community. What follows is a summary of the kinds of help that are and are not available. An important strength of Solebury’s Learning Skills (LS) Program is that it exists within a college-preparatory school. It is assumed that LS students have chosen Solebury’s program because it is a college-preparatory, mainstream program with LS support. Their diploma is a regular Solebury diploma, not a special-program diploma. LS students take pride in knowing that they have met the same standards other students have met. Because LS students, as well as a number of other students at Solebury, have learning differences, Solebury will make whatever reasonable and appropriate accommodations it can to help students meet those standards. Accommodation, however, does not mean changing the standards themselves. LS students and other students with learning differences should expect to read the same texts, attend the same classes (except as noted below), complete the same projects, write the same papers, and take the same tests as their classmates without learning differences. Because Solebury is a small independent school with an emphasis on creativity, innovation, and individuality, some features are commonly available to all students, whether or not they have learning differences. These include:
Small class size A safe learning environment of mutual respect Regularly scheduled extra-help conferences Opportunities for peer tutoring or study groups Use of computers for word-processing or other tasks Creative, innovative teaching 16
Solebury teachers have a great deal of freedom in designing their courses and establishing classroom policies. Some teachers, for example, routinely allow extra time for tests; others only by special arrangement. Some teachers often give open-book tests; others never do. Although some non-LS teachers are experienced at tailoring lessons to individual learning styles, it is safest to assume that not all non-LS teachers have this expertise. Therefore, when accommodations are needed, the LS teacher is the primary advocate on campus. The LS teacher will coordinate with the student’s other teachers, who are not specially trained in teaching students with learning differences, so that the student has the maximum chance of acquiring the skills and knowledge taught in those classes. Accommodations will vary on a case-by-case basis, and all accommodations need to be arranged in advance. Although LS teachers act as advocates, a key goal of the LS Program is to teach students to advocate for themselves, as they will need to do in college. Other students with diagnosed learning differences, or their parents, may request that the Director of Studies or the Director of the LS Program serve as the student’s advocate. Below is a list of the sorts of accommodations that can be made, if appropriate for the individual and if arranged in advance. ACCOMMODATIONS THAT MAY BE GRANTED BY ARRANGEMENT Textbooks on tape (requires sign-up some months in advance) Extended (but not unlimited) time for tests Permission to copy another student’s class notes or, if available, the teacher’s notes Permission to use a laptop computer or other electronic aid in class Use of a word processor for tests and quizzes Test directions (or whole tests) read aloud Permission to take tests in a distraction-free environment Limited oral testing to supplement written tests Alternate demonstrations of competence or extra-credit assignments, if deemed appropriate Homework assignments in writing or assignment book checks Frequent reminders of deadlines Extra advance notice of written assignments Reasonable extensions of deadlines, if requested in advance Preferential classroom seating Conferences with teachers, as appropriate Regular telephone or email reports to parents by advisors or LS teachers Duplicate texts (available for purchase in the bookstore) However, it is important to let families know that some accommodations will not be possible, either because we are such a small school or because we feel they could not be implemented without compromising standards. Below is a partial list.
SOME ACCOMMODATIONS THAT CANNOT BE GRANTED Texts of a reading level or difficulty lower than those used by the class Shorter assignments than those for other students in the class Written versions of classroom activities Adaptive testing that avoids course requirements or skills taught in the course 17
Use of electronic aids when test security would be compromised (e.g., spell checker in a spelling test) Grades based primarily on effort or improvement rather than achievement Exemption from major course requirements, including homework and class attendance Printed course syllabi Formal written reports to parents beyond those provided for all students
Homework and Study Hours All students should expect to have 30-45 minutes of homework per school night in each fullcredit subject. Most students will have some daytime study hours available, but almost all students will find that they need to do homework in the evening as well. If your child is ill for a day or two, the work can be completed at home, as well as in conference, so that subsequent classes do not lose continuity. Note: Students who are ill are responsible for calling teachers or classmates to get assignments.
LIBRARY Hours: Monday and Thursday, 8:00 a.m. – 5:00 p.m. Tuesday and Wednesday, 8:00 a.m. – 5:00 p.m. Friday, 8:00 a.m. – 3:30 p.m. Weekends, opened as needed by the On-Duty staff. On certain occasions, the library may be closed at the discretion of the librarian. The Founders Library offers the Solebury School community a wide array of resources. The circulating collection numbers approximately 15,000 items, including non-print materials. All circulating material may be checked out for 2 weeks and renewed for one 2-week period. Further renewals may be arranged. Reference books and periodicals do not circulate. Reference materials and periodicals are regularly reviewed and their selection updated. Solebury is a member of the AccessPA Inter-library Loan Program, which allows borrowing from libraries statewide. Borrowing periods for inter-library loan materials are determined by the lending libraries. Electronic resources in the library are available campus-wide through the Solebury network. All online resources are accessible via the library’s website at: www.soleburyschoollibrary.wikispaces.com. Online subscriptions are regularly reviewed and may vary slightly from those listed. Many of these resources are accessible off-site. Please visit the library to obtain instructions and any necessary passwords for off-site use. There are 8 PC workstations and 4 laptops in the library, plus 18 PC workstations in the adjacent computer room. When the computers are not in use by a class, students may use them for research, word-processing, and class assignments. Printers, scanners, and photocopiers are available for student use. Note: Students are not allowed to play computer games on the school’s computers. (For further library policies, please refer to the ―Library‖ section under School Rules and Policies.)
COMPUTERS All school computers use the Microsoft Windows 7, Windows XP, and Office 2010 platforms. In the library and computer room, there are 26 computers and 4 laptops, a color printer, laser jet printer, and scanner available. All campus computers have Internet capabilities and are connected to the Solebury network. Solebury maintains an extensive computer network, which is PC-compatible. All of our academic departments have access to several in-classroom computers, as well as 76 laptops and 20 Promethean White Boards. Computers for student use can also be found in the English as a Second Language Suite, Learning Skills, and the girls’ and boys’ dorms. While every effort is made on the part of the computer staff to ensure that all hardware and software are in top running order, unfortunately files can become damaged. When this happens, if we are unable to recover files, the student will be responsible for reproducing the necessary work. We recommend that students back up their work frequently on a Thumbdrive or on their folder, which is located on the school’s server. Computer Usage – Computers at Solebury are provided for student use in order to support the educational process. Students are given an email account and a folder on the server to save all personal documents. Students are expected to treat computer systems and programs with the same respect due any community resource. Consequently, alteration, deletion, misuse, or damage of school computer systems or software, including the introduction of a computer virus to any computer system, will be treated as vandalism of school community property. Solebury offers Internet access to students and faculty for use as an academic resource. The Internet's extreme diversity as a resource, coupled with its relative ease of access, make it a potentially valuable source of information, but also one which is difficult to control and censor. Solebury reserves the right to limit or cancel access to certain social networking sites that are used to cause harm to members of the community. If used inappropriately, sites such as Facebook, Formspring, MySpace, and others which are developing or existing, but have yet to come to the forefront, will be filtered. Solebury uses web filtering software called Web Sense, which is a program that controls what time of day and which Internet sites students are allowed to view. Overall, the program monitors three things: 1) Sites or categories available; 2) Specific sites or categories of sites that are denied; and 3) Downloading—the length of time and file size. WebSense has enabled the computer department to quickly and easily define and enforce the school’s Internet access policy. The purpose of Internet and email access at Solebury School is to support the educational purposes and goals of the community. Uses of the Internet and email that are counter to the rules, goals, and spirit of Solebury School are not considered legitimate uses of the resource. If email is used in an inappropriate manner, the Deans’ office will close your account for a period of time. Use of the Internet and email to exchange messages or information that supports illegal activities, or that contains overtly offensive material, may be grounds for disciplinary action. Note: Students are not allowed to play computer games on the school’s computers. Smartphones cannot be filtered by Solebury’s internet WebSense software.
DAILY EXPECTATIONS Advisory – Advisory meetings are every Monday from 3:10 p.m. – 3:30 p.m. Advisory is a time when students have an opportunity to touch base with their advisor as well as other students who share the same advisor. Discussions, outings, and food are also apart of this meeting. Assembly – Assembly takes place twice a week. Tuesday assembly begins at 2:25 p.m. and the end time varies according to the agenda for that day. Friday assembly is 3:15 p.m. – 3:30 p.m. Attendance is required. Announcements are made, and details of school business and routine are carried out. Special programs involving outside resources, speakers, and performers are scheduled as often as feasible. Classes – Classes meet for approximately 6 periods, Monday – Friday. During the fall trimester, all new students will meet with Peer Leaders on Tuesdays from 9:50 a.m. – 10:30 a.m. Bells signal the start and end of each class period, and there is also a warning bell at 7:55 a.m. Note: Food and drink are not allowed in the classrooms or the library. Conference Period and Office Hours – Conference period is every Tuesday from 12:55 p.m. –1:25 p.m. During this time, all teachers will be in their classrooms, offices, or a designated place. Along with conference period, teachers have designated office hours where students can make an appointment, drop in, or be required to attend by a teacher. A student who misses a required conference appointment receives a detention. Daily Schedule – Details and questions regarding this schedule will be addressed at student orientation. Daytime Cars - Students are not allowed to sit in their cars during the academic day. Daytime Music – Music is not allowed to be played during lunchtime. Classes are in session at this time. Daytime and Evening Study Halls – Supervised study hall will be held either in the Learning Skills Suite or in the dining hall during the designated period. All students who do not have classes must attend, except seniors in good standing (i.e., not on Academic Warning) and underclass-persons on Honors. Students exempted from study hall may study in the library, student lounge, or in empty classrooms. Headphones may NOT be used in study halls. Evening Study Hours – The hours of 7:00 p.m. – 9:00 p.m., Sunday through Thursday, are designated for study. All boarding students are expected to be in a supervised study hall, except when they have earned ―Room Study.‖ (See the Dorm Handbook and ―Daytime Study Hall‖ section above for more detailed guidelines.) Students who wish to miss evening study hall must speak with the Dean of Students to obtain permission to miss study hall. Kitchen/Dining Hall Duty – Every student is placed on a rotating schedule for serving, cleaning up, and assisting in food service. For boarding students, the kitchen duty rotation 20
occurs on a trimester basis, with each group of students having kitchen duty either in the morning or evening. Weekends are also included in the rotation. Work-Job Program – The Work-Job Program, which takes place every Wednesday from 3:10 p.m. – 3:30 p.m., gives students the opportunity to contribute to the well-being of the school. All students are given work-job assignments that require frequent completion. A teacher is assigned to supervise each chore. Work-Job is assigned for an entire year and, where possible, the interests and skills of the students are taken into account.
STUDENT LEADERSHIP Student involvement in the community is secured through a number of specific leadership positions. Although leadership is a quality that every member of the community can exert in many ways, through individual effort and good example, certain elected and appointed positions carry a formal commitment to our well-being. Academic Committee – Student Academic Committee Representatives are an important part of the Academic Committee, which reviews the status of students on the Academic Warning lists, or students in other academic difficulties. The Academic Committee may place a student on Academic Probation, or it may recommend suspension or dismissal. Student Academic Committee Representatives are thus involved in supporting their fellow students in academic matters. Ad Hoc Committee – An ad hoc committee is named by the Head of School and meets in place of the Judiciary Committee (JC) or the Academic Committee when the school’s calendar (vacations, etc.) prevents those two committees from meeting. An ad hoc committee may also be formed under other special circumstances. The ad hoc committee will take on the roles of the two committees as the case requires, and make recommendations to the Head of School, who will make the final decision. Community Council – Community Council is an organization comprised of representatives from each grade, a faculty advisor for each grade, and representatives from each dorm. The group is the primary means for students to express their needs and concerns, and to see that action is taken. It meets weekly to plan events, discuss problems, and present concrete solutions to genuine concerns of the school community. It is also responsible for the operation of Mike’s Cafe, and has provided vending machines for snacks. To propose a change of rules in the Handbook, a student would submit a proposal to the Community Council, who would then take it to the Head of School. Diversity Committee – The Diversity Committee consists of eight faculty members. Its goals are to ensure that the school is striving for diversity and acceptance of diversity on all levels. Students and faculty should bring their concerns and ideas regarding diversity to the committee. Judiciary Committee – The overall Judiciary Committee (JC) contains six students and three faculty members. Present at a JC meeting are no more than two students and two faculty members. Serious rule infractions are referred for JC’s review and the committee makes recommendations to the Head of School. Student JC representatives are, therefore, an 21
integral part of the disciplinary decision-making process. (See School Rules and Policies section.) Peer Leaders – Each year, a number of students are selected to become Peer Leaders. They receive special and extensive training on how to counsel their peers on the many different and complex issues that adolescents face. Peer Leaders meet as a group on Fridays and then with new student groups on Monday from 9:50 a.m. – 10:25 a.m. during the fall trimester. Peer Tutoring – The Peer Tutoring program has a number of student volunteers to tutor other students who are struggling in particular classes. Questions about or requests for this service should be directed to the Peer Tutoring Coordinator. Proctors – Proctors are student leaders who oversee the daily routines and guidelines in the dormitories. The proctor’s position is a very important one; he or she is a leader in this community whom we think will work well with the teachers and the students. The proctoring role is one that may be difficult at times, and requires a great deal of responsibility. Note: A student leader will be removed from office if he or she violates a major rule. (This includes the Presidents of Community Council, Judiciary Committee [JC], Diversity Committee, Proctors, Academic Committee members, et al.) A major rule violation is one that results in a JC meeting or suspension. A student who has been removed from office for a major rule infraction may appeal to the Dean of Students for reinstatement. The Dean will decide the appropriate body to receive the appeal.
STUDENT SUPPORT SYSTEMS A Note on Confidentiality: We feel that students have a right to privacy, which adults at the school uphold and respect when a student comes to them for advice and counsel. However, if there is a potential for harm to the individual or to the community, confidentiality must yield to safety. The Dean of Students and the School Nurse are available to advise parents and students on counseling decisions. Advisor – Every student is assigned an advisor—a teacher or administrator who helps students navigate their Solebury School education. Your advisor will give you solid advice about course and activity selection, help you get familiar with the different clubs and groups around campus, and work with you to develop a plan for community service. There is a regular, designated ―advisor group‖ meeting time every week (Mondays after last period), as well as special lunches and assemblies. These are required meetings. Your advisor will also be there for you as a liaison if you have problems with other teachers or administrators. The advisor should be the first person you go to with a problem, and the first person your parents contact if they have a question about Solebury life. If you decide, for whatever reason, that you would want to work with a different teacher as an advisor, you should contact the Director of Student Advising to begin this process.
College Guidance – The College Guidance Counselor works closely with juniors, seniors, and their parents to find the optimum college placement. The Nurse – A Nurse Practitioner is at school from 8:00 a.m. – 3:30 p.m. on weekdays. If a student needs to see a doctor, he or she is taken to Phillips-Barber Family Health Center in Lambertville, New Jersey (3 miles from campus). Doctors at Phillips-Barber are on call 24 hours a day. Finally, in an emergency, the Lambertville Rescue Squad is available to take students to either Doylestown Hospital (PA) or Hunterdon Medical Center (NJ). Although the Nurse functions as the primary medical person on campus, she is also available for sexuality, drug, and other medically related counseling, as well as general counseling. Pre-Discipline – The best way to help a troubled student, who could potentially become involved in a disciplinary situation, is early intervention. If the school and student work together and keep lines of communication open, we can often prevent serious problems before they occur. We need to encourage students who fear they are in trouble with drugs or alcohol to seek the help of their advisor, the Nurse, and the Dean of Students. It will be arranged for them to meet with a trained drug and alcohol assessor, who will make recommendations to the student, his/her parents, and the school. It is important for you to know that no disciplinary action will be taken based on these reports. The essence of a predisciplinary program is to instill trust in the student that we are here to help when needed. Limitations to the pre-disciplinary system are as follows: The pre-disciplinary system can only be honored if the student or family approaches the school before a rule violation occurs. The system will be honored as long as the student follows school rules (and any special guidelines that have been set up) while functioning under the system. In addition, information provided about other involved students may not fall under the pre-disciplinary system. Finally, as always, we may not be able to honor confidentiality if the health and wellbeing of any person or group of persons is in danger. Professional Counseling – Psychotherapists are available for both short-term crisis intervention and long-term therapy. The psychotherapists have a wide range of focus, including family, individual, and adolescent therapy. If you encounter a problem that you feel may require referral, consult with Carol Hey, School Nurse; Annette Miller, Dean of Students; a dorm parent, or your child’s advisor. Solebury’s counseling services are intended to maintain and enhance a student’s psychological health. However, the school is not equipped to handle psychological conditions that seriously impair a student’s ability to function in an academic and residential community. Sexuality Program – This program has been created to meet the needs of students at Solebury as they develop as adolescents. All new students meet with the Nurse in groups of 10–15 to discuss sexual issues, which include hygiene, HIV/AIDS facts, acquaintance rape, and more. In addition, one or two assemblies on sexuality are scheduled during the year. If you do not wish your child to participate in these programs, please contact the Dean of Students or the School Nurse. They act as in-house consultants for advisors, and also provide outside referrals and resources. While at Solebury, students will have the opportunity to take classes on human sexuality.
GENERAL INFORMATION Accident Insurance – All students are enrolled in a Student Accident Insurance Policy that is paid for by the School. Bookstore – The bookstore not only provides textbooks, pens, and notebooks, but also Solebury sweatshirts, T-shirts, jackets, and other sundry items. Students can either pay cash or charge bookstore purchases home. Dining Hall – The Boyd Dining Hall serves cafeteria-style meals at the following times: Monday through Friday Saturday and Sunday
Breakfast Lunch Dinner Brunch Dinner
7:20 a.m. – 7:50 a.m. 11:30 a.m. – 12:50 p.m. 6:00 p.m. – 6:15 p.m. 10:30 a.m. – 11:30 a.m. 6:00 p.m. – 6:15 p.m.
I.D. Cards – All students will be photographed for their student identification (I.D.) cards during the first week of school. The student’s permission (driving and dorm visitation) information will also be listed in the card. Students should carry the card with them at all times while on campus. The I.D. cards will also help students take advantage of student discounts for airfare, museums, theaters, etc. Lockers – Please see Annette Miller, Dean of Students or Bill Christy, Assistant Dean of Students, for all questions concerning lockers, including lost or forgotten combinations. Lockers are available for day students in the rec. room and the gym. Combination locks can be purchased and require a deposit of $5 per locker, which will be refunded when the lock is returned. Under special circumstances, boarders can acquire a locker. Gym lockers are available to athletes during each season. Lounges and Recreation – There are several areas provided for students’ recreational use. Mike’s Café has a Foosball table and a change machine. Students can also get beverages in the dining hall, and food is available at designated times in Mike’s Café. In addition, the gym, tennis courts, and playing fields are available at all times. The Fitness Center is open at designated times. The lounges in the girls’ and boys’ dorms have a TV and VCR (for boarders only). A lounge is available to all students near the entrance to the theater. Mailboxes – The mailboxes are located in the Boyd Dining Hall and should be checked daily. Messages – If it is necessary to call the office to leave a message for a student, please do so before 9:30 a.m. (except in the case of an emergency), so that the message can be given during the break time (9:50 a.m. – 10:00 a.m.). We will try to deliver the message, but if we cannot, we will put the message in your child's mailbox. Please note that it is the student’s responsibility to check his/her mailbox several times each day. Parental Conduct Statement – Solebury School is responsible for educating its students, and parents are responsible for parenting their children. While the student attends Solebury, 24
ideally these two responsibilities can be conducted in a collaborative manner. However, at times, boundaries in these two separate areas can be crossed. Hopefully, parents and school personnel can communicate and resolve any conflicts that arise. However, the school reserves the right, just as parents have the right, to terminate the student’s attendance at the school if the conflicts cannot be resolved in a satisfactory manner. Parent/School Communication – Solebury has always believed in the importance of communicating with parents and working in partnership with them. With the advent of email, instant or frequent communication has become increasingly easy; however, this is not healthy or reasonable for two reasons. First, adolescents need to form their own work ethic and learn to be responsible on their own. Second, rather than emailing parents about minor issues, we prefer teachers spend their time preparing classes and working directly with students. Therefore, we have developed the following guidelines:
For occasional academic and behavioral slips, teachers will deal directly with the student without involving parents. Teachers may work in conjunction with the student’s advisor, dorm parents, Learning Skills teacher, the Director of Studies, the Dean of Students, or whomever they think will be helpful. Teachers will inform parents when major problems occur, or if they see a pattern of minor lapses. The point at which teachers inform the parent will obviously be a judgment call involving the age of the student and past performance. Academic Warnings are sent if a student is getting a D or an F at the middle of a trimester. If a student’s grades are above this level and there are no worrisome patterns, parents will receive feedback at Parents Day and the end of the trimester. Even when more communication is warranted, we advise our teachers as a general rule to limit their communication with families to once per week. If you have special concerns, please communicate these to the advisor at the beginning of the year to help prevent problems before they arise. Students are responsible for giving honest feedback to their parents. While the school may be able to help if this is not happening, ultimately this is an issue that should be addressed at home.
If there are any questions concerning faculty/parent communication, please call the Director of Studies. Pets – Students may not have pets at school. Religious and Cultural Holidays – Parents who wish to excuse their child from school for a religious or cultural holiday should inform the Director of Studies in advance of the holiday by telephone, email, or in writing. School Closing and Late Opening – Please check the Solebury School website for school closing and late opening information. In addition to the website, school closing and late opening information will be announced on the following TV and radio stations: 1. ABC, Channel 6, ―Action News‖ 2. NBC, Channel 10 News 25
3. CBS, Channel 3, ―Eyewitness News‖ 4. KYW….1060 AM will announce our school closing number: 781. Online School Closings websites: 1. WPVI: www.wpvi.com 2. KYW: www.kyw1060.com Note: If school opens late, students should report directly to their scheduled class at the announced school opening time. We understand that day students commute on buses from surrounding school districts, which may make different decisions concerning closings and late openings. Also, some day students have to travel greater distances than others. Therefore, we realize that parents may occasionally need to make their own decisions regarding the safety and advisability of sending their children to school when school remains open, but their local weather is marginal. If your family decides it is not safe to travel to school, please follow the usual attendance procedure by calling the school and informing us. Early Closing – When the weather and road conditions become dangerous, we may decide to close school early. When this occurs, we will ask the students to call home and get permission from their parents to drive themselves and/or another student home. Please call the office if you have questions about early closings. Late Opening – In the event of a late opening, all students are to report to their 10:30 a.m. obligation. Summary of Solebury's HIV/AIDS Policy – Current medical research, which is extensive, indicates that the risk of transmission of HIV in the course of ordinary social interaction, such as school activities, is negligible. According to the American Academy of Pediatrics, most school-aged children and adolescents infected with HIV ―should be allowed to attend school without restrictions and with the approval of the child’s physician‖. Also, pursuant to the Pennsylvania Human Relations Act, Solebury School will not discriminate on the basis of handicap. Since HIV infection is a handicap, it is not a justifiable basis for discrimination if the employee or student is able reasonably to perform the duties of one’s job. The Centers for Disease Control recommends that decisions concerning an HIV-infected person are best made using a team approach, including the child’s physician, public health personnel, the child’s parent or guardian, and personnel associated with the proposed care or educational setting. Each case will be handled on an individual basis by Solebury’s AIDS Management Committee, which is made up of the Head of School, the School Nurse, and one faculty member. These two paragraphs are only a brief, unofficial summary of the HIV/AIDS Policy, which should be read in full. Copies of the full policy can be obtained in the school office. Transportation Daily – Van service is available for day students who live in Princeton and surrounding areas in New Jersey and the Yardley area in Pennsylvania. There is an additional charge for this service. Please call the Director of Admissions for further information.
Weekend – Students and/or parents must inform the Assistant Dean of Students by Wednesday, if they plan to use Solebury van transportation for the upcoming weekend, according to the schedule below. Friday Trenton van: Van leaves at 5:30 p.m. to take boarding students to the Trenton Train Station. Sunday Night: 5:00 p.m. pickup for students from the Trenton Train Station to Solebury School. Note: A student who misses the Sunday Trenton Train Station van must call the Administrator on Duty to arrange for pickup. We will try our best to arrange for transportation (at an additional fee of $50), but sometimes that is not possible. Parents, please make sure your child has emergency money in case he or she needs to take a taxi to Solebury School (Approximately $65). If your child does not have the correct amount, the school will pay the balance and then bill your account. Vacation Note: Students and/or parents must inform the Dean of Students of their travel plans at least 3 weeks prior to vacation. Philadelphia or Newark Airports: Transportation can be provided either by the School or a limousine or taxi service. If you would prefer to take public transportation, contact the Dean of Students for further information. Unaccompanied Minors and Airport Travel – A child 14 years old or younger traveling alone needs to be accompanied through the airport by a member of our faculty or staff. In this situation, the faculty members will have to go through security and then stay with the student at the gate until his/her plane is in the air. The charge for the extra time will be $30 per hour and will be charged to your account.
SCHOOL RULES AND POLICIES Our expectations and rules derive from our past experience, as well as from the philosophy upon which the school was founded. We know, for example, that our community cannot function without honesty towards oneself and others or without respect for everyone and for all our facilities. Further, we assume that academic achievement and personal responsibility are related to emotional and physical well-being. For the school to operate well, everyone needs to make the best effort possible toward meeting our standards. In special circumstances, a staff member may have to make a judgment concerning appropriate behavior that is not covered in this Handbook, or he or she may have to make a judgment regarding interpretation of the spirit of the rules. Students must comply with these decisions. Appeal Process – The appeal process is designed to give a student a place to discuss either a disciplinary decision or a decision involving class attendance (25% rule). If the consequence was given by Judiciary Committee, the appeal must be submitted 1 week after the family learned of the decision. If it is regarding the 25% rule, then the appeal should be submitted before final trimester grades are tabulated. 27
There are several steps governing the process: 1. The student must write a letter to the Head of School to formally appeal the decision that was made. 2. In the letter, the student should state the reasons why Solebury should review the decision. 3. The Head of School will appoint an ad hoc committee to review the situation and make a recommendation. 4. The Head of School will inform the student of the final decision. Appropriate Attire for Solebury – Within the close-knit fabric of our community, we foster a place where students have the freedom to express themselves in many ways. As with any community, there is an inherent responsibility within this right of expression to be conscious of others. For many years, Solebury has not had a dress code, and we do not want to create one. We are asking each student to be responsible regarding his/her selection of clothing at school, during school functions, and in the dining hall for meals. If we (faculty and staff) feel that the clothing a student is wearing is not appropriate for Solebury’s campus, we will ask the student to alter his/her attire. Appropriate Attire for Graduation – Students must dress appropriately. Boys must wear ties and jackets, and girls must wear a dress or blouse with dress slacks or skirt. If a student has any questions about what is appropriate attire, he or she should ask well in advance of graduation day. No Jeans. Assessments and Evaluations – The school may require that a student undergo an assessment or evaluation if we become aware of a potential drug, alcohol, or psychological problem. The assessor/evaluator must speak with the school before doing the assessment/evaluation. After the assessment/evaluation, the school will consult with the assessor/evaluator to determine the appropriate course of action that the student must follow. If the school determines that a student is stretching our resources beyond our capabilities, we may require that the student leave Solebury. To make that determination, the Head of School will appoint an advisory committee that will make a recommendation. College Guidance Disciplinary Reporting Policy – Solebury School will report to colleges any disciplinary responses that result in suspension or expulsion. These reports will include disciplinary actions that occur during the student’s junior and senior year at Solebury School only. Solebury will report the disciplinary actions that occur prior to the submission of a college application only when asked; any disciplinary action that occurs after submission of the application will be reported to all colleges to which the student has applied. Email Privacy Statement – Generally, school employees shall treat email as private and confidential. However, the confidentiality of email sent to school administrators, individual faculty members, other school employees, or to the school in general shall be subject to the following conditions: 1) The school reserves the right to place email in a student’s permanent file, as it deems appropriate. 2) If a school administrator, faculty member, or other school employee deems it appropriate, he or she may forward email to other school employees, when the information may be useful for the support of a student or parent, without notice to the affected student(s) and/or parent(s). 3) The school reserves the right to forward email to persons outside the school, including appropriate authorities, when the Head of School has determined that such action is necessary for the health and safety of any person. 28
Generally, prior notice of any such forwarding of email outside the school shall be provided to the affected student(s) and/or parent(s).
ATTENDANCE Absences – Attendance and accountability are vital to the success of our programs. Absences and lates must be excused in order to avoid penalties (and frequent absences are subject to severe penalties). Whenever a student is detained at home by a medical or other emergency, please call the school before 8:00 a.m. Note: Upon returning to school, a written excuse for the absence must be brought to the Assistant Dean of Students by 2:00 p.m. Failure to present this note to the Assistant Dean upon returning to school will mean that the student will receive the stated detention time or consequence because he or she failed to account for his/her absence. Other excuses for missing attendance obligations while at school (e.g., failing to do work-job, missing activities or a class) must be presented no later than 2:00 p.m. the following day. Failure to do so will mean the student will receive the stated detention time or consequence as a result of failing to account for his/her absence. Patterns of absenteeism can become quickly established and seriously jeopardize a student’s education. Therefore, if a pattern does begin to develop, more severe consequences can be expected (i.e., the school reserves the right to require a doctor’s excuse when chronic absenteeism develops). (See ―Consequences‖ in School Rules and Policies section for further details.) Class attendance is a requirement of all Solebury courses. A student who misses more than 25% of the classes in a course or activity may not receive credit for that course or activity, even if the absences are excused absences. It is especially important to be aware that 25% of a trimester's classes can be a relatively low number. If a student were to miss approximately 11 or 12 classes in a trimester course, or approximately 6 or 7 classes in a double-period trimester course, or as few as approximately 3 classes in a trimester course that meets only once a week (e.g., Life Drawing), the student would not get credit in the course. Finally, if a student misses 25% of his/her classes in a full-year course in a trimester, excused or unexcused, he or she will receive an F for that trimester. If this produces a situation where a student may not be eligible to successfully complete an academic year, he or she may be required to withdraw from Solebury. In extraordinary cases, a student may appeal (see page 28) the application of this rule to the Head of School, who will appoint an ad hoc committee to make a recommendation. Note: If your child is late to school, he or she must get a note from the office prior to going to class. Excessive excused lates are not acceptable. The Assistant Dean or the Dean of Students will call parents if a problem develops. If the problem continues, the student may be sent to the Judiciary Committee with probation, suspension, or expulsion as possible results. Lates – If a student is more than 10 minutes late to class and the late is unexcused, it is considered an absence and will be listed as a missed obligation. If a teacher does not arrive to class on time, the students should wait 10 minutes, and then send one student to inform an administrator. The other students must stay in the classroom and should use the time as a study hall. 29
Student Transportation Policy – All students are required to go to and from all Soleburysponsored activities (class trips, sports events, etc.) in a Solebury School van. Any other arrangement for transportation will need to be arranged by the student’s parent with the Dean of Students, and permission will only pertain to that particular student, date, and activity. The permission for alternate arrangements will not include permission for any other students. Vacations and Extended Vacations – Missing large blocks of class time is a sacrifice and may result in a devaluing of the school year in skill development, performance, or grades. It is especially important not to extend school vacations when a student would miss the important first days or final examination periods of a class. It is very important to make vacation travel arrangements well in advance. If a student has to leave early or return late from a vacation because of difficulty with travel arrangements, he or she must inform Tom Wilschutz, Head of School, or Steve Buteux, Director of Studies, of those difficulties by the following deadlines: September 17 for Thanksgiving Vacation October 7 for Christmas Vacation December 7 for Midwinter Vacation, and Spring Vacation If a student does not clear his/her travel plans by these dates, he or she will not be excused to leave early or to return late because airline or other tickets are unavailable. Note: Permission must be obtained from Tom Wilschutz, Head of School, Steve Buteux, Director of Studies, or Annette Miller, Dean of Students to extend vacations. Academic and social consequences will result if a student misses school, unexcused, around vacations. Guide for Permissions Requests – The following is a guide to help students and parents determine whom to see when they want to obtain permission for a special activity. Request Leave of absence from school Extend a vacation Permission to miss class or study hall Excuse from evening study hall Excuse from dorm for the evening Permission to have visitors during the school day (8:00 a.m. – 5:30 p.m.) Permission to have visitors after end of the school day (5:30 p.m.)
Permission to leave campus during the Academic day Permission for overnight visitors Permission to study in the computer room or the library from 7:00 p.m. – 9:00 p.m. Room Study students Permission for college visits 30
Whom to See Director of Studies Head of School, Director of Studies Director of Studies Dean of Students/ Director of Studies Dean of Students Director of Studies Dean of Students/ Assistant Dean of Students Dean of Students Dean of Students Study Hall and On-Duty Monitors On-Duty Person College Guidance Counselor
Note: Any other requests or questions should be directed to the Dean of Students, who will be able to answer your question or will be able to direct you to someone who can. Long-Term Absences – If your child will miss school for a length of time, due to a medical condition or accident, please call the Director of Studies. The Campus – Students are free to roam the full extent of the campus during their free time. However, if they abuse this privilege, they will be confined to the immediate area of the buildings. Conditional Contracts – In February, we send parents their contract for the following year. If we are concerned about a student’s performance, we may send a conditional contract. In this case, we will send with the contract a letter informing the parents that their child might not be invited to return to Solebury for the following year unless his/her performance improves. If a student’s performance dramatically drops between February and the end of the year, the student may not be invited to return to Solebury. The actual decision is made in the year’s final faculty meeting, wherein the faculty discuss the student’s performance and make a recommendation to the Head of School, who makes the final decision.
CONSEQUENCES The following is a summary of consequences that could result from some possible rule infractions. Infraction Unexcused Absence Activities & Sports Class Daytime study hall Double-period class Assembly Labs Kitchen duty (day students) Work duty Failure to turn in a note excusing the absence Missing Detention More than 10 Minutes Late to Class
Consequences 1 detention 1 detention 1 detention 2 detentions 1 detention 2 detentions 1 detention 1 detention The student must serve the stated amount of detention time. No hours given, but will be considered a missed obligation. Considered an absence.
Accumulated Unexcused Absences and Lates in Each Trimester 3 or fewer unexcused absences Contacted either by phone or email. 5 unexcused absences Judiciary Committee (JC) meeting 12 unexcused lates A Deans’ Council and/or a call home 6 Lates accumulated after Deans’ Council JC meeting Academic Dishonesty
Ranges from zero on the work involved to expulsion*. (See ―Academic Honesty‖ in 31
Academic Information section and also â€•Expulsionâ€– section following this list.) Being Dishonest to a faculty or staff member
Ranges from detention to JC, depending on the situation.
Condoning an Infraction
The same punishment may be given to students who are in the vicinity of the infraction that has occurred.
Creating Fire Hazards, especially in buildings
Ranges from detention to expulsion,* depending on circumstances.
Drugs or Alcohol
JC, possible required assessment, and/or probation and/or expulsion*, or other consequence appropriate to the situation. Second violation leads to expulsion. Suppliers can expect to be expelled.
False Sign-Out (Boarders)
Possible JC, possible expulsion.*
Inappropriate Behavior (e.g., verbal abuse)
Ranges from detention to JC, depending on the situation.
JC meeting after 2 suspensions
Late Violation (More than a half-hour late for check-in without calling)
JC and possible suspension.
Leaving Campus on the Weekend (overnight stay) without signing out properly
JC and possible suspension.
Library Materials not properly checked out
Ranges from detention to JC, depending on the situation.
Medical Restriction Violation
Motor Vehicle Privileges
Dangerous/Major Violation: 1st : Loss of privilege for 1 school week. 2nd: Loss of privilege for 12 school weeks. 3rd : Loss of privilege for 12 months. An extremely dangerous violation accelerates the above steps and results in possible JC. Minor Violations: 1st: Warning letter to parents and/or detention. Excessive minor violations: Ranges from detention to the equivalent of the above Major Violations. 32
Noncompliance with a direction given by a staff member
Considered a separate infraction. Ranges from detention to JC, depending on the situation.
Noncompliance with a disciplinary action
Considered a separate and major rule infraction; Probable JC.
Out of Dorm after Check-In
Ranges from letter home and grade of zero to JC and possible expulsion*, depending on the situation. (See ―Academic Honesty‖ in Academic Information)
Physical Conflicts (including aggressive behavior)
JC and possible expulsion*.
JC and probable expulsion*.
Roomings: Accumulating 9 in a Trimester
First 5 roomings: ―Campused‖ for one weekend and 2 hours of dorm clean up. 2 more roomings: Campused for two weekends and 5 hours of dorm community service. 2 more roomings: JC and possible suspension. (―Campused‖ means student must sign in every hour, on the hour.)
Two (4-hour) Saturday detentions, loss of Room Study, and Inner Campus Confinement for the remainder of the school year. A second tobacco violation will result in a JC meeting and possible suspension.
JC and probable suspension or expulsion, depending on the situation.
Violations by Visitors
The Dean of Students will handle on an individual basis.
Visiting a dorm of the opposite JC and probable suspension. sex between Check-In and before 8:00 a.m. weekdays (12:30 p.m. on weekends) Visiting a single-sex area of Ranges from detention to JC, depending on the situation. the opposite sex dorm or visiting an opposite-sex area without parent’s permission Visitation Violation (Other than above)
Phone call to the Parent will accompany each violation. 1st: Roomed and banned from dorm for 1 week. 2nd: Roomed and banned from dorm for 12 weeks. 3rd: Possible JC. 33
Ranges from detention to expulsion*, depending on the situation.
*Expulsion - If a student is expelled from school, he or she will be asked to leave school immediately. Students who are expelled will not be allowed to return to campus without prior permission from the Dean of Students. Car Accidents on Campus – In the event of a car accident on campus, please notify the Dean’s office so that we can help with the necessary follow–up procedures. Creating a Fire Hazard – Creating a fire hazard is treated seriously at Solebury School and could lead to expulsion. Damage to Property – Students must repair or pay for any damage done to school property. If the damage was intentional, the student(s) involved will be referred to the Judiciary Committee, with suspension a likely outcome. If there is damage in a dorm hallway or dorm bathroom, and it cannot be determined who caused it, all the residents of the hallway and/or living unit may be charged. Detention – Detention will be assigned to a student for rule infractions such as unexcused absences from obligations, leaving campus without permission, inappropriate classroom behavior, etc. Repeated rule infractions can lead to serious consequences, including referral to the Judiciary Committee, which may lead to suspension. Detentions will be served at the discretion of the Deans during lunch on the day of the infraction, lunch the day after if the infraction occurs after lunch, or Saturday morning. Students who have detention will have time to eat as well as complete the assigned detention. During lunch detention, students will be expected to perform chores that benefit the community. Weekend detention begins at 9:00 a.m. and will end when all obligations are met. During this time, students will do chores around campus. Day students (and boarders who wish to go home for the weekend) who have detention must make their own transportation arrangements. Dorm Visitation - General Rules and Procedures All students with the proper permission can visit the dorm of the opposite gender at the following times: Monday - Thursday Friday Saturday Sunday
6:30 p.m. – 7:00 p.m. and 9:00 p.m. – 10:10 p.m. 6:30 p.m. – 11:20 p.m. 12:30 p.m. – 11:20 p.m. 12:30 p.m. – 7:00 p.m. and 9:00 p.m. – 10:20 p.m.
Senior and junior boarding and day students are allowed to visit the dorm of the opposite sex, while freshman and sophomores can visit the lounge areas only. Note: All students need to have their parents' written permission. Freshman and sophomores are not allowed to visit the individual rooms. Permission cards – All students will need to have their Identification/Permission card if they plan to visit the dorm or get in a car. Students’ permission information will be added to their 34
I.D. cards at the beginning of the year. If you want to change your child’s permission, please contact the Dean of Students and we will issue the student a new card. Non-Solebury visitors must sign the guest register when they visit the dorm and must indicate in the register whom they are visiting. Their host must introduce them to the OnDuty person. Visitors are expected to obey the rules of the school, and the visitor’s student host will be held responsible for the actions of his/her guest. Drugs and Alcohol – Possession or use of drugs or alcohol is not permitted. The following rules and policies apply to students both on campus and while under school jurisdiction off campus. This prohibition includes possession of such items as empty liquor bottles and drug paraphernalia, intoxicated or drugged behavior, and other indications of drug use. Students are also responsible for drug paraphernalia and prohibited items found in their rooms, lockers, and cars. All persons present in the immediate area where prohibited drugs or actions are evident will be held responsible. A supplier of drugs or alcohol can expect to be expelled. Note: Under Pennsylvania law, a person distributing drugs or alcohol will have 12–36 months automatically added to his /her sentence if he/she is distributing drugs or alcohol in a school zone. Violations of the above guidelines will be referred to the Judiciary Committee, which may recommend to the Head of School one or all of the following actions: l) A required evaluation by a drug assessor with whom the school will then consult to determine the appropriate course of action that the student must follow; 2) Probation, with the stipulation that another drug violation could result in expulsion; 3) Suspension; 4) Expulsion; 5) Other recommendations appropriate to the individual situation, which may include ―Inner Campus Confinement‖. Prescription drugs must be left with the School Nurse. Students may not have prescription drugs in their possession or in their rooms. Hitchhiking – Hitchhiking is not permitted by state law. Inappropriate Behavior Off Campus – Students may be held responsible for inappropriate behavior off campus and be subjected to disciplinary action from the school. Inner Campus Confinement – A student will be confined within the designated boundaries of the school buildings as a response to breaking a major school rule (such as a tobacco or drug violation). Students who are given this response will be shown a map of the boundaries. If a student goes outside of the confinement boundaries without permission, they will come before the Judiciary Committee for violating the restriction. See the Dean of Students for an explanation of the confinement boundaries. Judiciary Committee – Although the Head of School makes the final decision for all school discipline, most serious infractions are referred to the Judiciary Committee (JC). Its recommendations are endorsed by the Head of School but, if not, an alternative decision is reached after dialogue with the JC. The committee consists of five faculty members and seven students, but only two faculty members and two students are present at a JC meeting. The Assistant Dean of Students decides when a student needs to meet with the JC. A quorum for a JC meeting is three people. A student may bring his/her advisor before the committee. Parents will be informed promptly of the results by an email, letter, telephone call, or both. 35
In addition to other possible consequences, the JC may place a student on either a specific or general probation. A ―specific probation‖ refers to consequences for a repeat violation of the same rule for which the probation has been applied. A ―general probation‖ refers to consequences for the violation of any major rule. A student with two prior suspensions who comes before the JC may be expelled. A student who is expelled or withdraws because of disciplinary problems may not visit campus. If the student wants to appeal this policy for a special reason or event, he or she should contact the Dean of Students, who will take the matter to the appropriate group for a decision. Note: The school may suspend (“Home”) a student pending a JC meeting. An ad hoc committee named by the Head of School meets in place of the JC or the Academic Committee when the school's calendar (vacations, etc.) prevents those two committees from meeting. An ad hoc committee may also be formed under other special circumstances. The ad hoc committee will take on the roles of the two committees as the case requires, and make recommendations to the Head of School, who will make the final decision. Leave of Absence – Students or parents seeking a Leave of Absence must apply. The School Nurse, the Dean of Students, and other school officials will normally grant temporary, shortterm excuses from school, and may refer a student or a parent to the Director of Studies if they feel that an official Leave of Absence is appropriate or required. Before returning from an official Leave of Absence, a student must be granted permission to return by the Head of School. Before making a decision, the Head of School will appoint an advisory committee, which will make a recommendation to him. A student might be told that he or she can return under special conditions. If any of the conditions are violated, the Head will reconvene the committee, and they will advise him as to the appropriate course of action (which could include dismissal from the school). If an illness or accident requires an extended absence, we may not have the resources to provide schooling for that student. In that case, the student may need to withdraw from Solebury, and reapply for the following year. The student may have to repeat the year or, with permission of the school, he or she may be granted credit for home schooling with his or her local public school. Leaving Campus – Students may not leave campus during the school day until they have met their last obligation, and are not allowed to drive to their Activities/Sports. Students with independent activities must sign out in the office prior to leaving campus. For exceptions, a student may ask permission from the Dean of Students. Permission to miss class or study hall must be obtained from the Director of Studies. Note: If students must leave campus, they must sign out in the office upon departure and sign in if they are returning prior to the end of the academic day. Library – Non-circulating materials may not be taken from the library without prior arrangement. Any student found with non-circulating materials, or circulating materials that have not been properly checked out, may be given detention, have his/her library privileges denied, or be sent to the Judiciary Committee, depending on the situation. Students are encouraged and reminded to return their library materials when they are due. At the end of spring term, the librarian will send home written notification of any materials that have not been returned and the charges for them. All materials will be billed at replacement cost plus a $10 processing fee per item. For seniors, the deadline for returns is 36
the last day of final exams. Final grade transcripts for seniors will not be released until library obligations are met. For all other students, the deadline for returns is June 30. After this date, a non-refundable charge will be made to the student’s account for the materials. Damage to library materials, including alteration of computer hardware or software, will be considered damage to school property. While quiet discussion is permitted, library users are reminded that respect for the area includes keeping noise at a level that does not disturb the study of others. The classroom ―no food or drink rule‖ is strictly enforced in the library, as is ―no cell phone use‖. Medical Forms – No student will be admitted without completed health forms. Medical Restrictions – If a student misses more than one class because of illness, he or she will be placed on the Medical Restrictions. Students on Medical Restrictions may not participate in sports or activities on that day unless they have permission from the nurse and/or the Dean of Students. However, a boarder must go to the evening study hall and do his/her chores unless specifically excused by the Nurse or On-Duty person. Except for meals, boarding students on Medical Restriction must remain in their dorm after the end of the school day (3:30 p.m.). Boarding students may not leave campus and must be in their rooms at 9:00 p.m., preferably with lights out. They may not have visitors, nor may they request ―Late Lights‖ (See Boarding Student section). In extraordinary circumstances, exceptions may be made by the Dean of Students, in consultation with the Nurse or the relevant physician. Motor Vehicles – Day students are allowed to have motor vehicles on campus, but we expect them to use their vehicles responsibly and to follow school guidelines. Students are not allowed to sit in or on their cars during the academic day. 1. Consequences for Dangerous Violations (acts that are potentially dangerous to oneself or to others): 1st: Loss of car privileges for both the driver and the passenger for 1 week. 2nd: Loss of car privileges for both the driver and the passenger for 12 school weeks. 3rd: Loss of car privileges for both the driver and the passenger for 12 months. If a violation is extremely dangerous, the above steps may be accelerated or result in a Judiciary Committee meeting. 2. Consequences for Minor Violations (leaving school at an illegal time, driving an illegal passenger, etc.): Warning call or letter to parents and/or a tangible consequence such as detention. Two or more minor infractions and/or warnings will result in detentions and/or in the equivalent of a major (dangerous) infraction. Boarding students may not have motor vehicles at school, nor drive motor vehicles while under school jurisdiction. Boarders may not sign out and return to campus with a car unless they have made prior arrangements with the Dean of Students. They may, with parental permission, ride in the cars of day students. Off-Campus Events – The school does not condone off-campus events where drugs and/or alcohol are present. We do not condone parties or gatherings at which parents serve or allow 37
alcohol or drugs to be consumed. We strongly recommend that parents be present at all parties or gatherings, and that they monitor all activities. In any event, the school may hold students accountable for their behavior during and after such events. Pagers, Cell Phones, etc. – Electronic equipment such as pagers and cell phones should be silenced or turned off when entering a classroom, study hall, library, or other inappropriate places. Quiet Time during the Academic Day – Quiet is maintained on campus during class periods. Radios and rec. room stereos must be set to a low volume during quiet time. School Jurisdiction – When school is in session, a boarder is under school jurisdiction except when he or she has signed out overnight and left campus with a parent’s or guardian's permission, or when he or she has left campus with a parent or guardian. When school is in session, a day student is under school jurisdiction whenever on campus or at an off-campus, school-sponsored function (such as the prom) or a school-sponsored trip. School-Sponsored Trips and Athletic Events – All students must take school transportation when going on a school-sponsored trip or athletic event. Special permission may be granted by the Dean of Students in certain situations. Search Policy – The school reserves the right to search students and their cars, rooms, book bags, locker(s), or any other items. Sexual Behavior Solebury School believes that sexuality is a natural and healthy part of life. Knowledge about and comfort with one’s sexuality are important components of a person’s overall health and stability. Therefore, students will receive education, counseling, and/or support services to help them cope with various aspects of sexuality, including sexual identity, orientation, and expression. We believe that most adolescents are not prepared to successfully manage all of the possible emotional and physical outcomes of a sexual relationship. Therefore, general guidelines related to sexual behavior help maintain an atmosphere that supports the healthy personal and emotional development of each student and the best interests of all members of the school community. In keeping with this view and our commitment to provide a comfortable and safe environment for all students, faculty, and staff, the following behaviors are not allowed when under school jurisdiction:
Sexual intercourse (oral, vaginal, and anal) Other intimate sexual behaviors between consenting partners in the presence of other students, faculty, staff, or member of the public Abusive or coercive sexual behavior Unwelcome sexual advances, requests, and other verbal, graphic, or physical conduct of a sexual nature that is perceived as intimidating, hostile, or offensive (See ―Sexual Harassment Policy‖ for more details.) Possession or distribution of sexually explicit images, including posters, drawings, photographs, screensavers, emails, cell phone pictures, DVDs, and other media. 38
If a student engages in any of the above behaviors, he or she may face consequences that include, but are not limited, to:
meeting with the Dean of Students, Nurse, and/or advisor. referral to health professionals. notification of parent(s) or guardian(s).
Abusive or coercive sexual behaviors or repeated violations of the sexuality policy will lead to disciplinary action. Students and parents are encouraged to speak with the Dean of Students, Nurse, advisor, or faculty member if they have questions about sexuality, Solebury School’s policy regarding sexual activity, or the state laws of Pennsylvania. Pennsylvania State Law on Sexual Activity – In addition to being aware of the sexual behaviors that violate Solebury School policy, students should be aware that some sexual behaviors violate state laws, and school personnel are required to report students engaged in those behaviors to state or local authorities. According to Pennsylvania state law, sexual intercourse (oral, vaginal, or anal) with anyone below the age of 13 is statutory rape and is not permissible under any circumstances. Teens aged 13, 14, or 15, may not legally have intercourse with anyone four or more years older. See the following link for more in-depth details on the state law: http://www.4parents.gov/sexrisky/statutoryrapelaws.pdf Sexual Harassment – Sexual harassment is defined as unwelcome sexual advances, requests, and other verbal or physical conduct of a sexual nature that is intimidating, hostile, or offensive. The overriding factor in sexual harassment is that the behavior is uninvited and unwanted. Sexual harassment is not courting or social behavior, but an aggressive assertion of power. Sexual harassment (or harassment in general), of a person could result in detention, mediation, or a Judiciary Committee (JC) referral, depending on the severity of the incident. A JC meeting could result in suspension or expulsion. Solebury School takes an unequivocal stance about the proper boundaries between adults (faculty and staff) and adolescents (students in its educational community). This boundary is clearly drawn and simply should never be crossed. Whereas the school’s philosophy states that the optimal conditions of education take place when there is a joint venture between the student and the teacher, this venture does not include personal relationships that lead to sexual activity. Along with establishing clear boundaries between adults and adolescents, we also strongly advocate for our students and desire to protect them from any instance of child abuse. In addition, we feel it is important to educate both our students and adults about issues surrounding child abuse. We also feel that sexual harassment has no place in our community, neither among adults in the workplace nor among students. In particular, deliberate harassment or intimidation of any kind based on ability, age, ethnic origin, gender, race, religion, sexual identity, or socio-economic status undermines the spirit of the community and is totally unacceptable. Pennsylvania statutes and laws will be brought to bear in these areas so that the Solebury School community will be an open and safe one for all of its members. 39
If you have been harassed, it is suggested that you get advice from an advocate, your advisor, or an administrator. It is a good idea to keep records about what happened, when it happened, and if there were any witnesses. If the advocate you have chosen to work with is a member of the JC, he or she must step down from hearing your case if it is referred to the JC. Any form of retaliation will be referred back to the Dean of Students, who will determine consequences or appropriate referrals. Confidentiality will be maintained to the fullest possible extent, although the appropriate people (e.g., a student’s advisor) may be informed for the student’s support and protection. In an incident of sexual assault or any other alleged criminal act, it may be appropriate to contact outside agencies or authorities. Social Probation or General Probation – A student may be placed on Social or General Probation if he or she has broken several major or minor rules. The Judiciary Committee (JC) or an ad hoc committee designated by the Head of School will determine what response is to be given to the student. When a student is on probation, he or she must adhere to the guidelines set by the committee. If these rules are broken, the student may either be sent before JC or asked to leave the school. Stealing – Stealing will result in a Judiciary Committee meeting, with expulsion a probable consequence. The school cannot be held responsible for theft. We suggest that parents contact their homeowner’s insurance company for reimbursement. Study Hall and Class Violations – Any student who is asked to leave class or study hall for disciplinary reasons will be sent directly to the Dean’s office. Suspensions and Missed Academic Work – When a student is suspended from school, there are quantifiable and unquantifiable costs. Obviously, a suspension indicates a very serious rule transgression; by design, it separates the student from the community for a period of time and sends a message to the community about what actions will not be tolerated. While a suspended student is allowed to make up most written work, there are elements of a class that cannot be recovered. Though not an inclusive list, labs, group projects, presentations, discussions, class trips, and debates are examples of work that usually cannot be made up and zeroes may be entered for that work. This is not intended to be an additional punishment, but rather is a reality of missing class. When a student is suspended, he or she is solely responsible for learning what work will be missed and completing as much as possible. Written work must be submitted the same day that the student returns to classes. If quizzes or tests have been missed, the student must arrange with the teacher to make them up within three class days or they will be scored as zeroes. The student may attempt to arrange conference time with teachers before taking missed examinations, but that will not always be possible; nor are teachers obligated to meet with students about these matters. Tobacco – Tobacco use is prohibited within 2 miles of any campus boundary. Possession of tobacco or tobacco paraphernalia (including incendiary devices like matches and lighters) on campus is prohibited. Note: Tobacco use in cars on campus is prohibited. This includes entering and leaving campus. All persons present in the immediate area where prohibited drugs, tobacco, or other prohibited actions are evident will be held responsible. Tobacco is prohibited on schoolsponsored trips and functions. This includes informal trips to McDonalds’ and similar 40
excursions. School rules apply on extended overnight trips away from campus. Solebury students must comply with tobacco rules when they are visiting other schools and other places where it is not appropriate to use tobacco. Note: Violation of tobacco rules will result in being confined to the immediate area of the school buildings (See “Inner Campus Confinement” p. 35). Also see the Dean for a map explaining “Inner Campus Confinement”.) A second violation of the tobacco rules will result in a Judiciary Committee (JC) meeting and possible suspension. Consequences for possession of tobacco paraphernalia (including matches and lighters) can range from a detention to full consequences for tobacco rule violation. A ―Room Study‖ student caught violating tobacco rules will lose his/her privileges and will not be able to request reinstatement of privileges for 60 school days. Tobacco use that creates a fire hazard, such as smoking in the dormitory, will result in a JC meeting. This is considered a major offense that could result in suspension for a significant period of time or expulsion. Repeated violations will most certainly lead to expulsion. Students who wish to participate in counseling will be informed of resources such as Smoke Enders, hypnosis, and American Cancer Society classes. Unacceptable Behavior and Harassment – The racial, religious, national, ethnic and economic diversity of the Solebury community is one of our greatest strengths. To understand others, we need to get to know them, and living with them offers the best opportunity to do this. Solebury is also committed to challenging all prejudices present in society at large, including those based on race, gender, sexual orientation, or learning difference. It is expected that each person at Solebury will treat all members of the community with respect and courtesy. While some disagreement is healthy, it is essential that every member of the community feel safe and supported. Consequently, neither Internet cyber-bulling, physical, or verbal abuse of any kind will be tolerated. In particular, deliberate harassment or intimidation of any kind based on race, ethnic origin, religion, sexual identity, or gender undermines the spirit of the community and is totally unacceptable. Behavior that is rude, abusive, dishonest, or otherwise inappropriate toward any person in the on-campus or off-campus community could result in detention, mediation, or a Judiciary Committee (JC) referral, depending on the severity of the incident. A JC meeting could result in suspension or expulsion. (See also the preceding sections on ―Judiciary Committee‖ and ―Sexual Harassment‖.) Visitors –Guests on campus during the school day (8:00 a.m. – 5:30 p.m.) must have permission from the Director of Studies. From 5:30 – 7:00 p.m. and 9:00 – 10:20 p.m., visitors must have permission from the Dean of Students, the Assistant Dean, or the On-Duty person (OD), if the Deans are not available. Visitors are not allowed between 7:00 p.m. and 9:00 p.m. Weekend visitors must have permission from the Dean of Students, the Assistant Dean, or the OD person (if the Deans are not available), and must leave campus by 11:20 p.m. on Friday and Saturday, and 7:00 p.m. on Sunday. No overnight visitors are allowed during the week without special permission from the Dean of Students. Overnight visitors are permitted on weekends with the permission of the Dean of Students or the Assistant Dean. (See the preceding section on ―Dorm Visitation‖.) Walking on Roads After Dark – Students may not walk or ride bicycles on the roads after dark.
Weapons – Knives, firecrackers, guns, weapons, and other dangerous articles are not allowed at school. Consequences for possession or use of weapons range from detention to expulsion, depending on the situation. The school may involve the police and other outside agencies. In extraordinary cases, a student may appeal the application of this rule to the Head of School, who will appoint an ad hoc committee to make a recommendation.
BOARDING STUDENT INFORMATION There are three dormitory areas at Solebury: The Holmquist House (girls’ dorm), Appledore (small girl’s dorm) and Walter Lamb Hall (boys’ dorm). Each has its own dormitory parents, student proctors, and support staff of faculty who assist by being on duty (OD) in the evening and dealing with problems that may arise in student residential life. There are established procedures for dealing with the details of daily life and minor infractions such as improper check-in, lights on after designated times, or disruptive behavior. These are described at greater length in the Dormitory Handbook. The consequences for these infractions are at the discretion of the dorm parent or OD person; they are usually minor, such as warnings and restrictions to one’s room (―Rooming‖) for a period of time. However, repeated minor infractions can lead to more serious consequences. Classroom Use After Hours - Students are not allowed in classrooms unless supervised by an adult or given permission to be there. If a student is caught in a classroom without permission, he or she will meet with the Dean(s), who will give the appropriate punishment for the infraction. Dormitory Handbook – A handbook covering the more detailed procedures in the dormitories has been prepared and will be distributed during dorm orientation at the beginning of each year. Dormitories, Room Assignments, and Room Changes – Current students will give preferences of roommates and room locations to the Dorm Heads. The Dean of Students and Dorm Head, along with the Admissions department, will place new students in the dorm. We will not consider changing roommates until the end of the first trimester. If a change is necessary, the Dean of Students and the Dorm Heads will work with the students to make the change. All students involved must agree to a change, and further room changes are strongly discouraged. Though it happens rarely, the school may require a room change in the general interest of dorm life. Boarders are urged to keep their rooms locked when unattended. The school is not responsible for stolen articles. A student is responsible for the condition of his/her room. No major physical changes can be made to the room, including painting. Room inspections occur weekly to make sure rooms are kept reasonably clean, safe, free of fire hazards, and damage. (See ―Damage to Property‖ in School Rules and Policies section.) Dorm Visitation – (See School Rules and Policies section.) End of the Year – Ninth and tenth grade boarders must leave school the day of their last exam. Eleventh and twelfth grade boarders are allowed to stay in the dorm until graduation. English As A Second Language Students – Circumstances may occur in which we must communicate important information accurately (sometimes quickly) with parents of English 42
as a Second Language (ESL) students. In these cases, we will employ the services of professional interpreters. The parents must reimburse the school for these services. Also, if an ESL student is suspended or expelled and must temporarily live off campus, parents must reimburse the school for any expenses that are incurred. Evening Study Hall – There is an organized study hall in the library and Abbe #4 classroom, Sunday through Thursday evenings, from 7:00 p.m. – 9:00 p.m., with a 10-minute break at 8:00 p.m. Students must check in with the On-Duty (OD) person at the beginning of study hall to inform the OD as to their whereabouts (e.g., library, computer room). All students who have obtained ―Room Study‖ may study in their rooms or in another location on campus with permission from the dorm faculty member on duty. (See ―Room Study‖ in General Information section.) Keys to Dormitory Rooms – Each boarding student is issued a key for his/her room. If a key is lost, it is the student's responsibility to replace it in a timely manner. There will be a nonrefundable charge of $20 to replace a lost key. Leaving Campus – Boarders may leave campus on weekdays after their last school commitment and must return by 7:00 p.m. on Sunday. Students must sign out in the ―signout‖ book in their own dorm. A person may sign out and leave campus after evening work chores are complete. If he or she is going with a person from off campus, that person’s name and an emergency telephone number must be included in the sign-out book. Those remaining on campus on weekends (Friday and Saturday) may also leave during the day, but must return by 11:20 p.m. A dorm parent will determine consequences for failure to sign out. A false sign-out could result in a Judiciary Committee meeting. (See School Rules and Policies section.) Boarders may go out to breakfast with day student friends, but they must obtain permission to do so from the Dean of Students the day before, and they must meet the day student in front of the theater. Weekday overnight sign-outs are not permissible except on rare occasions like college visits or late sporting events. These sign-outs are by the Dean of Student’s approval only. Late Lights – Students who have studied diligently during study hall may request ―Late Lights‖. They should make their ―Late Lights‖ request by 9:30 p.m. Students may ask for ―Late Lights‖ three times per week and, if needed, they may request an additional night of ―Late Lights‖ from the faculty member on duty. Students can only request ―Late Lights‖ Monday through Thursday. Seniors have unlimited ―Late Lights‖. NO ―LATE LIGHTS‖ ON SUNDAY. The main objective with ―Late Lights‖ is to give students an opportunity to study after 11:00 p.m.; however, students who have ―Late Lights‖ should not be up later than 12:30 a.m. Lights Out – Sunday through Thursday, all lights must be turned out (except students with ―Late Lights‖ permission) by 11:00 p.m. This includes all overhead lights, desk lamps, reading lamps, computers, music, and TVs. All bathroom needs must be taken care of before this time. Mail – Mail is distributed daily, Monday through Friday. Letters can be mailed at the front desk in the office and stamps can be purchased at the bookstore. Stationery is not available, however; each student should have his/her own supply. 43
Medical Care – Boarding students who are too sick to go to their first class of the day must see the Nurse at least 10 minutes before the start of that class or receive an unexcused absence, regardless of the validity of their illness. Students who are too ill to go to the Nurse should inform a dorm parent, who will inform the Nurse. If a student becomes ill after the Nurse leaves at 3:00 p.m., he or she should go to the Dean of Students. If a student needs immediate medical attention after 3:00 p.m., he or she should go to the office, a dorm parent, or an On-Duty person for help. Boarding students on medical restriction may not leave campus and must be in their rooms at 9:00 p.m., with the lights out. (See ―Medical Restrictions‖ in School Rules and Policies section.) Note: Prescription drugs must be kept with the School Nurse. It is recommended that students needing eyeglasses bring two pairs. A copy of the student’s prescription for eyeglasses should be attached to the health form. Students who use contact lenses should bring a pair of eyeglasses. Major dental work should be completed at home. Bills for medical and dental care, except for the service of the school’s infirmary, are sent to the parents. Transportation costs to clinics and hospitals, with a minimum charge of $5 plus mileage, are charged to parents. Students needing medical care are taken to the one of the following medical facilities: Phillips-Barber Family Clinic, Doylestown Hospital, or the Hunterdon Medical Center. In the event of any kind of emergency, parents will be notified as promptly as possible. Nightly Check-In – Boarding students must check in each evening in person with the OnDuty (OD) faculty member in their dormitory. Sunday through Thursday, check-in time for freshman and sophomores is 10:15 p.m.; juniors and seniors is 10:30 p.m., and proctors must check in by 10:45 p.m. Friday and Saturday check-in time for everyone is 11:30 p.m. Students must stay in their dorms after check-in until 6:00 a.m. A student who is going to be late for check-in and calls the school may receive consequences for being late. A student who is more than ½ hour late for check-in and does not call the school will probably meet with the Judiciary Committee and could be suspended. Quiet Hours – At 10:45 p.m., Sunday through Thursday, students must keep the noise in the dormitory down and respect the rights of students who may wish to go to sleep early. Playing loud music, wrestling, chasing each other up and down the halls, and screaming are examples of what should not happen after 10:45 p.m. Headphones are allowed. Offending equipment may be confiscated for certain periods of time at the discretion of the dorm parent. Off-Campus Employment – Boarders may not be employed off campus on weekdays (this includes Sunday night). Boarders are allowed to have weekend employment if it does not interfere with required study halls, detentions, and other school obligations. Parents must approve any job, and the school cannot supply transportation. Proctor Responsibilities – The proctor’s position is a very important one. A proctor is a leader in this community whom we think will work well with the teachers as well as the students. The proctor's role is one that may be difficult at times, and requires a great deal of responsibility. Room Study – Room Study is when a student is allowed to study in his/her room during evening study hall. Students eligible for Room Study are senior boarding students (who are 44
given this privilege automatically), and junior, sophomore, and freshman boarding students who have attained honors or high honors. Room Study is granted to the following persons: 1. Any student who has earned a B average or better on his/her last Solebury report card. 2. Proctors, post-graduates, and seniors, all of whom automatically receive Room Study. A student can lose Room Study in the following ways: 1. Placement on Academic Warning. 2. Falling below a B average (except for seniors, proctors, and post-graduates). 3. Abuse of Room Study. Restricted Areas – Certain areas of each dormitory may be off-limits to members of the opposite sex. Seventh and eighth graders are not allowed in the dormitories. Bathrooms in the boys’ dorm are to be used only by boys; bathrooms in the girls’ dorm are to be used only by girls. Senior ―Late Lights‖ Privilege – Seniors automatically receive the privilege to keep their lights on after 11:00 p.m., but they must stay in their rooms and may not have visitors. If a senior wants to study with another student after 11:00 p.m., he or she must ask the On-Duty (OD) person for ―Late Lights‖ and follow the rules accordingly. If a senior has a non-senior roommate who does not have ―Late Lights,‖ the senior may stay in the On-Duty room in the boys’ dorm or in the lounge in the girls’ dorm. A senior will lose this privilege for 60 school days if he or she: Leaves his/her room or has a visitor. Violates a major school rule. Is placed on the Academic Warning list. Is repeatedly late for school obligations or falls asleep in class. If an OD person decides that the senior is violating the privilege. The second time a senior loses his/her privileges, he or she will lose the privilege permanently. A senior may also lose this privilege permanently if he or she violates a major school rule while exercising this privilege (e.g., tobacco violations in hi,r room). Special Evening Events Attendance – Our special events such as the Coffee House, Ensemble/Chorus, Holiday Dinner, and SLAM* are an integral part of our community. We encourage students to attend and support fellow students during the performances. While we would like all students to attend, we feel that a balance with academics must be maintained. Listed below are the attendance guidelines for all students.
Who can go? All students, on Academic Warning or not, are allowed to go. That said, there are some conditions which would prevent a student from attending: If the advisor or Director of Studies says no. If a student has been placed on Medical Restriction for that day. If a student has an evening class (e.g., Art or Criminal Justice). What’s the process? 45
No library study hall: only Room Study and Abbe. Students who normally would have study hall in the library will have Room Study if they don’t attend the event. To go to the event, students must sign out by 6:45 p.m. (in order to allow the students to arrive at the event for a 7:00 p.m. starting time). Abbe study hall students sign out in Abbe and everyone else signs out from their respective dorm. The 6:45 p.m. sign-out time means the Abbe study hall proctor must arrive early. The library study hall proctor, instead of running study hall, will go to each dorm and Abbe to build a list of the students attending the event. Then that teacher goes to the event, takes attendance, and ensures that students remain at least until 9:00 p.m. (the time at which study hall would normally end).
*The procedure for Thursday night theater performances is slightly different: 1. Academic Warning students are not allowed to go because they can attend other nights. All other students may attend by signing out in the dorm or with the library study hall proctor. 2. The library study hall will meet as usual. Student Bank – It is suggested that students have an allowance of no more than $30 per week for items such as telephone calls, use of laundry facilities, and toiletries. Families who wish to use the services of Solebury School’s Student Bank for disbursing personal funds should send money (in the form of wire transfers, checks, or money orders) directly to the ―Solebury School Student Bank‖. (Money is not disbursed from a student’s general school account for such personal expenses.) Theft – It is important not to keep large sums of money at school. Keep your money with you if possible, and keep your room door or locker locked at all times. Be concerned about even small amounts of money. It is also important to take special care with cameras and other expensive articles. The school is not responsible for articles stolen from students. Large amounts of money should be given to the Dean of Students or kept in the school safe. We suggest that parents contact their homeowner’s insurance company for reimbursement of lost or stolen property. Vacation – Boarders may not remain at school during vacations. School and dorms are closed from 5:30 p.m. the day vacation begins until 6:00 p.m. the day before school reopens. (Boarders must return by 9:00 p.m. the night before classes begin.) If a student must return earlier in the day, he or she must get special permission from the Dean. At the end of vacation, the Trenton Van will pick students up at 7:30 p.m. Dinner is not served the night before classes begin, but we will provide dinner transportation for the students returning early. The school supplies van transportation to and from the Trenton Train Station after classes at the beginning of vacations. Transportation to the Philadelphia and Newark Airports can be arranged for your child through the Dean of Students. This service is provided at the beginning and the end of vacations. When students leave for the summer, they have a great deal of luggage, and they also leave at varying times. Therefore, the school can only supply transportation for students needing to go to the airport. 46
Note: It is important that your family plans do not include starting vacation early or extending it any later than our return date. (See ―Vacations‖ in Academic Information section.) Weekend Activities – The staff members who are on duty for the weekend will plan trips, create on-campus activities, and help students to find other interesting activities going on in the area. There will be a weekend calendar posted in the dorms displaying the core weekend events. Ideas for weekend activities will be gathered from the boarding students during the weekly dorm meetings. We encourage and expect input from all members of our school community. A list of upcoming weekend activities is announced in Tuesday Assembly. Weekends – On Friday afternoons, a van leaves for the Trenton Train Station at 5:30 p.m. Pickup at the Trenton Train Station is at 5:00 p.m. on Sunday. When a student misses the van, we will do everything we can to pick him/her up for a fee of $50. However, if this is not possible, the student can get a taxi at the station. (A taxi from Trenton costs approximately $55, including tip.) Boarding students may leave on weekends only as specified by parents or guardians through written or telephoned permission. In addition to required parents’ or guardians’ permission, a student who is not going home must have his/her adult host confirm the invitation in a note or phone call to the Dean. A student may leave after his/her last school commitment on Friday and must return by 7:00 p.m. Sunday. (A van makes a pickup at the Trenton Train Station at 5:00 p.m. Sunday evening.) Boarders signed out for the weekend must leave for their destination. If they wish to return to campus during the weekend, then they will have to stay on campus as if they hadn’t signed out at all. All Boarders leaving campus for the weekend (or overnight) must complete a weekend sign-out form and return it to Bill Christy, the Assistant Dean, by 6:00 p.m. of the preceding Wednesday. This is an essential procedure, because the school is responsible for a student’s whereabouts. Students who fail to sign out for the weekend with the Assistant Dean will be ―campused‖ for one or two weekends. As always, students must also sign out in the ―signout‖ book in their dorm prior to leaving the school. A repeat offense may be referred to the Judiciary Committee (JC), with suspension or expulsion as a possible result. A false sign-out is even more serious, and will be referred to the JC, with expulsion possible. Trenton Van – Students who have signed up to return to Solebury via the Trenton van must call if they do not need the van. There will be a punishment levied (rooming or detention) if a student fails to call. EXPLANATION OF PERMISSION FORM FOR BOARDERS When a student leaves campus for a weekend, he or she is no longer under the jurisdiction of the school. Therefore, it is important to consider carefully what sort of permission you will grant. You will receive a form in the summer mailing on which you will be able to indicate your choice. Individual Permission for Each Weekend: This means that you will have to write in advance or call the school before 9:00 a.m. on Thursday of the week before your child wants to be away from school. In addition to a parent’s or guardian's permission, if the student is not going directly home, he or she must have written or telephoned invitation from his or her adult host. This option allows you to check your child’s plans before approving them. Blanket Permission to Come Home: This option allows your child to leave campus for any weekend, without confirmation from you, provided that he or she indicates to us that he or 47
she is going home. Because we will not usually check with you, you must trust your child to come home at the agreed-upon time. Note: A student who falsifies a sign-out and is, for whatever reason, found out, is subject to serious disciplinary action. (See ―Consequences‖ in School Rules and Policies section.) Blanket Permission to go anywhere (eleventh and twelfth grades only): This option allows your child to leave campus any weekend for any destination, without confirmation from you, provided that he or she signs out properly. In addition to a parent’s or guardian’s permission, if the student is not going directly home, he or she must have a written or telephoned invitation from his/her adult host. (See Note above.) All weekends are ―open‖ for students who have permission to leave. If for any reason your child will be delayed returning to school, please call his/her dorm parent. What to Bring- All articles, including footwear, should be clearly labeled with the student’s name. We recommend labeling clothes for day students, too, because clothing can be misplaced. Dress is informal at Solebury School, but we reserve the right to question the appropriateness of an individual’s attire. (See ―Regarding Appropriate Attire for Solebury‖ in School Rules and Policies section.) Pajamas are not allowed in the dining hall during meals. Winters can be severe, and warm outer clothing, including boots, is needed. Likewise, rainwear is necessary. Laundry facilities are available in the dormitories. BRING:
• • • • • • • • • • • • •
Alarm clock Backpack for books Bedding and other linens (e.g., blankets, pillows, bedspread, towels, washcloths) Bicycle, with helmet and lock Clothes hangers Identification (for cashing checks, taking SAT’s, etc.) Lamps (e.g., standing incandescent lamps) Lock box for valuables Tape/thumbtacks (to hang posters—no nails) Sports equipment Toiletries Wastebasket Winter clothing (e.g., boots, warm gloves, hat)
DO NOT BRING:
• Candles and incense • Drug or alcohol paraphernalia • Heat-producing electric appliances (e.g., hot plate, refrigerator, toaster, heating elements, standing halogen lamps—See below.) • Weapons and fireworks Electrical Appliances- Hair dryers, radios, stereos, and personal computers are permitted in the rooms. However, electric appliances that might overload the electrical system or create a fire hazard (e.g., hot plates, sun lamps, electric frying pans, heating elements, popcorn makers) are not allowed. We will allow pre-approved, automatic shut-off rice cookers and teapots; however, they must be approved by the Dean’s office or Dorm Head or they will be confiscated. 48
MIDDLE SCHOOL INFORMATION The guidelines and rules set forth in this Handbook apply to all middle school students (seventh and eighth grades). Special attention should be given to academic information and to information specific to day students. The following information pertaining solely to middle school students should be helpful. Because the social development and needs of our seventh and eighth graders are different from those of the older adolescents on campus, the middle school program is designed somewhat differently than the high school program. Unlike our upper school students, middle school students may opt for a shorter day and go home by 3:20 p.m. However, we also offer a variety of after-school options in which they may participate (see below). During the Art/Lab block, middle school students will have at least 1 day a week of middle school Gym and have their Introduction to the Arts class during that Lab block time. They may also choose to enroll in any upper school electives offered at that time that do not conflict with the set middle school schedule. If middle school students are not assigned a class during Lab block, they will attend a study hall. Middle School students also elect representatives to the Community Council. After-School Option for Middle School Students – During the fall and winter trimesters, there will be a faculty-monitored activity specifically for middle school students from 3:30 – 5:30 p.m. Monday, Wednesday, and Thursday. Participation in the faculty–monitored activity is mandatory for any middle school students staying on campus after 3:30 p.m. and does not participate in an upper school activity or sport. All eighth graders are required during the spring trimester to participate in an after-school activity (3 days a week) or a sport (5 days a week) to begin the transition to upper school activities and sports. Any middle school student who wants to participate in Theater Tech must obtain the permission of the Head of the Art Department each trimester. If a middle student misses his or her sport or activity, it will be counted as a Missed Obligation and he or she will receive detention. There are variety of activities offered, including trips, games, library time, etc., which are designed to help the students get to know each other, become oriented to the school, and support them academically and socially. Responsibilities of Middle School Community Council Representatives –Those middle school students elected to represent the seventh and eighth grades on the Community Council will have the additional responsibility of helping collect ideas for activities and organizing special events geared specifically to the middle school. This is an important aspect of contributing to an exciting and successful year at Solebury. Students should consider carefully all candidates and choose the one they feel can best fill the position. Community Service – As members of Solebury’s community, middle school students are required to perform 5 hours of community service each year. The middle school director will organize events throughout the school year to help them fulfill this requirement. Middle school students will also be assigned a work job to be completed 1 day a week after school for 15 minutes.
DAY STUDENT INFORMATION All day students at Solebury must reside with either a parent or guardian while enrolled as a student. If during the school year, we are notified that a student’s living situation is without a parent or guardian we will meet with the parents to resolve the situation. Day Student Absences – It is best to make health care and other appointments at times when school is not in session. If an appointment is only possible during class time, again, please call the Director of Studies well in advance. Note: If a student will be absent, a parent must call the school office (2l5-862-526l) before 8:00 a.m. An answering machine will take a message. Please call each day that the student is ill, and then follow up with a note when the student returns to school. If a day student becomes ill during the day, he or she should see the Nurse. If a student becomes ill after the Nurse leaves at 3:00 p.m., he or she should go to the Dean of Students to get excused. If a student needs immediate medical attention, he or she should go to the office. Dorm Visitation – (See School Rules and Policies section.) Meals – Day students will be charged $5 for breakfast and $10 for dinners and Saturday and Sunday brunch. Day students who are participating in school events or obligations will not be charged. Lunches are covered by tuition. Motor Vehicles – (See ―Motor Vehicles‖ in School Rules and Policies section.) On-Campus Hours – Once a day student arrives on campus, he or she may not leave campus before the end of his/her last commitment without permission from the Dean of Students. Day students are expected to leave campus by 7:00 p.m. from Sunday through Thursday and by 11:20 p.m. on Friday and Saturday. If a day student must stay after 7:00 p.m., he or she must get permission from the Dean of Students. Day students who are on campus after 7:00 p.m. on a weeknight must attend evening study hall, unless they have a specific library or computer room assignment (in writing) from a teacher. From Sunday through Thursday, day students may visit campus from 9:00 p.m. – 10:20 p.m. Out-of-School Employment – Students will not be excused from school obligations (activities, sports, detentions, etc.) for out-of-school employment. We feel that a student’s first priority must be academic work. Therefore, we recommend that parents carefully monitor out-of-school employment to see that it does not interfere with homework and other school responsibilities.
QUESTIONS FREQUENTLY ASKED BY PARENTS While these are the questions most frequently asked, it is important to read the whole Handbook because this section only covers a limited amount of information. ACADEMICS How can I help at home? All parents have the right to help their children with homework, but it is sometimes hard to know the difference between ―helping‖ and doing the student’s work oneself. In general, we would prefer that you show your child how to find the answer, and resist the impulse to tell him/her the answer. If you are in doubt about how much help to give, or if you have questions about your child’s study skills in a particular discipline, contact the teacher or call Steve Buteux, Director of Studies. How important are examinations? Final examinations may count as much as 25% of the grade for the trimester in which they are taken. How much homework should my child receive? Some courses, such as the arts and Computer I, have little or no homework. Art History and all other full-credit courses assign 30 – 45 minutes of homework each night, including Sunday night. Some of this work may be completed in daytime study halls, but the bulk of your child’s homework will probably be done in the evening. Some teachers may assign homework over vacations. Where can I stay when I visit the school? The following is a brief list of local motels and Bed & Breakfasts. Please call for prices. Motels/Hotels: The Ramada Inn Inn at Lambertville Station
Bed & Breakfasts and Country Inns: Ash Mill Farm Holly Hedge Estate Hotel du Village The Lexington House Wedgwood Inn of New Hope
215-794-5373 215-862-3136 215-862-9911 215-794-0811 215-862-2570
For further information, please go to the following websites: Lambertville Information www.lambertville.org Bucks County Visitors Bureau www.buckscountycvb.org New ope Information www.newhopepa.com You may also call The Bucks County Bed & Breakfast Association at 800-982-1235 or the Bucks and Hunterdon County Bed and Breakfast Association at 800-794-5254.
FINANCIAL MATTERS What are my responsibilities? The major financial responsibilities are explicitly stated in the annual enrollment contract. They are as follows: 1. A student is enrolled for the entire academic year. The full year’s tuition is payable and non-refundable regardless of the student’s subsequent required withdrawal from the school or absence therefrom for any part, parts, or all of the school year. 2. It is understood that students will not be admitted unless the school has received a signed contract and all required payments have been made. 3. When students enter the school, it is understood that both they and their parents agree to support all rules of the institution as outlined in this Handbook while the student is enrolled in the school. In situations involving violation of a major school rule or serious academic problems, or if at any time a student’s influence is considered harmful, or his/her presence in the school is regarded as undesirable, the school reserves the right to require immediate withdrawal. 4. No grades will be forwarded, no records will be sent to another school or college, and no diploma will be granted unless all accounts are current. (This includes library, bookstore, student bank, and other obligations. Replacement costs of lost library books must be paid.) There is a $35 fee for returned checks.
HOME AND SCHOOL ASSOCIATION The Home and School Association is the formal organization of parents at Solebury School. Its main purposes are to promote communication within the school community and volunteer financial support for special school and student activities. The Association’s main fundraising event is the annual Dinner-Auction, held in May. AHERA MANAGEMENT PLAN ANNUAL NOTIFICATION: 2011—2012 SCHOOL YEAR Solebury School hereby notifies all parents, students, employees, and staff that the activities required by the Asbestos Hazard Emergency Response Act (AHERA) 40 CFR Part 763.93 have been fulfilled. These requirements include the 3-year re-inspection and assessment of the asbestoscontaining materials located within the facilities comprising the School Campus. A copy of the updated AHERA Management Plan document is currently available for review at Solebury School.
WHOM TO CALL All of the following staff may be reached via the main school number, 215-862-5261, from 8:00 a.m.—4:30 p.m. if the following list does not help answer your question, call the main school number and the receptionist will direct your call. Academics Athletics & Activities Programs Admissions Advanced Placement Coordinator Advisors Attendance Auction Chair Boarding Students Bookstore Business Office Class Representatives & Grade Level Advising Chairs
College Counseling Community Council Community Relations Community Service Computers Day Students Development Discipline Diversity English as a Second Language Guidance Health Services Home & School Assn.
Steve Buteux, Director of Studies; or advisor, or teacher Rob Eichem, Athletic Director Scott Eckstein, Director of Admissions Tim Gallen, Director of College Guidance Steve Benoit, Director of Advising Bill Christy, Assistant Dean of Students
Lori Jablonowski – firstname.lastname@example.org Annette Miller, Dean of Students; or dorm parent Tom Cifelli, Bookstore Manager Doug Haigh, Director of Finance/Business Manager Patti Finn, Assistant Business Manager 7th & 8th – Cari Nelson (Rep. and Chair) 9th –Ali Ludington: Chair – Hanna Elliot 10th –Erika Bonner: Chair – Karl Welsh 11th – Kristy Thurrell: Chair – Sarah Sargent 12th – Tim Gallen: Chair – Britta Milks Tim Gallen, College Counselor Annette Miller, Dean of Students Tom Wilschutz, Head of School Hanna Elliot, Director of Community Service Bill Falabella, Computer Coordinator Annette Miller, Dean of Students Bill Christy, Assistant Dean of Students Peter Pearson, Director of Development Annette Miller, Dean of Students; Bill Christy, Assistant Dean of Students Steve Benoit, Annette Miller and Kristy Thurrell Cinnie Wappel, Director of ESL Carol Hey, Nurse Practitioner and Annette Miller, Dean of Students Carol Hey, Nurse Practitioner President – Lori Jablonowski email@example.com Co-Vice Presidents – Laurie Babicki and Chuck Fitton
Treasurer: Carolyn Dorph: Secretary: Cheryl Serdaru Learning Skills Middle School Peer Tutoring Public Relations Senior Project School Policies Social Life Student Bank Transportation Trustee Matters Weekend and Other Activities Work-Job Program
Tom Rondeau, Head of Learning Skills Program Cari Nelson, Middle School Coordinator Britta Milks, Director of Peer Tutor Program Beverly Berkeley, Director of Public Relations Martin Smith, Senior Project Chair Tom Wilschutz, Head of School Advisor, dorm parent, Director of Activities Annette Miller, Dean of Students Tom Cifelli, Bookstore Manager Bill Christy, Assistant Dean of Students Tom Wilschutz, Head of School Nicole Mount, Director of Activities John Petito, Head of Work-Job Program
INDEX ABSENCES & ATTENDANCE ACADEMIC COMMITTEE ACADEMIC HONESTY ACADEMIC INFO. ACADEMIC WARNING Accident Insurance Advisor After-School Option for Middle Schoolers ACCOMMODATIONS FOR STUDENTS WITH LEARNING DIFFERENCES Assembly Assessments and Evaluations Attire Automobiles (See Motor Vehicles.) BOARDING STUDENT INFO. Bookstore Calendar Campus Cars (See Motor Vehicles.) Classes College Guidance Community Council Community Service COMPUTERS Conference Period Consequences of Rule Infractions Daily Schedule Damage to Property DAILY EXPECTATIONS DAY STUDENT INFO. Daytime Study Halls Detention Dining Hall Disobedience (See Consequences.) Dorm Visitation DROP/ADD POLICY Drugs and Alcohol Policy EARLY GRADUATION Electrical Appliances Email End of the Year for Boarders English as a Second Language (ESL) Evening Study Hours FINANCIAL MATTERS GENERAL INFORMATION 54
8-9, 11, 29-31, 34, 36, 50 15, 21 13-15, 31, 33 7-21 15, 25 24 20, 22 49 16-17 20 28 28, 48 42-49 24 3-4 31 8, 20 22, 28 21, 49 49 18-19 20 31-34 20-21 37 20-21 50 20 34 24 24, 33-34 12 32, 35 11-12 48-49 19, 25, 28, 38 42 42-43 20, 43, 45, 50 52 24-27
Grade Weighting Guidance Hitchhiking HIV/AIDS Policy HOME AND SCHOOL ASSN. HOMEWORK AND STUDY HOURS HONORS AND HIGH HONORS I.D. Cards Infractions of Rules Keys to Dormitory Rooms Judiciary Committee (JC) Kitchen/Dining Hall Duty Leave of Absence Leaving Campus Library Lockers Lounges and Recreation Mail Meals Medical Care Medical Forms and Restrictions Messages MIDDLE SCHOOL INFO. Motor Vehicles Nightly Check-In and Lights Out Nurse Off-Campus Events On-Campus Hours for Day Students Out-of-School Employment Peer Counseling & Tutoring PERMISSIONS Pets Philosophy Physical Conflicts Plagiarism (See Academic Honesty.) Pre-Discipline Proctors Professional Counseling Quiet Hours Religious and Cultural Holidays Restricted Areas School Closing and Late Opening School Jurisdiction SCHOOL RULES AND POLICIES Search Policy Senior ―Late Lights‖ Privilege SENIORS and Senior Projects
12-13 22-23, 28 35 26 52 18, 51 12-13 24 22-23, 27, 31-34, 40-41 43 21, 35-36 20 36 36, 40, 43 18-19, 36-37 24 24 24, 43 24, 50 37, 44 37 24 49 37 44 23, 26, 35, 37, 50 37-38 50 44, 50 17, 20, 22 8, 30, 33-38, 41-43, 47-50 26 5-6, 27. 39 33 23 22, 44-45 23 38, 44 25 45 25-26 35, 37-38 27-42 38 43, 45 10-11 55
Sexual Behavior Policy Sexual Harassment Sexuality and Sexuality Program Snow Days (See School Closing and Late Opening.) Sports and Activities Stealing and Theft Student Bank STUDENT LEADERSHIP STUDENT SUPPORT SYSTEMS Study Halls Suspensions Telephone Tobacco Transportation Unacceptable Behavior Vacation Visitors Walking on Roads After Dark Weapons Weekends What to Bring WHOM TO CALL Work-Job Program
38-39 39-40 23, 38-39 8-9 46 46, 52 22 22-23 20. 29. 40, 43-45 21-22. 28-29, 32. 36, 40 1, 43, 47-48, 53 33, 35, 40-41 11, 26-27, 29-30, 34-38, 44, 46-47 39-42 27, 30, 46-47 30, 33, 35, 41, 45 41 42, 48 43, 47 48 53 21, 49