OCTOBER 28-30,
MAKE A STATEMENT ABOUT YOUR COMMITMENT TO CALIFORNIA FIRE AND EMS SERVICES
If the target audience for your company includes fire chiefs and upper-level chief officers, the CalChiefs Annual Conference is for you! This conference provides the opportunity to reach your most desired and exclusive customers, the decision makers within the California Fire Service. Exhibitor opportunities at the CalChiefs Conference allow you to showcase your company’s products and services to new customers and renew relationships with existing customers. This is an opportunity you can’t afford to miss.
Why Sponsor?
When you take advantage of sponsorship opportunities, you place your company name prominently in front of your most important customers. No other event in California draws as large a number of chief officers in one place as the California Fire Chiefs Association’s Annual Conference.
CalChiefs offers a wide range of sponsorship levels to effectively maximize your visibility at the conference. Sponsors are recognized before, during, and after the event as supporters of the Annual Conference and opportunities are designed to fit a variety of budgets.
Benefits
• Exposure to an important audience in the delivery of fire and EMS services
• Increased recognition of your company name, products, and services
• Increased traffic to your booth and website
• Opportunities to develop new contacts throughout California’s fire service
*CalChiefs may decline an exhibitor or sponsor at its sole discretion
PREMIERE SPONSORSHIP OPPORTUNITIESS
CalChiefs may decline an exhibitor or sponsor at its sole discretion.
Fire Chief Level - $15,000
• Three complimentary full conference registrations including provided meals
• Acknowledgement by the CalChiefs President from the podium
• One 50 minute educational breakout speaking session - content must be approved by conference committee prior to event, and there is to be a max of one facilitator and three speakers.
• One Complimentary 2-day double or single exhibitor booth package in a prime location with complimentary booth electricity
• Recognition on conference signage as a Fire Chief sponsor
• Attendee list both two weeks before the conference and within two weeks of the conclusion of the event
• One year display of your company’s logo on the CalChiefs website as a sponsor with a link to your company’s website after the conclusion of the conference.
• Sponsor ribbons for your staff’s name badges
Deputy Chief Level - $12,500
• Two complimentary full conference registrations including provided meals
• Acknowledgement by the CalChiefs President from the podium
• One Complimentary 2-day double or single exhibitor booth package in a prime location with complimentary booth electricity
• Recognition on conference signage as Deputy Chief sponsor
• Attendee list both two weeks before the conference and within two weeks of the conclusion of the event
• One year display of your company’s logo on the CalChiefs website as a sponsor with a link to your company’s website after the conclusion of the conference.
• Sponsor ribbons for your staff’s name badges
Name Badge Sponsor - $11,000 – (1 Available) – Must be purchased by July 31, 2025
• One complimentary full conference registration
• Your company’s logo printed on all conference name badges
• Acknowledgement by the CalChiefs President from the podium
• One Complimentary 2-day single exhibitor booth package in a prime location with complimentary booth electricity
• Recognition on conference signage as Name Badge sponsor
• Attendee list both two weeks before the conference and within two weeks of the conclusion of the event
• One year display of your company’s logo on the CalChiefs website as a sponsor with a link to your company’s website after the conclusion of the conference.
• Sponsor ribbons for your staff’s name badges
WiFi Sponsor - $11,000 – (1 Available) – Must be purchased by July 31, 2025
• One complimentary full conference registration
• Custom WiFi network of your choosing – with CalChief’s approval
• Acknowledgement by the CalChiefs President from the podium
• One Complimentary 2-day single exhibitor booth package in a prime location with complimentary booth electricity
• Recognition on conference signage as Name Badge sponsor
• Attendee list both two weeks before the conference and within two weeks of the conclusion of the event
• One year display of your company’s logo on the CalChiefs website as a sponsor with a link to your company’s website after the conclusion of the conference.
• Sponsor ribbons for your staff’s name badges
Deputy Chief Level - $10,000
• One complimentary full conference registration
• Acknowledgement by the CalChiefs President from the podium
• One Complimentary 2-day single exhibitor booth package in a prime location with complimentary booth electricity
• Recognition on conference signage as Division Chief sponsor
• Attendee list both two weeks before the conference and within two weeks of the conclusion of the event
• One year display of your company’s logo on the CalChiefs website as a sponsor with a link to your company’s website after the conclusion of the conference.
• Sponsor ribbons for your staff’s name badges
ADDITIONAL SPONSORSHIP OPPORTUNTIES
Please note that the following sponsorship opportunities do not include an exhibit booth.
Lunch Sponsorship - $5,000 (2 Available)
• One complimentary full conference registration
• Acknowledgement by the CalChiefs President from the podium
• Recognition on conference signage as a lunch sponsor
• Opportunity to distribute promotional materials at the time of the lunch
• One year display of your company’s logo on the CalChiefs website as a sponsor with a link to your company’s website after the conclusion of the conference.
• Sponsor ribbons for your staff’s name badges
Reception Bar Sponsorship - $5,000 (2 Available) – Must be purchased by July 31, 2025
• One complimentary full conference registration
• Acknowledgement by the CalChiefs President from the podium
• Recognition on conference signage as a reception bar sponsor
• Opportunity to distribute promotional materials at the time of the lunch
• One year display of your company’s logo on the CalChiefs website as a sponsor with a link to your company’s website after the conclusion of the conference.
• Sponsor ribbons for your staff’s name badges
Breakfast Sponsorship - $3,000 (1 Available)
• One complimentary full conference registration
• Acknowledgement by the CalChiefs President from the podium
• Recognition on conference signage as a breakfast sponsor
• Opportunity to distribute promotional materials at the time of the breakfast
• One year display of your company’s logo on the CalChiefs website as a sponsor with a link to your company’s website after the conclusion of the conference.
• Sponsor ribbons for your staff’s name badges
EXHIBITOR OPPORTUNITIES
Booth space is assigned by CalChiefs staff.
Double Booth – 16’ x 10’ (160 sq feet) –
CFCA Member Rate - $3,200
Non-Member Rate: $4,000
• Two 6-foot skirted tables, 2 chairs, and table cover
• 8-foot high black drape; 2-foot high side rail
• Two booth attendants (additional attendants - $250 each)
• Complimentary WiFi
• Complete Attendee list two weeks after of the conclusion of the event
• Exhibitor ribbons for your staff’s name badges
Single Booth – 8’ x 10’ (80 sq feet) -
CFCA Member Rate - $2,300
Non-Member Rate: $3,100
• One 6-foot skirted table, 2 chairs, and table cover
• 8-foot high black drape; 2-foot high side rail
• Two booth attendants (additional attendants - $250 each)
• Complimentary WiFi
• Complete Attendee list two weeks after of the conclusion of the event
• Exhibitor ribbons for your staff’s name badges
PLEASE NOTE:
• All attendants and displays must remain in the footprint of the assigned booth space and not spill into neighboring booths
• All complimentary registrations and booth personnel must be registered by the posted registration deadline. A $25 fee will be applied to any complimentary registrations completed onsite at the event.
• Due to the conference location, no rigs/vehicles will be permitted in the expo hall, or in the parking areas of the hotel in 2025.
Hertiage will provide all exhibitor services in the exhibit hall including booth equipment outside of what is provided as part of the rental fee, rental furnishings, freight and material handling, labor, custom display rentals, and sign producing and hanging capabilities. Each vendor will be sent a complete exhibitor package.
All exhibit booths must remain intact for the full duration of the tradeshow. CFCA reserves to right to refuse future exhibit registrations from exhibitors that breakdown their booths early.
EXHIBIT SCHEDULE
Tentative and subject to change
Tuesday, October 28, 2025
Exhibitor Move-In: 10:00 AM – 3:00 PM
Exhibit Hall Opens: 4:00 PM – 6:00 PM for the hosted Welcome Reception
Wednesday, October 29, 2025
Exhibit Hall Open: 8:00 AM – 3:00 PM
Exhibitor Move-Out: 3:00 PM – 6:00 PM
General Questions: Please contact Jessica Hussani at 916.923.9455 or jharris@calchiefs.org for additional information. Sponsorship and exhibitor opportunities are limited and available on a first-come, first-serve basis.
LOGO & AD SPECIFICATIONS:
You must adhere to the following specification for your logo or ad to be accepted by the CalChiefs Design department. You may not alter the dimensions.
Logo: You must send your logo in an EPS or AI vector format. If you do not have an EPS version of your logo, please ensure what you send is high-resolution transparent PNG or PDF. Logos pulled from websites are not suitable for printing. Your ad must be in the requested dimensions (no rotating) and sent as a 300dpi PDF.
SEND YOUR AD & LOGO TO: jharris@calchiefs.org later than Friday, September 24, 2025.
Interested in Supporting CalChiefs Year Around?
Take advantage of our NEW Annual Sponsorship Opportunities.
CFCA Strategic Vendor – a negotiated monthly stipend and a percentage of sales for CFCA to endorse product(s) or services, CFCA introduction to member agencies for demonstrations and related opportunities.
• Fire Chief Level Sponsorship at the Annual Conference or a Speaking Session at the CFED Preconference (Most purchase by March 15, 2025)
• Publish a Podcast and/or Webinar,
• Use of exclusive strategic vendor logo,
• Logo on the CFCA Website
• CFCA membership list (contacts),
• Newsletter advertisement,
• Opportunity to submit news item (company update, new products/services and event invites) to be included in the weekly newsletter,
• Invitation to Board Dinner
CFCA Elite Vendor – $10,000 Annually
• 15% discount on an annual sponsorship item of your choice or a speaking session at the CFED Preconference in May.
• Provide update to members at one of the CFCA annual events your choice of CFED or Annual Conference
• Sponsorship of a Podcast and/or Webinar,
• Use of exclusive elite vendor logo,
• Logo on the CFCA Website
• CFCA membership list (contacts),
• Newsletter advertisement,
• 2 annual opportunities to submit news item (company update, new products/services and event invites) to be included in the weekly newsletter.
CFCA Vendor-$5,000. annually
• CFCA membership list (contacts),
• 1 annual newsletter advertisement,
• Opportunity to submit news item one per year (company update, new products/services and event invites) to be included in the weekly newsletter.
• Logo on the CFCA Website
If you would like more information on CFCA’s annual sponsorship opportunities, please contact Carmen Berry at 916.923.9455 or cberry@calchiefs.org.
