Housing Occupancy Plan for 2015-2016 academic year

THE OFFICE OF UNIVERSITY HOUSING & RESIDENTIAL LIFE

HOUSING OCCUPANCY MASTER PLAN –

FALL 2015/SPRING 2016

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

INDEX – HOUSING OCCUPANCY MASTER PLAN 4

INTRODUCTION

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RESIDENTIAL LIFE AT TEMPLE UNIVERSITY

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20/20 STRATEGIC DIRECTIONS FOR TEMPLE UNIVERSITY HOUSING & RESIDENTIAL LIFE

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INVENTORY NEEDS

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ROOM USE FOR SPECIALTY HOUSING

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STUDENTS’ DEMAND FOR ON-CAMPUS HOUSING

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IMPORTANT THINGS TO KNOW ABOUT THE 2014 HOUSING SELECTION PROCESS Timeline

By the Numbers

Get the Inside Scoop

Mitchell and Hilarie Morgan Residence Hall & Dining Complex

ANNUAL HOUSING SELECTION PROCESS 21

MARKETING COMMUNICATIONS

Integrated Marketing Communications Plan for FY14-15

Timeline

Important Dates

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TRAINING SESSIONS FOR SWSA SYSTEM

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SPECIALTY HOUSING PROCEDURES

Student Staff

Athletics

Medical Accommodations

Living Learning Communities

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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INTRODUCTION – Over the past two decades, Temple has emerged as a vibrant, residential,

The purpose of the Temple University Strategic Housing Occupancy Plan is to

urban campus, encouraging students to immerse themselves fully in the

provide University administrators and other institutional decision makers with

college experience through on-campus living closely connected to a diverse

background information and priorities against which discrete decisions about

and engaging community and city.

housing projects and directions can be made in future years. Institutional pri-

Rapid enrollment growth of high school graduates in recent years, burgeoning adult student enrollment, and smoother access for increasing numbers of transfer students from community colleges and 4-year institutions have all coalesced to diversify the undergraduate student “mix” and talents in

orities and student learning goals of special importance in the development of the Temple University Strategic Housing Plan are:

INSTITUTIONAL GOALS AND PRIORITIES:

educationally powerful ways. Those changes in combination with the evolution

• Access to the University.

of Temple University as a leading research university, the attendant prolifera-

• First-choice institution for increasing numbers of students.

tion of graduate programs, and a compact core campus with relatively rigid

• High-quality undergraduate experience in a research university.

boundaries nestled in the North Philadelphia neighborhood are shifting the

• Student success: retention and graduation.

character of the University and perceptions of it as an undergraduate institu-

• Student learning in an inclusive culture of engaged scholarship, civic

tion focused on academic excellence and a unique collegiate experience.

Temple University’s on-campus housing program is at a crossroads where

responsibility, and community service.

decisions made now will impact the college experiences of future generations

STUDENT LEARNING GOALS AND PRIORITIES:

of students. As at any university, there are alternative futures. This plan for

• High impact learning experiences.

campus housing reasserts Temple’s strength as a campus of decidedly and

• Meaningful connections between learning in the classroom and the

exuberantly residential character, using that strength to support student success, high-quality life-changing learning, and ready engagement in the community both on and beyond the campus.

residential experience.

• Integration of learning through learning communities and capstone experiences.

The process of preparing the strategic housing occupancy plan included con-

PURPOSE AND PROCESS

sideration of Temple’s 20/20 Plan, re-evaluation of the rationale for on-cam-

The Temple University Strategic Housing Occupancy Master Plan responds to the need for a sharpened focus on, and long range view of, campus housing in the larger institutional context. A confluence of factors is significant: increasing complexity of Temple University’s mission as a research university, traditional guiding assumptions about the residential character of the campus and the undergraduate experience, institutional enrollment growth, student

pus student housing, analysis of enrollment projections, and a review of the Temple University’s campus housing system’s strengths, weaknesses, opportunities, and threats.

A fundamental planning question was determining the desired mix of students which should comprise the Temple University housing program.

housing demand, housing facilities condition, Academic Strategic Compass, institutional partnerships for community and economic development, and the University 20/20 plan.

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

RESIDENTIAL LIFE AT TEMPLE UNIVERSITY – In Our Underachieving Colleges (2005), Derek Bok identifies a major flaw

Residential Life provides learning environments, peer role models, and

in the approach of undergraduate institutions. They do not devote enough

student-faculty informal interaction not available to off-campus students,

attention to the rich learning opportunities through the “extra curriculum.”

through learning communities, residential colleges, and special interest

The on-campus residential experience is one exemplar of these types of

groups. Over eight hundred (800) students were accepted as members for

important engaging experiences. Residential life enhances access to Temple

the Fall 2011 / Spring 2012 in one of thirteen (13) living-learning communities

University by providing affordable, safe, educationally purposeful conditions

and special interest living groups. Living Learning Communities help students

for students living away from home for the first time.

succeed and Temple University data shows freshman students gained greater

Temple’s campus housing serves as the gateway experience to the University for approximately 75% of the incoming freshman class. Living in the

academic success compared to both students who lived on campus and do not participate in LLC programs and students who did not live on campus.

residence halls may be the only common experience the majority of Temple’s

Residential Life both advances and reflects that vision every day. It provides

new students share. It is a unique opportunity to develop a community of

informal interaction, leadership roles, self-governance opportunities, and

scholars connected for a lifetime to Temple, learning, and the ideals of an

multicultural contact in a student community more ethnically diverse than the

academic community.

larger University community. The residence hall communities facilitate and

Residential Life helps Temple students stay in school. Tracking data show consistently higher rates of persistence at Temple by students who lived on campus their first semester than by their cohorts who lived off-campus their

deepen the experiential opportunities for academic development and growth; develop citizens who are intellectually engaged, care for one another, resolve conflicts, and provide a solid basis for academic achievement and retention.

first semester.

20/20 STRATEGIC DIRECTIONS FOR TEMPLE UNIVERSITY HOUSING & RESIDENTIAL LIFE – • Support and enhance the University’s enrollment management strategy.

GOALS:

• Optimize accessibility of campus housing by increasing capacity and

• Be the first-choice living environment of undergraduate students at all class levels.

maintaining affordability, in support of Temple’s goals for student recruitment, academic achievement, and retention.

• Enhance the learning potential of residence hall living.

• Create powerful “gateway” experiences for first-year students in the

• Build assertively, by facilities and programs, on the special attribute

residence halls and outstanding residential experiences for students

of being a strong residential community of common purpose in a

at subsequent class levels to meet their individual learning and

metropolitan environment which holds a wide array of experiential learning opportunities through community service, civic engagement, service-learning, internships, and part-time work.

developmental needs.

• Enrich community life and student learning by providing residentiallybased opportunities and connections to co-curricular programs of student engagement and experiential learning.

• Address housing facility needs of future students through ensuring access, safety, academic and programmatic support, sustainability, and marketability.

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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INVENTORY NEEDS

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

OVERVIEW OF INVENTORY NEEDS TO MEET HOUSING DEMAND OVERVIEW OF INVENTORY NEEDS TO MEET HOUSING DEMAND The following information details the inventory that currently exists within University Housing:

HOUSING COMPOSITION

CAPACITY

RENTED SPACE STUDENT STAFF BEDS TOTAL CAPACITY

NEW STUDENT SPACES “1300” suites

705

–

14

719

“1940”

465

–

13

478

Hardwick Hall

480

–

12

492

Johnson Hall

472

–

13

485

Morgan Hall - South

632

-

27

659

Peabody Hall

286

–

8

294

White Hall

556

–

18

574

3,596

-

105

3,701

“1300” apartments

294

–

17

311

Temple Towers

594

–

13

607

Morgan Hall

604

–

12

616

TOTAL

1,492

-

42

1,534

–

-

-

-

-

-

-

-

129

–

2

131

–

-

-

–

–

-

129

-

2

131

5,217

-

147

5,366

TOTAL

RETURNING STUDENT

RENTED SPACE TOTAL

GRADUATE HOUSING Podiatry Residence Hall

TOTAL

GRAND TOTAL KEY:

NEW STUDENTS RETURNING STUDENTS GRADUATE STUDENTS TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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THE FOLLOWING INFORMATION DETAILS THE INVENTORY THAT CURRENTLY EXISTS WITHIN UNIVERSITY HOUSING: According to estimates outlined on the following pages, in order to accommodate the minimum estimated number of students projected for the 2015-2016 academic school year, the University is planning to offer 5.217 beds to meet demand from following segments: • Incoming freshman (NMF15) • Returning sophomores, juniors, and seniors (RR15) • Transfers (NMT15) • Graduate students (GR15)

Currently, the Office of University Housing and Residential Life has 5,366 beds, continuing with the rental of 138 beds from Philadelphia Management Company at the Elmira Jeffries Apartment Complex.

Based on housing and Admissions trends, we’d recommend maintaining the following levels for the following occupancy demand:

TOTAL DEMAND

5,366 (CURRENT LEVEL)

New Main Campus Freshman ‘15

3,500 *

Returning Students ‘15

1,717**

Returning Sophomores

1,024

Returning Juniors & Seniors

500

New Main Campus Transfers ‘15

200***

Graduate Students ‘15

129

Staff ‘15

149

* This number represents 81.5% of the projected class size for FY 15-16 (4,200 - 4,300) with an additional allocation of beds. (For Fall 2014 the last Admissions report for deposited incoming freshman was 4,971 on September 10, 2014. And with 3,824 freshman submitting deposits, the percentage of students who were admitted and paid a housing deposit was 77% of all incoming freshman.) ** Projected demand from Returning Residents for Fall 2015. This number includes anticipated demand for Returning Sophomores, Juniors, and Seniors. We are planning to offer 500 beds for Juniors and Seniors. Housing deposits recieved in Fall 2013 was 1,609. We anticipate demand for returning residents with the heightened interest in the new building and increased awareness of expanded capacity for returning residents. Historically, deposits are as follows; Fall 2012 (1,308), Fall 2011 (1,350), Fall 2010 (1,313), Fall 2009 (2,036). *** Traditionally we have always assigned approximately 200 beds for transfer students considering that demand has typically exceeded our ability to offer transfer students accomodations in a timely manner. While we offer some spaces for early depositing transfer students (100 beds), the vast majority will need to wait until the Summer months before securing accomodations in order to accommodate a growing freshman population. We had 886 deposits submitted and 387 assignments for transfer students by September 10, 2014.

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

ROOM USE FOR SPECIALTY HOUSING

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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ROOM USE FOR SPECIALTY HOUSING THE FOLLOWING INFORMATION DETAILS THE INVENTORY THAT CURRENTLY EXISTS WITHIN UNIVERSITY HOUSING FOR FY15-16.

The beds listed in this section pertain to the number of spaces on hold for our LLC Programs at Temple University. Each program is represented by the total number of units per building along with the target population the community serves, either freshman or returning resident.

LLC PROGRAM ALLOCATION FOR FY15-16: RETURNING NEW STUDENT RESIDENT/TRANSFER

RESIDENCE HALLS 1300 LLC - Honors Program - Freshman Student

533

152

685

506

-

506

-

152

152

LLC - Leadership

27

-

27

1940

83

-

83

LLC - Honors Program - Returning Student

LLC - Sustainability

21

-

21

LLC - Healthy Lifestyles

33

LLC - Engineering

29

-

29

HARDWICK HALL

80

-

80

LLC - Russell Conwell Center

45

-

45

LLC - School of Media and Communication

35

-

35

JOHNSON HALL

72

-

72

24

-

24

26

-

26

22

-

22

103

-

103

LLC - Music and Dance LLC - Major Exploration LLC - Theatre, Film, and Media Arts

MORGAN HALL

-

33

LLC - Fox School of Business LLC - Global

72

PEABODY HALL

63

-

63

LLC - Tyler School of Art

63

-

63

TEMPLE TOWERS

-

31

31

LLC - Global

-

31

31

WHITE HALL

58

-

58

LLC - Residential Org. for Community Service

25

-

25

LLC - Innovate & Create

33

-

33

992

183

1175

GRAND TOTAL 10

GRAND TOTAL

31

-

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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DISABILITY ACCOMODATION ALLOCATION FOR FY15-16 The beds listed in this section pertain to the number of spaces on hold for students with disabilities.

DISABILITY ACCOMMODATION ALLOCATION FOR FY15–16 1300

18

1940

50

Morgan Hall

113

Peabody Hall

2

Temple Towers

12

White Hall

56

Total

253

GENDER INCLSUVIE HOUSING ALLOCATION FOR FY15-16 Temple University Housing and Residential Life holds 18 beds for students interested in living in a Gender Inclusive Housing option. Gender Inclusive Housing is defined as housing for students regardless of sex or gender identity, i.e.. students who identity as female may live with students who identity as male. These reserved spaces vary in cost as well as room/apartment style so we can meet the need of our students regardless of financial ability.

RESIDENCE HALLS TEMPLE TOWERS WHITE HALL GRAND TOTAL

RETURNING NEW STUDENT RESIDENT/TRANSFER 12 6 6

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

GRAND TOTAL 12 6 18

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ROOM USE FOR SPECIALTY HOUSING (CONTINUED) – THE FOLLOWING INFORMATION DETAILS THE INVENTORY THAT CURRENTLY EXISTS WITHIN UNIVERSITY HOUSING FOR FY15-16.

The beds listed in this section pertain to the number of spaces on hold for student athletes.

NEW STUDENT ATHLETIC ALLOCATION FOR FY15-16 NEW STUDENT

TOTAL

1300

25

25

1940

16

16

Morgan Hall

49

49

Total

90

90

RETURNING STUDENT ATHLETIC ALLOCATION FY15-16 RETURNING RESIDENT/TRANSFER

TOTAL

1300

49

49

Temple Towers

15

15

Morgan Hall

20

20

Total

84

84

FOOTBALL ALLOCATION FOR FY15–16

Temple Towers

NEW STUDENTS

RETURNING RESIDENT/ TRANSFER

TOTAL

-

51

51

Morgan Hall

28

-

28

Total

28

51

79

*Total Athletic Allocation - 353 beds

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

STUDENTS’ DEMAND

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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STUDENTS’ DEMAND FOR ON-CAMPUS HOUSING – HISTORICAL HOUSING DATA FROM FALL 2005 - FALL 2014: FALL 2014 POPULATION Main Campus Freshman

DEPOSITS

ASSIGNED

4,137

3,478

Main Campus Transfers

884

384

Rising Sophomores

1,610

1,230

Total

6,631

5,092

81%*

*Enrollment Target : 4,300

FALL 2009

FALL 2013 POPULATION

POPULATION DEPOSITS

ASSIGNED

Main Campus Freshman

3,651

3,359

Main Campus Transfers

856

325

Rising Sophomores

1,716

1,481

Total

6,223

5,165

78%*

DEPOSITS

ASSIGNED

Main Campus Freshman

3681

3173

Main Campus Transfers

639

226

Rising Sophomores

1780

1193

Total

6100

4592

DEPOSITS

ASSIGNED

*Enrollment Target : 4,300

FALL 2008

FALL 2012

POPULATION DEPOSITS

ASSIGNED

Main Campus Freshman

3514

3078

Main Campus Freshman

3612

3297

Main Campus Transfers

640

50

Main Campus Transfers

837

308

Rising Sophomores

2036

1239

Rising Sophomores

1308

1006

Total

6190

4367

Total

5793

4611

POPULATION

76.7%*

*Enrollment Target : 4,300

FALL 2007

FALL 2011 POPULATION

POPULATION

ASSIGNED

3807

3327

Main Campus Transfers

527

63

DEPOSITS

ASSIGNED

Main Campus Freshman

3503

3203

Main Campus Transfers

653

204

Rising Sophomores

1326

1035

Total

5660

4425

DEPOSITS

ASSIGNED

3287

2924

Rising Sophomores

1349

1188

Total *Enrollment Target : 4,300

5505

4595

POPULATION Main Campus Freshman

74.5%*

FALL 2006

FALL 2010

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DEPOSITS

Main Campus Freshman

POPULATION DEPOSITS

ASSIGNED

Main Campus Freshman

3808

3319

Main Campus Transfers

661

464

1321

1043

5269

4431

Main Campus Transfers

557

225

Rising Sophomores

Rising Sophomores

1861

1140

Total

Total

6226

4684

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

SUPPLEMENTAL ACCOMMODATIONS TO MEET UPPERCLASS STUDENTS’ DEMAND – HISTORICAL HOUSING DATA FROM 2002—2004 Numbers below reflect housing deposits and assigned students from Fall 2002 - Fall 2004.

OVERVIEW

FALL 2004 POPULATION

Prior to the fall 2004 semester, University Housing and Residential Life DEPOSITS

ASSIGNED

accommodated between 1100 – 1200 returning junior and senior students

Main Campus Freshman

3120

2769

annually. Due to a shift in enrollment management placing a greater

Main Campus Transfers

631

361

importance on meeting the needs of our new students, our occupancy

Rising Sophomores

1623

1188

strategy changed to accommodate this growing demand.

Rising Juniors

74

54

Rising Seniors

49

38

5497

4410

Total

ASSESSING UPPER CLASS DEMAND FOR 2009 AND BEYOND Due to this disruption of housing returning junior and senior students in the fall 2004 semester, assessing demand of this population using historical data is difficult.

FALL 2003

During fall 2002 and fall 2003, the average occupancy of returning juniors POPULATION

DEPOSITS

ASSIGNED

Main Campus Freshman

2781

2253

Main Campus Transfers

520

381

Rising Sophomores

1911

1493

Rising Juniors

827

506

Rising Seniors

598

418

No Class Code Total

and seniors was approximately 1,100 student per year (Fall 2002 (1215) and Fall 2003 (925)).

Please note these figures do not provide enough evidence to make assumptions with regards to trends using historical data to predict future demand.

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In order to reach the optimal demand from juniors and seniors that we once

6624

5056

experienced, we will need to engage in an aggressive marketing campaign aimed at cultivating this population and reconnecting with them. We would also benefit from engaging in marketing research to learn about their needs

FALL 2002 POPULATION

and wants as it relates to housing accommodations. For example, reviewing our policies with regards to alcohol use in the residence halls for students

DEPOSITS

ASSIGNED

Main Campus Freshman

2575

2237

Main Campus Transfers

523

310

Rising Sophomores

1700

1331

While we acknowledge that the lack of on-campus and Temple-sponsored

Rising Juniors

1075

738

housing for this population has been problematic from a public relations

Rising Seniors

672

478

perspective, we recommend pursuing additional beds. We are concerned

No Class Code

7

0

6552

5094

Total

over the age of 21, restrictive visitation, cohabitation, and guest policies, and amenities offered in our residence halls.

that the assumed demand may not result in tangible occupancy to cover the financial liability the University would incur. Frankly, the sooner beds are acquired, the more time we will have to market and ultimately meet our occupancy projections.

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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IMPORTANT THINGS TO KNOW ABOUT THE 2015 HOUSING SELECTION PROCESS

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

TIMELINE – NEW MAIN CAMPUS FRESHMAN (NMF15) NEW MAIN CAMPUS TRANSFERS (NMT15) RECRUITMENT: October – August 2015 HOUSING SELECTION PROCESS: Saturday March 7 - August, 2015 Process begins at 10:00 a.m.

Access time is based on the date and time of housing deposit submission.

SPECIALTY HOUSING

MAIN CAMPUS RETURNING RESIDENTS (RR15) DEPOSIT PROCESS: January 20 – August 2015 HOUSING SELECTION PROCESS: (RR15) February 24 – August, 2015 (Jr./Sr./Soph) February 25 – August 2015

SPECIALTY HOUSING LIVING LEARNING COMMUNITIES Application Period OPEN: Tuesday, January 20, 2015 Application Period DEADLINE:

LIVING LEARNING COMMUNITIES

Monday, March 7, 2015

Application Period Open: Tuesday, January 20, 2015

STUDENTS WITH DISABILITIES

Application Period DEADLINE:

Requests Period OPEN:

April 25, 2015

January 20, 2014 Requests Period DEADLINE:

STUDENTS WITH DISABILITIES Request Period OPEN: Tuesday, January 20, 2015 Request Period DEADLINE: April 25, 2015

March 7, 2014

GRADUATE STUDENTS (GR15) DEPOSIT PROCESS: January 20 – August 2015

HOUSING SELECTION PROCESS ROOM RETENTION: March 20 – April 3, 2015 GENERAL ROOM SELECTION: April 10 – April 27, 2015 FIRST COME, FIRST SERVED: May 1 – August 2015

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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BY THE NUMBERS – CAPACITY BY GROUPS Total Number of Beds: 5,000+ Graduate Housing: 100+ New Freshman: 3,500+ Returning Residents: 1,500+ Transfer students: 200+

COMMUNICATION

Staff: 155

After January 20, 2015, University Housing and Residential Life

SPECIALTY HOUSING

will begin sending “weekly” e-mail communications to students

Beds Closed for Specialty Groups

application.

via the personal e-mail address listed on their Admissions

LLC: 1150 Students with Disabilities: 250

The department’s website will also be updated with information

Athletes: 300

about the annual housing selection process.

ROOMMATE MATCHING

The department produces the following publications to assist students during the decision-making process:

Temple University uses a special system for roommate matching called RoomSync, an application available on Facebook. The system allows students to post profiles

• Annual Housing Selection Guide

and search for other Temple students interested in housing. The system is used to

• LLC brochure

help students find roommates in the self-booking system. Students need to acquire

• Digital Housing Selection Guide

TUids and RMSids in order to pull in roommates during the self-booking process.

• Numerous online tutorials • Virtual Tour

ABOUT THE PROCESS

A specific section about the Housing Selection Process will be

The process is on a first come, first served. The sooner their housing deposit is

available on www.temple.edu/housing

received the better chances students will have for their preferred accommodations.

Temple uses the RMS Student Web Self-Assign (SWSA) system where students “self-

360O VIRTUAL TOUR

select” their rooms, roommates, and meal plans based on availability at the time

Check out Temple’s Housing Website for student testimonials,

of their booking. We often describe the process like booking a seat on an airplane.

360o virtual tours, and more: http://www.temple.edu/studen-

Students who wait to book housing in late April or early May can experience

taffairs/housing

a delay in acquiring housing. In this situation, the Office of University Housing continues to work with students with an interest in on-campus housing through the summer months via the Housing Wait List Process.

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

GET THE INSIDE SCOOP – TEMPLE UNIVERSITY RESIDENCE HALLS

–

Temple University offers two styles of residence halls for incoming freshmen students: suite style and communal style. Regardless of which residence hall you should choose, each includes the following amenities: • 24-hour security • Mail room: all incoming mail and packages go directly to your residence hall • Laundry facilities: check out eSuds, our online laundry tracking service • Social and study lounges • Cable ready rooms • Air conditioning/heating • WiFi access • Microwaves available on each floor; low wattage “microfridge” available for yearly rental through Temple University for in-room use • Resident Assistant (RA) on every floor

COMMUNAL STYLE VS. SUITE STYLE COMMUNAL STYLE: JOHNSON, HARDWICK & PEABODY HALLS

SUITE STYLE: 1940, 1300 & WHITE HALL

• Rooms house two (2) persons, door opens to hallway

• Four (4) persons per suite

• Communal bathroom on every floor- cleaned and stocked daily

• Each suite contains two (2) bedrooms

• Single-gender rooms and floors available

• Common area/foyer entryway

• Popular among freshman students

• Two (2) half baths, one with shower • Co-ed floors, single gender suites

360 VIRTUAL TOUR O

Check out Temple’s Housing Website for for o the 360 degree virtual tours, and more: http://www.housing.temple.edu

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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MITCHELL AND HILARIE MORGAN RESIDENCE HALL & DINING COMPLEX – OPENED FALL 2013 The facility will house approximately 1,275 students in a combination of

SITE VIEWED FROM BROAD STREET

singles, four-bed and five-bed apartment-suites, arranged in a series of neighborhoods supported by glass enclosed lounges. The site is comprised of three buildings surrounding an elevated 30,000 square foot terrace which will provide extensive landscaping and green space. The high-rise tower (Morgan Hall North) includes 24-floors of residential space, while the adjacent midrise structure (Morgan Hall South) will consist of nine residential floors offering generous views of the campus, center city, and the plush green terrace, in addition to providing extensive natural light into all interior spaces of the buildings.

BUILDING HIGHLIGHTS: • Four- and five- bed apartment • Kitchenettes

LOBBY LOUNGE

• Community lounges • Large programming space • Courtyard quad • Laundry rooms • Great views of Philadelphia

PLANNED OCCUPANCY USAGE: MORGAN HALL SOUTH (NEW STUDENTS): • 9 FLOORS • 8 5-Bed appartments • 149 4-Bed appartments • 8 1-Bed apartments • 17 1-Bed staff apartments

PLAN OF TYPICAL 4-BED SUITE

Open to incoming Freshmen.

MORGAN HALL NORTH (RETURNING STUDENTS): • 24 FLOORS • 144 4-Bed apartments • 12 1-Bed apartments • 24 1-Bed staff apartments Open to Returning Sophmores, Juniors and Seniors.

To learn more about Morgan Hall please visit: http://www.temple.edu/housing Download Morgan Hall Brochure

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

MARKETING COMMUNICATIONS

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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INTEGRATED MARKETING COMMUNICATIONS PLAN FOR FY15-16 – MAKE YOURSELF AT HOME

to returning residents, as well as incoming students and family

• Used at Open House and Experience Temple

semester.

members during Experience Temple and throughout the spring • Include LLC Program details as well as highlights about the

•F or FY14-16, brochures printed last year

new Morgan Hall Residential and Dining Complex.

• W e will give-away pens and pencils; we may need to

• 5,000 of these brochures will be given to Admissions (Wel-

re-order from CMS

come Center) to place in bags of all attendees to Experience

PROMOTIONAL PUBLICATION ABOUT HOUSING OPTIONS ON CAMPUS • Admissions is reprinting a promotional piece promoting all of the housing options on campus, highlighting campus living.

•

Admissions has agreed to pay for the production and printing of this publication

•

Sean will meet with SMC and Niki Mendrinos about this project in July 2014.

Temple.

•

Publication will include updates regarding: • Access to SWSA by deposits for RR15, NMT15, NMF15 • Enhanced system for LLC Program

• Continue with Electronic Brochure version via Virtual Paper • Revise information about Residence Halls • Look into add more video tours of buildings such as Morgan Hall, White Hall, Peabody Hall.

GUIDE TO ENROLLING • Admission’s produces this publication which will be revised for the 2015 process.

• This is still an extremely important publication for the department as it pertains to the Housing Selection Process.

• Review all communications that relate to the Admissions Process: • Need two meetings:

DIRECT MARKETING CONCEPTS FOR UNIVERSITY HOUSING AND RESIDENTIAL LIFE PROMOTIONS • E-mail marketing • Continue using Mail Chimp • New template designs for 2015 • Available by November 1, 2014

• BANNER SYSTEM • Deposit page through Banner and any automatic communications sent after payment is sent.

• Training material for the Admissions department and scripts for the Call Center.

• Communications sent by Admissions (This occurs in September 2014) Fall 2014 Housing Selection Guide • Produce 12,500-15,000 with the goal of distributing brochures

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

LIVING LEARNING COMMUNITY MARKETING & BRANDING During the FY14-15 School Year, the Office of University Housing and Residential Life will be looking to more agressive promote the various LLC programs it offers, recruitment efforts to expand programs, and generally raise awareness about the program. These efforts will supplement existing marketing efforts to educate students and parents about learning more about and applying for LLC programs.

EXISTING PROMOTIONS: 1. Fall 2015 Housing Selection Guide 2. Program Specific 4-Page Brochures Distributed During School Specific Events 3. Open House/Experience Temple Booth 4. Email Campaigns Through Mail Chimp 5. Fall Move-In Post-Card

NEW/SUPPLEMENT EFFORTS 1. Direct Mail Campaign (January 2015/March 2015) 2. Faculty/Staff Recruitment

a. Brochure

b. Flyer/Post-Card

c. Presentation

3. LLC Brochure 4. Campus Living Events

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TIME LINE – MAY 1ST IS THE DEADLINE DATE THAT NEW STUDENTS ARE GIVEN TO ENROLL AT THE UNIVERSITY. • Challenge with regards to University housing is that generally by May 1st, spaces in University housing are limited for students who wait until the

TASK: • Sean Killion will need to follow-up with Admissions about finalized

deadline date since this process occurs on a first-come, first-served basis.

Occupancy Plan by mid-October, 2014.

• Rush for housing from April 15 – May 15 creates an expectation that housing is “guaranteed” for students without consideration of other steps in the process.

• Typically the earliest housing deposit we receive in a given year occurs in late November – December; the Bursar’s Office cannot post charges for

• Reserved spaces for freshman (3, 500 spaces) generally does not become available all at once. They open when:

upcoming fall until the current academic fall term is closed out otherwise payments get posted as tuition payments which is inaccurate. (Need to

• A ll specialty rooms are made available to the general

discuss this as it pertains to ERP – David G.)

population (Athletics, Disability, and LLC spaces) • B uildings that can accommodate any category are opened to all groups: NMF, NMT, RR.

TASK: • Ed Neblock/Brian Mullane will need to follow-up with the Bursar’s

• Historically, we have been able to accommodate students by August who agree to wait for housing beyond May 1st.

Office to review how deposits will be recorded in Banner and review how this might impact the annual process, interfaces, etc.

• W e process cancellations and withdraw requests which may not occur until late August and open closed spaces.

• Housing Selection Process will officially kick off with the opening of housing

• Admissions begins the recruitment process for new students typically

deposits for returning residents on Monday, January 20, 2015 followed by

early in the Fall semester (September-October) which requires University

the opening of SWSA for RR13 (Soph./Jr./Sr.) on February 24, 2015. SWSA

Housing and Residential Life to begin the strategic planning process

must be turned off by December 29, 2014 for spring 2015 so not to affect

to allow students enough time to receive information about our system,

deposit submissions for fall 2015.

procedures, and policies.

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

IMPORTANT DATES – HOUSING DEPOSIT PERIOD OPENS IN OCTOBER AND NOVEMBER 2013 • Need confirmation from Admissions about the time-line for this process.

• Also need confirmation from Portal Team about process for submitting deposits on-line for housing.

• OPEN HOUSE scheduled (Dates Need to Be Confirmed) • Sunday, September 28, 2014 • Saturday, November 8, 2014 • EXPERIENCE TEMPLE scheduled (Student Center, Room 217) • Saturday, February 21, 2015 • Saturday, March 14, 2015 • Saturday, April 11, 2015

TASKS: • Assignments and Billing staff will prepare session material, forms, etc.

• MIS will coordinate the computer and technical needs for SWSA • Residential Life will help address LLC Program questions (Laura) • Housing deposits for returning students begins on Tuesday, January 20, 2015 TASK: • MIS will need to ensure that the Deposit Form Process has been developed and tested by January 1, 2015 for all RR15, RNR15, and GR15 types.

• ROOM SYNC system is set for all new and returning students. Needs to be available by Friday, December 19, 2014 TASK: • Housing IT will need to ensure that RoomSync has a list of all RR15 students to upload to the system.

• Housing IT will also need to ensure that interface for new students (NMF15 and NM15) is working to ensure that all new depositors are added to the system.

• R eview of categories with Room Sync should occur by early December 2014 defining: New students, Sophomores, and upper class students

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STUDENT WEB SELF-ASSIGN (SWSA) SYSTEM AVAILABILITY – For NMF15 on Saturday, March 7, 2015

For NMT15 on Saturday, March 8, 2015

• Decided to start process on weekend based on feedback from new

• Process is open to all students who submit deposits, no lottery

students last year who expressed concerned about booking housing

TASK

during the week when in school.

• A&B and MIS will release approximately 100 beds initially for NMT15

• A lottery will be required for this group with access being provided for

early depositors.

75 students every two (2) hours.

• The A&B and MIS staff will be available on March 7th and March 8th to

For RR15 on Tuesday, February 24, 2015

field questions or concerns.

• Process will be open to returning sophomores, juniors, and seniors

• Later date gives students opportunity to search roommate matches,

using the lottery system based solely on housing deposit date after

consider options, and more time to pay housing deposit before

which process will be open to all depositors on a first-come, first-

booking housing.

served basis until space runs out. A lottery will be required for this

• EXCEPTIONS

group with access being provided for 75 students every two (2) hours.

• Students interested in LLC Programs will be assigned as early as January 2015

TASKS

• Students who attend EXPERIENCE TEMPLE will not be permitted

• MIS will create Lottery Groups for RR15 students based on their class

access to book housing during the 1st Experience Temple. (Too early)

year (Seniors, Juniors, and Sophomores) and on the date and time of their housing deposit. The goal will be to run this report Friday morn-

TASK

ing (10AM) on February 20, 2015.

• M IS will need to ensure that SWSA is open for NMF15 and

• On Monday morning, February 23, 2015, A&B will send students

NMT15 on this date; SWSA will remain open for RR15.

with deposits received by February 20, 2015 an appointment e-mail

• GR15 SWSA will not be open until later in March 2015.

with their “access time” for SWSA beginning on Tuesday, February 24,

• Brian will need to estimate demand at this point (5 year period)

2015. After Monday, February 23, 2015, SWSA will be available on a first-come, first-served basis if space is available.

• Followed by this process, we will repeat the process for New Students • NMF15/NMT15 – E-mail notification on Friday, March 6, 2015

• MIS will create list of ALL students with housing deposits and lottery appointment times.

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

For GR15 • Process is open to all students who submit deposits opening on Tueday, January 20, 2015 • ROOM RETENTION • March 20 - April 3, 2015 • GENERAL ROOM SELECTION • April 10 - April 27, 2015 TASK • MIS will need to ensure that SWSA is open forGR14 A&B will communicate to students about room retention and about the Summer Intent Request

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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TRAINING SESSIONS FOR SWSA SYSTEM

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

During the Spring 2015 semester University Housing and Residential Life will offer a series of educational opportunities for new and returning students

SWSA PREPARATION

interested in learning more about the Housing Selection Process and the new

Define Category Codes (Lezley, Brian, Sean, Ed)

building, Mitchell and Hilarie Morgan Residence Hall & Dining Complex.

Category codes help to define groups that have access to rooms in our

Our goal will be to invite students, campus administrators, and relevant departments with a role in the process to increase awareness and understanding of the process.

system. Each room has a category code or a series of categories that can view a particular space. Having this designation allows us to separate rooms from our new and returning student population. We can also segment groups by campus, i.e. Main versus Ambler.

ADMINISTRATORS & RETURNING RESIDENTS

The following list defines our current categories and their respective RMS

• Invite the following departments

application types:

• Fall 2014

• New

NMF15, NMT15

• Admissions for new student advice

• Returning

RR15, RNR15 (Senior, Junior, Sophomore)

• Admissions Counselors, Call Center, and Leadership

Class codes will be important

• Off-Campus Properties

• Graduate

GR15

• Off

OFF15

• Not Decided

Others

• Spring 2015 • University and divisional leaders for trouble shooting • R esidential Life for awareness and follow up for floor meetings

Revise Room Definition Report, including category codes, Use #1 fields • Complete this TASK by October 31, 2014

• Assignments and Billing staff

• A&B – VIP spaces, Athletics, Medical

• TSG and other student groups

• Residential Life – LLC spaces, Staff rooms, RHA, and emergency rooms

• Discussion items

• Maintenance Operations – room closures

• New process details • Promotional campaign for Morgan Hall

• Disability Accommodation units need to be defined for DRS including specific dimensions, accommodation type, special amenities, etc.

• Schedule meeting in October to discuss application process, reserved

NEW STUDENTS

beds, and other process details with Renee Kirby and Jakki Johnson • Revise the Disability Accommodations Database

• Offer sessions during Experience Temple before and after normal sessions

• Discussion about Special Open House for students with medical needs

(10:00 a.m. – 3:30 p.m.) to provide a unique experience as it relates to the decision making process.

Identify LLC spaces with Laura Randolph

• Saturday, February 21, 2015 from 9:00 a.m. – 3:00 p.m.

• Schedule monthly meetings in Fall 2014 to discuss application

• Saturday, March 14, 2015 from 9:00 a.m. – 3:00 p.m.

process, reserved beds, and other process details with LLC

• Sunday, March 22, 2015 from 9:00 a.m. - 3:00 .,m.

administrators

• Saturday, April 11, 2015 from 9:00 a.m. – 3:00 p.m.

• Reserve SC 217C/D for public demonstration and opportunity for selfbooking of new students

TASK Schedule meeting by October 15, 2014

OCCUPANCY PLAN FOR FALL 2015 – SPRING 2016

I dentify Athletic spaces with Associate Athletic Director. Joseph Guinta, and Kristy Bannon • Schedule meeting in October to discuss application process, reserved

• Draft report supplied to Michael Scales in September

beds, and other process details with coaches and other Athletic

• Final version to be completed by October 15th to share

administrators

to senior leadership, Board of Trustees • Commitment of reserving spaces for various application types: NMF, RR, NMT • Release of spaces in the Edge; need decision by October to prepare and update system • Staff spaces must be determined (by November 2014) and assigned (by April 2015) by Residential Life

TASK Schedule meeting by October 15, 2013 • Review level of involvement AAD will have in housing process • Determine set number of new student and returning student spaces by team and establish deadline dates

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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SPECIALTY HOUSING PROCEDURES

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

SPECIALTY HOUSING IS ANY ACCOMMODATION REQUIRING SPECIAL ATTENTION AND/OR REQUIREMENTS FOR OUR STUDENTS – THE FOUR PRIMARY CASES INVOLVING SPECIALTY HOUSING ARE:

1. Student staff

2. Student Athletes

3. Disability Accommodation requests

4. Students interested in living in a LLC program

STUDENT STAFF – During the spring semester, the Residential Life department interviews students interested in becoming Resident Assistants. University Housing is included in the staff’s compensation and students are assigned buildings according to our staffing needs.

PROCEDURES: • Assignments will occur in early April 2015 when the Residential Life staff will provide a list to Assignments and Billing; Deadline we promote this decision should be made is Friday, March 6, 2015.

• Student staff spaces are closed off in our system however special cases need to be addressed more urgently for the following groups: • LLC Peer Mentors • RHA Executive Board members • Judicial Board members

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STUDENT ATHLETES – Student Athletes may be required to live in particular buildings based on their

Unassigned spaces will be released on May 8th, 2015, unless payment

need to reside on campus over the University break periods or at the request

commitment is made by Athletics.

of a particular team.

ZERO DEPOSIT REQUESTS:

PROCEDURES:

• For new and returning student athletes, athletics must request a tuition deposit waiver in order to obtain a waived housing deposit. Requests

• Room closures for athletics • A number of rooms will be identified to support the needs of our student athletes based on previous demand and previous requests from teams • Request for closures will be submitted by October 2014

RETURNING STUDENT ATHLETES :

should also be communicated to Trina Slaffey by Monday, January 5th and for new students within 24 hours of their admittance to Temple University

TO ASSIGN A ROOM: • Athletics contact will submit names to University Housing with TU

• Returning student athletes will follow the same process as the regular student population: pay deposit however they will be assigned housing if they want to live in Athletic spaces.

• Student Athletic Agreement was developed for the Fall 2010 Housing Selection Process and was successful however we must get 100% participation from athletes and coaches for FY15-16 process.

• Assignments will not be processed without agreement.

• Deadline for RR15 will be March 6, 2014 • Deadline for NMF15 will April 24, 2015.

ID, and requested bed space of closed room identified for Athletics. This list is usually submitted to Addis Drewery at addis.drewery@temple.edu.

• Returning student athletes must be submitted by Friday, March 6, 2015 • New Main Campus Freshman / Transfers must be submitted weekly on Thursday mornings by 10:00 a.m. from this point moving forward.

• Cancellations honored up to 15 days after which team is penalized.

Students can request Disability Accommodation units if they have been approved by Disability Resources and Services by the deadline dates, which are: • Returning Students by Friday, March 6th • New Students by Friday, April 24th

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

DISABILITY ACCOMMODATION REQUESTS – Current resident students have been added to the Disability Accommodation Database which will be maintained to ensure we have information on students with requests to their disability accommodation requests.

Disability Resources and Services will use information provided by Assignments and Billing (UH&RL) to recommend assignments based on need.

A&B WILL PROVIDE RENEE KIRBY WITH: • List of rooms • Special amenities with rooms including • Strobe light • Keyless entry • Room for attendant • Private bathroom • ADA compliant • Emergency contact • Disability Accommodation Database records with current database information.

• Any revisions to the Disability Accommodation Database will be planned in the Fall 2014 semester: • Incorporate the Disability Accommodation Database into the Housing-On-Demand system.

• Create administrative tools to assist DRS and A&B with managing requests for Disability Accommodations such as APPROVING, DENYING, ASSIGNING requests.

NEW REQUESTS FOR CONSIDERATION - IMPORT EXISTING CONTACT INFORMATION TO SHOWCASE: • Indefinite request (all four years) • Approved for same room assignment • Required to re-submit medical documentation

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LIVING LEARNING COMMUNITIES – STUDENTS CAN APPLY FOR ACCEPTANCE INTO A LIVING LEARNING COMMUNITY ON CAMPUS. Students may be required to take special classes, participate in special residential programs, and initiatives to be eligible for these accommodations. A separate application and approval process is required for these accommodations in addition to the normal requirements for on-campus housing.

LIVING LEARNING COMMUNITY PROCESS AND PROCEDURES: • If a student wishes to apply for an LLC this process requires early acceptance to a particular program.

• For new students, the deadline to apply is April 25, 2015; for returning students, the deadline to apply is March 6, 2015 • After respective deadline dates, students not selected into a Templesponsored LLC should use the SWSA system to self-assign their housing accommodations in a regular accommodation.

• It’s recommended that students self-assign their accommodations prior to May 1, 2015.

• Reserve spaces for all LLC groups and open them prior to a group’s selection date and time

• Closed rooms in accordance to rooms identified on the Fall 2015 Room Definition Report.

• LLC administrators need to submit requirements for LLCs (classes, activities, etc.) and revised copy about their LLC for the UH&RL website and promotional materials by early October 2014.

• Separate review and application process for new and returning students

• Students complete an on-line form available for review to all LLC administrators

• R eview of requirements for each program, i.e. special Orientation dates, required course registrations, etc.

• Reports available to all administrators in RMS

• Assignments will occur on a rolling basis beginning on January

• Unless LLC Administrators wish to maintain this control, the

20, 2015 Assignments and Billing Staff will approve/deny requests to join one (1) LLC

• Automatic e-mail notification

• Students can change requests prior to approval; after approval UH&RL can make the change

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TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

STANDARD OPERATING PROCEDURES FOR ALLOCATION OF VIP SPACE – Each year, the University receives a number of requests from the campus community for special consideration as it relates to the Housing Selection

LIVING LEARNING COMMUNITY ADMINISTRATIVE SYSTEM AND ON-LINE APPLICATION

Process.

During the 2015 Housing Selection Process, the Office of University Housing

customer service issues as a result of challenges during the process. It’s crit-

and Residential Life launched a new system for the Living Learning Community

ical that we have alternatives available when addressing these issues.

Program aimed at improving the system for applying for and being assigned to a Living Learning Community Program.

These cases can range from personal requests, to financial hardships, to

Also, it is customary that we provide both Dr. Powell and Michael Scales with a few spaces to control in order to service additional requests from administrators, trustees, and/or the President’s Office.

DESCRIPTION OF SYSTEMS: On-line Application: The on-line application was designed to collect critical information on students including their name, TU ID number, cell phone number, and home e-mail address in order to track information vital to the consideration of their LLC application.

DESCRIPTION OF SYSTEMS: • We will close a set number of rooms for three purposes: Dr. Powell, Michael Scales, and University Housing to service these needs.

• Added in 2012 – Development an on-line system for Addis Drewery to organize this process to include the following elements:

In addition to this demographic information, the on-line application

• List of closed rooms and reason

featured several improvements from the previous years’ system such as the

• L ist of requests to include: name of person requesting room,

development of LLC specific requirements such as course requirements for

department, cell phone, name of student, TUid, requesting

participants and LLC program participation, an agreement of requirements

building(s), approval, A&B staff member, assignment date, as-

box which was required to submit LLC applications, the selection and

signment location, roommate requests. (See spreadsheet for

agreement to join one specific LLC and the option of adding roommates to

examples) • W orked well for Fall 2012 Housing Selection Process and would

the LLC application.

like to continue this system.

LLC Administrative Database: After LLC applications were submitted, the information was stored in a special database organized by LLC program.

Administrators involved with the LLC Program were given access to the LLC Administrative Database and given instructions to approve or deny applications in order for the Assignments and Billing staff to process manual assignments.

LLC Administrative Database Reports: Requests could be viewed using the DataView format which summarize application information and provided administrators the options to review, approve or deny requests.

In addition to the DataView format, administrators could also download an excel spreadsheet with the entire database or a summary of all LLC requests which greatly aided in the management of LLC applications.

TEMPLE UNIVERSITY HOUSING OCCUPANCY MASTER PLAN FOR 2015–2016

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