2014 APPLICATION PACKAGE
Application Deadline: Friday, April 4 at 4:30pm Applications should be submitted to Sara Smith, Operations Project Manager Main College Building, E-‐008
2014 Summer Conferences Applicant: Thank you for considering a Summer Conferences position. Summer operations are a vital component of our College, providing quality accommodations and service to more than 1,000 guests each summer. The summer at Simmons is a very active time in the residence halls, featuring activity from mid-‐May through Move In Weekend. Our staff works hard to provide quality accommodations and services to groups who stay on campus. The success of our summer operations depends on staff members who are committed, dedicated, and available to work hard to meet the needs of our summer guests. We are equally committed to making the summer employment experience as positive and rewarding as possible for our staff! The Summer Conferences Staff Selection Process consists of three components: 1. Application-‐ Submit a current resume and completed application by Friday, April 4 at 4:30pm to Sara Smith in the Buildings & Grounds Suite in E-‐008 (basement of MCB). Any incomplete applications will not be eligible for an interview or for hire. 2. References-‐ Request two individuals to serve as references for you. Both references should be able to speak to your work experience or skills (i.e., a past employer or supervisor) and preferably one is a Simmons College faculty or staff member for whom you have worked. Friends or family members are not acceptable references, nor are faculty members who can only speak to your academic skills. A reference form is included at the end of this application. It is your responsibility to confirm that your references have completed the Reference Forms and submitted them by the deadline (4/4 at 4:30pm). All reference forms must be inside a sealed envelope with the recommender’s signature across the envelope seal. 3. Individual Interview-‐ Sara Smith will contact candidates for interview April 7-‐15. Not all applicants will be granted an opportunity to interview.
Summer 2014 Staff Selection, Training, & Employment Timeline Friday, April 4 at 4:30pm April 7-‐April 15 Tuesday, April 15 Friday, April 18 April 21-‐23 Wednesday, May 7 Wednesday, May 14 Sunday, August 31
Applications & references due Phone and In Person Interviews Notification made to selected applicants Signed employment agreements due Notification made to applicants not selected Conference Manager contract begins Conference Assistant contract begins Last day of employment
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CONFERENCES OVERVIEW Conference groups come in all sizes and types, ranging from small high school groups to large national associations. Groups range in size from 5-‐500 people. Average conference stays are around a week; however some groups may stay several weeks or just overnight. Conferences staff set up rooms with linens and prepare access cards and room keys for all participants. SUMMER CONFERENCES ASSISTANT POSITION DESCRIPTION General Responsibilities ü Prepare for visiting groups by preparing guest rooms, distributing linens, preparing and posting signage, and preparing registration materials. ü Manage check-‐in & out process for conference guests including distributing keys, access cards, and housing registration forms. ü Provide on-‐call coverage during evening, weekends and holidays. ü Perform tasks related to the closing and opening of the residence halls ü Demonstrate a strong commitment to customer service. Position Requirements
ü Undergraduate or graduate student currently enrolled at Simmons College. • Full Time Position-‐ability to work 25-‐35 hours/week from May 14 – August 31, 2014 including daytime shifts and evening on-‐call coverage • Part Time Position-‐ability to work 10-‐25 hours/week from May 14 – August 31, 2014 including daytime shifts and evening on-‐call coverage • Per Diem Position-‐ability to work Reunion Weekend (May 30-‐June 1), Orientation Week (June 16-‐20), Move In Day (August 31) and other dates TBD to assist with busy times on campus. ü Must be enrolled as a Fall 2014 resident student or have a reliable off-‐campus place to live between August 8-‐August 31.
Dates of Employment
ü Wednesday, May 14 – Sunday, August 31, 2014 Compensation
ü $8.50/hour, paid biweekly ü Free on-‐campus housing. Housing assignments will be in a double room, and not guaranteed to be in a single-‐sex building. There is a possibility that staff will be housed in the same building as Summer Conference guests, with expectation of sharing common areas and kitchen. ü 5 days of unpaid vacation may be requested but must be submitted in writing to the Manager of the Summer Conferences by the first day of employment. All requests will be reviewed by the supervisor and approved on a case-‐by-‐case basis. 3
SUMMER CONFERENCES PROGRAM 2014 Application Name ________________________________________ Simmons ID# ____________________________ Email _________________________________________ Phone __________________________________ School Address _________________________________________________________________________ Please check your status for the Fall 2014 semester: ____ Sophomore ____ Junior ____ Senior ____ Graduate Student ____ Other POSITION PREFERENCES For which position do you wish to be considered? _____ Manager _____ Assistant If applying for Assistant position, what level employment are you seeking? _____ Full Time (25-‐35 hrs/week) _____ Part Time (10-‐25 hrs/week) _____ Per Diem (as needed) The Assistant position requires you live on campus during the Fall 2014 semester, or have a reliable off-‐ campus place to live between August 8-‐August 31. Are you able to meet this requirement? ______ Yes ______ No If no, why? The Manager position requires you have off campus housing during the summer. Are you able to meet this requirement? ______ Yes ______ No If no, why? 4
AVAILABILITY Are you taking classes during the summer?
YES
NO
Circle those that apply: Summer Session 1 Summer Session 2 Other 5/12-‐6/20 6/13-‐8/2 provide dates: HOURS AVAILABLE: (Mark an X in blocks to indicate hours AVAILABLE for work). TIME MON TUE WED THUR FRI SAT SUN 7AM -‐ 8AM 8AM -‐ 9AM 9AM -‐ 10AM 10AM -‐ 11AM 11AM -‐ 12PM 12PM -‐ 1PM 1PM -‐ 2PM 2PM -‐ 3PM 3PM -‐ 4PM 4PM -‐ 5PM 5PM -‐ 6PM 6PM -‐ 7PM 7PM -‐ 8PM 8PM -‐ 9PM 9PM -‐ 10PM 10PM -‐ 11PM 11PM -‐ 12AM 12AM -‐ 7AM
These positions require attendance at Reunion Weekend (May 30-‐June 1), June Orientations (June 13-‐21), and Move In (August 29-‐31). Vacations cannot be scheduled during this time. Are you able to meet this requirement? __Yes, I am able to meet this requirement __No, I am not able to meet this requirement If not, why? List any dates and the reason which you are not available to work (vacation, etc): 5
What experience, skills or talents do you possess that you believe would benefit you as a Summer Conference Assistant? Why are you applying for this position? Please list the individuals you have chosen to serve as your references. Name ____________________________________ Relationship __________________________ Name ____________________________________ Relationship __________________________ ≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡ Please attach a current resume with your application. ≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡≡ Completed applications are due to Sara Smith in the Buildings & Grounds Suite, E-‐008 (Basement of MCB) by Friday, April 4 at 4:30pm.
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SUMMER CONFERENCES PROGRAM 2014 Reference Form Instructions for Candidate: Complete the top portion of the form. Request your reference complete the form on your behalf and return to Sara Smith in Buildings & Grounds (E-‐008) by Friday, April 4 at 4:30pm. Reference forms must be sealed in an envelope and have the reference’s signature across the seal to validate authenticity. Candidate’s Name: _________________________________________________________________ I request that ________________________________________________ complete this form as a reference on my behalf for a Summer Conferences Staff position. Under the provision of the Family Educational Rights and Privacy Act ___ I waive my right of access to this reference ___ I do not waive my right of access to this reference Candidate’s signature _________________________________________ Date: __________ Instructions for Reference: The person named above is applying for a Summer Conferences Staff position and has listed your name as a reference. The Summer Conferences position requires that the individual have good communication skills, an ability to handle stress, and pay close attention to detail. This is a role of leadership, responsibility, and dedication. The candidate must be able to work unsupervised, and be able to work calmly under all circumstances. We hope that you will give us a candid rating and statement concerning the applicant’s qualifications for this position. Thank you! Reference Name (Printed): ____________________________________________________________ Reference Title/Relationship: __________________________________________________________ Employer/Organization: ____________________________________ Phone: ____________________ How long have you known the applicant? _______________________________________________ How well do you know the applicant? 5 4 3 2 1 Very well Not well How confident are you in evaluating the applicant? 5 4 3 2 1 Very well Not at all 7
Please evaluate the candidate in the categories listed. If you prefer to address these categories in a letter of reference, please feel free to do so. Leadership Dependability Responsibility Maturity Enthusiasm Appropriate Experience Knowledge of Campus & Community Resources Professional Appearance Motivation Communication/Oral & Written Skills Listening Skills Ability to Relate to Others Organizational Skills Creativity Computer Skills (Microsoft Word, Excel)
Above Average
Outstanding
Average
Unable to Evaluate
Below Average
Please list any additional comments: Please check below your final recommendation for the applicant in relation to his/her pursuit of the Summer Conference Assistant position: Recommend strongly Recommend Recommend with reservation Do not recommend Not qualified to recommend Signature: ____________________________ Date: ____________________ Thank you for your time! Please seal this complete form in an envelope and put your signature across the seal to validate authenticity. This form is due by Friday, April 4 at 4:30pm to: Sara Smith, Buildings & Grounds, 300 The Fenway, Boston, MA 02115. 8