ADMINISTRATOR RECRUITMENT PACK
Shropshire fa GRASSROOTS SERVICES
DIGITAL MEDIA & PARTICIPATION ADMINISTRATOR
our vision our mission
Creating opportunities to empower and inspire people to enjoy football.
To lead, promote, develop and support lifelong community participation through Football.
Strategic Priorities
Improve Playing Choice & Opportunities
Deliver Equal Opportunities For Women & Girls and other underrepresented groups To Play
Build More & Improve Existing Facilities
Tackle Poor Behaviour
Develop A Valued Network Of Volunteers, Coaches & Referees
Create a sustainable County FA
Strategic Drivers
Support Thriving Community Clubs
Connect & Serve Participants
Progress The Game’s Governance
Job Description and Person Specification
EQUALITY AND DIVERSITY
We would encourage all applicants to complete our voluntary Equality& Diversity Monitoring Form, via this link as part of the application process. The data we collect will be anonymous and confidential and will not be stored or linked to your application in any way
Job Title: Grassroots Services Administrator
Reports to:
Job purpose(s):
Football Services Lead
To support the delivery of The FA National Game Strategy and the Shropshire Football Association Business Strategy
To assist in the efficient running of the Football Services department
To contribute to the effective implementation of The FA’s Safeguarding 365 standard for football.
To support the adoption of FA technology systems across grassroots football.
To comply with FA rules, regulations, policies, procedures and guidance that are in place from time to time
Direct reports N/A
Location:
Shropshire FA 2 High Street, Dawley Telford TF4 2ET. Homeworking is permitted where agreed and travel to locations across the County will be required
Working Hours 37 5 Hours per week, including evening and weekend work when required
Contract Type Fixed Term until 30 June 2028 th
Salary up to £23,809
Job Description and Person Specification
Responsibilities:
To provide administrative support to all Shropshire FA Clubs and Leagues , supporting clubs , developing fixtures and completing administrative duties
Support the affiliation of clubs and leagues sanctioning and ensure safeguarding requirements are met
Lead on player registration ensuring leagues and clubs fully understand the process.
Support Football Services Lead in ensuring leagues fully comply with The FA Standard Code of Rules (Adult and Youth)
Provide advice and guidance on rules and regulations
Communicate governance and regulation services that meet the needs of customers.
Administer Full Time to ensure League Administration is up to date
Ensure that fixtures and results are communicated and inputted
Support delivery of CPD to club and league administrative workforce, liaising with key stakeholders to meet the needs of the game.
Support the delivery of County Cup competitions
To work with wider team on Book Football system administration
Provide the highest level of customer excellence to support volunteers across all FA Technology systems
Collaborate with the Designated Safeguarding Officer to ensure the affiliation, sanctioning and registration processes are managed effectively and safeguarding requirements are met by clubs, leagues, coaches and referees
Collaborate Referee lead to ensure all match officials in Shropshire Leagues are compliant
Contribute to ensuring that safeguarding and equality are embedded throughout the Shropshire Football Association and grassroots football
To support the wider staff team with any other projects / events as required
Execute tasks as required to meet the Shropshire FA changing priorities.
Job Description and Person Specification
Person Specification:
Qualifications:
Essential
GCSEs in Mathematics and English at Grade C or above (or equivalent)
Skills
Essential
Ability to work independently and as part of a team.
Excellent organisational skills and the ability to prioritise workload effectively.
Excellent problem-solving and decision-making skills
Ability to communicate effectively and in a manner appropriate to the audience
Commitment to delivering exceptional standards of customer service
Ability to useMicrosoft Officeeffectively(Word, Excel, Power Point).
Attention to detail and an ability to manage accurate recording and reporting of information.
Knowledge & experience
Essential
Knowledge of grassroots football governance and regulation
Demonstrate a working knowledge of inclusion, equality, anti–discrimination and safeguarding
Knowledge of the structure and partner organisations within football, nationally and within the County FA locality
Desirable
A qualification in Business administration
Desirable
Event organisation and management
Practised at developing networks and relationships with a variety of stakeholders in order to support the delivery of strategic priorities
Desirable
Knowledge of The FA’s Grassroots Football Strategy, Knowledge and understanding of working with volunteers
Job Description and Person Specification
Enhanced DBS Check Required?
Clean Full Driving Licence?
The job holder will be expected to understand and work in accordance with the values and behaviours described below
FA Values Behaviours
Champions and ensures that football is, and will remain, a game for everyone:
Openly collaborates with colleagues and partners in the game
INCLUSIVE
INSPIRING
INNOVATIVE
TRANSPARENT
TRUSTED
Provides equal opportunity to people of different backgrounds, experience and perspective
Seeks out and embraces new ways of thinking and working
Sets the standards for respectful behaviour across the game:
Maintains people’s self-esteem when interacting with them
Avoids pre-judgement when listening to suggestions from others
Seizes the opportunity to apply FA standards at all times
Embraces new thinking in pursuit of continuous improvement:
Identifies the need for, and actions change in direction, practice, policy or procedure
Questions the way things are done and takes informed risks
Continuously seeks to improve efficiency and performance.
Openly and honestly convey information to all
Encourage open communication across the game
Encourages feedback to inspire others
Ensures decision-making rationale is clear and considered so that it is easily understood by others.
Sets the standards across the game
Be open and support one another
Be consistently good in quality or performance
Demonstrate commitment and reliability and accountable in all that you do
Job Description and Person Specification
Job Description Reviews and Modified by: Andy
Weston, CEO
Date job description reviewed and modified: 4th June 2025
Job description authorised by: Dave Simpson, Chairman, Shropshire FA
Signed by job holder (on appointment):
Date Signed:
One copy to be retained by the job holder, one signed copy to be stored confidentially by the employer.
To apply
Send a cover letter and CV detailing how you meet the requirements of the role marked private and confidential to: andy.weston@shropshirefa.com
For an informal discussion, please get in touch with: Zoe Griffiths on 01743 362769
The closing date for applications is Thursday 3rd July 2025
If successful, applicants will be invited for an In-Person Interview which will be held on Monday 14th July 2025
Full details can be found here https://www.shropshirefa.com/about/vacancies
Please complete the online equality and diversity form https://app.smartsheet.com/b/form/91b053b160d347d487af1f753153ec48