SGR1 Update 25 August 2020

RETURNING SAFELY TO SHERBORNE GIRLS Parent Edition

Contents MESSAGE FROM THE HEADMISTRESS

4

GUIDANCE AND CONSIDERATION

7

LOGISTICS OF REOPENING

8

Overview, review and updates Michaelmas Term - start, exeats, half-term and end of term Boarding during exeat and the October half-term Start of term pupil and parent welcome Pupil induction programme Heathrow coach

THE PASTORAL FOCUS

12

Boarding houses and social distancing Tutors Social distancing in and between boarding houses Will siblings in different years at SG and siblings at Sherborne School be able to meet?

Evening leave, weekend leave, town visits and parental visits Day Girls, Day Boarders, arrangements and social distancing Day Girl registration Boarding status for Day Girls and Day Boarders Day Girl drop off and collection from School Social media and wellbeing Clothing requirements

THE ACADEMIC FOCUS Lessons Specialist lessons General Additional items required for the start of term 2

25

SHERBORNE GIRLS - RETURNING SAFELY

THE CO-CURRICULAR FOCUS

26

Whole School gatherings: assembly, school prayers, hymn practice, services Sport The Oxley Sports Centre Music Drama Other co-curricular activities, clubs and societies Offsite visits and trips Leadership opportunities and positions of responsibility Competition Evening and weekend activities

CLEANING OF THE SCHOOL SITE AND HAND SANITISERS

34

HEALTH CENTRE PROVISION, GP SURGERY AND COUNSELLING

35

Flu vaccination HPV vaccination Suspected cases of COVID-19 (C19)

WHAT IF THE GOVERNMENT CLOSES SCHOOLS AGAIN?

37

SEPTEMBER 2020: WHAT WILL A SG DAY LOOK LIKE FOR A BOARDING PUPIL

38

SEPTEMBER 2020: WHAT WILL A SG DAY LOOK LIKE FOR A DAY PUPIL

39

CONTACT DETAILS

40

PARENT CONTACT DETAILS

41

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Message from the Headmistress Dear Parents and Guardians, With less than a fortnight to go before your daughters return to us at Sherborne Girls, we are in the final phase of preparing the School for reopening and are thoroughly looking forward to welcoming the girls back onto campus.

Thank you to everyone who was able to join us for the Parent Focus Groups on Tuesday 11 August and the Parent Information and Q&A sessions on Friday 14 August. We were delighted that more than 140 families were able to do so. In addition to these sessions we also ran Pupil Focus Groups on Tuesday 18 August and Wednesday 19 August which were attended by >20 girls.

These sessions afforded us the opportunity to hear from you and your daughters about our plans for reopening and refine our proposals accordingly. Key themes that came through in these sessions included: starting with a strong plan to protect the girls and relax over time, rather than vice-versa; despite the success of the Remote Schooling offering, not to revert to this way of operating unless forced to do so by the Government; to provide engaging activities for the girls not only during the day but also during the evenings and weekends; to provide ample opportunities for siblings in different year groups to see each other; to integrate the Day Girls as much as possible; to consider holiday and exeats for overseas girls; plus suggestions regarding flu vaccinations, COVID-19 (C19) tests, dental and medical appointments.

As a School with 470 pupils and a similar number of sets of parents, it is unrealistic that we would ever be able to adjust our plans sufficiently to address every individual request and preference although we have tried to be as flexible and accommodating as possible. Our overriding focus throughout this planning process has been your daughters’ safety, wellbeing, happiness and holistic educational experience.

Having considered and reflected upon the discussions and feedback provided during the sessions referred to above, we have refined our reopening plans and are delighted to share these with you. We hope you find the following information both useful and reassuring, and feel that we have managed to address concerns raised and ideas presented to result in the best balance between delivering the highest quality education and providing a fulfilling boarding structure where your daughters will be engaged and happy, whilst mitigating the risk of importation or transmission of the C19 virus, all within the current confines to which we must adhere.

Certain sections of this document are the same as our previous SGR1 communication, whilst others contain considerable additional information in light of developments since that time. We feel it is important that you have one reference point which contains the detailed information you might need prior to the start of term.

We are very proud of what has been developed over the last few months; we believe that Sherborne Girls is in an extremely strong position to welcome our girls back and that we have considered carefully and consulted widely regarding our plans.

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SHERBORNE GIRLS - RETURNING SAFELY

Our measures and plans will remain under constant review and an update will be sent to all parents and guardians on Friday 25 September, as outlined in table 1 (page 11). If there are any points you would like to raise with me regarding reopening, please do not hesitate to contact me at Headmistress@sherborne.com using the subject heading ‘September Reopening’, and I will ensure your query is dealt with by the relevant person. We genuinely welcome feedback and collaboration so please do not hesitate to contact us at any time.

On behalf of the entire Sherborne Girls staff I would like to wish you all an enjoyable last few weeks of the summer holiday and express how much we are all looking forward to welcoming your daughters back to SG. Best wishes,

Dr Ruth Sullivan Headmistress

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SHERBORNE GIRLS - RETURNING SAFELY

Guidance and Consideration In planning for reopening, the Senior Leadership

We are extremely fortunate that the number of C19

Team has been working closely with our Health and

cases in Sherborne and Dorset remain very low and

Safety Advisor, Deputy Bursar and all Staff in putting

that the SG campus allows for social distancing to be

these plans together, as well as drawing on guidance

incorporated with relatively little disruption and

from ASCL, AGBIS, HMC, GSA, ISC, BSA1 in their

impact on the pupils and staff. No approach, apart

COVID-SAFE Charter, the Government and liaising

from complete isolation, can guarantee absolute

with our Governing Body and School Insurers. At all

protection from the C19 virus, and we believe that

times our plans have taken into consideration the

‘perfect’ social distancing is impossible in a boarding

Government Coronavirus (COVID-19) guidance which

school environment. We are also aware that the C19

can be found here.

virus, as seen in various areas around the world

In addition, feedback from pupils during house

young people remaining a low risk category, we must

recently, is far from over and despite, thankfully, meetings, tutorials and classes, as well as parental

not allow complacency to set in. Our aim at SG is to

comments in email and telephone communication,

give the girls an experience as close to normality as

have been incorporated. To refine our plans further

possible, with systems in place that minimise the risk

and ensure they are as carefully considered and

of transmission.

thorough as possible, two Parent Focus Groups took place on Tuesday 11 August, two Parent Information

To keep the School site as safe as possible, all non-

and Q&A sessions ran on Friday 14 August and two

essential visits will be discouraged and essential visits

Pupil Focus Groups occurred on Tuesday 18 and

carefully managed and restricted. This requirement

Wednesday 19 August.

extends to parents, guardians as well as external contractors, further details can be found later in this

We have also been working throughout our planning

document.

process with Sherborne School. Due to specifics associated with, for example, boarding house

As experienced professionals our staff fully appreciate

structure, dining and site layout, variations will

their duty of care and responsibility to the girls and

naturally exist between each school’s plan. Both

will take all appropriate measures to minimise the risk

schools will continue to collaborate fully so all

of the C19 virus being brought into the School

potential issues and concerns are given due

environment.

consideration. We are committed to delivering the best possible ‘separate yet together’ offering within

In line with Government guidance, the results of the

the confines that currently exist.

School’s risk assessment for re-opening are being made publicly available. These include risk

In planning for the fullest possible reopening of the

assessments for boarding houses, teaching and non-

School in September 2020, our priority is to ensure

teaching areas, co-curricular activities in addition to

the safest possible educational experience for your

individual risk assessments for any vulnerable pupil or

daughters, while maintaining the highest standards of

member of staff. If you wish to receive a copy of our

academic and co-curricular provision and pastoral

risk assessment document, please email

care. The safety of your daughters above all other

bursar@sherborne.com

considerations has been prioritised, including their mental and physical health and happiness.

1 ASCL: Association of School and College Leaders; AGBIS: Association of Governing Bodies of Independent Schools; HMC: Headmasters’ and Headmistresses’ Conference; GSA: Girls’ Schools Association; ISC: Independent Schools Council; BSA: Boarding Schools’ Association.

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Logistics of Reopening Overview, review and updates

referred to throughout this document as SGR1.

Michaelmas Term start, exeats, half-term and end of term

These plans are based on current guidance as of

There will be no changes to the dates previously

Our plans for a return to School in September are

21 August 2020 and replace those circulated previously (20 July).

To ensure the girls and staff have time to adjust to the structure and changes required of our SGR1 plan, the details referred to below will operate until at least the October half-term break.

During the first half of the Michaelmas term, SGR1 will constantly be reviewed and, if risk, guidance, and requirements permit, restrictions will be lifted and adjusted as and when appropriate. An interim review will take place prior to the first exeat weekend (25-27 September), which will focus on certain arrangements for the girls, for example, social distancing, visits, leave, etc. A major halfterm review will be provided to staff, parents, guardians, and girls during the week commencing 12 October 2020, at which point the plans will be referred to as SGR2.

8

published in our Term Dates of the start and end of our Michaelmas term, exeat weekends and halfterm. We will work with any family for whom term dates present difficulties, for example if you are unable to book a flight for your daughter to return home at Christmas on a specific date, due to restrictions and availability.

SHERBORNE GIRLS - RETURNING SAFELY

The days on which different year groups are required to return to School has not changed although to regulate the number of visitors on site at any one time we are managing arrival times. We would now like to ask you to book a specific time to return your daughter to School in September to ensure that pupils do not all arrive at the same time. Time slots for returning to School can be accessed via this link. We will be as accommodating as possible regarding return times, especially for those of you who may have more than one daughter at Sherborne Girls or those who also have a son at Sherborne School.

Boarding during exeat and the October half-term We may also stagger collection and arrival times for the Michaelmas exeats and October half-term and if so, will communicate this with you in due course.

Sherborne Girls will remain open during the Michaelmas exeats and October half-term should any girl be unable to return home. If this is something you would like to register for, even if only provisionally, please could you do so using this link.

Please note that there will be no pre-season training before the start of the Michaelmas term.

Discussions with Network Rail are ongoing regarding arrangements for the School train that normally operates for exeats, half-term and the end of term and we intend to circulate details during the first week back at School.

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Start of term pupil and parent welcome

Pupil induction programme

Heathrow coach

On Saturday 5 September all

There will be some changes to

alternative transport, will

pupils and parents will be sent

our Pupil Induction Programme,

operate as usual at the start of

links to two pre-recorded

scheduled for Sunday 6 and

term, albeit with social

welcome videos. One will be a

Monday 7 September although

distancing and additional safety

house-based welcome where

the days on which pupils will be

measures in place. Pupils using

the Boarders’ HMs will walk

required to arrive at School

the coach service will be

The Heathrow coach, or suitable

them through the layout of the

remain the same. Exact timings

required to wear a face covering

house and what they should

and schedules for each year

expect when they return to

group can be found via this link..

during the drive and will be seated a maximum distance

School; or, for Day Girls, a

apart for the journey. If you

similar video focussing on

would like to book your

arrangements for them. The

daughter onto the Heathrow

second will be a more general

Coach, please contact:

welcome video from me and

office@sherborne.com

other senior members of staff, focusing on the plan for lessons, assembly, school prayers and co-curricular activities.

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Please note, the wearing of a face covering at all times on public transport is now a legal requirement in England.

SHERBORNE GIRLS - RETURNING SAFELY

Focus and mode of communication

Date of communication

Sherborne Girls Reopening Phase 1 (SGR1) document emailed outlining key changes adopted in reopening plans

Monday 20 July 2020

Teams Call - Parent Focus Group for parents of overseas pupils

Tuesday 11 August 12:00 BST

Teams Call - Parent Focus Group for parents of UK based pupils

Tuesday 11 August 18:00 BST

Teams Call - Information and Q&A session for parents of overseas pupils

Friday 14 August 12:00 BST

Teams Call - Information and Q&A session for parents of UK based pupils

Friday 14 August 18:00 BST

Teams Call - Pupil Focus Group

Tuesday 18 August 12:00 BST and Wednesday 19 August 18:00 BST

SGR1 Final Update - document emailed to provide further details regarding September reopening (this document)

Tuesday 25 August

Virtual welcome videos circulated to all pupils and parents via email

Saturday 5 September 09:00 BST

Teams Call - Start of Term Parent Welcome and Q&A session (email with link to meeting to be sent on Saturday 5 September)

Saturday 5 September 12:00 BST

Exeat Update - document emailed to provide a brief update of the situation and changes where appropriate

Friday 25 September

Half-term Review - document emailed to provide an update on the situation and outline any changes that might be implemented after the half-term break (SGR2)

w/c Monday 12 October

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The Pastoral Focus Boarding houses and social distancing We are aware that expecting every pupil to socially

will be reviewed prior to the October half-term

distance 24/7 whilst in a full boarding environment

break and communicated to girls, parents and

is both unrealistic and impractical. Equally, however,

guardians within the SGR2 update during the week

we know how effective social distancing can be in

commencing 12 October.

reducing the transmission of the C19 virus.

Within each year group boarding house, girls will When pupils and staff return in September, we will

be grouped together based on their original house;

be adopting an approach designed to minimise the

for example, a pupil who last year was a L5 in

time that pupils across the School spend in close

Kenelm will be kept with her peers from Kenelm

proximity to each other and staff, whilst also

when she moves to Aldhelmsted East and into M5

enabling the girls to be with their peers and benefit

this September.

from the fantastic opportunities a boarding environment can offer. We intend to do this through the creation of year group bubbles.

During the period that single-age houses are in operation, the HM listed above should be your initial point of contact when communicating with

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From September 2020 our boarding house

the School regarding your daughter. The HMs will

structure will be changed except for Aldhelmsted

liaise with one another throughout this period to

West (L4 and U4/Years 7 and 8) and Mulliner (Year

ensure that all information pertinent to your

13). Each boarding house will accommodate a

daughter is shared appropriately, allowing for a

single age-group as shown in the table opposite.

smooth transition for your daughter and you when

Depending on Government and BSA guidance, this

we revert to mixed-age houses; for example, if last

change to single-age boarding houses may need to

year your daughter was in Kenelm L5, Mrs Barnes

operate for the entire Michaelmas term, although it

would have been her HM. In September she will

SHERBORNE GIRLS - RETURNING SAFELY

Year group

Boarding house

Name of HM

HM contact details

U6

Mulliner

Mrs Barnes-Evans

c.barnesevans@sherborne.com

L6

Reader Harris

Mr & Mrs Hammond

j.hammond@sherborne.com s.hammond@sherborne.com

U5 (DH, WD)

Dun Holme

Mr Gent

r.gent@sherborne.com

U5 (K, AE, RH)

Kenelm

Mrs Barnes

f.barnes@sherborne.com

M5

Aldhelmsted East

Mrs Miller

d.miller@sherborne.com

L5

Wingfield Digby

Mrs Scott

k.scott@sherborne.com

L4 and U4

Aldhelmsted West

Mrs Jamieson

e.jamieson@sherborne.com

move to Aldhelmsted East, where Mrs Miller will act

them in as normal a way as possible. Other non-

as her HM and communicate directly with you, but

resident staff within the boarding house will not be

also liaise with Mrs Barnes to ensure she is kept up

permitted to enter the house without express

to date with your daughter’s wellbeing, academic

permission from the Health and Safety Advisor and

progress and general pastoral matters. When we

then only if they remain socially distanced from the

revert to mixed-age houses, your daughter will

pupils. Non-resident Matrons will only work in one

return to Kenelm and to Mrs Barnes as her HM.

boarding house.

Throughout the period that single-age houses operate, Mrs Barnes will also meet regularly with your daughter and all ‘Kenelm’ girls to ensure they feel as normal a sense of house spirit as possible.

Tutors Although single-age houses will operate from September your daughter will continue to be

The rationale behind the decision to move girls to

tutored by a member of staff from her original

single age-group houses is to allow each year

house. For example, if your daughter was in U5 in

group to be considered as a ‘household’. With each

Dun Holme last year, she continues to be tutored by

boarding house at Sherborne Girls having its own

a member of staff in Dun Holme, despite being

kitchen and dining room, creating a year group

accommodated in Reader Harris. This will ensure

household will enable us to treat all the girls in that

continuity of care for your daughter and ease of

house as a discrete bubble.

transition when we are able to revert to mixed-age

Resident staff and non-resident Matrons within each

Wherever possible tutorials will take place in

houses. This applies to Boarders and Day Girls. boarding house will oversee the pastoral wellbeing

person, albeit socially distanced, although on

of the girls in their care and be able to interact with

occasion they may need to run remotely via Teams.

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SHERBORNE GIRLS - RETURNING SAFELY

15

Social distancing in and between boarding houses Several measures will be introduced in the

two sittings to allow a form of social distancing

boarding houses whilst SGR1 is in place to ensure

whilst supporting girls being with one another.

that we balance the real benefits of pupils remaining socially distanced from each other with

During the period of SGR1, social events and

the tangible advantages pupils gain from being

activities involving the mixing or interaction of girls

able to interact with each other within their houses.

from different houses will not take place and girls

For example, instead of girls being able to sit in a

will not be permitted to visit one another’s

social area for two hours in the evening, they may

boarding houses with the exceptions of siblings.

need to break after 45 minutes and reconvene later.

Resident House Tutor Teams will ensure that all girls have sufficient time to socialise and be together,

within the House Welcome videos that will be sent

Will siblings in different years at SG and siblings at Sherborne School be able to meet?

out on Saturday 5 September.

Sisters will be able to meet up with one

albeit in a socially distanced setting in house. These measures will be explained to the girls by their HM

another at SG as will those girls with a brother Modifications will be in place in each of the dining

at Sherborne School. Details of these

rooms to allow girls to sit with and converse with

arrangements will be explained to the girls

each other during mealtimes while reducing the risk

within the General Welcome video that will be

of potential virus transmission if sitting opposite

sent out on Saturday 5 September.

each other. Mealtimes in each house may well have

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SHERBORNE GIRLS - RETURNING SAFELY

Evening leave, weekend leave, town visits and parental visits To reduce the potential risk of the C19 virus being

(Pastoral) DeputyPastoral@sherborne.com and

brought into the School community, girls will not be

she will liaise with you directly to facilitate this.

permitted to leave the School campus for the first three weeks of term, (from their arrival at the start of

One of SG’s real strengths is you, the parent body

the Michaelmas term until exeat on the afternoon

and your support, interest and involvement. It is

of Friday 25 September). This includes the girls not

truly wonderful to watch the girls playing in a sports

being able to visit Town. Any pupil needing to

match on a Saturday afternoon encouraged and

purchase something from Sherborne Town as a

cheered on by large numbers of parents at the

matter of urgency will need to liaise with her

side-lines, or watching a drama production or

Housemistress/Housemaster who will be able to

musical performance where parents, grandparents

organise a safe and sensible solution.

and visitors pop into School for a few hours to see your daughters perform and catch-up with them

We appreciate your support in not arranging

afterwards in Queenie’s Café. In order to keep the

events that would involve your daughter being

School environment as safe as possible we do,

away from School during this period. We

however, need to ask parents not to visit the School

understand, however, that there are occasions

unless a prior appointment has been made through

where this may not be possible, for example,

the Deputy Head (Pastoral), Mrs Jessica Briggs

medical, dental or other key appointments and

DeputyPastoral@sherborne.com. This will help us

family emergencies, in which case you are asked to

manage the movement of people onto the School

contact Mrs Jessica Briggs, the Deputy Head

site and protect the year group bubbles.

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Day Girls, Day Boarders, arrangements and social distancing Day Girls will be as fully integrated in lessons and co-curricular activities as Boarders although they will not be able to visit boarding houses for the duration of SGR1 (at least the first half of the Michaelmas term). This means that we will be unable to accommodate Day Boarding until at least the October half-term, and until then all girls will need to be either Full Boarders or Day pupils.

For the duration of SGR1, each year group cohort of Day Girls will be allocated a room within School.

If you simply need to drop something off for your

This space will serve as their Form Room and is

daughter once she has returned to School, this can

where they will be registered, where they will have

be done without an appointment via the main

their own study area to work in during the day and

School Office, which is open 08:30-17:30 Monday to

at the end of lessons should they wish to stay a little

Friday, and 08:30-13:00 on a Saturday. If you need to

later, where they can leave their bags and books

deliver something to your daughter out of office

and where they will return in breaks. All meals and

hours, please contact the Duty Caretaker who will

snacks for Day Girls will be served in the Tea Crate

arrange a convenient time and place (07881

and appropriate areas will be provided for them to

580279). Girls can continue to send and receive

change in for PE / sport.

post as normal through the School postal service.

The measures regarding parental visits, pupils leaving campus, etc. have not been taken lightly and we are acutely aware that they are unlikely to be popular amongst both the pupil and parent body. Please know, however, that they are essential if we are to ensure your daughters are kept as safe as possible within the School environment. It is our great hope that if these measures are adhered to and the C19 situation in England continues to improve, we will be able to relax some of the measures following the exeat weekend. As outlined in table 1 (page 11), a brief update on this situation will be communicated to parents, guardians and girls on Friday 25 September 2020.

Day Girl registration Day Girls will register each morning with the

member of staff listed opposite and a senior member of staff will also register them at

lunchtime in the Tea Crate. Day Girls will be

able to take part in post-lesson activities

should they wish to, information about which

will be shared with them during the first week

back. Following lessons each day the member of staff listed opposite will register Day Girls

in their year group area. Any pupil wishing to stay later for an activity will agree with the

member of staff what time and where they will

meet to sign out; for example, a M5 day girl

wishing to stay for debating club might agree with Mrs Orton that she will present at her office at 18:00 following the activity.

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SHERBORNE GIRLS - RETURNING SAFELY

Year group

Form room

Form tutor

Form tutor contact details

U6

Fiction Library

Mrs Flo Corran Director of Sixth Form

f.corran@sherborne.com

L6

Beddington old Drama space BG4

Mrs Rachel Allen Assistant Head of Sixth Form

r.allen@sherborne.com

U5

Room tbc by Saturday 5 September

Ms Bex Brown Designated Safeguarding Lead (DSL)

r.brown@sherborne.com

M5

Upper Wescott North (UWN) computer room

Mrs Louise Orton Senior Deputy Head (Academic)

DeputyTL@sherborne.com

L5

N/A all L5 are boarding

N/A

N/A

L4 & U4

Discrete annexe Aldhelmsted West

Mr Richard Barnes

r.barnes@sherborne.com

Boarding status for Day Girls and Day Boarders

Day Girl drop off and collection from School

As previously communicated, we appreciate that

To mitigate further the risk of potential transmission

the changes above may create some logistical

we would ask parents of Day Girls to drop off and

complications for families of Day Girls/Day

pick up their daughters in the Oxley Sports Centre

Boarders. To assist with this, we asked parents of

car park each day rather than coming onto the main

Day Girls or Day Boarders to consider changing

campus. Parents should also not visit any part of the

their daughter’s status to full boarding for the first

School without an appointment as detailed on

half of the Michaelmas term; a significant number

page 17.

have done so. The option to change boarding status for half a term will only apply during this period and fees will be pro-rated accordingly (termly fee details can be found on our website here). Should our half-term review conclude that it is not possible to relax our approach after the October half-term, this option will be extended further, and you will be updated accordingly.

If this is something you would like for your daughter but have yet to confirm, please could I ask you to contact the Bursar, Mrs Fiona Clapp bursar@sherborne.com at your earliest convenience as she will be able to advise if this request can be accommodated.

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Social media and wellbeing The Deputy Head (Pastoral) has been working closely with the HMs over the summer to ensure that the pastoral views and concerns of parents are incorporated into our plans for reopening. Considerable time and thought have been given to ensuring that the girls in each of the single-age boarding houses are prevented from being on social media during every spare moment. The HMs and their house teams have been considering quiz nights, house event evenings, outdoor activities for the house and many other events to keep the girls occupied, engaged and happy. We will make extensive use of the School campus and the Oxley Sports Centre to provide opportunities for the girls to be engaged in a multitude of interesting and varied activities both during the evening and at weekends.

These activities will span the spectrum of interests and not focus only on exercise, although every girl will also be required to spend time each day outdoors or engaged in some form of exercise to maintain a healthy life balance and provide time to switch off and decompress.

The girls’ wellbeing is and continues to be a focal point of all strategic discussions and decisions at SG. In addition to the points previously mentioned regarding social media, evening and weekend activities, leadership and positions of responsibility and, pupil focus groups, we will be increasing the pastoral interaction between girls, their Tutors and key staff (Heads of Year, Year Group HMs, Normal HMs) as well as offering support via our Designated Safeguarding Lead, Supporters and Listeners and our school counsellors. We will continue to monitor each girl and liaise with parents on a regular basis to ensure that her emotional and physical wellbeing are maximised.

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SHERBORNE GIRLS - RETURNING SAFELY

Clothing requirements The return to SG, or arrival as a new pupil to SG in September will undoubtedly present changes and some challenges for the girls. To support them with this and reduce any additional anxiety, for the first three weeks of School the girls will not be required to wear school uniform, although they are very welcome to if they would like to. We do however expect them to return in September with their uniform, ready to be worn from Monday 28 September.

Research has yet to establish with certainty how long the C19 virus can remain viable on various clothing materials, however it is thought that clothing tends to absorb and trap pathogens making it harder to contract them through touch. We are, therefore, requiring boarding pupils to return to School in September with three different clothing outfits in addition to School Uniform (four outfits in total) and the usual mufti that girls would return with. The three outfits must be appropriate to be worn in class, such as skirt/trousers/jeans (smart, not ripped)/jumper/blouse/shirt. Each outfit should be brought to School in a clearly marked bag and no item of clothing should form part of more than one of the outfits. No clothing, including sports kit, should be shared between girls.

During the Pupil Focus Groups, a number of girls stated they would like to wear their school uniform from the start of term which we are delighted about and will of course support.

For those pupils who would like to wear school uniform, this can be done by exchanging it for one of the outfits as shown in the table overleaf.

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The reason for requesting specifically bagged

Day Girls should attend School in an appropriate

clothing units is so that the girls can change their

outfit as shown below.

outfits every day, as shown below, to minimise the risk of potential transmission via clothing of the C19

We would greatly appreciate your assistance in

virus. At the end of the day, girls should hang the

ensuring your daughter returns to School with

outfit they have worn in their wardrobe, to be worn

appropriate clothing that can be worn in class as

three days later.

well as around the school campus. She does not

Girls will be able to wash clothing as normal in their

although she is of course very welcome to do so.

need to bring any additional pairs of shoes with her houses and matrons will be on hand to assist and oversee the washing of bedding and towels. Girls

Normal School requirements apply from the start of

will not be required to wash their outfits each time

term regarding jewellery, shoes, makeup and hair.

they have worn them and the system below has been adopted to facilitate this.

School clothing to be worn until exeat: 14:00 on Friday 25 September Day

Outfit

Monday, Thursday

Appropriate outfit A to be worn, e.g. trousers / skirt (no holes or rips) and a blouse or school uniform if preferred

Tuesday, Friday

Appropriate outfit B to be worn, e.g. trousers and a jumper

Wednesday, Saturday

Appropriate outfit C to be worn, e.g. tracksuit bottoms and a hoody

Sunday

Mufti

School clothing from after exeat – Monday 28 September

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Day

Outfit

Monday, Thursday

School uniform

Tuesday, Friday

Appropriate outfit A or B to be worn, e.g. skirt / trousers and a blouse / jumper

Wednesday, Saturday

Appropriate outfit C to be worn, e.g. tracksuit bottoms and a hoody

Sunday

Mufti

SHERBORNE GIRLS - RETURNING SAFELY

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SHERBORNE GIRLS - RETURNING SAFELY

The Academic Focus Lessons

General

During the period of SGR1, non-specialist classrooms

In addition to the zoning of the School site, new routes

and teaching areas within School will be zoned for use

have been developed across the SG campus which

by each of the year groups. Historically, pupils at

reduce the risk of face-to-face contact with other

Sherborne Girls have changed classroom for each

members of the School community and minimise travel

lesson, which results in considerable movement and

time. These routes will be clearly signed for pupils and

footfall around the School site. Until pupils return to

time will be taken to explain the systems to the girls

their mixed-aged houses, each year group will be

when they return in September. Specific details

taught in their zone with staff moving between lessons.

regarding academic lessons, classroom layout,

This will decrease the movement of people around the

circulation routes etc. will be explained to the girls

School site and also reduce any potential for virus

within the General Welcome video that will be sent out

transmission. These zones will have designated

on Saturday 5 September.

entrance/exit routes, and most will also have their own lavatory facilities.

To reduce the time that girls spend in close proximity to

Additional items required for the start of term1

one another, seating will be laid out in advance of

• Bag or rucksack to keep hands free for sanitising

School commencing in September, providing as great a distance between each desk as possible to mitigate the risk of transmission, in line with Government guidance.

when moving around School • Individual equipment such as ruler, protractor, calculator, that might previously have been shared

Wherever feasible, pupils will sit next to other members of their original house year group, to minimise contact across pupils from different houses within the same

in class • Tissues – 3 x small packets (one to be carried in School bag) and a large box to be kept in the

year group.

All classrooms and teaching areas have had an audit of

bedroom • 3 x small bottles (50ml) of hand sanitiser for personal

their ventilation systems and hand sanitisers and

use (one to be carried in the School bag). School will

cleaning products will be supplied in every classroom.

also provide hand sanitiser dispensers around the

Pupils will be asked to assist with cleaning surfaces at

campus

the end of lessons as teachers move around the

• A portable charger for your device (Surface, iPad etc.)

campus between classrooms.

• Headphones (ideally with microphone)

Assessment of our plans indicates that we will not need to restrict the curriculum as provided for in Government

• Exercise/Yoga mat (to be used for exercise and activities only)

guidance; that is, we will not stop teaching some

• Water bottle

subjects in order to focus on others.

• 2x washable face covering/mask (for visiting the health centre/attending a medical appointment) • 1x old shirt to be worn as a protective layer over

Specialist lessons Certain subjects, including Science, Food Technology,

clothes in art lessons • Washable cooking apron (for pupils in L4-L5 and those in M5 and U5 studying GCSE Food & Nutrition)

Drama, Music, Art and Design, and PE, will be taught in dedicated rooms which will be outside of the zones referred to above. This is to ensure that the girls’ education is supported in the most effective way whilst also keeping risk to an absolute minimum.

With the exception of disposable items listed above, all others need to be clearly named

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With the exception of disposable items listed above, all others need to be clearly named

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The Co-Curricular Focus During the period of SGR1 we intend to run as full, ‘normal’, exciting and varied co-curricular programme as possible given the confines of

Government guidance. At present, specific activities such as choirs, hymn

practices, and some musical ensembles will not be permissible, and certain mixed-year activities may be run through a blended programme with pupils joining remotely and others being physically present, rotating attendance on a regular basis.

Having had time to settle into their new houses and get used to different

routines around School, your daughters will be given information about the range of activities on offer and how they can sign up. Our usual

Activities Fair will be replaced by a virtual process during the first week of term: the girls will be able to watch short videos created by each member

of staff running an activity and sign up with their Head of Year having discussed options with their Tutor.

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SHERBORNE GIRLS - RETURNING SAFELY

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Whole School gatherings: assembly, School prayers, hymn practice, services

Sport Girls will transition back to sport in a safe and supportive manner

permitted. All girls must

following, for many, five months

therefore return to School with a

operation there will be no whole

without competitive physical

clearly named lacrosse/hockey

School gatherings. Alternative

activity. A flexible sports

stick, tennis racket, exercise mat,

approaches will be adopted for

programme will be offered

water bottle and relevant safety

all events which would ordinarily

incorporating a mixture of

equipment, e.g. shin guards,

involve a gathering of more than

summer sports (athletics,

mouthguards, and goggles.

one boarding house. In

swimming, tennis and cricket)

September, assembly, for

alongside the more traditional

example, will operate on a

winter sports of hockey, lacrosse

Monday morning and be live

and netball.

The Oxley Sports Centre

eStream as was the case last

The delivery of all our sports will

Girls will have sole use of

term. Rather than streaming

be modified in line with the

from the Headmistress’ office,

School’s risk assessment and

For the period that SGR1 is in

streamed to all girls via Planet

assembly will be delivered from

guidance from National

each of the boarding houses/

Governing Bodies (NGB). The

form rooms on rotation,

majority of PE, games and

ensuring social distancing is

exercise will take place outdoors

adhered to. A similar approach

and we have arranged additional

will be followed for School

covered spaces outdoors to

prayers. Hymn practices will be

facilitate this. All Sport and PE

removed until such a point as we

lessons will be undertaken in

are permitted to have large

year group bubbles and there

numbers of individuals singing

will be no mixing of year groups.

together. An additional School

During SGR1, no sports fixtures

prayers will operate during this

with other schools will take

period and take place each

place, however, this will be

week on Fridays.

under regular review and when safe to do so your daughter can look forward to taking part in competitive fixtures.

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Sharing of equipment is not

The Oxley Sports Centre for several days each week

where they can access all

the facilities provided within

a safe and supervised

manner. Following this

period, the Centre will then be deep cleaned before

being opened to members of the public and cleaned

again before its use reverts to the girls. In addition,

regular cleaning throughout the week, regulated access to different areas and one-

way systems throughout the building will ensure that all members, public and SG,

are kept as safe as possible.

SHERBORNE GIRLS - RETURNING SAFELY

Music All one-to-one instrumental

also also minimise the sharing of

teaching will begin on Monday

sheet music by using electronic

14 September. This start date is

copies through OneNote. Should

necessary in order to ensure

your daughter or her teacher be

Drama In addition to socially

distanced academic lessons

in line with the School’s

complete timetables and allow

required to self-isolate, lessons

the girls time to settle into their

will transition to remote teaching

new routines and boarding

for the isolation period,

houses at School. Pupils will all

providing that both are well

still be able to access the full 30

enough to undertake the lesson.

operate as normal, with

year. Singing, wind and brass

We are still in the process of

soon as possible. Our School

teaching will continue remotely

determining whether Alexander

via Teams and will be reviewed

Technique lessons will be able to

again at regular intervals

take place during SGR1. String,

according to guidance from the

piano, percussion ensembles and

relevant professional bodies.

bands without vocalists can

Percussion, piano and string

commence from September;

teaching will begin face to face,

however, unfortunately, singing,

lessons during the academic

with a five minute changeover

wind/brass ensembles and

between each lesson to enable a

orchestras are not currently

cleaning routine to be carried out

permitted, but pupils may

in line with what is happening

develop repertoire ready for the

throughout the School, together

moment when they can resume.

plans for reopening,

individual and paired speech and drama lessons will

group sessions resuming as productions this year will

comprise smaller-scale year

group plays and this coming

term’s house drama

competition will be a house

film competition.

with adequate social distancing and ventilation in rooms. We will 29

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SHERBORNE GIRLS - RETURNING SAFELY

Other co-curricular activities, clubs and societies

Leadership opportunities and positions of responsibility

Evening and weekend activities

Instead of our annual Activities

Our HMs, Director of Sport,

variety of activities that will

Fair in September, this year a

Adventure and Leadership and

ensure your daughters have time

virtual process will take place.

Deputy Heads Pastoral and Co-

to switch off from their academic

During the first week of term the

curricular and Planning have

studies and be engaged in a

girls will be able to view short

been working hard to ensure that

range of events. The exact nature

videos in which members of staff

when the girls return in

of these activities will in part be

Staff have been planning a

will provide information about

September they will be provided

determined by the Pupil

the activity they are running and

ample opportunity to take on

Reopening Focus Group that was

will sign up with their Head of

positions of responsibility and

set up following the Pupil Focus

Year for the activities they wish to

leadership. This might involve

Group meetings (see table 1 on

pursue after discussing their

helping to mentor and support

page 11). It is hoped that over

programme with their Tutor. As

younger pupils in other boarding

some weekends whole year

restrictions lift, more can be

houses via Teams calls, run virtual

groups will be able to leave the

offered and year groups will be

activities, help plan and organise

campus for 36-48 hours to

able to mix. We are currently

house-based activities, research

participate in a weekend of fun,

working with Sherborne School

and suggest guest speakers to

team-building challenges, but

to get the CCF up and running at

present to the School, lead a

only if we can ensure the safe

the start of term for those girls

focus group considering evening

travel and accommodation of

who have signed up, although

and weekend activities, etc.

your daughters off site.

Competition

Day Girls will, wherever possible,

Competition is a healthy and

be invited to participate in

natural aspect of school and life

evening and weekend activities

During SGR1, offsite trips, visits

more generally. Under normal

although this might not always

and excursions will not be able to

circumstances, girls at SG would

be possible, or the girls might

take place unless they can

be exposed to competition daily,

need to do so virtually. Form

operate as Year Group Bubble

through inter-house events and

Tutors and HMs will continue to

trips, for example Duke of

challenges, in the classroom,

focus on integrating the Day

Edinburgh Award (DofE)

during social time, whilst playing

Girls as much as possible and

expeditions, or until guidance

sport or engaging with co-

ensuring that they feel fully

regarding social distancing is

curricular activities. These

involved, valued and welcome.

relaxed sufficiently to permit the

aspects of competition will

safe movement of pupils and

continue whilst the girls are in

these will not be joint sessions initially.

Offsite visits and trips

staff. If your daughter is currently

their single-year group houses

enrolled on Bronze (M5) or Silver

and they will regularly be

(U5) DofE she can expect to take

expected to represent their

part in an expedition in the first

‘normal house’ and participate in

few weeks of term and should

a variety of challenges:

return with her adventure and

academic, sporting, musical,

leadership equipment including

creative, reflective, service, etc.

ruck sack, roll mat, sleeping bag,

to demonstrate house spirit and

waterproofs, torch, compass and

loyalty. Our Pupil Reopening

walking boots.

Focus Group will also be involved in suggesting and developing challenges and competitions for the whole pupil body.

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SHERBORNE GIRLS - RETURNING SAFELY

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Cleaning of the School site and hand sanitisers The number of hand sanitiser dispensers has been increased considerably across all areas of the School site. Girls will be reminded to wash/sanitise hands frequently during the day and particularly when entering/leaving classrooms and before and after meals.

Specialist teaching areas will be cleaned between each lesson and zoned classrooms will be cleaned regularly throughout the day. All classrooms and teaching areas have had an audit of their ventilation systems, and hand sanitisers and cleaning products will be supplied in every classroom. Pupils will be asked to assist with cleaning surfaces at the end of lessons as teachers move around the campus between classrooms.

Our cleaning team and subject teachers will ensure

Boarding houses will be cleaned at least daily by

that all classroom spaces have been appropriately

our cleaning team with your daughters also being

cleaned and ventilated each day to reduce the

required to clean their personal spaces twice a day

potential risk of transmission.

to help ensure that everything possible is being done to reduce any potential for C19 virus

We will also be taking steps to avoid the sharing of

transmission. All cleaning equipment will be

equipment/items between pupils. Where there is

provided to pupils, along with training to guarantee

no alternative to equipment being shared between

the safe handling of cleaning equipment. The girls’

pupils or passed from teachers to pupils, it will

cleaning will supplement that already undertaken

either be cleaned between uses or left in a

by our cleaning team. Boarding house dining rooms

quarantine area for 72 hours before being re-used.

will be cleaned after each sitting.

Your daughter will be required to carry a small personal bottle of hand sanitiser with her School bag.

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SHERBORNE GIRLS - RETURNING SAFELY

Health Centre provision, GP surgery and counselling Sherborne Girls Health Centre will continue to provide the highest level of care for your daughter

Flu vaccination

and will operate 24/7 whilst girls are on campus.

Our Health Centre Manager, Mrs Alexa

The Health Centre has been slightly reconfigured to provide an isolation zone for suspected cases of C19 which can be kept discrete and secure from other areas of the centre.

Any girl visiting the Health Centre will be required to wear a face covering and sanitise her hands both before entering and whilst in the centre.

Our two School GPs (Dr Middle and Dr Thomas) who are based at The Grove Medical Centre in

Watson will arrange a flu vaccination for any pupil whose parent wishes her to receive

this. An over-whelming majority of girls at

SG are not eligible to receive the flu vaccine

free of charge from the NHS so there will be

a small fee for this. Further information

about this service, including the cost, will be

communicated to all parents and guardians via Sherborne Girls Health Centre shortly after term has begun.

Sherborne, will continue to offer School surgery appointments, with a blended approach (remote appointments or physical face-to-face appointments) being adopted depending on the pupil’s symptoms, pre-existing health conditions and the health team’s professional judgement.

Every pupil will be able to request a face-to-face appointment should they wish.

Our two School Counsellors will continue to offer sessions throughout the week with a mix of virtual

HPV vaccination Due to schools being closed last term, some

girls who will be entering the L5 (Year 9) in

September were unable to receive the HPV vaccination in May. An update on when

these vaccinations will now take place will

be communicated to all parents and

guardians via Sherborne Girls Health Centre shortly after term has begun.

and face-to-face appointments, with pupil preference being taken into consideration.

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Suspected cases of COVID-19 (C19) Our Health Centre Nurse Manager, Mrs Alexa Watson, will work closely with our GPs at the Grove Medical Centre in Sherborne to ensure that any suspected case of C19 is treated and cared for appropriately.

Any boarding pupil who is tested for C19 will be isolated whilst we await the test result and the pupils in her boarding house will be quarantined in house and participate in lessons remotely. If the test returns a negative result, all pupils will resume lessons as previously. In the unlikely event that the test result is positive, the pupil will be required to return home whilst the rest of her boarding house continue in quarantine until the 14-day period is completed.

The above approach will allow us to remove the need for smaller bubbles of pupils to return home at any point that there might be a suspected C19 case in School and ensure continuity of care and teaching for the entire pupil body. In the unlikely

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event that a pupil were to test positive, the remainder of the house could be quarantined and receive remote teaching from staff for the period in question with minimum disruption to their studies.

To maintain our capacity to deal with symptomatic cases, it will always be our preference that any pupil who tests positive for C19 should return home or to a UK guardian for their period of isolation. We appreciate that, for overseas pupils in particular, this might not always be possible. In such cases, we do have capacity for a small number of pupils to isolate in the Health Centre and we have also drawn up contingency plans for the very unlikely event that we have to isolate large numbers of positive cases elsewhere in the school.

As in normal circumstances, we will liaise with medical professionals on any occasion where a pupil is unwell. We are fortunate to have a major hospital with excellent facilities in Yeovil, which is fewer than 10 miles from SG.

SHERBORNE GIRLS - RETURNING SAFELY

What if the Government closes schools again?

One of Sherborne Girls’ five key aims is to ‘Develop

We have engaged the external consultant who

the Future Generation of Twenty-First Century

worked with our Digital Champions during the

Women’ with the first objective within this aim

initial implementation of our digital strategy in

being to ‘Ensure Every Girl is Comfortable and

September 2019, to return to SG for the whole of

Competent with Digital Technology.’ (See Strategic

next term. He will work with pupils and teachers,

Plan for further detail).

within SGR1 parameters, to develop and refine our

When the Government announced that schools in

technology across the School, and to investigate all

digital offering, to standardise the use of England would close from Friday 20 March 2020,

the ways in which technology can be used to

Sherborne Girls was in a strong position to be able

improve and transform learning. We will also be

to transition almost immediately and seamlessly to

working towards Microsoft Showcase Status next

Remote Schooling. Every member of staff had

year to further prove our commitment to digital

already received considerable training on the use

technology for learning.

of MicrosoftTeams by both internal and external providers, and the girls had been using Teams and

It is our sincere hope that the Government will not

digital technology to varying degrees within their

require schools to close again but if they do, our

various lessons.

staff and pupils are well placed to be able to transition immediately and smoothly to ‘Enhanced

Three weeks into Remote Schooling in early May,

Remote Schooling’ which may, as mentioned by the

our parent body was surveyed and 329 parents

Education Secretary, adopt the format of a blended

(68%) responded to the Remote Schooling

approach whereby, and on rotation, certain year

Questionnaire. This feedback helped us develop

groups remain in School to access physical

further our Remote Schooling offering for the

teaching whilst others access learning remotely via

following seven weeks of term, enabling staff to

Teams.

extend their skills and address the areas where progress could be made.

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September 2020: What will a SG day look like for a Boarding pupil?

In September, boarders will return to a single-age

Compared with previous years, the main

rather than a mixed-age boarding house. They will

differences Boarders are likely to experience during

arrive on Sunday 6 or Monday 7 September,

the temporary period of SGR1 include:

depending upon which year group they are in and whether they are new to Sherborne Girls or not.

They will be allocated a room or cubie, as they would have in any other year. The house will be their main base and where they will return to for break, lunch, supper, after lessons and to sleep. All meals will be eaten in their boarding house and this is also where they will do most of their socialising and spend much of their free time.

Boarders will receive their lessons either in a yeargroup specific area of the School site or in specialist subject classrooms Boarders will have year group meetings in house or remotely. They will undertake all sport, music, drama and as many co-curricular activities as we are able to offer within their year groups.

The Housemistress/Housemaster of their singleage boarding house will be the main point of contact during the period of SGR1, in addition to their Tutor.

• being able to wear home clothes for the first three weeks of term rather than uniform • being socially distanced during lessons, cocurricular activities and sport • a change to the format and range of activities offered • an increased range of year group activities and events • increased opportunities to organise and lead year group events • eating meals in two sittings in house rather than everyone eating at once • restrictions on being able to: - mix as freely with friends and peers around the School site - visit friends in other year groups in other boarding houses - mix with friends on other floors in the same boarding house - go into town, to Budgens or the Co-op.

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SHERBORNE GIRLS - RETURNING SAFELY

September 2020: What will a SG day look like for a Day pupil?

In September, Day Girls will return to a

Compared with previous years, the main

year group form room rather than their previous

differences Day Girls are likely to experience during

mixed-age boarding house. There is no change to

the temporary period of SGR1 are:

the day on which they start term as they will be expected to arrive back on Sunday 6 or Monday 7 September, depending upon which year group they are in and whether they are new to Sherborne Girls or not.

Their form room will be their main base, where they will be registered in the morning, return to at break time if they want to, where they will leave their books and school equipment. No other pupils aside from Day Girls in their particular year group will be permitted access to their form room. Day Girls will go to the Tea Crate for all their meals and snacks.

Day Girls will receive their lessons with the rest of their year group in their year group specific area of the School site or specialist teaching classrooms.

They will undertake all sport, music, drama and as many co-curricular activities as we are able to offer within their year groups.

Day Girls will join year group meetings remotely via Teams in the same way as Boarders.

The Form Tutor of their Day Girl year group will be the main point of contact during the period of SGR1.

• being registered in a form room rather than the boarding house • being able to wear home clothes for the first three weeks of term rather than uniform • a change to the format and range of activities offered • an increased range of year group activities and events • eating meals in the Tea Crate rather than within the boarding house • in a similar way to Boarders, being socially distanced during lessons, co-curricular activities and sport • restrictions on being able to: - mix as freely with members of their own year group - visit friends in their own year groups in the boarding houses - pop in to see friends in other year groups in boarding house - go into town, Budgens or the Co-op during the school day.

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Contact Details If you have anything you would like to discuss prior to the start of term regarding your daughter’s return to School, please do not hesitate to contact the following staff: • Queries regarding the boarding houses and pastoral matters should be sent to the Deputy Head (Pastoral), Mrs Jessica Briggs: DeputyPastoral@Sherborne.com • Queries regarding the academic matters including lesson arrangements, subject questions etc. should go to the Senior Deputy Head (Academic), Mrs Louise Orton: DeputyTL@Sherborne.com • Queries regarding the co-curricular programme, including drama, music, sport and all activities, should go to the Deputy Head (Co-Curricular and Planning), Mr Ian McClary: DeputyCocurricular@Sherborne.com • Queries regarding the Quarantine Programme, should go to the Acting Deputy (Pastoral), Mr Jon Hammond: j.hammond@sherborne.com • Queries regarding any health matters should go to the Nurse Manager, Mrs Alexa Watson: health@sherborne.com • Queries regarding fees, boarding status or other financial matters should go to the Bursar: bursar@sherborne.com • Specific house based queries should be sent to the relevant HM whose contact details can be found on page 13 and 19 • If you are not sure who to address you query to, please do not hesitate to contact me at Headmistress@sherborne.com and I will direct your query to the most appropriate member of the Senior Leadership Team.

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SHERBORNE GIRLS - RETURNING SAFELY

Parent Contact Details To ensure that the contact information we hold for you on our school database iSAMS is correct and up to date, we would be grateful if you could please check your details using this secure link to the Parent Portal.

You can update your phone number and/or email address yourself on the Parent Portal under Communication/My Contact Information, clicking ‘Edit’ to the right of the page. If, however, your home address or any other personal information requires changes please complete the ‘Change Request Form’ at the + sign at the top of the page, and the information will go directly to the School Office to be updated.

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SHERBORNE GIRLS - RETURNING SAFELY

While we regret the necessity of having to put all these measures in place, we will keep them under constant review with the aim of relaxing them as soon as Government and other experts advise us that it is safe to do so. It will continue to be a formative time for the girls next term, but we know that they will make the very most of the opportunities it will bring, as well as rise with characteristic SG spirit to its challenges.

We are very grateful for all the support that you as parents and guardians have already given the girls during this period. While we recognise that not all the measures that have been put in place will be popular, our overriding focus throughout this planning process has been your daughters’ safety, wellbeing, happiness and holistic educational experience. We ask for your continued support, reassurance and encouragement, and hope that the girls can start to feel excited about their return to School and seeing their friends and teachers. We are very much looking forward to welcoming them back.

Sherborne Girls Bradford Road Sherborne Dorset DT9 3QN, UK T: +44 (0)1935 812245 E: office@sherborne.com www.sherborne.com