Intermittent Employee New Hire Orientation Packet

SHAWNEE COUNTY NEW HIRE ORIENTATION INFORMATION PACKET

INTERMITTENT/TEMPORARY EMPLOYEES

EMPLOYEE ONLINE Employee Online is a computer application available to all County Employees to be used as a tool for accessing their personal payroll information. You will need to know your Employee Number and password.

Go to Internet Explorer and enter: www.snco.us. In the lower right-hand side of the web page is a link called “Employee Online”. Click on that link and: The IFAS Login screen will appear.

Type in your Employee Number (E#######) in the IFAS User: field.

Type in your Password (Social Security #) in the IFAS Password: field.

Click on Login After successful signon, you can navigate to any screen by clicking the screen name that appears in the blue area on the left hand side of the screen. Many of the screens are for your information only but others are for you to maintain if changes are to be made.

THE FOLLOWING SCREENS REQUIRE YOUR INPUT. HOME ADDRESS: To update this screen, click on the EDIT button in the lower right hand corner. This will give you access to all fields that you may update. Please make sure that all information on this screen is accurate. Be sure to include your email address and phone numbers. The only phone number that will appear in the directory is the one you mark as “OFFICE” phone. All others will remain private and only accessible to Payroll and HR. When complete, click on the SAVE button in the lower right hand corner.

EMERGENCY INFO / FAMILY INFO: These screens work basically the same. To add records to your list, click on the ADD button in the lower right hand corner. A detail record will appear. Type information in the appropriate fields, when complete, click on the SAVE button in the lower right hand corner. A new record can be entered for each individual you want to include in your lists.

TAX INFO: This screen is your W-4 and K-4 forms. You will need to verify the information is correct. If you want to change anything, click on the EDIT button in the lower right hand corner. Note: It is necessary that you read the information in red.

This screen replaces the paper W-4 and K-4 forms and is considered a legal electronic signature. Make any changes and click on the SAVE button in the lower right hand corner.

All other screens in Employee Online are for your information and cannot be updated.

Additional documentation on these screens can be obtained through the IT dept. If you have questions about any information on these screens, please contact Payroll or HR. (Revised 03/14)

SHAWNEE COUNTY

CHANGING YOUR PASSWORD ON EMPLOYEE ONLINE Sign on to Employee Online, using your E# (employee number) and your SSN#. Find the white OPTIONS button on the upper right hand corner of the window.

Click the “OPTIONS” button.

Click on “Change Password”.

You will receive the screen below.

Enter your old password. (For Employee Online, this will be your Social Security number without the hypens.)

Enter a new password.

Confirm your new password by retyping the new password on the third line.

NOTE: The best passwords will contain a combination of at least 1 number, 1 special character, 1 upper case letter, and up to 12 total positions.

Click on OK. If the confirmation is correct, the screen will disappear and your new password will be in effect immediately.

Created 7/22/2011 Last Updated 8/31/2011

SNCO Changing Passwords on Emponline.docx

Once you have changed the password, you are the only person who will know it. IT will not be able to look it up for you.

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ATTENTION SHAWNEE COUNTY EMPLOYEES For work-related injuries, your medical providers are: Non-Serious Work-Related Injury M-F 7:00 AM to 5:00 PM St Francis Occupational Medicine Tallgrass Building 6001 SW 6th Ave., Suite 110 (785) 228-4747

Pick Up Prescriptions From Any Topeka Area Pharmacy Of Your Choosing

Serious Work-Related Injury OR care 5:00 PM to 7:00 AM (M-F) and weekends St. Francis Hospital 24-Hour Emergency Room Care 1700 SW 7th Street (785) 295-8090

IMMEDIATELY report all injuries and accidents to your supervisor, even if you do not seek treatment.

Call 911 if a serious or life-threatening accident happens.

FOR BILLING/PAYMENT INFORMATION, CONTACT: THOMAS MCGEE, L.C. 920 Main, Suite 1700 Kansas City, MO 64141-6013 1-800-423-9044 FOR OTHER INFORMATION, CONTACT: Shawnee County Counselor’s Office 200 SE 7th Street, Room 100 Topeka, KS 66603 785-251-4042