Shawnee County Kansas 1st Quarterly Report 2019/03/31

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

3/31/2019

QUARTERLY FINANCIAL REPORT A financial summary of the first three months of 2019

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT FIRST QUARTER 2019

EXECUTIVE SUMMARY INTRODUCTION The following quarterly financial report provides an analysis of the first three months of the 2019 calendar year. The information contained in this report is based on unaudited budgetary financial statements and excludes adjustments that may be required by the County’s auditors at a later date.

This report provides a summary of revenues and expenditures of the County for the first three months of the calendar year of 2019. Comparative analysis will also be provided for the major revenue and expenditure categories including comparisons to budgeted and prior year amounts for the same time period.

REVENUE HIGHLIGHTS This section will show revenues received by the County during the first three months of 2019. These revenues will be compared to the budgeted amount for the same time period and the amount received during the prior year for the same time period. Shawnee County received total revenue of $51,702,523 during the first three months of 2019. This represents 0.34% over the budgeted amount for this period.

$60,000,000 Other Revenue

$50,000,000 $40,000,000 $30,000,000

Other Taxes

$20,000,000 $10,000,000 $-

2019 YTD $51,702,523

BUDGET YTD $51,358,961

2018 YTD $51,068,159

Property Taxes

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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

Ad Valorem Taxes Ad Valorem Tax is the largest single revenue source available to Kansas Counties. This revenue is derived from taxes levied on real property, personal property and state assessed property. The Shawnee County Appraiser’s office values real and personal property and the State of Kansas assigns values to state assessed property such as utilities. Ad Valorem Taxes represented approximately 72% of the County’s revenue in 2018.

$50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $-

2018 YTD $45,150,606

BUDGET YTD $45,212,711

2017 YTD $44,770,084

The largest portion of Ad Valorem taxes are received in January and June when real estate taxes are distributed to the taxing authorities.

Other Taxes Other taxes include the following: $5,000,000

• • • • • • • •

$4,000,000 $3,000,000 $2,000,000 $1,000,000 $-

2018 YTD $3,769,680

BUDGET YTD $3,731,595

2017 YTD $4,076,189

Motor Vehicle Tax RV Tax Special Assessments Local Alcohol Liquor Tax Highway Tax Franchise Tax 1620 Truck Tax Other Misc. Taxes

Other Revenue Other revenue includes the following: •

•

•

Property Related Fees such as Mortgage Registration Tax, Register of Deeds filing fees, Zoning Fees, Planning Fees Charges for Services including Parks and Recreation fees, Detention Facility Care of Prisoner fees, Sheriff process fees, County Officer Fees and other miscellaneous fees Miscellaneous other revenue

$3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $-

2018 YTD $2,782,237

BUDGET YTD $2,414,655

2017 YTD $2,221,886

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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

EXPENDITURE HIGHLIGHTS Expenditures for the County total $27,783,112 which is approximately 0.12% under budget for the first three months of 2019. The year-to-date expenditures are also $1,301,228 or 4.91% more than the expenditures for this period last year.

DEBT SERVICE

$30,000,000 $25,000,000

PARKS, REC & EXPO PUBLIC WORKS

$20,000,000 $15,000,000 $10,000,000

ADMIN. SERVICES

$5,000,000 $0

2018 YTD $27,783,112

BUDGET YTD $27,913,735

PUBLIC HEALTH

2017 YTD $26,481,884

The following information shows Shawnee County expenditures by category.

CATEGORY

PUBLIC SAFETY

2018 YTD $27,783,112 $

11,921,496 $

BUDGET YTD $27,913,735 11,834,047 $

2017 YTD $26,481,884 10,582,753

YTD BUDGET VARIANCE

$

PUBLIC HEALTH

4,460,742

4,472,356

4,253,974

ADMIN. SERVICES

2,492,220

2,533,039

2,727,966

PUBLIC WORKS

3,407,365

3,407,365

3,595,948

PARKS, REC & EXPO

4,575,448

4,741,087

4,415,938

925,841

925,841

905,305

27,913,735 $

26,481,884 $

DEBT SERVICE

$ 27,783,112 $

YTD VARIANCE TO PRIOR YTD

87,449 $ (11,614) (40,819) (165,639) (130,623) $

1,338,743 206,768 (235,746) (188,583) 159,510 20,536 1,301,228

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SHAWNEE COUNTY QUARTERLY FINANCIAL REPORT

This pie chart displays the expenditure categories based on their percentage of total County Expenditures.

ADMIN. SERVICES 9% PUBLIC HEALTH 16%

PUBLIC WORKS 12% PARKS, REC & EXPO 17%

PUBLIC SAFETY 43%

DEBT SERVICE 3%

GENERAL FUND BALANCE The General Fund is the primary operating fund of the County. It accounts for the financial resources of the general government, except those required to be accounted for separately. The General Fund is also used to account for payments made for principal and interest on general long-term debt of the County.

The General Fund Balance represents the unencumbered balance of general operating funds on a budgetary basis.

Bond rating services generally recommend a general fund balance of 20% of budgeted expenditures to present a healthy level of reserves. It is the goal of the Board of County Commissioners to steadily increase this balance to above the recommended minimal level.

This chart shows the actual general fund balance at the end of years 2003-2018 and the estimated balance at the end of 2019. The target minimum is shown at 20% of budgeted expenditures.

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