2022-2023 Supplement—Faculty Handbook

ST. FRANCIS

HIGH SCHOOL

C O L L E G E P R E PA R AT O R Y

SUPPLEMENT

FACULTY HANDBOOK 2023-2024

SUPPLEMENT FACULTY HANDBOOK This supplement provides policies, procedures, and expectations for teachers. While this supplement strives to give as much information as possible regarding teaching practices, there may be situations and material that it does not cover. The Principal, Assistant Principal and Dean of Students also serve as a major source of information.

It is the responsibility of all employees acting on behalf of St. Francis High School in its programs and/or activities to read and familiarize themselves with the information, policies, and procedures, their stated implications and the contents of this Faculty Handbook.

TABLE OF CONTENTS SECTION A

STUDENT ATTENDANCE .................................................................................. 3 A.1 Homeroom Attendance A.2 Classroom Attendance (Periods 1-8) A.3 Retreat/Field Trips A.4 Mass and Special Schedule Days A.5 Early Dismissals/Late Arrivals A.6 Zero Hour Attendance

SECTION B

STUDENT DISCIPLINE ....................................................................................... 4 B.1 Class Management B.2 Classroom Do’s and Don’ts B.3 How to Handle Harassment in the Hallways B.4 DOJ Anti-Bullying Policy (5313)

SECTION C

EXPECTATIONS ................................................................................................. 6 C.1 Course Content C.2 Course Syllabus C.3 Course Files C.4 Meetings C.5 Communication C.6 Planning Periods C.7 Teacher Absence Preparedness C.8 Supervision

SECTION D

GRADES ............................................................................................................. 8 D.1 Grading D.2 Homework D.3 Grading Scale D.4 Gradebooks D.5 Final Semester Assessments D.6 Semester Grades D.7 Grade Changes D.8 Incomplete Grades D.9 Make-up Work Policy

1

D.10 Extended Time & Make-up Test D.11 Return to Learn Guidelines Following Concussion D.12 Co-Curricular Academic Eligibility SECTION E

GUIDELINES ..................................................................................................... 12 E.1 Copyright Law E.2 Daily Announcements E.3 Field Trips/School Business E.4 Hallway Posters and Banners E.5 Outside Speakers E.6 Retreats E.7 Video and DVD Use

SECTION F

SUPERVISOR ................................................................................................... 16 F.1 Cafeteria Lunch Supervisor F.2 Homeroom Teacher F.3 Parking Lot & AM Cafeteria Supervisor F.4 Study Hall Supervisor F.5 Learning Resource Center Supervisor F.6 Testing Room Supervisor

The information contained in this document is confidential and may be protected under international, federal or state laws.

Unauthorized forwarding, printing, copying, distribution or use of such information is strictly prohibited and may be unlawful.

Disclaimer St. Francis High School, may, at various points in time, in its sole discretion, modify or vary from anything stated in this handbook. If changes are made, employees will be notified.

This supplement supersedes all prior handbooks.

2

SECTION A: STUDENT ATTENDANCE For liability purposes, it is essential that teachers keep accurate class attendance records and follow the absence reporting procedures formulated by the Dean of Students. Absences are accumulated each semester as described in the Student-Parent Handbook. Any additional days absent during the semester will result in academic consequences.

Exceptions to the absence limit are noted in the Student-Parent Handbook. The Attendance Office will notify teachers when an absence is defined as “extended illness”.

A.1 Homeroom Attendance Homeroom teachers have a special responsibility for ensuring the accuracy of our daily absentee report. When the homeroom bell rings, teachers should close their locked door. If a student comes into homeroom after the homeroom bell, send that student to a tardy room. Homeroom teachers should POST their attendance by 7:45 a.m.

A.2 Classroom Attendance (Periods 1-8) Teachers should reconcile the names of all students who are not in attendance in their classroom with the information posted in the student management system. Classroom teachers should POST their attendance no later than 10 minutes into the period. ➢ If a student comes into the class after attendance is posted: • The student should have a pass.

• The pass should be hung on the classroom door and the Office Aides will bring it back to the Attendance Office.

• If the student does not have a pass, the teacher should POST the student as tardy and call ext. 1107 and let the Attendance Office know that the student is indeed present in the class.

A.3 Retreat/Field Trips A list of students attending a school sponsored Retreat/Field Trip must be provided in advanced to the Attendance Office and the faculty. Teachers are NOT to mark these students absent in the student management system, as the Attendance Office is aware that they are not here.

A.4 Mass and Special Schedule Days These are sometimes difficult days to take attendance. Please mark your attendance as you see it in your classroom and POST. The Attendance Office will reconcile as quickly as possible with all moderators i.e. Choir, Band, Student Ministry.

A.5 Early Dismissals/Late Arrivals A student who needs to leave school early will need to obtain an Early Dismissal Slip from the Attendance Office before school. When the student leaves the class at the indicated time, the teacher should sign the slip and the student should go to the Attendance Office and sign out.

When the student returns to school, they will need a pass from the Attendance Office to enter your class.

A.6 Zero Hour Attendance Zero hour begins at 7:00 a.m. A student who arrives to class between 7:01 – 7:20 should be considered tardy to class. Teachers should contact parents and discuss the reason for the tardiness. Please inform the Attendance Office of absences via email.

3

SECTION B: STUDENT DISCIPLINE B.1 CLASSROOM MANAGEMENT Teachers are responsible for their class discipline. Effective class management begins with a clear and concise communication of expectations and procedures. Class rules and the consequences for violations must be consistently enforced. Communication with parents concerning problems should be considered as an early intervention procedure designed to prevent incidents from continuing. Teachers should assign demerits to a student who exhibits any of the Category A behaviors listed in the Student-Parent Handbook. When a teacher assigns the demerit he/she should submit it electronically through mySFHS. When a student is removed from the classroom due to their behavior, the student will receive a Suspension from Class and a school detention. The student may return to class once contact has been made from the teacher to the parent via in person meeting or a phone call.

If a student is removed from the classroom due to their behavior a second time in the semester, the student will receive a Suspension from Class until an in-person meeting has been set up with the parent, student, and Dean of Students. The student will also receive a Saturday detention.

If the behavior continues after this meeting, the student will be in violation of repeated Category B behaviors and may be required to withdraw from the course.

Any Category B or C behaviors should be recorded in an email and submitted to the Dean of Students. The Dean of Students will follow-up with the student and teacher to discuss the behavior and appropriate consequences.

To be proactive, teachers are encouraged to meet with the Dean of Students to discuss discipline concerns, problems, or strategies.

B.2 CLASSROOM DO’S & DON’TS • Begin class on time, starting with a prayer.

• Check attendance carefully at the beginning of each class.

• Enforce the dress code.

• Be present in the halls before and after classes.

• Prepare meaningful lessons that engage students for the entire class period.

• Keep students on task until the bell signaling the end of the class; do not allow students to leave early or line up at the door.

• Do not allow food or drink in the classroom; parties are not permitted in the classroom.

• Students should only leave the classroom for emergency purposes. When leaving the classroom, students should write name, date, time out and time in on the sign out sheet posted in each room and carry the classroom’s official hall pass. When a new sign out sheet is needed, return completed sheet to the Dean of Students for a replacement.

• Employ consistency and fairness in ensuring discipline and good behavior in the classroom.

• Avoid infringing on another teacher’s class time by holding a student after class.

B.3 HOW TO HANDLE HARASSMENT IN THE HALLWAYS IN 3 MINUTES! 1. STOP THE HARASSMENT. • interrupt the comment—halt the physical harassment • do not pull students aside for confidentiality unless absolutely necessary • make sure all the students in the area hear your comments 2. IDENTIFY THE HARASSMENT.

4

•

label the form of harassment: “You just made a harassing comment based upon race” (ethnicity, religion, sex, sexual orientation, economic status, abilities, size, age, etc.).

• do not imply the victim is a member of that identifiable group 3. BROADEN THE RESPONSE. • do not personalize your response at this stage: “We at this school do not harass people.”

“Our community does not appreciate hateful/thoughtless behavior.”

• re-identify the offensive behavior: “This name calling can also be hurtful to others who overhear it.”

4. ASK FOR CHANGE IN FUTURE BEHAVIOR. • personalize the response: “Chris, please pause and think before you act.”

• check in with the victim at this time: “If this continues, please tell me, and I will take further action. We want everyone to be safe at this school.”

B.4 DIOCESE OF JOLIET ANTI-BULLING POLICY (5313) (Revised 2015)

All elementary and secondary schools in the Diocese of Joliet shall actively seek to provide a supportive, caring environment in which all students are safe from all forms of intimidation, including bullying which is unacceptable, unchristian and strictly prohibited.

For purposes of this policy, bullying is defined in conformity with Illinois law as follows: “Any severe or pervasive physical or verbal act or conduct, including communications made in writing or electronically, directed toward a student or students that has or can be reasonably predicted to have the effect of one or more of the following: 1. Placing the student or students in reasonable fear of harm to the student’s or students’ person or property; 2. Causing a substantially detrimental effect on the student’s or students’ physical or mental health; 3. Substantially interfering with the student’s or students’ academic performance; or 4. substantially interfering with the student’s or students’ ability to participate in or benefit from the services, activities, or privileges provided by a school.”

105 ILCS 5/27-23.7 (b) Bullying Conduct Bullying conduct covered by this policy is conduct that occurs on school property or at schoolsponsored activities or events; while students are being transported or walking to or from school or school-sponsored activities or events; while students are waiting at school bus stops; or amounts to cyber bullying as defined hereinafter.

Cyber Bullying This policy prohibits bullying and intimidation of students through the use of internet or social media sites on any electronic device (private, public, or school owned), whether on or off the school campus, or during school or non-school hours.

Any student who engages in bullying will be subject to appropriate discipline, up to and including suspension or expulsion and referral to local law enforcement. Behavioral interventions may be included as a component of the disciplinary actions. These interventions may include but is not limited to mandatory counseling.

5

Retaliatory behavior by a student accused of bullying will also incur consequences. accusations of bullying will result in disciplinary action taken against the accuser.

False

Any reported bullying issues will be promptly brought to the attention of the appropriate party: Principal, Assistant Principal, or Dean of Students and thereafter investigated.

Reference: The Illinois School Code, 105 ILCS, 5/27-23.7

SECTION C: EXPECTATIONS C.1 COURSE CONTENT Develop flexible instructional methodologies that focus on best practices, curriculum standards and strong relationships to maintain instruction and interaction between their students. Develop assignments meaningful to the outcomes of the course and essential to the pacing of the curriculum. Post coursework utilizing one or more of the following tools: mySFHS, Microsoft® OneNote and/or Microsoft® Teams on the day it is assigned to the students. Specify deadlines that include date and time, and which electronic platform students should use to complete and submit the assignment and/or assessment. Provide feedback to students in a timely fashion once students submit assignments and/or assessments.

C.2 COURSE SYLLABUS All course syllabi must be discussed at level meetings and approved by the Department Chair prior to being uploaded to mySFHS class bulletin boards. All faculty are required to post their course syllabus to mySFHS and review it at Curriculum Night.

The following topics must be incorporated into all course syllabi: Course Title, Course Instructor, Course Description, Course Requirements, Course Objectives/Student Outcomes, Course Outline, and Course Expectations.

All course syllabi are required to follow the template provided by the Assistant Principal.

C.3 COURSE FILES A file on each course taught at St. Francis High School (can be either hard copy or electronic) should be kept with the Department Chairperson. This file should include course syllabus, copies of assignments, quizzes, and tests. The file constitutes an official record of the school curriculum and serves as a resource to other teachers who may teach the same or a similar course at a later time.

A second form of course documentation is a curriculum map. The format of the curriculum map uses either 1) Curriculum Mapper® software or 2) a document developed in collaboration with members of the department. A curriculum map must include course content, course skill with departmental standard attached, assessment with course skill attached, and a list of course resource. All maps are reviewed and updated yearly.

C.4 MEETINGS All meetings are mandatory. Teachers are expected to be on time and attend all scheduled faculty & staff meetings, department meetings, parent staffings, and intra-department meetings. If a teacher anticipates an absence from a meeting, it is their responsibility to request permission to miss the meeting from the department chair or organizer well in advance.

6

C.5 COMMUNICATION When teachers communicate with a parent regarding a student’s academic, social, or emotional concerns, they should include the Counseling Department in all communications. Teachers should respond to parent and student emails/messages within 24 hours of receipt.

C.6 PLANNING PERIODS Planning periods are to be used for special work with students, preparation of instructional material, curricular development, and telephone calls to parents. Faculty members are to be present and available during their planning period unless excused by an administrator. Faculty members may be asked to substitute for a colleague during their planning period.

C.7 TEACHER ABSENCE PREPAREDNESS Teachers are required to email the Assistant Principal and Main Office Assistant with detailed lesson plans one day prior to planned absences or by 7:00 a.m. the day of an unplanned absences. Teachers are expected to provide lessons plans that will engage students for the full class period. When providing substitute lesson plans, teacher should ensure that students will have all the materials needed to complete the assignment. Teachers shall keep the following items readily available: homeroom attendance materials, lesson plans or plan book, seating charts, and viable substitute information.

C.8 SUPERVISION All faculty and staff members share the responsibility and authority for supervising the behavior and welfare of students throughout the school building and at school sponsored activities.

All faculty and staff members share the responsibility and authority for hallway supervision of student’s behavior during the passing periods and before and after school.

Assignments for specific supervisory duties during the school day will be made by the Assistant Principal and Dean of Students.

During school assemblies, liturgies, pep-rallies, etc., homeroom teachers are expected to sit with their homerooms and to share in supervisory responsibilities. Any teacher who is not assigned a homeroom is to sit with students, unless assigned other duties by the Administration. All teachers have the authority and responsibility to correct any inappropriate student behavior or to send the student to the Dean’s Office.

7

SECTION D: GRADES D.1 GRADING St. Francis High School operates on a four-quarter system, with report cards issued for each of these quarters. Each quarter counts 40% of the semester grade. The final semester assessment counts for the other 20%. When marking the quarter grades, a 99% is the highest grade possible to record and a 65% is the lowest grade possible. For the final semester assessment, a teacher may record the student’s exact percentage score. Note: Final semester averages must calculate not higher than 99% or below a 65%.

Grades should be based on evidence of student production and effort. Numerous grading opportunities must be provided and recorded throughout the semester in order to obtain a reasonable and equitable grade for the student. While some objective standards and criteria are essential for the evaluation of performance, some individualized assessment of student ability and effort should be included in the final grade. Arbitrary or inflexible standards are inconsistent with the philosophy of the school.

Grades should not be used as a tactic for punishment or a lever for motivation. Academic grades should not reflect misconduct.

WP (Withdraw-Passing) and WF (Withdraw-Failing) grades may be placed on the permanent records of students who are allowed to drop courses after the 10-day period in which course changes are permitted. If students receive special permission to drop a course after four weeks, a WF grade may be recorded on their transcript as the final grade at the end of the semester. A grade of 65% will be averaged into the GPA. Administration reserves the right to review teacher’s grades.

D.2 HOMEWORK Homework should be seen as a tool to expand and reinforce student learning. Assignments should be directed toward different learning skills and should help the student develop the attitudes and the skills needed for independent learning. To be effective, homework must be collected and evaluated regularly with feedback provided to the student.

D.3 GRADING SCALE St. Francis High School issues grades using a numeric system. Number grades are assigned from 65-99 converted by computer to a 4.0 system. Numeric grades at St. Francis High School correspond to letter grades as follows: A=93-99 B=85-92 C=76-84 D=70-75 F=below 70 Grade point average equivalents: 99=4.86 92=3.88 84=2.89 75=1.83 98=4.71 91=3.75 83=2.78 74=1.66 97=4.57 90=3.63 82=2.67 73=1.50 96=4.43 89=3.50 81=2.56 72=1.33 95=4.29 88=3.38 80=2.44 71=1.16 94=4.14 87=3.25 79=2.33 70=1.00 93=4.00 86=3.13 78=2.22 85=3.00 77=2.11 76=2.00

Weighted courses: Add 1.00 93=5.00 85=4.00 76=3.00 70=2.00

8

D.4 GRADEBOOKS Teachers are required to maintain an electronic gradebook using the student management database system. It is expected that all grades are current in the student management system by 8:00 a.m. every Monday or first day of the school week. In addition, mid-quarter progress checks must include comments for students with a grade below 76%.

D.5 FINAL SEMESTER ASSESSMENTS Final Semester Assessments are administered in all credited courses. Final Semester Assessments are either traditional written exams or project-based as determined by the teacher(s) in collaboration with pertinent department members. All Final Semester Assessments are a review and integration of material taught throughout the course and assess the student’s overall knowledge and understanding.

TRADITIONAL WRITTEN EXAMS • Teachers are to provide students with a written exam review sheet at least one week prior to the examination for students enrolled in freshman, sophomore, and non-honors junior level courses. Exam review sheets are optional for students enrolled in honors junior and all senior level courses. It is the expectation that all students take their traditional written exam during the scheduled Final Exam week. Appeals must be made to the Assistant Principal three weeks prior to Final Exam week if a student is unable to take their traditional written exam during the scheduled Final Exam week.

• Advanced Placement® (AP®) Courses: At the discretion of the teacher, students may complete their second semester traditional written exam prior to the AP® national testing date.

In this case, and at the teacher’s discretion, students may be excused from attending their regularly scheduled final exam time.

• Senior Courses: o If a second semester course has predominant senior enrollment, then underclassmen may take their traditional written exam during Senior Exam week. o If a second semester course has 5 or more underclassmen that completed their traditional written exam during Senior Exam week, then teachers must continue with subject matter content during the following week(s) and administer an assessment during the regular Semester Exam week. If there are fewer than 5 underclassmen that completed their traditional written exam during Senior Exam week, then students are excused from attending their scheduled exam time during Semester Exam week.

• Senior Exemption Policy: During the second semester of senior year, all courses may, at the discretion of the teacher, exempt seniors who earn a combined average of 93% or above for quarter three and quarter four. In order to be consistent, during the first semester, seniors enrolled in semester courses that are offered in both semester one and semester two may, at the discretion of the teacher, be exempt from the traditional written exam if they earn a combined average of 93% or above for quarter one and quarter two.

PROJECT-BASED FINAL ASSESSMENTS • Teachers are to provide students with a detailed project outline and grading rubric. Students are expected to complete their project-based assessment on-time as outlined by the teacher.

• Teachers may, at their discretion, require students to attend class during their scheduled exam time during Semester Exam week.

• Students cannot be exempt from project-based final assessments.

D.6 SEMESTER GRADES Only the semester grade appears on the permanent record. The cumulative Grade Point Average (GPA) is calculated at the end of each semester.

9

D.7 GRADE CHANGES All grades are final 10 days after the close of the grading period. Any teacher requesting a grade change within the 10 days must complete the “Authorization of Grade Change” form provided by the Registrar.

D.8 INCOMPLETE GRADES Teachers requesting to record an Incomplete grade must notify the Assistant Principal and the Director of Counseling. Incomplete grades should only be given for extenuating circumstances, e.g., extended illness and/or hospitalization, student absence during the week before the end of the grading period. If incomplete grades are given at grading time to students who were ill or hospitalized, incomplete work is due for completion two weeks after the grading period in which the incomplete grade was given ends. Any extenuating circumstances, which would make it impossible for a student to make up incomplete work within this two-week period, should be reported to the Director of Counseling or the Assistant Principal. It is strongly recommended that very specific deadlines and conditions be set with the student involved so that he/she can work within some kind of acceptability structure. When a grade has been determined, the teacher is to follow the Grade Change procedures.

D.9 MAKE-UP WORK POLICY Students with excused absences will be allowed to submit make-up work for credit assigned during their absence. Students will be given a minimum of one day to complete this work (exclusive of exams) for every day missed.

If a student exceeds the allowable limit of absences for a semester, the student may submit makeup work for credit with penalty. The amount of penalty is at teacher discretion.

Students absent from class due to approved school activities, such as retreats, recruiting grade school visits, field trips, athletic events, etc., are to be allowed to submit make-up work assigned during their absence under the time guideline listed above. Major reports, projects, term papers, etc. are due on the assigned date.

Students with excused absences for extended periods are allowed to submit make-up work.

Teachers are to keep the student up-to-date in the course content by utilizing one or more of the following platforms: Office 365®, Teams, OneNote and/or mySFHS. When applicable, counselors will update and coordinate make-up assignments and assessments between the teacher and student.

D.10 EXTENDED TIME AND MAKE-UP TEST Teachers requesting a student take an extended time or make-up test must complete and submit the appropriate form to the Counseling Administrative Assistant by 3:00 p.m. the day prior to the test date.

D.11 RETURN TO LEARN GUIDELINES FOLLOWING CONCUSSION Background Concussions affect people differently both physically and cognitively. Many students will recover within a few days or weeks and only experience brief symptoms. With a more serious concussion, symptoms can be prolonged and persist for many weeks or more. Concussion symptoms can significantly impact a student’s ability to learn.

10

Purpose The hallmark of return-to-learn (RTL) is to provide academic adjustments as soon as possible following concussion. The student will complete the return-to-learn progression below. Each progression is individualized and may not require every step. RTL may not be a linear process.

Academic adjustments will be used liberally and will be flexible. The school nurse will be in communication with the student’s teachers, guidance, and the athletic trainer.

ACADEMIC ADJUSTMENTS MAY INCLUDE: 1. Physical Rest Breaks 2. Quiet environment 3. Light reduction: sunglasses, wearing a hat 4. Noise reduction: Remove from PE/band/choir, 5. Cognitive: Reduce workload, remove unessential work, no tests or quizzes, adjust due dates, limit Surface Pro use, get another student’s notes, mental challenge+ mental breaks 6. Emotional: Allow student to leave the classroom, see guidance/school nurse 7. Sleep/Energy: Rest breaks, half days Protocol The student will check in with the School Nurse daily prior to the school day. Graduated Returnto-Learn Strategy may include an initial period of 24-48 hours of relative cognitive and physical rest prior to beginning Step 1.

Step 1: Daily activities at home that do not increase symptoms Daily activities that do not provoke or exacerbate current symptoms; can include reading, texting, watching TV, video games Step 2: School Activities School work, reading outside of the classroom Step 3: Return to school part-time. Gradual introduction to schoolwork in the classroom, late arrival, early dismissal, breaks during the school day. The School Nurse will notify teachers when tests or quizzes are allowed.

Step 4: Return to school full-time. Progress to a full day of school as tolerated Step 5: Being return to play. Back to baseline symptoms, off medication for concussion symptoms, attending school full time without adjustments

D.12 CO-CURRICULAR ACADEMIC ELIGIBILITY St. Francis High School follows all IHSA by-laws regarding Scholastic Standing.

To be eligible for participation students must be doing passing work in at least twenty-five (25) credit hours if enrolled in 7 classes, and thirty (30) credit hours if enrolled in 8 classes of high school work per week. Eligibility is determined by measuring a student’s performance on a cumulative basis from the beginning of a semester through the date on which the check is made.

In other words, teachers should determine, on each eligibility check date, whether the student’s transcript would contain passing grades in each subject in the event the student should transfer from the school on that date. The check should NOT reflect only a given school week’s scholastic performance; rather it should reflect the student’s cumulative performance for the semester through the date of the check.

The Assistant Principal completes weekly eligibility checks each season.

11

SFHS Policy FIRST WEEK OF INELIGIBILITY—PER SEASON: The student will not be allowed to dress or participate in any athletic contest or event. The student will be allowed to participate in practice.

SECOND WEEK OF INELIGIBILITY—PER SEASON: The student will not be allowed to dress or participate in an athletic contest, event, or practice. The Coach/Director will contact the parents and make them aware of the situation and inform them of the consequences if the student is ineligible a third time.

THIRD WEEK OF INELIGIBILITY—PER SEASON: The student will not be allowed to dress or participate in an athletic contest, event, or practice. A meeting will then be scheduled with the Athletic/Activities Director, Coach/Director, Parents and Student.

SFHS Procedures 1. Each Monday or the first day of the school week, the Assistant Principal creates a cumulative grade report for each in-season student-athlete.

2. A report of student-athlete failures is electronically distributed to the Principal’s Council, Head Coaches, Guidance Counselors and teachers.

3. It is the teacher’s responsibility to assume accuracy by having their electronic gradebook upto-date by 8:00 a.m. every Monday or the first day of the school week.

12

SECTION E: GUIDELINES E.1 COPYRIGHT LAW GUIDELINES FOR FAIR USE • (I) Single Copying for Teachers A single copy may be made of any of the following by or for a teacher at his/her individual request for his/ her scholarly research or use in teaching or preparation to teach a class: o a chapter from a book; o an article from a periodical or newspaper; o a short story, short essay or short poem, whether or not from a collective work; o a chart, graph, diagram, cartoon or picture from a book, periodical, or newspaper.

• (II) Multiple Copies for Classroom Use Multiple copies (not to exceed in any event more than one copy per pupil in a course) may be made by or for the teacher giving the course for classroom use or discussion; provided that: o the copying meets the tests of brevity and spontaneity as defined below; and o meets the cumulative effect test as defined below; and o each copy includes a notice of copyright.

Definitions Brevity (Poetry) a complete poem of less than 250 words and if printed on not more than two pages or, from a longer poem, an excerpt of not more than 250 words.

(Prose) either a complete article, story or essay of less than 2,500 words, or an excerpt from any prose work of not more than 1,000 words or ten percent of the work, whichever is less, but in any event a minimum of 500 words.

(Illustration) one chart, graph, diagram, drawing, cartoon or picture per book or per periodical issue.

(Special works) certain works in poetry, prose or in “poetic prose” which often combine language with illustrations and which are intended sometimes for children and at other times for a more general audience and fall short of 2,500 words in their entirety.

Spontaneity The copying is at the instance and inspiration of the individual teacher. The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission.

Cumulative Effect The copying of the material is for only one course in the school in which the copies are made. Not more than one short poem, article, story, essay or two excerpts may be copied from the same author, nor more than three from the same collective work o periodical volume during one class term. There shall not be more than nine instances of such multiple coping for one course during one class term.

•

(III) Prohibitions as to I and II Above Notwithstanding any of the above, the following shall be prohibited: • Copying shall not be used to create or to replace or substitute for anthologies, compilations or collective works. Such replacement or substitution may occur whether copies of various works or excerpts there from are accumulated or reproduced and used separately.

• There shall be no copying of or from works intended to be “consumable” in the course of study or of teaching. These include workbooks, exercises, standardized tests and test booklets and answer sheets and like consumable material.

• Copying shall not:

13

•

o substitute for the purchase of books, publishers’ reprints or periodicals; o be directed by higher authority; o be repeated with respect to the same item by the same teacher from term to term.

No charge shall be made to the student beyond the actual cost of the photocopying.

E.2 DAILY ANNOUNCEMENTS Announcements for the printed Daily Bulletin are to be e-mailed to the designated Administrative Assistant by 12:30 p.m. on the day prior.

Generally, all student announcements are made in the printed Daily Bulletin. These announcements are read after the homeroom Morning Prayer and Pledge of Allegiance. Teachers should post a copy of the Daily Bulletin in their classrooms. The PA may be used during the regular school day only after permission is obtained from the Principal or Dean of Students for announcements, which are special reminders/promos, or in the case of necessity.

E.3 FIELD TRIPS/SCHOOL BUSINESS All field trips/school business activities, which take students out of classes, are approved by a member of Principal’s Council. In all school-sponsored activities, both the teacher/moderator/coach and the school can be held liable if any injury or accident takes place.

It is encouraged that co-curricular field trips/activities be planned for days when school is not in session.

Teachers, moderators, and coaches are to observe the procedures listed below in planning a field trip/activity, which takes place during the school day and takes students out of the class.

• • • • •

•

• •

Academic field trips are an extension of the course content. Teachers should provide an alternate assignment for students not attending the field trip.

Obtain a Sponsoring a Field Trip Request form from the Assistant Principal.

Submit bus or van transportation request via the electronic form process.

Obtain Permission Forms for students from the Assistant Principal upon approval of the field trip. The completed forms, with parental signature, are to be returned to the teacher/moderator/coach. Verbal permission from parents/guardians is not acceptable.

Provide an approved list of students attending the field trip to the Dean of Students at least 10 class days prior to the field trip. There is to be one chaperone per 25 students. Teachers may refuse permission to go on a field trip to students whose behavior record in the Dean’s Office causes them to worry about the student’s conduct away from the school. Teachers may deny students who have failed two or more courses the previous quarter or who currently have a D or F average in a class permission to go on a field trip.

Two days before the field trip, an accurate list of participating students must be returned to the Dean’s Office. This list is to include the name of the responsible teacher(s), the date, the destination and duration of the trip. Students that reached or exceeded the allowable absences, including school business absences, for the semester will be denied permission to attend the field trip.

Field trips may not be during the two-week period prior to the first and second semester final exams.

Individual cases may arise when a parent/guardian may decline their child from participating in a field trip. The teacher/moderator/coach will consult with the Dean of Students regarding the disposition of the situation.

14

E.4 HALLWAY POSTERS AND BANNERS No written or printed material may be distributed in the school building or on the school grounds without the permission and signature from the Principal, Assistant Principal, Dean of Students, Director of Athletics, or Director of Activities. The designated places for posting material are the male and female restroom doors, the bulletin boards in the Main Hall, Student Union and Spyglass.

All hallway posters and banners should be removed when the advertisement is no longer deemed necessary.

E.5 OUTSIDE SPEAKERS Any faculty member who wishes to bring in an outside speaker must follow the procedure listed below.

• Request Department Chairperson approval.

• Department Chairperson should inform either Assistant Principal or Principal of speakers.

• Inform the Main Office.

• Meet the visitor upon arrival in the Main Office.

E.6 RETREATS Retreats are special faith formation opportunities offered to all teachers and students at St. Francis High School to spend time together, away from the normal routine of the day, thinking, sharing, praying, and getting to know themselves, each other, and God better. Almost every student who has gone on retreat agrees that the retreat was one of the memorable points of the year; they are also terrific spirit builders throughout the school.

An on-campus freshman and off-campus sophomore retreat is offered each year. Several mandatory off-campus two-day retreats are offered for juniors. Although the senior retreat Kairos Retreat is optional, students are encouraged to participate. The junior and senior retreats are scheduled to provide opportunities for deeper spiritual development.

Dates and opportunities for all retreats are announced in advance so teachers and students can make the necessary arrangements. Students are responsible for completing all academic work missed while on retreat. Students are allowed one day for every day gone on retreat to complete missed academic work.

Guidelines Specific to Athletics: 1. A student-athlete is never to be penalized in any way for attending a retreat.

2. There is no reasonable cause for a student-athlete to be held out of competition after attending a retreat scheduled in a sports’ “pre-season” or “off-season.”

3. A reasonable cause does exist for a coach to hold a student-athlete out of competition upon their return from the Kairos Retreat. Such causes are not viewed as penalties, but rather, issues of conditioning, timing and preparedness for contests scheduled directly on the heels of a return from a four-day retreat. Example: Contest held on the Friday night or Saturday immediately following a Kairos Retreat.

4. School administration and Kairos Retreat planners must be made aware of the terribly awkward position a coach would be placed in trying to accommodate a student-athlete attending Kairos during a try-out period.

5. Student-athletes will always be permitted to dress in uniform for any contest held following their return.

15

6. Student-athletes desiring not to dress in uniform or participate in athletic contests immediately upon their return will be respected and in no way penalized. Example: Contests held the Friday night or Saturday immediately following a Kairos Retreat.

E.7 VIDEO AND DVD USE Any Teacher member showing a full-length Video/DVD and/or a Video/DVD clip should adhere to the following: • Videos and DVDs must be previewed by the teacher in its entirety.

• Videos and DVDs must support instructional objective(s)/standard(s).

• All Videos and DVDs must have approval of the Department Chairperson.

• Videos and DVDs with a rating of R may not be shown to freshman students.

• Videos and DVDs with a rating of R may be shown, as an exception to the rule, to students under the age of 17 (sophomore, junior, and senior students) with a signed St. Francis High School Parent/Guardian Notification and Permission Form. This form is located in the school’s shared computer files.

• If a Video and DVD with a rating of R is requested to be shown in a course with multiple teachers, the Department Chairperson should have a conversation with all teachers about meeting course objectives/standards.

• A commensurate educational assignment will be assigned to the student should the parent/guardian deny permission or fail to return the form.

16

SECTION F: SUPERVISORS F.1 CAFETERIA LUNCH SUPERVISOR The Cafeteria Supervisor reports directly to the Dean of Students. The responsibilities include monitoring the behavior of the students and enforcing school policies and procedures. Monitors must make sure the students are orderly and acting appropriately. When the students are finished eating, they must dispose of their trash in proper receptacles. Cafeteria Supervisors make sure students have done a good job. After the students are finished eating and cleaning up, the Cafeteria Supervisor walks through the entire cafeteria to look for any leftover trash or spills and are responsible for throwing away said trash and cleaning up any spills. All instances of messy tables should be reported to the Dean of Students. The Cafeteria Supervisor is also responsible for putting all chairs in the proper place.

F.2 HOMEROOM TEACHER The Homeroom Teacher reports directly to the Assistant Principal. During the 10-minute homeroom the teacher serves as a guide to students by disseminating information, by being available to students for questions or advice, and by representing a student’s needs or concerns to other members of the school community. Homeroom teachers assist students in processing the ordinary issues of school life.

Homeroom teachers follow the procedures listed below: • Maintain silence during all school prayer, the pledge of allegiance, and daily announcements.

• Take attendance and post on computer via the student management system.

• Check dress code.

Homeroom teachers ensure that all students report to homeroom on time and remain in homeroom until the ending bell rings. Following the homeroom procedures listed above the following exceptions for a student to leave homeroom are in effect: • Official school pass to an office.

• Pre-arranged school related business.

• Written verification from teacher of a regularly scheduled science lab.

• Written verification from the band or director for rehearsal.

F.3 PARKING LOT & A.M. CAFETERIA SUPERVISOR The Parking Lot Supervisor reports directly to the Dean of Students. The presence of the Parking Lot Supervisor encourages safe driving habits and deters negative actions.

Responsibilities include, but are not limited to the following: • Report to assigned parking lot by 7:25 a.m. and remain until 7:45 a.m. and/or report to assigned parking lot by 2:35 p.m. and remain until 2:45 p.m.

• Encourage parents and students not to stop in driveway. (Drop off and pick up vehicles may stop, facing north only, on West side of building.)

• Notify the Dean of Students of any driving or parking infractions.

The Cafeteria Supervisor reports directly to the Dean of Students. The presence of the Cafeteria Supervisor encourages appropriate student behavior.

Responsibilities include, but are not limited to the following: • Report to Student Union by 7:20 a.m. and remain until 7:40 a.m.

17

• •

Supervisors must make sure the students are orderly and acting appropriately, dispose of their trash in the proper receptacles and push in their chairs upon leaving.

Notify the Dean of Students of any inappropriate behavior or repeated infractions.

F.4 STUDY HALL SUPERVISOR The Study Hall Supervisor reports directly to the Assistant Principal. The responsibilities include providing a quiet atmosphere for students to work independently, taking accurate attendance, and supervise the testing room.

General Guidelines • Students are to report on time to their Classroom Study Hall Room/Student Union Study Hall or Learning Resource Center at the beginning of the class and remain in their selected location during the entire period.

• Supervisors are to POST attendance, after reconciling against the list of students that are in the LRC. Student Union - Study Hall Supervisors • Students may purchase food from the bookstore during the first 5 minutes. Sodexo will close and lock the bookstore for the remainder of the period. Students must clean up their area or lose this privilege for a week.

Classroom - Study Hall Supervisors (Periods 4, 5 and 6) • No food is permitted in any classroom study halls.

• Due to the proximity of academic classrooms, students are not permitted to work in groups.

• Students wanting to work in groups of 2-3, to partner for tutoring/study sessions/class projects should report directly to the Learning Resource Center (LRC).

1. Students may not leave the LRC early and should wait until they are dismissed by the study hall supervisor. LRC study hall supervisors are to walk around tables and check for markings on the tables. Notify the Library Media Specialist immediately of any damage.

2. Students may not exit the building through Door #1 in the LRC except for at the end of the day.

F.5 LEARNING RESOURSE CENTER (LRC) SUPERVISOR The LRC Supervisor reports directly to the Assistant Principal. The responsibilities include providing an atmosphere for purposeful study for students to work independently or in small groups.

General Guidelines 1. There is a limit of 24 study hall students. The number of study hall student will vary if a teacher has checked out the creator space for their class (see schedule posted on LRC doors).

2. Students will wait outside the LRC doors with his/her current-year student ID prior to entering. Students will report to the supervisor’s desk with their current year student ID which is scanned by the supervisor for attendance. The attendance document is emailed to the study hall supervisor(s) and the attendance office.

3. Students must remain in the LRC for the entire period. Students arriving late, are not permitted entry, and must return to their assigned study hall.

4. The LRC is an area designated for individual study or for small groups (2-4 students) to work together in the classroom area. Students are not permitted to use the Green Room unless accompanied by a teacher.

18

5. In the case of an emergency or drill, the LRC supervisor is to take the daily attendance sheet and the LRC Go-Bag, located on a hook behind the Circulation desk, to the designated emergency area.

F.6 TESTING ROOM SUPERVISOR The Testing Room Supervisor reports directly to the Director of Counseling. The responsibilities include, but are not limited to the following: check in students, email attendance to the Attendance Office, and administer/secure assessments provided by the Counseling Office.

19