School lettings policy 2018-2019

SCHOOL LETTINGS POLICY

Date adopted by the Governing Body: Date of policy review:

28th March 2018 March 2019

Tettenhall Wood School co-ordinate lettings through a Service Level Agreement with Wolverhampton City Council who send out application for hiring of premises forms and conditions of letting on behalf of the school. This is reviewed on an annual basis.

Tettenhall Wood School Scale of Charges are detailed in this policy. These are reviewed on an annual basis

Please note that ALL hiring will terminate no later than the 31st August in any year, and users will be able to re-apply if they wish to use the premises for the next academic year, commencing September.

Risk Assessments will need to be provided by the Hirer to the School and vise-versa.

A meeting will be arranged with the Site Manager before commencement of hire to go through Health and Safety and Security issues.

Please note that one terms notice is required by both the hirer and the school should either party wish to terminate this arrangement.

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TETTENHALL WOOD SCHOOL LETTING CHARGES 2018/2019 TO BE REVIEWED MARCH 2019

TYPE OF ACCOMMODATION

CHARGE

Large Conference room to include A.V. equipment, projector, interactive whiteboard, flip charts etc.

Maximum number of people conference style 50, with table layout 25.

Day time charge 9.00 a.m. to 5.00 p.m. Monday to Friday Term Time Only.

£148.50

Refreshments, tea, coffee, juice.

£1.10 per serving

Buffet Lunch (including catering for dietary requirements).

£4.95 per serving

The conference room is available Saturday and Sunday from 9.00 a.m. – 1.00 p.m. Term Time Only with refreshments available but no buffet lunch provision.

£74.25

Swimming Franchise.

Swimming pool, showers and changing rooms.

Available Monday to Thursday 4.30 p.m. to 8.45 p.m.

Saturday and Sunday 9.00 a.m. – 1.00 p.m.

Term Time Only.

£44.00 per hour.

School Hall - Scale 1 - Per Session.

This scale applies to use by approved organisations for cultural purposes e.g. dramatic, musical, committee or member meetings, political groups, public meetings, religious meetings etc.

Available Monday – Thursday 5.30 p.m. – 8.45 p.m.

Saturday and Sunday 9.00 a.m. – 1.00 p.m.

Term Time Only.

£33.00 per session.

A Session will be for a period of 4 hours, therefore any use over will be charged on an hourly basis.

Additional use @ £9.00 per hour.

School Hall – Scale 2 - Per Hour.

This scale applies to hire by members of the general public for social events with or without a charge for admission or where profit is involved.

Available Monday – Thursday 5.30 p.m. – 8.45 p.m.

Saturday and Sunday 9.00 a.m. – 1.00 p.m.

Term Time Only.

£33.00 per hour.

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Performing Arts Hall - Scale 1 - Per Session.

This scale applies to use by approved organisations for cultural purposes e.g. dramatic, musical, committee or member meetings, political groups, public meetings, religious meetings etc.

Available Monday – Thursday 5.30 p.m. – 8.45 p.m.

Saturday and Sunday 9.00 a.m. – 1.00 p.m.

Term Time Only.

£ 22.00 Per Session.

A Session will be for a period of 4 hours, therefore any use over will be charged on an hourly basis Additional use @ £6.00 per hour.

Performing Arts Hall - Scale 2 - Per Hour.

This scale applies to hire by members of the general public for social events with or without a charge for admission or where profit is involved.

Available Monday – Thursday 5.30 p.m. – 8.45 p.m.

Saturday and Sunday 9.00 a.m. – 1.00 p.m.

Term Time Only.

£22.00 per hour.

All letting charges are exclusive of V.A.T. Smoking is not permitted in any part of the premises, entrances, exits or grounds at any time, by any person regardless of their status or business with the organisation. Smokers are expected to dispose of cigarette ends and other waste smoking materials in a considerate manner and respect areas of community.

Note – Hirers must liaise with Wolverhampton City Council after a booking has been agreed with the school as a Service Level Agreement is in place for the City Council to co-ordinate the booking and arrange for payment.

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