WEBSITE ROLLOUT PLAN
Smooth, stress-free website rollouts — for your Trust and every school in it.
CENTRAL TEAM GUIDE
How to Successfully Roll Out a Single Website Provider Across Your Trust
WELCOME
Switching to a single website provider across your Multi-Academy Trust is not a technical upgrade — it is a strategic decision that shapes how your schools communicate, comply, and engage with their communities.
Done well, this move delivers measurable improvements in governance, efficiency, and reputation. Done poorly, it risks fragmented messaging, unnecessary workload, and compliance gaps.
By partnering with Schudio, you are ensuring a consistent, professional, and compliant digital presence across every school in your Trust. Our platform is designed exclusively for education, with built-in compliance tools, intuitive management features, and robust support tailored to the needs of schools and Trusts.
WHY THIS MATTERS FOR TRUST LEADERS
Governance and Compliance
Every school website meets DfE and Ofsted requirements, reducing risk and ensuring Trust-wide accountability.
Efficiency and Value
Centralised management and training reduce workload, saving time for school staff and creating economies of scale.
Consistency and Reputation
Unified branding strengthens the Trust’s identity while allowing each school’s unique character to shine through.
Engagement and Community Confidence:
Parents, carers, and stakeholders experience clear, accessible, and reliable communication across every school.Trust-wide accountability.
This guide sets out the steps, strategies, and governance frameworks that will make your rollout successful. It is written for central teams — CEOs, departmental heads, and Trust leaders — to provide you with the tools and confidence to lead this change effectively.
Together, we will ensure that your Trust’s digital presence not only meets statutory requirements but also enhances your reputation, strengthens your communities, and supports your long-term growth.
VISION & GOVERNANCE
Every big change starts with a clear “why.” When you bring all your schools onto a single website provider, you’re not just tidying up the digital side of things — you’re setting the stage for smoother communication, stronger compliance, and a much better experience for staff and families alike. That’s why it’s so important to begin with a vision. A simple, confident statement of purpose helps everyone - from Heads to governors - see where this is going and why it matters.
TIPS
• Draft a simple, compelling Vision Statement you can share Trust-wide.
• Define what “success” means to your Trust – whether that’s improved engagement, easier updates, or stronger accessibility.
• Highlight tangible benefits: less admin, better compliance scores, consistent branding, a much smoother parent experience.
Your Vision Statement doesn’t need to be long or complicated. It just needs to capture: YOUR VISION STATEMENT
STRATEGIC GOALS
• Why we’re making this change
• What success will look like
• How this benefits every school community
Here are some goals many Trusts use to shape their vision — choose the ones that matter most to you:
✅ Improve compliance across all school sites using Schudio’s built-in tools
✅ Build a stronger, more consistent Trust brand
✅ Cut down admin time with an intuitive CMS
✅ Make websites easier to use for parents and carers
✅ Keep oversight central, while giving schools local flexibility
✅ Boost staff confidence through Schudio’s CPD-accredited training
✅ Reduce reputational risk with regular audits and updates
EXAMPLE VISION STATEMENT:
“By partnering with Schudio, we’ll give every school in our Trust a website that’s compliant, easy to manage, and built to make life simpler. This change will save staff time, strengthen our Trust identity, and give families a consistent, high-quality experience whenever they visit our schools online.
STAKEHOLDER ENGAGEMENT & COMMUNICATION
Rolling out a single website provider isn’t just about systems and processes — it’s about people. For this to work well, schools need to feel involved, supported, and heard, not just told what’s happening. That’s why early, clear, and consistent communication is key.
WHY ENGAGEMENT MATTERS
When Heads, SLT, and admin staff understand the “why” behind this change, they’re much more likely to embrace it. If they feel left out, resistance grows quickly. The central team’s role is to bring people along with the journey, showing them the benefits for their school while making space for their questions and concerns.
STEPS TO SUCCESSFUL ENGAGEMENT
1. Start Early with Heads and SLT
• Host a Trust-wide briefing call or meeting at the very beginning.
• Outline the purpose of the rollout, what’s in it for schools, and the timeline.
• Make space for questions and feedback — and act on it where you can.
2. Use a Clear Communication Plan
Set out who communicates what, and when. For example:
• Trust CEO → Heads: Launch message and vision.
• Heads → School staff: What this means locally, next steps.
• Trust + Schudio → All staff: Training invites, FAQs, updates.
3. Be Transparent About the Plan
Share a visual timeline so everyone can see what’s coming and when. Schools feel reassured when they know the milestones in advance.
4. Create a Digital Working Group (Optional)
Some Trusts find it useful to bring together a small group of school representatives to act as a sounding board. This builds buy-in and helps surface school-level concerns early.
COMMUNICATION TOOLS WE CAN PROVIDE
You don’t need to write everything from scratch. Schudio can supply:
• Template messages you can adapt for your schools.
• FAQs to handle common concerns.
The Result?
• Slide decks and visuals for briefings.
• Progress updates you can circulate to keep momentum going.
A transparent, well-paced rollout where schools know what’s happening, central leaders stay assured of progress, and Schudio keeps everything on track in the background.
IMPLEMENTATION & ROLLOUT PLAN
A smooth rollout doesn’t happen by accident - it comes from clear planning, visible timelines, and everyone knowing their part. The central team provides the leadership, Schudio provides the expertise, and schools bring their local context. Together, that’s the formula for success.
ROLLOUT JOURNEY
Here’s what the process typically looks like:
• Trust vision and success measures confirmed
• School Website Leads identified
Onboarding & Preparation
• Onboarding packs sent to each school
• Rollout timeline shared Trust-wide
• Trust-wide design framework agreed and signed off
• Schudio sets up site structures for each school
• Schools provide content (logos, staff lists, policies)
• Schudio migrates content and applies the agreed design
• Trust-wide training sessions hosted by Schudio
• Role-specific sessions (admin, comms, leadership)
• Pre-recorded walkthroughs available on demand
• CPD certificates issued to staff who complete
• Schools check their site content and functionality
• Adjustments made where needed
• Head/SLT approval secured
• Sites switched live to the public
• Trust-wide announcement made (internal + external)
• Parents and stakeholders informed
• Schudio provides ongoing helpdesk support
• Central dashboard for progress tracking
• Regular audits scheduled to maintain compliance and consistency
TRANSPARENCY BUILDS CONFIDENCE
The more visible the plan, the more confident schools will feel. That’s why we recommend sharing a Trust-wide rollout roadmap — whether as a simple Gantt chart, infographic, or one-page visual. It shows:
• Key dates (training, content deadlines, go-live windows)
• Who is responsible at each stage
• Progress across the Trust
We can provide templates and examples to help you make this clear and easy to share.
WHO DOES WHAT?
To keep things manageable:
• Trust leads on vision, oversight, and communication
• Schools provide content and sign-off
• Schudio handles design, migration, training, and support
This division of responsibilities makes sure schools aren’t overloaded and central teams stay in control.
The Result?
A transparent, well-paced rollout where schools know what’s happening, central leaders stay assured of progress, and Schudio keeps everything on track in the background.
SCHOOL ONBOARDING PACK
Every school in your Trust will need clear guidance on what this rollout means for them. That’s where the Onboarding Pack comes in. Think of it as a starter kit: it gives each school the information, reassurance, and practical steps they need — all in one place.
When schools receive this pack, they feel welcomed, supported, and confident about what’s ahead. It takes the guesswork out of the process and saves your central team from answering the same questions multiple times.
WHAT’S INSIDE EACH PACK
• Welcome letter from Schudio’s CEO, setting a positive tone.
• Why the change is happening and what it means for each school.
• Step-by-step journey of what will happen during the rollout.
• How to prepare content with simple, practical guidance.
• Training and support overview.
• Meet the Schudio team introductions, so schools know who’s who.
• Celebration guidance with templates to mark their new site launch.
• Quickfire FAQs tackling common concerns.
• School Website Launch Checklist to keep them on track from start to finish
TRAINING & SUPPORT
No two schools are the same — and no two staff teams are either. That’s why training and support during this rollout is never a one-size-fits-all process. Our goal is to make sure every member of staff
CENTRALISED, FLEXIBLE TRAINING
Schudio provides a complete programme of training for all schools in the Trust. This is designed to be accessible, CPD-accredited, and role-specific, so that everyone from office staff to senior leaders gets exactly what they need.
Training formats include:
• Trust-wide webinars – live sessions to introduce the system to all schools.
• School-specific sessions – focused time for individual schools who need more tailored support.
• Pre-recorded walkthroughs – video guides available anytime for staff to revisit or use for
• onboarding new colleagues later
• Optional 1:1 support – for Website Leads or admins who want personalised guidance.
All training is hosted and managed by Schudio. Your central team simply needs to make sure staff know when their sessions are and encourage attendance.
BEYOND TRAINING: ONGOING SUPPORT
Once training is complete, schools aren’t left on their own. Schudio offers:
• A dedicated support team with experience in education and a reputation for being friendly, fast, and helpful.
• Email and phone support for day-today questions.
• Resource library with guides, checklists, and best-practice tips.
• Regular updates to keep schools aware of new features or compliance requirements.
RISK MANAGEMENT & OBJECTION HANDLING
Every big change comes with questions — and sometimes worries. That’s normal. In fact, hearing concerns is a positive sign: it means people are engaging. The important thing is to be ready with clear, empathetic responses that show schools they’re being heard and supported.
“We’ve just redone our website.”
This rollout isn’t about replacing good work — it’s about simplifying and strengthening the whole Trust’s digital presence for the long term. Schudio will carry over important content and design elements wherever possible.
ANTICIPATING COMMON CONCERNS
Schools often raise similar issues during a rollout. By preparing answers in advance, you can respond with confidence:
“We weren’t consulted.”
The Trust made this decision to reduce workload, improve compliance, and build consistency across every school. That said, schools are part of the process — with opportunities for input on design, content, and training.
“Will our site still feel like us?”
Absolutely. While the Trust’s identity provides a consistent framework, each school’s individuality shines through in images, tone of voice, and content.
“Do we have to do everything urselves?”
Not at all. Schudio does the heavy lifting. Schools simply provide or approve certain key content; training and ongoing support ensure no one feels left alone.
“Will we lose our content?”
No. Schudio handles content migration carefully and works with schools to ensure nothing important is lost.
THE ROLE OF CENTRAL LEADERS
Your role isn’t to answer every technical query — it’s to show leadership, keep schools reassured, and signpost them to Schudio’s support where needed.
We’ll provide you with:
• Template responses to share with schools.
• FAQs covering the most common questions.
• Comms scripts you can use in meetings or emails.
This means you don’t have to invent answers — you can rely on tried-andtested messaging that works.
MANAGING RISK STRATEGICALLY
Objections are not risks in themselves - unmanaged objections are. By anticipating and responding early, you reduce:
• Reputational risk (avoiding frustration or pushback from schools).
• Compliance risk (ensuring schools stay aligned with statutory requirements).
• Operational risk (preventing delays by keeping everyone engaged and on board).
MONITORING, REPORTING & CELEBRATION
Rolling out new websites across a Trust is a big project — and like any big project, progress needs to be visible. Clear reporting reassures leaders, keeps schools motivated, and helps you spot (and fix) small issues before they become big ones. Just as importantly, milestones deserve to be recognised and celebrated.
MONITORING PROGRESS
Schudio will provide a central dashboard so you can see how each school is moving through the rollout. This gives you a live overview of:
• Which schools have completed
• onboarding
• Where training has been delivered
• Which sites are ready for review and sign-off
• Go-live dates and completed launches
• Compliance status across the Trust
This visibility makes it easy for Trust leaders to stay in control, report to governors, and keep the wider central team informed.
CELEBRATING SUCCESS
REGULAR REPORTING
We’ll work with you to agree the right rhythm of updates. Many Trusts prefer:
• Weekly internal updates – quick summary of which schools are on track, and any that need extra support.
• Monthly leadership reports – progress against rollout milestones, training participation, and compliance outcomes.
• End-of-project review – a full evaluation, including lessons learned and recommendations for ongoing governance.
Milestones aren’t just tick-boxes — they’re opportunities to build momentum and morale. Celebrate at every stage:
• School launches – highlight each new live site in Trust communications.
• Training completion – recognise staff who have gained CPD certificates.
• Compliance achievements – share when all schools reach “green” on audits.
Schudio can also provide template announcements for schools to use with parents, staff, and governors.
A website launch is a big achievement. It deserves to be shared proudly!
SUMMARY & CHECKLIST
Rolling out a single website provider across your Trust is a big step — but with a clear vision, engaged stakeholders, strong governance, and Schudio’s support, it’s a change that delivers huge value.
This guide has shown how to:
• Define and communicate your vision.
• Engage Heads and school teams early.
• Share a visible rollout plan.
• Provide consistent onboarding packs.
• Anticipate and manage objections.
• Deliver high-quality training and ongoing support.
• Monitor, report, and celebrate progress.
• Build governance that sustains long-term success.
CENTRAL TEAM ROLLOUT CHECKLIST
Vision and success outcomes agreed and shared. Heads and key stakeholders engaged early.
Trust-wide rollout plan created and published.
School onboarding packs delivered.
Common concerns and objection handling prepared. Training programme confirmed and booked.
Progress monitoring and celebration plan in place. Governance framework agreed and documented.
NEED A HAND?
You’ll never be doing this alone. Whether it’s planning your timeline, drafting messages, handling objections or jumping on a Zoom with a worried Head – we’re here.
Drop us a message anytime, and let’s make this rollout something everyone in your Trust is proud of.
SCHOOL ONBOARDING PACK
Put Some Words Here as a Subtitle
WELCOME TO SCHUDIO
A very warm welcome from all of us here at Schudio!
We’re genuinely thrilled to be partnering with you as part of your Trust’s journey to unify all school websites under one, powerful, easy-to-use platform.
This move isn’t just about technology - it’s about making life easier for your team, ensuring your school stays fully compliant, and giving families a brilliant, accessible experience every time they visit your site.
We know that every school is different, and that’s exactly how we approach this process. We’ll be working closely with you to build a website that reflects your values and serves your community — all while reducing admin, increasing clarity, and giving you the tools (and confidence) to manage your content with ease.
Included in this onboarding pack is everything you need to get started — what to expect, who’s doing what, how to get help, and answers to questions we know come up often. Most importantly, we’re here for you every step of the way.
We can’t wait to bring your new website to life.
Warm regards, Ian
ABOUT SCHUDIO
We are not just another service provider; we are a partner in your journey, ensuring that your website is not only visually appealing but also functional and fully equipped to meet the demands of an ever-changing educational landscape.
OUR VALUES
At our core, our values shape every aspect of what we do. We place the utmost importance on fostering a culture of honesty, support, knowledge, friendliness, and innovation.
OUR MISSION
Our mission is simple to provide educational institutions with beautiful, easy-to-manage websites that are as dynamic and responsive as the communities they serve.
We have grown steadily, expanding our services while maintaining a personal touch that makes us feel like an extension of your team.
From launching our bespoke CMS to developing cutting-edge features that save time and enhance user experience, we have consistently pushed the boundaries to deliver the best possible solutions for our clients.
WHY IS THIS CHANGE HAPPENING?
This change is happening because your Trust wants to make life simpler for you and your team. Managing a school website can often feel like an endless task — making sure information is up to date, checking compliance, and trying to keep things fresh for families. By moving all schools onto one, consistent platform, your workload is reduced and everything feels much more manageable.
SIMPLER TO MANAGE
Your new website will be quicker and easier to update.
CONSISTENT & HIGH QUALITY
Every school in your Trust will share the same strong brand and professional look.
LOWER RISK, LESS STRESS
Compliance is built in, saving you time and reducing the chance of missed requirements.
WHAT THIS MEANS FOR YOUR SCHOOL
For your school, this change means you’ll soon have a refreshed website that looks fantastic, is easy to use, and works seamlessly as part of your Trust’s wider digital strategy. Your design will be created to reflect the Trust brand so that there’s a clear connection between schools, but it will also leave plenty of space for your own images, content, and tone of voice so your individuality still shines through.
Your existing content will be reviewed, and where needed, migrated across by the Schudio team, so you don’t need to worry about starting from scratch. We’ll support you in making sure your most important pages are correct, accurate, and accessible.
Once your new site is live, you won’t be left to manage it alone. You’ll have ongoing support for updates, guidance on improvements, and access to resources and training whenever you need them. This is about building a long-term solution that genuinely makes your life easier.
A fresh new design that reflects your Trust identity while keeping your school’s unique personality.
Content support & migration so key information carries over smoothly, with updates where needed.
Ongoing help & training to make sure you’re confident looking after your website in the long run.
WHATS GOING TO HAPPEN
1
2
DESIGN & SETUP BEGINS
We’ll work behind the scenes to get your website structure and style in place. If you’re submitting content or design preferences, your Website Lead will help gather that.
TRAINING & CONTENT SUPPORT
You’ll be invited to join live training sessions (or watch recordings if that’s easier). We’ll show you exactly how to update your site and make the most of the platform.
3
4
FINAL SIGN-OFF
Once the content is in place and everything looks great, you’ll have a chance to review and give the green light.
Your brand-new website will be published — compliant, polished, and easy to manage. GO LIVE!
5
POST-LAUNCH SUPPORT
We won’t disappear! You’ll have ongoing access to help, resources, and updates through our support team and your dedicated rollout contact.
To make the transition smooth, here are a few things to check in advance:
Review existing pages and update any old information.
Remove anything no longer needed (archived policies, past newsletters, etc.).
Gather high-quality photos, documents, and any brand assets you’d like included.
Make a note of any new pages you’d like to add.
HOW TO PREPARE YOUR CONTENT
Preparing your content is one of the best ways to make sure your new website launches smoothly. Before we get started, it’s worth taking a little time to review your existing pages and make sure everything is accurate and relevant. Outdated information such as old newsletters or expired policy documents can be removed, saving time later.
This is also a great opportunity to gather new resources. High-quality photos, up-to-date documents, and any new content you’d like to feature will help your new site feel fresh and engaging right from the start. If you’ve been thinking about adding new pages or sections, now is the perfect time to make note of them.
Don’t worry - you won’t be left to figure this out on your own. Your Schudio Project Manager will guide you through what’s needed and when, so you can focus on what matters most.
WHERE TO GO FOR HELP
Throughout the process, you’ll always know where to turn if you need a hand. Your Trust will have a dedicated Digital Lead who oversees the rollout and can help with Trust-level questions. Within your school, your Website Lead will act as the main point of contact and will be supported by Schudio every step of the way.
Every school will receive full support and training from Schudio to make sure you’re comfortable and confident using your new site.
Here’s what’s included:
Live training sessions (Trust-wide or school-specific)
Pre-recorded walkthroughs you can revisit anytime
Ongoing email support from the Schudio team
CPD-accredited training certificates
Easy-to-follow resources (checklists, how-tos, best practices)
Optional 1:1 support for Website Leads or Admins
If you’re ever unsure about what to do next, just drop us a message!
We pride ourselves on being friendly, approachable, and quick to respond, with real experience of working in education so we understand your challenges.
MEET OUR TEAM
Andy Account Manager
Andy is your go-to contact for anything at Trust level. From rollout questions to general queries, he’s here to make sure everything runs smoothly and that you always have someone to turn to.
Nathaniel
Team Leader
Nathaniel supports our entire project team and leads on training across the Trust. You’ll likely meet him during sessions - and if you need help at any point, he’s always happy to jump in.
Luke
Project Manager
Luke is one of our dedicated project managers. He’ll support your school throughout the process and provide training where neededkeeping everything calm, clear, and on track.
Abby Project Manager
Abby is all about the details. Alongside supporting your rollout, she’s our quality control expert - so you can be confident your new site will go live looking spot-on and working perfectly.
CELEBRATING YOUR NEW WEBSITE
Your new website is a big achievement, and it’s worth celebrating. A launch isn’t just about pressing a button - it’s about showing your community that your school is forward-thinking, professional, and connected to the wider Trust.
We encourage schools to mark the launch in a way that feels right for them. This could be sharing the news in your school newsletter, posting on social media, or sending a message to parents to let them know the site is live. Celebrating the launch not only builds excitement but also helps families know where to go for important information.
We’ll even provide you with a simple launch announcement template that you can adapt for your community. It’s a chance to highlight the hard work that’s gone into the project and to take pride in the new digital space you’ll be using for years to come.
FAQ: WHAT YOU MIGHT BE WONDERING
We’ve just redone our website - do we have to change again?
Yes - but don’t worry. This move is about simplifying things long-term. You won’t lose what’s important, and Schudio will handle the migration for you.
Will we have to do loads of work ourselves?
Not at all. You’ll be asked to provide or check certain bits of content (like staff lists or policies), but Schudio takes care of the heavy lifting.
What happens if we’re not ready in time?
We’ll work with you on the timeline. The earlier you engage, the smoother it’ll be. If anything’s a concern, let your Website Lead or the Schudio team know.
Will our site still feel like ‘us’?
Yes! While all Trust websites will have a consistent look and feel, there’s plenty of room for your school’s personality to shine through in imagery, wording, and strucure.
How do we get help?
Schudio’s support team is fast, friendly, and education-experienced. You can email us directly at support@schudio.com or call us on 0333 577 0753
YOUR SCHOOL WEBSITE LAUNCH CHECKLIST
Before We Begin
Confirm your Website Lead
Review your School Onboarding Pack
Share any key content or brand preferences (logo, colours, imagery)
Design & Setup
Provide feedback on your homepage layout and design preferences
Confirm which content should be carried over or updated
Check that your key policies and documents are current and accessible
Training & Support
Attend the live training session (or watch the recording)
Complete any role-specific training (e.g. for office/admin staff)
Familiarise yourself with the Schudio CMS (we’ll walk you through it!)
Review & Sign Off
Review your draft website when it’s ready
Flag any changes or corrections to Schudio
Get internal sign-off from your senior leadership team (if needed)
Approve your site for go-live
Announce your new website to parents and staff
Test key pages (contact form, policies, term dates)
Celebrate the launch with your team
After Launch
Complete the post-launch feedback survey (from Schudio)
Save Schudio Support
Contact details for any support needs
FREQUENTLY ASKED QUESTIONS
FAQs from Schools
Equip your team with helpful responses to common questions you might receive during the rollout.
We’ve just redone our website – do we really need to change it again?
Why they ask: Schools may feel they’ve recently invested time or effort into their current website.
Suggested response:
We completely understand - your time is valuable, and we know redoing a site can feel like a big task. This project isn’t about starting over for the sake of it. It’s about creating long-term consistency, compliance, and ease of management across the Trust. Schudio will handle most of the transition for you, including content migration, and they’ll work with your existing branding and structure wherever possible.
Will we lose any of our current content?
Why they ask: Fear of content or pages disappearing in the migration.
Suggested response:
No - Schudio will ensure all important content is safely migrated. You’ll have a chance to review your content and highlight anything you’d like updated or changed. Their team is experienced in content migration for schools and will guide you through the process to make sure nothing gets lost.
We weren’t consulted about this decision.
Why they ask: Concerns around autonomy and communication.
Suggested response:
The decision to move to a single provider was made to benefit every school across the Trust - with consistency, compliance, and reduced admin in mind. That said, we want your school’s voice to be heard throughout the process. You’ll be consulted on design preferences, content needs, and training - and Schudio are very flexible in making the site feel right for your school.
Can we keep our existing website design?
Why they ask: Worries about losing school identity or visual familiarity.
Suggested response:
While there will be a shared look and feel across the Trust to ensure consistency, there’s plenty of flexibility within the Schudio platform to bring your school’s personality to lifecolours, photos, layout preferences, and tone can all be tailored.
Do we have to manage the site ourselves now?
Why they ask: Concerns about staff capacity or confidence with technology.
Suggested response:
You’ll be fully trained and supported - and you won’t be left to figure anything out alone. Schudio’s CMS is designed specifically for schools, so it’s genuinely easy to use. Most schools find that managing content is quicker and more intuitive than their previous system.
Who do we contact if we need help?
Why they ask: Wanting clear support channels post-launch.
Suggested response:
Schudio has a fantastic support team available via email, plus you’ll have a dedicated contact throughout your rollout. After go-live, support doesn’t stop - their team is known for being responsive, friendly, and helpful.
What’s the timeline for this?
Why they ask: Need to plan internally around other priorities.
Suggested response:
Each school has its own mini-timeline within the wider Trust rollout. You’ll receive key dates for content handover, training, review, and go-live - with plenty of notice and flexibility if needed.
Can we decide what goes on our homepage?
Why they ask: Schools want input on public-facing content and layout.
Suggested response:
Absolutely - Schudio will invite you to give feedback on your homepage and any featured content. There’s a shared structure across the Trust, but you’ll be able to personalise key sections to reflect your school’s identity.
Will we still have control over our own content after the site is live?
Why they ask: Concern about losing autonomy.
Suggested response:
Yes, definitely. You’ll still have full control over your own content - adding news, updating staff, uploading policies, and more. Schudio’s CMS makes it easy to manage day-to-day updates while still fitting into the Trust’s overall framework.
We’re short on time — what do we actually need to do?
Why they ask: Concern about workload during the project.
Suggested response:
We’ve kept the process as light-touch as possible for schools. You’ll be asked to review content, attend training, and approve your site before launch. Schudio handles the rest - including design, compliance, and migration.
What about compliance — who’s responsible for that now?
Why they ask: Schools may be unsure about ongoing website compliance expectations.
Suggested response:
The Trust will have central oversight, and Schudio provides built-in compliance tools to help schools meet DfE and Ofsted expectations. You’ll be trained on how to check and maintain compliance, and Schudio’s team will guide you along the way.
Can we integrate our school systems (calendar, policies, newsletters, etc.)?
Why they ask: Practical concerns about functionality.
Suggested response:
Yes! Schudio supports integrations with tools many schools already use. Calendars, policy management, newsletters, and more can be embedded or linked. Let us know what you’re currently using and Schudio will guide you on the best setup.
Will parents notice a big change?
Why they ask: Worrying about disruption to the user experience.
Suggested response:
Parents will notice an improvement! The new sites will be more consistent, mobile-friendly, and easier to navigate - making it quicker for them to find term dates, policies, contact info and more.
04
SCHUDIO GOLD PARTNERSHIP
Full Information Pack
SCHUDIO GOLD PARTNERSHIP
OVERVIEW
The Schudio Gold Partnership is our premium annual support service, created exclusively for Multi-Academy Trusts. It offers a proactive, strategic relationship designed to help Trusts maximise their digital presence, improve compliance, enhance engagement, and support senior leaders with clear, expert guidance all year round.
This is not a standard support package – it’s an ongoing partnership where our team acts as an extension of your Trust, helping you deliver on your goals.
WHO IS IT FOR?
• MATs looking for a high-level, proactive relationship rather than reactive support.
• Trust leaders who want to take a strategic approach to digital communications, marketing, and compliance.
• Trusts who value expert insight and want to stay ahead of changes in technology, content, and compliance.
Monthly Strategic Meetings
• Structured monthly sessions with senior Schudio experts.
• Focus on strategy, emerging technologies, and practical next steps.
• Topics include marketing campaigns, content planning, audience engagement, and leadership priorities.
Enhanced Support & Training
• Priority support: Faster response and dedicated account management.
• CPD-accredited training: Live and recorded sessions for Trust central teams and schools.
• Practical workshops: Guidance on AI tools, social media best practice, photography, video, and Canva.
Content Audit & Enhancement
• Quarterly reviews of Trust and school websites.
• Strategic recommendations to improve structure, content, visual design, and accessibility.
• Where needed, enhanced content and layouts using our Contented tools.
Marketing & Campaign Support
Help to plan, design and deliver Trust-wide campaigns, including:
• Admissions and pupil recruitment
• Staff recruitment
• Parent and community engagement
• Crisis or urgent communication
Curriculum & Engagement
• Help to build curriculum-specific content areas.
• Support for linking content to improve parental understanding and engagement.
• ∙ Advice on alumni network building to support careers education.
Data & Insights
• Termly insight reports comparing your Trust’s digital presence to sector leaders.
• Actionable analytics, including engagement data for Trust and school websites.
• Benchmarking to help you understand strengths and areas for improvement.
Annual Brand Health Check
A comprehensive review of your Trust’s online brand, including:
• Consistency of tone and messaging
• Fonts, colours and imagery
• Accessibility and user experience
New Staff Onboarding
• On-demand onboarding for new CMS users to ensure smooth transitions.
• No loss of confidence or capability when staff roles change.
Ready-to-use templates and guidance for urgent scenarios, such as:
• School closures
• Safeguarding alerts
• Rapid-response media statements
Crisis Communications Toolkit
WHY CHOOSE GOLD
• Moves your Trust from reactive support to strategic partnership.
• Offers senior leadership-level support on digital strategy and engagement.
• Reduces workloads for central and school-based teams.
• Improves compliance, branding, and parent engagement.
• Ensures you stay ahead of trends and opportunities in the education sector.
HOW TO GET STARTED
If you’re ready to transform your Trust’s digital presence with the Gold Partnership, contact us to book an initial call:
Email: hi@schudio.com
Phone: 0333 577 0753
The Gold Partnership can be tailored to meet the unique needs of your Trust. While the components above form the core of the service, additional areas can be prioritised to match your goals.
THE MAT PORTAL
Centralised Compliance, Communication & Control for Multi-Academy Trusts
WHY MULTI-ACADEMY TRUSTS NEED A CENTRALISED PLATFORM
Managing multiple school websites across a Trust can be complex and time-consuming.
WITHOUT A CENTRALISED SYSTEM, TRUST LEADERS FACE:
Inconsistent compliance – missed updates, varied standards across schools
Fragmented branding – every site looking and feeling different
Inefficient workflows – duplicated content creation and updates
Limited visibility – no easy way to track site performance or content quality
Slow communications – updates that need repeating across multiple sites
The MAT Portal is designed to remove these frustrations, giving you one place to manage, monitor, and improve every school website in your Trust.
WHAT THE MAT PORTAL DELIVERS
Your Trust team gains:
Centralised compliance control – instantly see which schools are meeting statutory website requirements, and where action is needed.
One-click content deployment – share news, events, policies, and campaigns across some or all school sites instantly.
Policy management tools – track policy ownership, review dates, and publishing status for every school in one place.
Trust-wide analytics – GDPR-compliant insights into how your sites are used, helping you make informed decisions.
Future-ready tools – upcoming content curation features for sharing high-quality resources across your schools.
KEY FEATURES AT A GLANCE
Compliance Dashboard Policy Management
live Trust-wide status view.
Content Deployment
send content to multiple school sites instantly
Content Curation (coming soon)
lifecycle tracking from drafting to publishing.
GDPR-Compliant Analytics
no cookies, full privacy protection
easily share campaigns and resources Trust-wide
THE IMPACT FOR TRUSTS
Trusts using the MAT Portal typically:
Reduce compliance audit time by up to 80%
Ensure 100% of policies are up-to-date and published on time
Save hours each month on repeated content updates
Improve parental engagement with consistent, high-quality communications
YOUR NEXT STEP
We’ve helped Trusts across the UK transform their website management. Let us show you how the MAT Portal can streamline your work, improve compliance, and free up your team’s time.
MAT PROJECT TRACKER
Multi-Academy Trust Website
Tracker
MULTI-ACADEMY TRUST WEBSITE TRACKER
This tracker has been designed to help MATs easily map and manage all their school websites in one place. It provides a clear overview of hosting arrangements, contract end dates, and project progress so that Trust leaders can make informed decisions when moving all schools to a single provider, or when reviewing current arrangements.
HOW TO USE THIS DOCUMENT
Dashboard: A high-level overview of your Trust’s progress, showing key details at a glance.
Project Management: Use this tab to log each school’s website details, including current provider, contract end date, main contacts, and project milestones. This tab helps you track where each school is in the process of moving to a new provider.
Invoicing: For finance teams, this tab records invoicing details, SLA agreements, and recurring billing information. This ensures the financial side of your website provision is as organised as the project delivery.
By keeping this document up to date, your Trust will have a single, reliable source of truth for planning and managing website projects across all schools — reducing risk, avoiding missed deadlines, and making large-scale provider changes smoother and more transparent.
