Upper School Handbook 2023-2024

DearEpiscopalSchoolofAcadianaCommunity, WelcometoESA!

ESAisalearningcommunity,rootedinscholarshipandhonor,wherestudentsandteachers learnandworktogethertoachievethecommongoalsofacademicexcellence,leadinglives ofintegrity,anddevelopingthephysicalandspiritualdimensionsofourlives. ESAwas foundedtoprovideamodelofsuchanapproachtoteaching,learningandlifeforthegreater Acadianacommunity.

OurHandbookisbestunderstoodasaguidelineforcommonunderstandingofourbasic policies,practices,andapproaches. Asaframework,itisnotintendedtoprovidean exhaustivelistofallpoliciesandrules. Suchadocumentorapproachwouldbeinconsistent withourschoolmissionandphilosophywherefreedom,responsibility,andaccountabilityin allthatwedoareourguidestars. Asaframework,itprovidesaphilosophicalcontextthat weuseindecidingmattersnotcoveredaspolicy,anditprovidesacontextforaddressing individualcasesastheneedarises.

Wearegladthatyouarewithus,andwelookforwardtogrowingandlearningwithyouasa memberofourcommunity. Ifyouhaveanyquestionsorconcerns,pleaseletusknow

Respectfully,

PaulBaker,Ph.D. Headmaster EpiscopalSchoolofAcadiana

MISSION STATEMENT

EpiscopalSchoolofAcadianaisacoeducational,independentdayschoolforstudentsin gradespre-Kthrough12. Itsmissionistoinstillineverystudentthehabitsofscholarship andhonor. ESAchallengesstudentstodevelopintellectually,spiritually,andphysically

VISION AND VALUES STATEMENT

AtESA,wenurturethetwinvirtuesoffreedomandresponsibility. Wepursuethesevirtues inthedailylifeofourschoolbybalancingjoyandchallenge,inventivenessandtradition, respectandinformality,trustandsupport. Wecultivateandcelebratethisbalanceinour vibrant,eclecticcommunitythatprizesbothindividualfreedomandcooperation. Wetake responsibilityforwhatwedoandsay,andfreelyuseourindividualtalentsandstrengthsto becomeenergeticcitizenswhosustainourcommunitybymakingpositivecontributions.

InordertoaccomplishESA’smissionourstudentsareexpectedtolearn,live,andgrow throughthefollowing:

Habitsofhonordevelopinourcommunity,whichexpectsthechoiceofrightoverwrong. Ourcodeofhonorpromotesfairness,truth,andhonesty;ourcommitmenttohonoraffords thefreedomnecessaryforresponsibilityandtheconfidencethatideas,ideals,andproperty arerespected.

Habitsofscholarshipdevelopfromtherelationshipbetweenpassionateteachersandcreative students;fueledbythejoyofdiscovery,self-motivatedstudentsexhibitanintellectual vitalitywhichstrengthenstheirbeliefsyetinspiresanopenmind.

Studentsdevelopintellectuallyinournurturingenvironmentwheretheymasterskillsand knowledge. Studentsarechallengedtolearn,think,andquestioncritically;studentstake intellectualrisks,learnhowtoexpressandsupporttheirideas,andareencouragedtodefend theirpositions.

StudentsexperiencetheEpiscopaltraditionsandliturgies,andtheyaresupportedintheir searchtodiscoverapersonalrelationshipwithGod. Spiritualdevelopmentfollowsthrough sharingmeaningfulexperienceswitheachotherandthroughofferingourleadershipand talentsatESAandourservicestothelargercommunity

Students’physicaldevelopmentisgroundedinourphysicaleducationcurriculumthat encourageslifelonghealthandphysicalactivity. Everystudentacquiresphysicalskills, learnsthevalueofcompetitionandteamwork,andcultivatestheethosofsportsmanship. 2023-2024ESAHandbook

PHILOSOPHY OF EDUCATION

EpiscopalSchoolofAcadianaholdsasitsbasicpurposethedevelopmentofanacademic environmentinwhichastudent'sintellectual,emotional,social,andphysicalgrowthare accompaniedbyacorrespondingspiritualandmoralgrowth. WeareanEpiscopalSchool,a communitywhichprofessestheChristianFaithasstatedintheApostles'andNiceneCreeds.

WithinthisenvironmentandusingtheresourcesoftheChristianFaithaspracticedwithinthe EpiscopalChurch,weemphasizethattruelearningisacooperativeeffortamongstudents, parents,faculty,administrators,andstafftostimulatecriticalthinking,self-relianceand academiccompetenceinarapidlychangingworld. Wealsobelievethateachstudent,upon graduation,shouldbewell-preparedtocontinuehis/hereducationonthecollegelevel. Asan Episcopalschool,weaffirmtheeducationaltraditionofacademicfreedom.

Theschoolprovidesopportunitiesforeachstudenttoachieveself-fulfillmentasanindividual andasamemberofacommunity. Activitiesinandoutoftheclassroomhelpstudentsto recognizetheneedforself-discipline,asenseofcitizenshipwithinthedemocraticprocess andthedevelopmentoftheirspiritualdimensionandmoralresponsibilities.Totheseends, werecognizethatsuperiorfaculty,aswellassupportiveandinvolvedparents,areof paramountimportance.

Werecognizetheimportanceofphysicalwell-beingintheholisticdevelopmentofthe individual,aswellastheroleoftheartsinourlivesasessentialtounderstandingtheculture manhascreated. Recreationalactivitiespromoteattitudesoffairplay,teamworkand leadership.

EpiscopalSchoolofAcadianaseekstoinstillineachstudentself-confidence,anawareness ofone'srelationshiptoGodandman,andacontinuingdevelopmentofmind,bodyandspirit.

SCHOOL MOTTO "EXCELLENCEFROMWITHIN" SCHOOL COLORS

NavyBlueandGray

SEAL AND SYMBOLISM

TheEpiscopalSchoolofAcadianacrestwasdesignedbythelate Mrs.Charles(Penny)GodchauxofAbbeville,Louisiana.

Circle:Standsforeternitybecauseitiswithoutbeginningandwithoutend.1

Crook:"Thehookedstaffisapastoralattributeinthechurchandasymboloffaith. By virtueofthesigmoidsignificanceofthehook,itstandsfordivinepower, communication,andconnection;becauseofitsspiralformitisasymbolofcreative power."2

ChiRho:Formedbythetwocrooks-thisistheearliestmonogramofChrist3 fromthefirst twolettersinthewordforChristinGreek.

Miter:Atraditionalheadpiecewornbysomebishops,emblematicofthehighestorderofthe ministry. UsedinthissealtodenotethattheEpiscopalSchoolofAcadianaisa DiocesanSchoolandassuchsharesthebenefitanddirectionoftheBishop.Jewels withinthemiter-therearetwelvesmalljewelssymbolizingthetwelveApostles. ThesearecenteredaroundasinglelargerjewelrepresentingChrist.Thetwocrosses onthemiterrepresentthetwonaturesofChrist.

CelticCross(Iona):GenerallyassociatedwiththeAnglican,henceEpiscopal,Church. The signofthecrosswas"employedbyearlyChristianstodirectspecialattentiontothe sacrificeofourLordandthemannerofhisdeath.Thecrossalsotaughttheearlier Christians,asitdoesus,thelessonofpersonaldedicationtoourRedeemer,who commandedHisfollowerstotakeupthecross."4

LaurelLeaf:Suggestiveofeternitybecausethefoliagedoesnotwilt.51 ItisaChristian symboloftriumph. (ICorinthians9:24-27)

Colors:Blue-signifiesheavenlyloveandtruth;"eternity,faith,andtruth."

Gold-"symbolizessovereignty,thesun,love,constancy,dignity,andwisdom."5

1 Symbols of the Church,CarrollE.Whittemore

2 A Dictionary of Symbols,J.E.Cirlot

3 Saints, Signs, and Symbols,W.EllwoodPost

4 The Sign Language of Our Faith,HelenStuartGriffith

5 Ecclesiastical Embroideries,BerylDean

2023-2024ESAHandbook

ESAALMA MATER

BeneaththeOaks,AmidtheCane LyricsbyDr.ArthurWhite

Beneaththeoaks,amidthecane, mythoughtsarealwaysturningbackagain tothegentleplacethatformedmyyouth whereIlearnedtoseekanddiscernthetruth. Aplaceofstudyandaplaceofplay; theplacewhereImadethefriendsIlovetoday, whereexcellencewebothsoughtandgained, beneaththeoaks,amidthecane.

Westretchedourmindsandourbodiestoo, aswesoughtthelimitsofwhatwecoulddo, inlabandclass,onfieldorcourt, fortheloveoflearningorthejoyofsport. Attimestheworkwashard,theplayitwasintense, butaswegrew,itgaveusconfidence thatthere’snoheightthatwecannotattain, beneaththeoaks,amidthecane.

GodgrantHisblessingonthisplace, guardandpreserveitbyHisgrace. InworkandplayHisblessinggive; thatinHisKingdommayitsmeaninglive. Makeusgentle,generous,truthfulandkind withgallantcourageinbothheartandmind, thatourblessedfellowshipmaylongremain beneaththeoaks,amidthecane.

ESASCHOOL PRAYER

OheavenlyFather,whohasgivenusThySon,JesusChrist,tobeourFriendandexample, helpustounderstandHisfriendship,andtodosuchthingsaswillpleaseHim. Blessusin ourworkandinourplay. Makeusgentle,generous,truthful,kindandbrave.Keepusin purityofheart,andletthelifeofourschoolgoonfromstrengthtostrengthandhaveits placeandmeaninginThykingdom. AllofwhichweaskthroughJesusChristourLord. Amen.

IF YOU HAVE QUESTIONS ABOUT…

ACADEMICISSUES: Classroomteacherorstudent’sfacultyadvisor

Generalacademicconcerns–KatMovassaghi

Progresstowarddiploma:MarshallGray

ACADEMICSUPPORT:LahnaRoche

ABSENCE/ATTENDANCE: Sign-in/out–KathyBack

Infractions/rules–VivicaMarino

AnticipatedAbsences–VivicaMarino

ADMISSIONS: JonBerthelot

ADVISOR/ADVISEE: VivicaMarino,AngelaDavis

ATHLETICS: MikeBourgeois

BLACKBAUD/myESA:ShaneJohnson

BUSINESS/FINANCIAL: Tuition,fees,etc.–ChristyHarson

Onlinebookstore–AllieRosen

BUSROUTES/TRANSPORTATIONISSUES: ChristyHarson

CALENDAR(WEBSITE): KathyBack

CLASSTEAMS:

9th

Dean:Jennifer

Melanson

LisaBoyer/

LaurieHuffman

KellyLaBry

LahnaRoche

AmieRogers

BillSmith

BillWood

10th

Dean: Andy

LeGoullon/PierreRos

CelineAnnerose

MarshallGray/Rex Jones

RachelSnider

11th

Dean:AshleyDugas

StuCornwell

YolyMayeux

GarrettRosen

AleyaWashington

12th

Dean: Ursula

Quoyeser

JonBerthelot

DeleciaCarey

JasonFatheree/Scott

Jordan

JennGraycheck

AllieRosen

EliseSonnier 2023-2024ESAHandbook

CLASSTRIPS: GradeDeanandKatMovassaghi

COLLEGECOUNSELING: MarshallGray

DEVELOPMENT/FUNDRAISING: LindaDautreuil

DIRECTORYCHANGES: JulieBabineaux

DISCIPLINE: VivicaMarino,Dr.KatMovassaghi

DMVSTUDENTENROLLMENTFORM:KathyBack

EXAMS: KatMovassaghi

FACILITYUSE/RENTAL: ChristyHarson

FINANCIALAID: JonBerthelot

GOODSTUDENTINSURANCEFORM: KathyBack

GRADEREPORTS: ShaneJohnson

GRADESANDTEACHERCOMMENTS:KatMovassaghi

HEALTHANDWELLNESS:ShateelaBenjamin

HONORCODEISSUES: VivicaMarino,KatMovassaghi

LUNCHBOXLIVE: JillMcGeehee

PARENTGROUP/ALUMNI:CindyMayeux

PUBLICATIONS: FalconForecast–AngieBroussard Oasis–AngieBroussard

SCHEDULINGISSUES: ShaneJohnson,KatMovassaghi

SENIORTRIP: MarkBroussard,KatMovassaghi

SPECIALPERMISSIONS: VivicaMarino

STUDENTACTIVITIES: VivicaMarino

TECHNOLOGYISSUES:MarkBroussard

TESTING: Admissions–JonBerthelot

AP(AdvancedPlacement)–JenniferAndrews,MarshallGray

PSAT,PreACT,SAT,andACT–MarshallGray

TESTINGACCOMMODATIONS: LahnaRoche,AngelaDavis

TRANSCRIPTS: ShaneJohnson

WEBSITE/SOCIALMEDIAACCESS: AngieBroussard

2023-2024ESAHandbook

ACADEMICS

AcademicCalendar

TheESAacademicyearisdividedintotwosemesters. Eachsemesterconsistsoftwo gradingperiodsandanexamperiod.

CourseLoad

Ninth,tenth,andeleventhgradestudentsarerequiredtobeenrolledinatleastsixcoursesper semester.Twelfthgradestudentsarerequiredtobeenrolledinatleastfivecoursesper semester. Thenormalcourseloadisfivefull-yearcoursesandoneortwoelectiveseach semesterwhilemakingprogresstowardsfulfillingdiplomarequirements.

DiplomaRequirements

TocomplywiththeCore4CurriculumadoptedbytheBoardofElementaryandSecondary Educationinthefallof2008,EpiscopalSchoolofAcadianarequiresthatastudentearnsa minimumof24unitsorcreditstofulfilltheacademicrequirementsforadiplomabeginning withtheClassof2013andbeyond. Ofthese24units,21unitsareinspecificallyrequired coursesand3maybeincoursesofastudent’schoicewhileadheringtotherequired distributionofunitsamongthedisciplines.

NotesonRequiredUnits:

● MiddleSchoolAlgebraI–Successfulcompletion,attherecommendationofthe MathematicsDepartment,fulfills1requiredunitofmathematicsforgraduation

● MiddleSchoolWorldLanguages–Successfulcompletionofthemiddleschoolworld languagesequence,attherecommendationoftheworldlanguagedepartment,fulfills 2023-2024ESAHandbook

1requiredunitofworldlanguageforgraduationequivalenttoFrenchIorSpanishI.

NOTE

● WesternCivilizationmaybesubstitutedwithAPEuropeanHistory

● U.S.HistorymaybesubstitutedwithAPU.S.History

● CivicsmaybesubstitutedwithAPU.S.Government&Politics/APMacroeconomics

● EnrollmentinHealth&PhysicalEducationisrequiredofall9thand10thgrade students

● Unitsearnedinanycoursebeyondthosefulfillingadiscipline’sgraduation requirementmaycountasacourseofchoiceunit.

● Modificationtodiplomarequirementsforanindividualwillbeconsideredbythe AcademicCommitteewhennecessary.TheAcademicCommitteeconsistsofthe AcademicDean,theUpperSchoolCounselor,andtheupperschoolDirectorof AcademicSupport.

AwardingofCredit

● Toreceivecreditinacourse,astudentmustearnafinalgradeofatleastD-; however,ESAreservestherighttorequirethatanystudentearningafinalgradeof D+,D,orD-havetutorialsummerwork.

● FailingacoursefortheyearintheUpperSchoolwillresultinthestudenthavingto remediatethecreditasdirectedbytheteacher,departmentchair,and/orHeadof UpperSchool. Anycoursetakenatanotheracademicinstitutionmustbe pre-approved bytheHeadofUpperSchoolifESAcreditisdesired.Shouldastudent failacoursemandatedbythestateofLouisianaasaTOPSUniversityDiploma requirement,thestudentmustremediatethecoursecreditbeforethestudentwillbe permittedtoprogresstothenextgradelevelatESA. ESA reserves the right to require that a student failing a world language course repeat that course regardless of summer credit recovery in order to secure a strong foundation moving forward in language progress. That decision will be made based on the school’s assessment of the student’s prospects for success in the next course in sequence.

● Seniorsmustpassallcoursesscheduledinthesenioryearandmaynotfailthe secondsemesterofayear-longcoursetograduate.

● SummerProgramCredit-Allsummerprogramstakenasacreditcoursemustbe pre-approvedbytheHeadoftheUpperSchoolandtheappropriatedepartmentchair priortothestudent'senrollmentintheprogram. Gradesearnedatinstitutionsother thanESAarenotincludedinastudent’sGPA,thoughwillbelistedonthetranscript notingtheappropriateawardedcreditifproperdocumentationisreceivedbyESAat theconclusionoftheprogram.

● Transfercredits–Whenastudentwhohasalreadyearnedcreditstowardsadiploma atanotherschoolenrollsatESA,ESAwillevaluatethecreditsearnedandapplythem totheappropriateESAdiplomarequirements.

ReportingPractices

GRADE REPORTS

ESAreportsgradestostudentsandparentsattheendofeachquarter.Semestergradesare givenattheendofthesecondandfourthquarters.Finalcoursegradesaretheonlygrades recordedontranscripts. Students'advisorsreceivecopiesoftheiradvisees’gradesand comments.

ReportsofProgressareavailableviamyESAusuallyby6pmfiveacademicdaysafterthe endofamarkingperiod.

INTERIM REPORTS

Interimreportsaremid-quarterreportsavailabletoparentsviamyESA. InterimReports servetoprovideparentswithaquickupdateregardingtheirstudent’sperformance. Interims Gradeswillbepostedforeverystudentineverycourse. ShouldastudentearnanInterim GradeofC-orbelow,thatgradewillbeaccompaniedwithacommentfromtheteacher. For gradesofCorabove,teachersarenotrequiredtowriteacomment.

Forthefirstquarterinterim,allstudentsnewtotheCadecampuswillreceiveacomment fromeveryteacheraddressingthestudent’sprogress.

AnystudentwhoiscurrentlyonAcademicProbationwillreceiveacommentontheInterim Reportfromeveryteacher

TRANSCRIPTS

Familieshaveaccesstounofficialtranscriptsformiddleandupperschoolstudentsvia myESA.Unofficialtranscriptsareaccessiblefromthestudent’sProgresstabandmaybe locatedinthePerformancebox.Familiesareencouragedtorevieweachstudent’stranscript annuallytomonitorthestudent’soverallprogressandcontacttheAcademicDeanifthereare anyquestionsorconcerns.

ESAdoesnotreleaseofficialtranscriptstofamiliesorindividuals.Shouldastudentor familyneedanofficialtranscriptforanapplicationorconsiderationforaprogramoran award,theyshouldrequestonefromtheRegistrarorAcademicDeanwhowillsendone directlytothenecessaryparty.

TheCollegeCounselingOfficewillautomaticallyforwardanofficialtranscript,alongwith otherrequiredsecondaryschooldocuments,tocollegesaseniorhasappliedtoassoonasthe officeisnotifiedbythestudentthatanapplicationhasbeensubmitted. 2023-2024ESAHandbook

MYESAACCESS

ESApostsallReportsofProgressandInterimReportsonline.Studentsandparentsmay accessthesereportsusingmyESA.

Eachmemberofafamilyhasauniqueuseridandpassword.FamiliesnewtoESAneedto followthelinkFirsttimeonournewsite?Forgotyourlogin?justbelowtheloginscreenand followthedirectiontoreceivetheirusernameandpassword.Eachstudentandparentneeds tofollowthisproceduretoreceivetheirindividuallogoninformation.

MyESAisaccessedfromtheESAwebsite.SelectingthemyESAbuttonfromthetoprightof theESAwebsitehomepagewillbringyoutotheloginscreen.Onceyouhaveloggedonto myESA,youmayselectthechildwhosereportyouwanttoviewatthetopleftinthelight greenmenubar.

ShouldafamilynothaveaccesstomyESA,theyshouldcontacttheRegistrarandrequesta hardcopyofreportstobemailedhome.

GradingSystem&ClassRank

ESAusesagradingsystemthatincludesplusesandminuses. Lettergradescorrespondtothe followingnumericalvaluesandgradepointequivalentonastudent'stranscript:

C

GRADE POINT AVERAGE

ESAcomputesgradepointaveragesusingonlygradesearnedatESA. IncomputingGPA, ESAadds0.67additionalqualitypointstogradesearnedinAdvancedPlacementcoursesand 0.33togradepointsearnedinhonorscourses. Theseadditionalpointsdonotchangethe gradeearnedinacoursebutgiveitanadditionalweightwhenGPAiscalculated. The followingformulashouldbeusedwhendeterminingqualitypointsawarded: Qualitypoints awardedforcourse=(Gradeincourse+Weight)xNumberofcreditsearned. Noweight willbegiventoagradeofF. 2023-2024ESAHandbook

ACADEMIC RANKING

ESAdoesnotacademicallyrankitsstudents.

AcademicHonors

THE CUM LAUDE SOCIETY

ESAreceiveditscharterforachapterofTheCumLaudeSocietyDecember2018. Founded in1906,theCumLaudeSocietyisdedicatedtohonoringscholasticachievementin secondaryschools.ThefoundersofthesocietymodeledCumLaudeafterPhiBetaKappa, andthepresenceofaCumLaudechapteratasecondary schoolisanindicationthatsuperior scholasticachievementishonored.

EachChaptermayelectupto20%ofthemembersoftheSeniorClassinthecollege preparatorycurriculumwhohaveanhonorrecord.BeginningwiththeClassof2022,half maybeelectedattheendofthejunioryearoratanytimeduringthesenioryearandthe remainderattheendofthesenioryear.Tobeconsideredformembership,ajuniormusthave aminimumcumulativeGPAof4.20andasenioraminimumcumulativeGPAof4.00.A studentmustalsobeingoodstandingwiththeschooltobeconsideredandattendedESAfor theprevious4consecutivesemesters.

MARKING PERIOD HONORS

Beginningwiththe2021-2022academicyear,ESAwillhavethreelevelsofacademichonors astudentmayearnforaquarter,semester,and/ortheyear—Headmaster’sList,Dean’sList, andHonorRoll.AsthehighestattainableGPAvariesgreatlyfromninthgradeyeartotwelfth gradeyear,theserecognitionshavedifferentqualificationsdependingifastudentisinthe ninthortenthgradeandifastudentisintheeleventhortwelfthgradeduetoGPAweighting andtheavailabilityofhonorsandAPcourses.

Tobeconsideredforamarkingperiodhonor,astudentmustearnagradeofatleastaB (83-86)forthegradingperiodinallcourses.

NogradebelowB,nominimumGPA 2023-2024ESAHandbook

SeniorSpringSemester

SPRING SEMESTER EXAM EXEMPTION

SeniorSpringExamExemptionisawayfortheschooltorecognizeandencourageacademic achievementasseniorscometotheendoftheirtimeinupperschool. ExamExemptionisa privilegethatisearnedbymeetingobligationsandworkinghard. Theexemptionapplies onlytocourseexams;itdoesnotpertaintofinalprojects,papers,AdvancedPlacement Exams,orotherassessments. Exemptionisdeterminedonacoursebycoursebasis.

ForseniorswhohaveaB(83)averageorhigherforthespringsemesteronthelastdayof classesforseniors,itisthestudent’schoicewhetherornottotakethecourse’sspringexam. However,teachersarewelcometoofferguidanceiftheteacherfeelsitwouldbe advantageousforthestudenttotaketheexam.

SENIORS’LAST DAY OF CLASSES

Theseniors’lastfulldayofclasseswilltypicallybetheFridaydirectlypriortotheweekthe firstAdvancedPlacementExamadministeredontheESAcampus. Aseniorenrolledin AdvancedPlacementclassesmustbeawarethatteachersofthosecoursesmayrequest seniorstoattendadditionalclassesand/orreviewsessionsuptothedateofthatclass’s AdvancedPlacementexam. Seniorswhohavenotearnedexemptionfromacourse’sspring semesterexamwillbeexpectedtoattendthatclassuntilthecourse’sspringexamis administered.

ProgressTowardsDiploma

EpiscopalSchoolofAcadianaexpectseachofitsstudentstomakepositiveacademic progresstowardsmeetingdiplomarequirementseachmarkingperiod. Attheconclusionof eachsemester,eachstudent’sgradesandcommentswillbereviewedbytheAcademicDean toassessoverallprogress. Shouldastudentnotbemakingpositiveprogress,thefollowing procedureshavebeenestablishedtohelpthefamilyandtheschoolevaluateifESAisthe mostappropriateacademicplacementforthestudent.

ACADEMIC PROBATION

AstudentwillbeplacedonAcademicProbationifheorshereceivesthefollowingorany combinationofthefollowing:

1. threesemestergradesofC-orbelowinanycourses

2. twosemestergradesofD+,D,orD-orbelowinanycourse

3. asemestergradeofFinanycourse

AcademicProbationisasignaltothestudentandthefamilythatthestudentmustfocuson hisorheracademicpreparationandcommitment. AstudentplacedonAcademicProbation willhaveameetingwiththeAcademicDeanand/orUpperSchoolCounselortodiscussthe academicdeficienciesandrecommendationsnecessarytoimproveacademicperformancefor thecomingsemester. Afollowupmeetingwiththestudent’sparent(s),member(s)ofthe UpperSchooladministration,thestudent’sadvisor,andnecessaryteachersmaybe scheduled. Attheconclusionofthenextsemester,thestudent’sgradesandcommentswillbe

2023-2024ESAHandbook

reviewedbytheUpperSchooladministrationtodetermineifimprovementhasbeenmade. If thestudenthasnotimprovedsufficiently,thestudentmaybeaskedtowithdrawfromESAat thattime.

FailingacoursefortheyearintheUpperSchoolwillresultinthestudenthavingto remediatethecreditasdirectedbytheteacher,departmentchair,and/orHeadofUpper School. Anycoursetakenatanotheracademicinstitutionmustbe pre-approved bytheHead ofUpperSchoolifESAcreditisdesired.Shouldastudentfailacoursemandatedbythestate ofLouisianaasaTOPSUniversityDiplomarequirement,thestudentmustremediatethe coursecreditbeforethestudentwillbepermittedtoprogresstothenextgradelevelatESA.

AthleticEligibility

LHSAArulesrequirethefollowingforacademiceligibility:

● Fallsemester-Pass6unitsthepreviousacademicyearwithaCaverage

● Springsemester-Pass6subjectsinthefallsemester(nogradestipulation);asenior whohasaccumulated20ormoreunitsmaytakefivesubjects/unitsforthefall semesterandmustpassallfive.

QuestionsregardingspecificeligibilityrequirementsshouldbeaddressedtotheAthletic Director.

AcademicSupportProgram

TheAcademicSupportprogramisacontractedservicedesignedtomeettheindividual learningneedsofstudents.StudentsscheduleAcademicSupportasoneoftheircourses withintheESAacademicscheduleandtypicallymeetinsame-gradepairs.Supportingthe beliefthatstudentslearnindifferentways,theAcademicSupportstaffworkwithstudents, teachers,parents,andadministratorstodeviseanapproachtolearningtailoredtoeach student.Basedondiagnostictestresultsand/orconsultationwithparentsandteachers, AcademicSupportprovidesstudentswithstrategiestoenhancelearningthroughskill developmentwithtopicsincludingbutnotlimitedto:generalizedstudystrategies, organization,planning,andtestpreparation.Specialassistanceisprovidedforstudentswith learningdifferences.

GeneralAcademicInformation TRIPS

StudentstravelingonschooltripscontinuetobeunderthejurisdictionofESA. Allschool rulesremainineffect,andstudentsaredirectlyaccountabletotheschool representative/teacherwhoisresponsibleforthemandultimatelytotheDeanofStudents. Allstudentsmakingtripswiththeirpeersonabuswillbeexpectedtoreturnwiththegroup onthebus.Ifastudent'sparentswouldliketheirchildtoreturnhomewiththem,theymust speakdirectlytotheschooltorequestpermission.

2023-2024ESAHandbook

Studentswithexcessivetardiesorabsencesand/oraDoranFinanyclassmaynotbe allowedtoleaveschoolearlyortravelwiththeirteamupondiscretionoftheAthletic DirectorandDeanofStudents.

SPECIAL NOTE REGARDING ADVANCED PLACEMENT COURSES

AdvancedPlacementcoursesarecollege-levelcoursespurposefullydesignedtoculminate withastandardizedexam. Astudent’sperformanceonthisexammayenablethestudentto earncollegecreditandaswellasadvancedstanding. Studentsshouldexpectacollege-level workloadinanAPcourseaswellasanincreasednumberofwritingassignments—both timedandoutofclass. TeachersofAdvancedPlacementclassesmayrequireadditional summerreadingtoprepareforthecourse,assignmentsoverscheduledschoolvacations,and holdadditionalreviewsessionsoutsideofscheduledclass. Studentschoosingtoenrollinan AdvancedPlacementcourseareexpectedtomeettheseobligations. Seniorsshouldbeaware thattheirobligationtoanAdvancedPlacementcoursewillextendbeyondtheirlastdayof classes.

● ItistheexpectationofESAthatastudentenrolledinanAdvancedPlacementcourse willtaketheAPexaminMay. Shouldastudentnottaketheexam,theAP designationwillberemovedfromthecourseandreplacedwithanHonors designation,thefinalgradeweightedaccordinglyintheGPA,andcollegesnotifiedof thechangeincourseofstudyasrequired.

● ToscheduleanAPcourse,astudentmustreceiveapprovalfromtheappropriate facultymemberindicatingthataconversationregardingtheacademicrigorsand studentcommitmenttothecoursehasoccurred.

● PresentcostofeachAPtesttakenis$95andwillbebilledthroughtheESAmonthly billingsystemwhenAPexamsareordered.Shouldanexambeorderedandnot administeredtoastudent,thestudent’sbookbillwillbecredited$55.

UNENCUMBERED PERIODS

ESAbelievesthatitisimportantforstudentstolearnhowtoeffectivelymanageanduse periodsoftimethatarenotformallyscheduled. Itisnotuncommonforupperschool studentstohaveoneunscheduledperiodperday. Itisthestudent’sresponsibilitytomake gooduseofthistime. Seeingteachersforextrahelpoutsideofclass,revisingapaper, beginningthenight’shomework,reviewingnotes,havingastudysessionwithotherstudents arejustsomewaysstudentsmaychoosetoproductivelyusethistime.

COURSE CHANGES

Allchangestoastudent’scourseschedulemustbeapprovedbytheUpperSchoolAcademic Deanandaparent. ThestudentshouldobtainaChangeofScheduleformfromthe AcademicDeanonlyafterfullydiscussingtheproposedchangewithhisorherteacherand parents. Noschedulechangeswilltakeeffectuntiltheformhasbeenreturnedtothe AcademicDeanandapproved.

TheDropperiodconcludesfivedaysafterfirstquarterinterimsareissuedforfull-year coursesandfivedaysafterthethirdquarterinterimsareissuedforcoursesthatbegininthe springsemester. 2023-2024ESAHandbook

AstudentmaydropanAdvancedPlacementcourseandchangetotheequivalentregular courseupuntilfivedaysaftertheconclusionofthefirstquarterifspaceisavailableinthe regularcourse,uponapprovalfromtheAcademicDeanandupperschoolhead.

Droppingorwithdrawingfromacourseforanyreasonafterthisperiodwillresultinthe coursebeinglistedonthestudent’stranscriptwithagradenotationofWP(withdraw passing)orWF(withdrawfailing)asdeterminedbythestudent’scumulativeachievementin thecourseasofthedateofwithdrawal.

HOMEWORK

Thepurposeofhomeworkistoprovidereinforcement,enrichment,anddevelopmentof classroomconcepts.Whetherthehomeworkassignmentisdesignedaspracticefortheday’s lessonortoprepareastudentfortomorrow’slesson,homeworkisanessentialpartofthe totalinstructionalprogramatESA.Teacherstaketheirresponsibilitytoassignmeaningful homeworkseriouslyandexpectstudentstoprepareassignmentscarefullyonadailybasis.

LATE ASSIGNMENTS

Studentsareexpectedtocompleteandsubmitallassignmentsontime.Typically,an assignmentwillbecountedlateifitisnotreadytosubmitatthebeginningoftheperiodon theduedateassignedbytheteacher. Anystudentsubmittinganassignmentlatewithout priorarrangementwiththeteacherissubjecttoagradepenaltyuptoreceivinga0onthe assignment.

INCOMPLETES

TheHeadofUpperSchoolmustapproveanyincompletegradesgivenattheconclusionof thequarterorsemestermarkingperiod. Shouldastudentreceiveanincompletegrade,the AcademicDean,teacher,andHeadofUpperSchoolwillapprovethetimelineinwhichthe workmustbecompleted.

SEMESTER EXAMS

Theschoolwillattempttominimizeextracurricularactivitiestheweekbeforeexams. The twodaysprecedingexamsare“deaddays”,andteacherswillnotassignmajorprojects, majorpapers,ormajorteststhesedays. ExamsarescheduledattheCadecampusbysubject forgrades6-12andrequireextensiveplanning. Studentsareexpectedtotaketheirexams atthescheduledtimeandmaynotrescheduletheirexamtimesformattersof convenience. Illnessoremergencyareacceptablereasonstoreschedule,andamake-up examperiodisprovidedfortheseexceptions

AwardingofDiploma

ToreceiveanEpiscopalSchoolofAcadianadiploma,astudentmustcompletetheprescribed courseofstudyandbeingoodstanding.

2023-2024ESAHandbook

ATHLETICS

ThecompleteAthleticHandbookcanbefoundontheESAcadiana.comwebsite.

AthleticsPhilosophy

TheEpiscopalSchoolofAcadianabelievesinparticipatoryathletics. IntheUpperSchool participatoryathleticsmeansthatanystudentmaybeamemberofanyvarsityathleticteam. Beingpartofateam,however,doesnotguaranteeplayingtimeduringvarsitygames. Playingtimeinvarsityathleticsisatthediscretionofthecoach. TheESAathleticprogram providestheopportunityforeverystudenttoparticipateinsafeandhealthyathletic experienceswithanemphasisondiscipline,teamwork,andcommitment. Throughtheactive experienceofindividualandteamcompetition,ourstudentswillcometoanevengreater understandingnotonlyofthevalueofseekingexcellenceinthemselves,butalsointhevalue ofthatpursuittothebenefitoftheteam.

CoachingStaff

CoachesatESAareemployeesoftheschoolandareusuallyeitherMiddleorUpperSchool teachers. Intheirroleascoaches,theycomeunderthedirectionoftheAthleticDirector,the DivisionHead,andtheHeadmaster. Questionsregardingsportsmaybedirectedtothe AthleticDirector.TheAthleticDirectorisanadvocateforboththecoachesandstudent athletes. TheAthleticDirector’sjobistooverseeallathleticbudgetsandissuesrelatedto athleticsatESA.

VarsityAthleticEligibility

AllathletesaresubjecttotheeligibilityrulesoftheLouisianaHighSchoolAthletic Association. Inaddition,anyathletewhoreceivesafailinggradeoranESAGPAof1.67or lowershallhavehisorhereligibilityreviewedbyacommitteeconsistingoftheDivision Head,AthleticDirector,theplayer'scoach,AcademicDean,andtheplayer'sadvisor.

LHSAArulesrequirethefollowingforacademiceligibility:

● Fallsemester-Pass6unitsthepreviousacademicyearwithaCaverage

● Springsemester-Pass6subjectsinthefallsemester(nogradestipulation);asenior whohasaccumulated20ormoreunitsmaytakefivesubjects/unitsforthefall semesterandmustpassallfive.

QuestionsregardingspecificeligibilityrequirementsshouldbeaddressedtotheAthletic Director.

Physician’sStatement

AllstudentswhoparticipateinanysportatESAmustbeexaminedbyaphysicianeachyear, andaMedicalForm,asignedparent'sconsentform,acertifiedbirthcertificate,andproofof healthinsurancemustbepresentedtotheschool.

2023-2024ESAHandbook

TeamTrips

AthletestravelingonteamtripscontinuetobeunderthejurisdictionofESA. Allschool rulesremainineffect,andathletesaredirectlyaccountabletotheschoolcoachwhois responsibleforthemandultimatelytotheDeanofStudents. Allathletesmakingtripswith theirteamonabuswillbeexpectedtoreturnwiththeteamonthebus. Ifastudent'sparents wouldliketheirchildtoreturnhomewiththem,theymustspeakdirectlytotheschoolto requestpermission.

Studentswithexcessivetardiesorabsencesand/oraDoranFinanyclassmaynotbe allowedtoleaveschoolearlyortravelwiththeirteamupondiscretionoftheAthletic DirectorandDeanofStudents.

Sportsmanship

Athleteswillconductthemselvesappropriatelyandassumealeadershiproleinexemplifying goodsportsmanship. Unsportsmanlikeconductwillresultindisciplinaryactionbeingtaken byaplayer'scoachand/ortheDeanofStudents. Penaltiesmayrangefrombenchingto expulsionfromschool.

Parentsarealsoexpectedtoexemplifygoodsportsmanship.

LHSAA’SRegulationsforAthletes

TobeeligibletoparticipateinanyLHSAAsanctionedathleticprogram,studentathletesand theirparent/guardianmustsigntheLHSAASubstanceAbuse/MisuseContract,participation form,ConsentformandtheESADrugpolicyforstudents. Thisformmustbesignedbythe studentathleteandhis/herparent/guardianbeforethestudentathletewillbeconsidered eligibletoparticipateinanyLHSAAsanctionedeventandatanylevelofplay(varsity,junior varsity,sophomoreorfreshman).

ThepurposeofsigningtheContractandConsentFormistosecurethestudent-athlete's agreementandunderstandingthathe/shewillnotengageintheunauthorizeduse/abuseof drugs,alcoholorotherillegalorunauthorized,dangerousorcontrolledsubstanceswhilea participantinanyLHSAAathleticprogram. Furthermore,thestudentandhis/her parent/guardiangivepermissionandconsentinadvanceforthestudent-athletetobetestedin accordancewithEpiscopalSchoolofAcadiana'sDrugTestingProceduresfor Student-Athletesbelow.

InthosecircumstanceswhereESArequiresastudentbetested,thefollowingprocedureswill beemployed:

● Theparent/guardianofthestudentwillbenotifiedoftheschool'sdecisiontorequire theparent/guardiantotestthestudent.

● Theparent/guardian(orotherresponsibleadult)willberesponsiblefortransporting thestudenttoacertifiedtestingagencyorcollectionsitedesignatedbytheschool.

● Thetestingagencywillcollectappropriatespecimensfortesting,includingbutnot limitedtohairand/orurine.

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● Thetestingagencywillreportthetestresultstotheschool.

● Ifthetestresultsarepositiveforalcohol,illegaldrugs,orotherillegalor unauthorizeddangerousorcontrolledsubstances,thestudentwillbesubjectto disciplinaryactionasoutlinedinthishandbook.

PoliciesfortheJennyWareJonesGymnasium&MiddleSchool Gymnasium

NooneisallowedineitherESAgymnasiumortheweightroomatanytimewithoutafaculty membersupervisingplayorpractice. Inappropriatebehaviorwillnotbetolerated.

Nooneisallowedinthecanteenatanytimewithoutafacultymembersupervising.

STUDENT LIFE

Thedevelopmentofpersonalintegrityandexcellenceofcharacterareprimarygoalsofthe EpiscopalSchoolofAcadianaandhaveresultedinthecreationoftheESAHonorSystem.

TheHonorSystem

ESAHONOR CODE

"AsamemberofEpiscopalSchoolofAcadiana,IpledgethatIwillnotlie,cheat,steal,or withholdinformationconcerningthosewhodo."

ArticleI. Honoroffensesarelying,cheating,andstealing. Theyareformallydefinedas follows:

Section1. LYINGisdefinedaspresentingafalseimpressionorgivingfalseinformation toanotherperson.

Section2. STEALINGisdefinedasthetakingofanotherperson'spropertywithout rightoracknowledgement.

Section3. CHEATINGisdefinedasgivingorreceivinganyunauthorizedinformation onanyquiz,test,examination,orotherwrittenwork.Plagiarismisaformof cheating. Plagiarismisdefinedastherepresentationofwork(words, phrases,graphics,ideas,orimages)ofanother'snotcommonlyknownasone's own,thatis,withoutquotationmarks,footnotes,orsomeformofcitation. StudentsarenotpermittedtosubmitworkgeneratedbyanAIsystemforany assignmentunlessspecificallyauthorizedbytheirteacher.Violationsofthis willbetreatedasplagiarismoffensesandhandledsimilarly

Section4. WITHHOLDINGINFORMATIONisdefinedasrefrainingfromproviding importantinformationregardingaviolationofthehonorcode.

ArticleII.Ifastudentbelievesanotherislying,cheatingorstealing,heorsheshouldtellthe studentofthissuspicionandaskwhetherthisbeliefhasabasis. Ifthisbeliefisverified,the studentshouldbetoldtoreporthimselforherselftotheteacherorHonorCouncil. Ifheor shedoesnot,theaccusershoulddoso.

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ArticleIII.TheHonorCodeappliestobothUpperandMiddleSchool.TheUpperSchool HonorCouncilhastwopurposes:

Section1. Judicial-TheCouncilwillreviewandjudgeanycasethatcomesbeforeit concerningviolationsoftheHonorCode. Recommendationswillbemadeto theDivisionHead. FinalappealrestswiththeHeadmaster. Appealsmustbe madeinwritingtotheHeadmasterwithintwoweeksofthedateofthe decision.

Section2. Educational-theHonorCouncilwilldiscusstheHonorSystematthe beginningoftheyearatastudentassemblyandatanyotherappropriatetime. TheCouncilwillinformandteachthosethatcomebeforeithowtoupholdhis orherhonor.

ArticleIV.TheHonorCodeisineffectforallschoolactivities. Studentsshouldwriteand signthefollowingstatementonallacademicwork:

"I pledge that I have neither given nor received unauthorized assistance on this assignment.”

HONOR COUNCIL

TheHonorCouncilhearsinfractionsoftheHonorCodebymembersoftheUpperSchool. TheCouncilisstudent-ledandoverseenbytheDeanofStudentsandfacultyadvisors. The HonorCounciliscomposedof:

a. anelectedstudentrepresentativefromeachUpperSchoolclass

b. astudentrepresentativeappointedbythefacultyfromeachUpperSchoolclass

c. threefacultyrepresentativesappointedbytheDivisionHead(atleast2ofthe3 representativeswillbepresentforallhearings)

d. theUpperSchoolDeanofStudentswhoservesastheChairman

ConsequencesforHonorViolations:

IftheHonorCouncildeterminesthatthestudenthascommittedanhonoroffense, consequencesmayrangefromasimplewarningtoseparationfromschool.

TheHonorCouncilstrivestokeepHonorCouncilmeetingsprivatefrompublicknowledge inordertoprotectallinvolved,includingboththestudentaccusedandthecouncilitself.

SchoolDiscipline

Civility isthesumofthemanysacrificeswearecalledtomakeforthesakeof living together. We should make sacrifices for others not simply because doing so makes social life easier (although it does) but as a signal of respect for our fellow citizens, making them full equals, before both the law and before God. Rules of civility are thus also rules of morality: it is morally proper to treat our fellowcitizenswithrespectandmorallyimpropernottodo so.

StephenL.Carter, Civility,p.11

TheESAdisciplinesystemisbuiltonrespect,responsibility,andsafety. Itincorporatesan interventionistapproachtoaddressviolationsandhelpstudentsmodifyinappropriate behavior. Ourgoalisforstudentstobecomeproactivemanagersoftheirpersonalconduct andforthemtodemonstratethevirtueofbeingtheirbrothers’andsisters’keepers.

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CODE OF CONDUCT

ByenrollingatESA,eachstudentagreestoabidebytheschool’sexpectationsandthespirit ofthoseexpectations,andparentsagreetosupporttheschool’spolicies.

ESAisaschoolcommunitybasedonstrongbeliefinmutualtrustandself-responsibility Studentsenjoyprivilegesandfreedomsinday-to-dayactivitiesthatarebasedoneachstudent assumingresponsibilityforhisorheractions.

Itisimportantforstudentsandparentstoknowtheexpectationsforconductsetforthbythe ESAcommunity. Theseexpectationsgrowoutofgenuineconcernforeachstudent’sgrowth anddevelopmentasahappyandhealthyindividualguidedbystrongmoralandethical values.

SchoolExpectations

TheEpiscopalSchoolofAcadianaexpectsthateverystudentwill:

A. Behonestinallmatters. Lying,cheating,stealing,plagiarism,anddeceitare violationsoftheESAHonorCode.

B. Respectteachersandfellowstudents.Fightingwith,intimidating,threateningor verballyabusingothermembersofthecommunitywillnotbetolerated. Thereisto benorudeordisrespectfulbehavior,inappropriatelanguageorhazing,eitherphysical oremotional. Anyformofharassment(verbal,sexual,physical,racial,religious, ethnic,homophobic,emotional,orcyber-bullying),coercionorabuseisdetrimental totheschoolcommunityandeducationalenvironmentandwillnotbetolerated. This includesinappropriateuseoftechnologyattheexpenseofESAoranymemberofthe ESACommunity.[SeeTechnology]

C. Behaveappropriately. Studentsmustrespecttheexpectationsofeachteacherandof theschool. Disruptiveanddisrespectfulbehaviorisnotacceptable.

D. TakeprideinkeepingtheESAcampusacleanandbeautifulplace. Students shoulddisposeofalltrashinappropriatereceptaclesaswellaskeeptheirlockersneat andclean. Nofoodordrink(bottledwateristheexception)isallowedinclassrooms, chapel,library,orinsidethegymexceptduringadvisoryperiodandundersupervision ofafacultymember.

E. Meetallcommitmentsandobligations. Allstudentsareexpectedtobepromptin theirattendanceatallscheduledclassesandactivities.

F Notusetobacco,e-cigarettes,vapes,alcohol,drugs,orabuseprescription medicationoranyothersubstance. PleaseseetheDrugandAlcoholPolicybelow.

G. BehaveinawaythatreflectsfavorablyuponESAonandoffcampus,atall times.

H. Respectandcareforschoolpropertyandthepropertyofothers.Actsof vandalism,graffiti,propertydamage,maliciousmischiefandunauthorizedor inappropriatecomputeruseoruseofdataonacomputerisunacceptable.

2023-2024ESAHandbook

I. Usecommonsenseintheiractionsandconsidertheirindividualsafetyandthe safetyofothers.Weapons,fireworksorexplosivesofanykindarenotpermittedon ESApropertyoratESAevents.

OffLimits

Mr.Hebert'spondisstrictlyofflimits. Camelotandallwoodedareasorfieldsarealso off-limitsunlessaccompaniedbyafacultymember.Studentsarenotpermittedinthe parkinglotwithoutfacultypermission;seniorsarenotpermittedtoloiterinthe parkinglot.Duringbreakandlunchperiodsorotherfreetime,studentsareallowedin thecommonsarea,onthefrontplayingfieldsorinanyoftheschoolquadrangles.

DisciplinaryResponses

Teachersgenerallyhandleminorinfractionsintheclassroom,oncampus,oratESA activities. TheDeanofStudentsandtheDivisionHeadcoordinateUpperSchooldiscipline. SeriousinfractionsoftheCodeofConductorrepeatedoffensesofanykindmaybereferred totheDisciplineCouncil. TheDisciplineCouncil,afterathoroughexaminationofthe infraction,makesarecommendationfordisciplinaryactiontotheDivisionHeadwhomay accept,amendoroverridetheCouncil’srecommendation. TheHeadmasterservesasthe finalappealfordisciplinaryaction. AppealsmustbemadeinwritingtotheHeadmaster withintwoweeksofthedateofthedecision.

Studentsandfamiliesshouldbeawarethatanydisciplinaryactionmaybedisclosedtothird parties.

DisciplineCouncilmeetingsarereservedforapatternofminorcodesofconductviolations, aswellasmajordisciplinaryinfractions.Someexamplesofmajordisciplinaryinfractions thatmayresultinaDisciplineCouncilmeetingare:

● Misuseoftechnology

● SkippingClass

● DisrespectfulBehavior

● Bullying

● Fighting

DISCIPLINE COUNCIL

TheDisciplineCouncilreviewscasesthatinvolveseriousinfractionsoftheCodeofConduct orrepeatedoffenses. TheDeanofStudentsreferscasestotheDisciplineCouncil. The DisciplineCouncilisstudent-ledandoverseenbytheDeanofStudentsandfacultyadvisors. TheDisciplineCounciliscomposedof:

a. anelectedstudentrepresentativefromeachUpperSchoolclass

b. astudentrepresentativeappointedbythefacultyfromeachUpperSchoolclass

c. threefacultyrepresentativesappointedbytheDivisionHead(atleast2ofthe3 representativeswillbepresentforallhearings)

d. theUpperSchoolDeanofStudentswhoservesastheChairman

Disciplinaryresponsesincludebutarenotlimitedto:

● VerbalWarningand/orInstructiveActivity

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● LossofPrivilege–Thismayoccurifastudentdemonstratesaninabilitytohandle theassociatedresponsibilitythataccompaniesaspecificprivilege.

● WorkDetail–Thismaybeassignedformissedobligationsoranyotherbehavior thatrequiresadisciplinaryresponse. Itisaperiodwhenstudentswillworktoward theimprovementoftheschool. Workdetailwillbeheldafterschool,duringafree period,oratthediscretionoftheDeanofStudents. Parentsareresponsiblefor transportationtoandfromESAshouldtheirstudentreceiveaworkdetail.

● SaturdayWorkDetail–Thismaybeassignedforanaccumulationofworkdetails, tardyoffenses,oratthediscretionoftheDeanofStudents. Saturdayworkdetails willoccurondesignatedSaturdaysfrom8:00am–11:00am.

● Suspension–AstudentmaybesuspendedforaviolationoftheCodeofConduct, repeatedviolations,orcontinuedunsatisfactorybehavior.Astudentreceivinga suspensionmaynotparticipateinanyathleticorextra-curricularactivitiesforthe durationofthesuspension.

o In-School–ThestudentwillreporttotheDeanofStudentsuponarrivalon campus. ThestudentwillspendthedayintheofficeoftheDeanofStudents andwillbeassignedtasksasdeterminedappropriatebytheDean. The studentwillbeallowedtoreceiveclassassignments.

o Out-of-School–Thissuspensionoccursonlyforseriousoffensesoran accumulationofoffensesbecauseESAdoesnotdesireforstudentstomiss academicclasstime. Onereasonforthesuspensionistogivethestudent sometimeathometodiscusswithparentsthecommitmentinvolvedinliving withintheschool’scommunityandtheobligationofmeetingitsexpectations. Also,uponthestudent’sreturn,heorshewillsubmitawrittenessaytothe DivisionHeadcontainingthestudent’sreflectionsontheincidentthatcaused thesuspension. Theessayshouldalsoincludethoughtsoncommitmentto ESAandthestudent’splanforcontributinginapositivewaytotheESA community.

● DisciplinaryProbation–Thisisaperiodoftrialduringwhichthestudentis expectedtodemonstrate,throughcooperativebehaviorandapositiveattitude,thathe orshetrulywishestoremainacontributingpartoftheESAcommunityandis capableofself-responsibility. Anyadditionalmajoroffenseoraccumulationofminor offensescouldresultinseparationfromtheschool.

● Dismissal–Astudentmaybedismissedfromtheschoolforaviolationofaschool expectation,anaccumulationofviolations,orrecurringunacceptablebehavior. This isaremovalfromtheschool. Thestudentmayapplyforreadmissionafteraspecified lengthoftime.

● Expulsion–Astudentmaybeexpelledfromtheschoolforaviolationofaschool expectation,anaccumulationofviolations,orrecurringunacceptablebehavior. The studentwillnotbeconsideredforreadmission.

TheDisciplineCouncilstrivestokeepDisciplineCouncilmeetingsprivatefrompublic knowledgeinordertoprotectallinvolved,includingboththestudentaccusedandthe councilitself. 2023-2024ESAHandbook

SEPARATION FROM ESA

AnystudentwhowithdrawsfromESApendinganydisciplinaryorhonoractionoris dismissedorexpelledwillnotbepermittedontheESAcampusnorpermittedtoattendany ESA-sponsoredfunctionwithoutthepermissionoftheHeadmasterorhis/herdesignee.

Bullying/Harassment

Bullying/harassmentischaracterizedasaggressivebehaviorthatusuallyinvolvesan imbalanceinpower. Bullying/harassmentcanexistinmanyforms,someofthosecanbe: hitting,intimidatingthroughgestures,socialexclusion,teasing,orusingtechnologytosend insulting,harmful,orsexuallyexplicitmaterial.Anyformofharassment(verbal,sexual, physical,racial,religious,ethnic,homophobic,emotional,orcyber-bullying),coercionor abuseisdetrimentaltotheschoolcommunityandeducationalenvironmentandwillnotbe tolerated.

Bullying/harassmentisseenasaseriousoffenseatESA,anditdiffersinnaturefrommore commoninteractionsbetweenstudents. Studentswill,attimes,engageinname-calling, horseplay,orotheractivitiesthatcanbeperceivedasroughorevendisrespectful. However, itisthenatureoftherelationshipbetweenthestudents,andtheintentoftheactionsthat determinewhetherbullyingisoccurring. Generally,thestudentsinvolvedin bullying/harassmentarenotfriends. Thereisapowerdifferencebetweenthebullyand victim. Thisdifferencecanbeseeninvariousformsincluding:differenceinsize,physical strength,orsocialgroups.

ESArecognizesthatbullying/harassmentisaseriousissue,anditneedstobeaddressed immediatelyanddecisively. Theschoolwillbecomeinvolvedincaseswhichoccuratschool orataschoolevent,orwhichsubstantiallydisruptstheorderlyoperationoftheschooland/or thelearningenvironmentforanyindividualregardlessofwheretheyoccur.Theschoolwill workdiligentlytomonitorstudents’behaviorsoncampustoensurethatbullying/harassment isnotoccurring

Thereisnooneresponsetobullying,harassment,orintimidation.Generally,ifanESA studentisfoundtobebullyingorharassinganotherstudent,orgroupofstudents,he/shewill meetwiththeDeanofStudents. Thatstudentwillbeginthedisciplinaryprocessandshould expectconsequencesuptodismissalfromschool. ESAviewsbullying/harassmentasa majoroffense,anditisnottoleratedinthecommunity. Whileconductthatrisestothelevel ofbullying,harassment,orintimidationgenerallywarrantsdisciplinaryactionagainstthe perpetrator,whetherandtowhatextenttoimposedisciplinaryactionisamatterforthe professionaldiscretionoftheadministration.

Whenincidentsofbullyingorharassmentoccurawayfromschool,includingonline/through socialmedia,andschool-sponsoredevents,ESAencouragesfamiliestocommunicateandto resolveissuesasmuchaspossible.

Sexualharassmentisdeemedasanybehaviorofasexualnaturewhichisoffensive, including:undesiredphysicalcontact,coercedsexualrelations,physicalassault,including rape,personalcommentsorquestionsaboutsexualactivitythatmakeanotherpersonfeel uncomfortable,andverbalabuseorsuggestiveremarks,jokes,orgestures.

Unwelcomedsexualadvances,requestsforsexualfavors,andotherverbal,written,or electronicconductofasexualnatureconstitutesexualharassmentwhen:

1. Theconductaffectsastudent’semotionalwellbeingorinterfereswithacademic performanceorparticipationinco-curricularorextracurricularactivities.

2. Theconducthasthepurposeoreffectofcreatinganintimidating,hostile,oroffensive learningenvironment.

Anyoneaccusedofsexualmisconductwillbenotifiedwithinareasonableamountoftime thatacomplainthasbeenfiled.Thefollowingwillbeageneralprocessfromtheschoolin regardssexualharassmentbeingreported:

1. Theschoolisamandatoryreporterandwillcontacttheproperauthoritieswhichcan includeCPS,police,orsheriff.

2. Allpartieswilldiscussthesituationwithamemberoftheupperschooladministrative team.

3. Untilthesituationisresolved,aplanwillbeputinplacetominimizecontactbetween allpartiesinvolved,includingthepossibilityofclasschanges,non-contactagreement, requiredleavefromoneorallparties,ordismissalfromschool.

4. Theschoolwillmaintainconfidentialityregardingtheincidenttotheextentpossible andexpectseachoftheinvolvedpartiestodolikewise.Additionally,theschoolwill nottolerateanyactionsfromeitherpartythatareconstruedasretaliationagainstthe accusedortheaccuser.Retaliationbyeitherpartyorothersofthecommunitywillnot betoleratedandwillbegroundsfordisciplinaryactionuptodismissalfromschool.

Somecases,accordingtotheseverityofthesituation,maybeabletoberesolved collaborativelywiththestudents,families,administration,andcounselor.Ifasituationis sufficientlyresolvedwithinthesemeans,withnootheroutsideinvestigationtakingplace, thenthesituation,fromaschoolstandpoint,willbeconsideredresolved.However,theschool reservestherighttoconductandcompleteaformalinvestigationregardlessofthe participationofthereportingorrespondingparties.Ifastudentweretowithdrawfrom schoolduringaninvestigation,theinvestigationwillstillcontinue,anduponcompletion,all decisionswillberecordedinthestudent’sofficialfile.

Theschoolwillrecognizeandcomplywithrequestsbyalllawenforcementagenciesfor informationandcooperation.Suchrequestsmayrequiretheschooltosuspendits investigationtemporarilywhilethelawenforcementagencygathersinformation.

2023-2024ESAHandbook

Studentscanreceivecounselingsupportbyvisitingacounseloroncampusfor recommendationstooutsidecounselorsinthearea.Whenaninvestigationistakingplace,the involvedpartiesareexpectedtospeakdirectlywithmembersoftheadministrativeteam, counselors,and/orpolicedepartment.Theschoolalsoreservestherighttoappointanoutside qualifiedinvestigatortoconducttheinvestigation.

DISCLOSURE OF DISCIPLINARY RECORD

EpiscopalSchoolofAcadianaisaninstitutionalmemberoftheNationalAssociationof CollegeAdmissionCounseling(NACAC)andsupportsthemembershippoliciesandethical principlesincludedintheir Guide to Ethical Practice in College Admissions.ESA’s disclosurepolicywasformedusingNACAC’sbestpracticesguidelines.

Studentsareexpectedtodiscloseallpertinentinformationontheircollegeapplications.Ifa collegeapplicationasksspecificquestionsaboutdiscipline,itisthestudent’sresponsibility torespondhonestlyandfully,reportinganyinfractionthatresultedinanout-of-school suspensionordismissalfromESA.EpiscopalSchoolofAcadiana'spolicyregarding disclosureofdisciplinaryrecordsisthatwewilltruthfullyanswerquestionsposedbyan admissionofficeshouldwebecontacteddirectlyandaskedaboutadisciplineevent. Wedo notreportdisciplinaryactionsthatoccurredatanotherschoolattended,nordowereport academicprobationtocolleges,becausethestudent'sacademicperformanceisreflectedon thestudent'stranscript.

Whenanapplicationasksforinformationpertainingtoastudent'sdisciplinaryrecord,the studentshouldworkcloselywiththeCollegeCounselortoensurethatbotharerespondingin aconsistentandthoughtfulmanner

SENIOR STUDENT’S CHANGE IN STATUS

Ifaseniorstudent'senrollmentstatusordisciplinary statuschangesafterthefilingofcollege applications,thestudenthastheopportunityandobligationtoinformallschoolstowhichan applicationhasbeenpreviouslysubmittedortheschoolatwhichthestudenthassubmittedan enrollmentdeposit.Thestudentshouldnotifythemwithintwoweeksfromthedateofthe changeofstatus.Twoweeksafterthechangeinstatus,itistheCollegeCounselor’s professionalobligationtonotifythecollegesinwritingthatthestudent'sstatushaschanged.

DRUG AND ALCOHOL POLICY

ESAiscommittedtoadrugandalcohol-freeenvironmentforstudentsatESA,toproviding appropriatedrugandalcoholeducationforourstudents,andtotreatinginvolvementwith drugsandalcoholasahealthissueaswellasadisciplinaryissue. Alcoholanddrug involvementareviolationsofthelawsoftheStateofLouisianaandincompatiblewiththe school'smissionanditsdailyoperation.

PROHIBITION FROM CAMPUS AND SCHOOL SPONSORED EVENTS

ESAiscommittedtobeinganalcohol,tobacco,anddrug-freecampusforanyoneonschool grounds.Therefore,therearenodesignatedsmokingareasoncampus.ESAexpectsthat everystudent,faculty,andvisitorwillnotusealcohol,tobacco,e-cigarettes,vapes,drugs,or abuseprescriptionmedicationoranyothersubstanceoncampusorwhereESAiseithera

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participantorasponsor.Useofanyoftheseitemsand/orbeingundertheirinfluenceonthe ESAcampus(includingtheparkinglotandathleticfields),atanyactivitywhereESAis eitheraparticipantorsponsor,oronschoolbusesorvehiclesonschoolgroundsis prohibited.Tobaccoisdefinedasalltypesofsmokingandsmokelesstobaccoproducts. Tobaccouseincludessmoking,chewing,dipping,oranyotheruseoftobaccoproducts. Smokingtobaccoisstrictlyprohibitedandthisincludescigarettes,cigars,pipes,e-cigs,vape pens,oranyotherdeviceusedtoinhaletobaccoproducts.Inaddition,theactoforthe attempttopurchase,procure,possess,distribute,sellorsharealcohol,tobacco,orotherdrugs andcontrolledsubstancesortheirparaphernalia,includinge-cigarettesorvapes,is prohibited. Anyviolationofthispolicywillresultindisciplinaryaction,uptoandincluding separationfromtheschool.Theproperauthoritiesmayalsobecontactedforpoliciesnot followedbyguestsoncampus.

COMMUNICATION TO FAMILIES REGARDING PERSONAL OR HEALTH CONCERNS

Iffaculty,coaches,advisors,and/oradministrators,intheirdailycontactwithastudent, becomesuspiciousregardingastudent'spossibleuseofalcoholordrugs,parentscanexpect tobecontactedbytheschooltoscheduleaconferencetodevelopaplanofactiontoaddress theschool'sconcerns.Ifastudentisunabletofunctionduringtheschooldayforanyreason, thestudent’sparentswillbecontactedtopickthestudentupfromschoolimmediately. The parent,student,andDeanofStudentswillmeetthefollowingmorningtodiscusstheissue. Recommendationsmayinclude:

● Referraltoafamilyphysicianforaphysicalexamination

● Referraltoaprofessionalforindividualand/orfamilycounseling

● Referralforaschoolapprovedchemicaldependencyassessmentunit,whichmay includedrugscreeningand/orpsychologicalcounseling

SCHOOL COUNSELING AND ASSISTANCE

Studentswhocomeforwardvoluntarilytoateacher,coach,facultyadvisor,guidance counselor,chaplain,oradministratortoseekhelpforachemicaldependencywillbeassisted throughtheschoolGuidanceCounselor. PleaserefertotheHandbookSectiononGuidance Counseling. Astudentwhovoluntarilyrequestsassistancewillnotbesubjecttoany disciplinaryactionforthatrequest.

Whenstudentsareworkinginarecoveryprogram,thefacultyandadministrationwill providereasonablesupportforthestudent'sacademicefforts. Thestudent'sfamilywillgive authorizationtothecounselortocommunicatewiththeschoolregardingdiagnosis, recommendedplanforschoolstudyduringrehabilitation,andregularprogressreports includinganydrugtesting. Shouldastudentrequestassistanceandthennotactivelyand willinglyparticipateintheacceptedplanofaction,ESAreservestherighttorevokethe student’scontract.

VIOLATIONS OF THE DRUG AND ALCOHOL POLICY

Anystudentinpossessionofdrugs,alcohol,tobacco,e-cigarettes,vapes,oranyother mood-alteringsubstances,oranystudentundertheinfluenceofdrugs,alcohol,oranyother mood-alteringsubstancesatanytimeontheschoolcampus,whileattendinga 2023-2024ESAHandbook

school-sponsoredactivityorwhileonschooltransportationisinviolationoftheDrugand AlcoholPolicyandsubjecttodisciplinaryaction. Theschoolwillcontacttheparentsofthe studentsimmediatelyregardingdrugand/oralcoholviolations.

Ifastudentissuspectedofbeingundertheinfluenceofdrugs,alcohol,oranyother mood-alteringsubstancesduringtheschoolday,parentswillbecalledtopickthestudentup fromschool. Thestudentwillberequiredtogodirectlytoaschool-approveddrug-testing agencytotakeadrug-screeningtest. Theschoolwillbegiventheresultsofthedrugtest. If thetestresultsarepositiveforanydrugsand/oralcohol,orifthestudentrefusestotakethe requireddrug-screeningtest,thestudentmaybeseparatedfromschool.ESAreservesthe righttorequireadrugtestforanystudentatanytime.

PRESCRIBED AND OVER-THE-COUNTER MEDICATION

HealthForms

TheStateofLouisianarequiresthatstudenthealthformscompletedandsigned, immunizationrecords,andacertifiedcopyofthestudent’sbirthcertificatemustbeonfileat ESA.Studentsareexpectedtoremainup-to-datewithimmunizations,asrequired,overthe courseoftheyear.Healthupdatesarerequiredforallstudentsandaphysician’sreport (physical)isrequiredannuallyonallstudents.Thesearetobereturnedpriortothe beginningofschooleveryyearforallstudents.Studentswithincompletehealthrecordsmay bedeniedtheopportunitytoattendclass.Allmedicalexcusesforstudentabsences,aswell asallstatementsfromdoctorsaboutrestrictionsonactivitiesordiets,mustbereferredtothe DivisionOffice.Areturn-to-schoolpermitisrequiredafterillnessescausedbya communicablediseaseorlastingfive(5)consecutivesickdays.Awrittendoctor’sreleaseis requiredbeforeanathletemayresumeplayafterhavingbeentreatedbyaphysician.Our medicalformisnowonMyESA.Itisrequiredthatparentsupdatetheirchildren’shealth informationannuallyandaschangesoccur.Accurate,up-to-datehealthinformationand guardians’andemergencycontactinformationenablesthenursetoaccuratelyassessand treatyourchildwhileatschoolandcommunicatewithyoupromptly.

HealthandWellnessOffice

ESA’sHealthandWellnessOfficeoperatesfrom7:45a.m.to4p.m.regularly.Afull-time nurseisoncampustoaddresstheimmediatehealthandwellnessneedsofstudentsandstaff. Duringtheschoolday,thenurseisavailableformedicationdispensing,treatingminor injuries,andadministeringgeneralfirstaid.Itisourschoolpolicytocontactparentsinthe eventthestudentneedstobecheckedoutofschoolfortheremainderoftheday.Should yourchildhavespecialhealthneeds,pleasecontacttheschoolnursebeforethestartofthe schoolyear.

PrescriptionandOvertheCounterMedicationsonCampus

ESA’sHealthandWellnessOfficestocksOTCmedicationsandgeneralfirstaidsupplies.In orderforthenursetoadministertheseOTCmedicationsandcertainprescription medications,sufficientmedicalinformationmustbeprovidedviamyESA,andmustinclude thestudent’sphysician’ssignature.Parentsmustincludeanymedicationstheirchildmay

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takeinmyESA. *Even if prescription medications will not be administered while on campus, it is important to list what medications your child takes, as it could alter the treatment given while at school.

Students ARE NOT ALLOWED to bring ANY medications to school on their person, including any OTC medications. This is a very important safety precaution as our campus includes students from 6th through 12th grades. Parents whose children will need medication administered during school hours must have an adult deliver the medication to the health office during regular hours.

There are two forms for you to complete, the form on myESA allows you to enter their prescription medication and the OTC medication form is to be filled out and turned in to the health office. It is a Louisiana State Law that any medications given to students while on campus require a physician signature. Parents who do not wish for the school nurse to administer any medications can select “not applicable;” the nurse will contact parents in the event your child needs or requests medication. Parents whose children will need an OTC medication that the health office does not stock can add that medication to the bottom of the OTC medication form and bring the medication to the health office, where it will be labeled with the student’s name.

CommonInfirmaryIllnesses

Thefollowingconditionsarecommonlymanagedinourhealthandwellnessoffice,andwe haveprovidedESA’spolicyforthose.Whileacomprehensivelistofillnessesisnot provided,ESArequeststhepartnershipofourparentsandguardiansindoingtheirpartto keepourcommunityfreeofcontagiousillnessbyrecognizingwhentheirchildisilland keepingthestudentawayfromcampustoreceivesoundmedicaltreatmentandtofully recoverbeforereturning.

-Headacheswithoutothersymptomssuchasfeverandcold,willbe treatedwithOTCmedicationpre-authorizedbyparent/guardian.

-Studentsdiagnosedwithmigrainesandwhohaveprescriptionmedicationat school,willbetreatedaccordingtotheirprewrittenphysician’sinstructions.

-If a student vomits on campus, they will be sent to the infirmary to be assessed by the nurse. In most cases, parents will be contacted by the school nurse to check the studentoutofschoolfortheremainderoftheday.

-Ifastudentvomitsoncampusandalsohasanelevatedtemperature,itis mandatorythatthestudentcheckoutfortheday.Inthiscasethestudentshouldnot comebacktoschooluntilhe/sheisfever-freeandhasnotvomitedfor24hours.

-Ifastudentrecordsanelevatedtemperature,theschoolnursewillassessthe studentandconsultwithhis/herparentorguardian.Thestudentmaybeaskedto checkoutfortheremainderoftheschoolday.

-Astudentwhoisdiagnosedwithacontagiousillnessorconditionmustbe clearedbyanofficialdoctor’snotetoreturntoschool.

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-Ifastudentissuspectedtohavelice,he/shewillbecheckedthoroughlybythe nurse.Ifliceareconfirmed,itisMANDATORYthatthestudentbecheckedoutfrom schooltobetreated.*Uponapositiveconfirmation,siblingsattendingESAwillalso bechecked.Atherdiscretion,thenursemaycheckotherstudentsintheclassroomas well.Itismandatorythatthenurseexaminethestudentwithaparentpresentbefore returningtoclass.Aninformativeletterwillbesentoutbytheclassdeantoall parentsinthatspecificgradeinformingthemofacaseoflice.

PANDEMICS

InthecaseofapandemicsuchasthecurrentCOVID-19,theHealthOfficewillbedirected bytheheadmasterandanycommitteethathehasappointedforguidance. Informationwill befrequentlyupdatedonmyESA.

SEARCH AND SEIZURE POLICY

Tomaintainorderanddisciplineonschoolpropertyandatschool-relatedeventsandto protectthesafetyandwelfareofstudentsandschoolpersonnel,theEpiscopalSchoolof Acadianahastherighttoperformunannouncedinspectionsandsearchesandtoseize contraband,andhastherighttoperformphysicalsearchesofstudentstodeterminewhether theyposeathreattothemselvesorothers. TheHeadmasterandauthorizedstaffmembers maysearchastudent’spockets,purse,backpack,bookbag,gymbag,studentvehicle,cell phones,laptops,tablets,orotherpersonalproperty,aswellasstudentlockers,desks,orother schoolproperty

Nostudentmaypossessanillegalsubstance,object,orcontrabandthatconstitutesathreatto thehealth,safety,andwelfareofanypersonorpersonsonschoolproperty. Contrabandisall substancesormaterialsprohibitedbyschoolpolicy,stateorfederallawincludingbutnot limitedtocontrolledsubstances,drugs,alcohol,tobaccoproducts,e-cigarettes,vapes,guns, knives,multi-purposetoolssuchastheLeatherman,weaponsorincendiarydevices. All itemsdeemedtobeillegal,illicit,anddisruptiveorageneralnuisancetothemissionofESA willbeseized. Storage,returnordestructionofsuchitemsshallbeatthediscretionofthe HeadmasterortheHeadmaster’sdesignate,subjecttolegalimpoundment.

Tomaintainoverallschoolsafetyandsecurity,theEpiscopalSchoolofAcadianahasthe righttoperformrandomandblanketsearchesoflockers,desksandotherschoolpropertyto reviewstudentpossessionsforhealth,safetyandcompliancewiththeschool’sCodeof ConductandHonorCode.

Studentsareatalltimesresponsibleforthecontentsoftheirlocker(s),desk,vehicle,pockets, purse,backpack,bookbagandgymbag,cellphone,laptop,tablet,andanyandallelectronic devices. Anycontrabandseizedwillbeusedasevidenceinanydisciplinaryorlegal proceedings.

LUNCH AND BREAK

Studentsareexpectedtoconductthemselvesinanorderlymannerduringlunchandbreak andtodisposeoftrashproperly. Foodanddrinkmustbeconsumedinthedesignatedlunch areas. Studentsshouldreporttotheirdesignatedareaatthebeginningoftheperiod. No outsidefooddeliveryserviceexceptLunchboxLiveareavailabletostudents.Thereistobe nofoodordrinkinclassrooms,chapel,library,orinsidethegym. Bottledwateristhe exception.

ATTENDANCE

ESAhasclearexpectationsforstudentattendance. Studentsshouldarriveatschoolontime everyschoolday,andtheyshouldbepresentandontimeateachscheduledclassorschool obligation. Notonlyisregularattendanceimportantacademicallyfortheindividualstudent, buttheindividual’sparticipationisalsoimportantforthegroupasawhole.

ItisourbeliefthattheESAcalendarprovidesampletimeoffforourstudentsatstrategic pointsoftheacademicyear. Wesincerelyhopethatparentswillsupportourcalendarbynot removingtheirchildfromclassesondaysimmediatelyprecedingorfollowingaholiday.

TheDeanofStudentswilldesignateanystudentabsenceas“excused”or“unexcused.”

ABSENCES FROM SCHOOL

1. Allabsencesmustbereportedbyphonebyaparenttothereceptionistbefore8:30 a.m. Ifanabsenceisnotreportedby8:30a.m.,parentsshouldexpectaphonecall fromtheschooleitherathomeoratwork.

2. Allabsenceswillbeconsideredunexcuseduntilaphonecalloranotefromaparent isreceivedexplainingthenatureoftheabsencesothattheDeanofStudentscan makean“excused”or“unexcused”determination.

3. Whenastudentaccumulates10ormoreabsencesinanyclass, eitherexcusedor unexcused,therewillbeareviewbytheDeanofStudentsandDivisionHead. Parentsshouldexpectanemailnotifyingthemofthestatusofthestudent’s attendancerecord.

EXCUSED ABSENCES

Examplesofabsencesthatmaybeconsideredexcusedare:

● Illnessreportedbyaparent

● Medicalordentaltreatment

● NOTE:Everyeffortshouldbemadetoscheduleroutineappointments(i.e. medical,dental,orthodontic)andthelikeduringvacationsandnon-school hours.

● Schoolsponsoredacademic,athletic,orextracurricularevents

● Collegevisits

● Attendingacollegerepresentative’smeetingoncampuswithteacher’sprior permission

● Familyemergencies 2023-2024ESAHandbook

EXCUSED ABSENCE MAKE-UP WORK

Studentsshouldalwaysstrivetoturninworkmissedorassignmentsdueduringanexcused absencebeforetheyareabsent(i.e.athletictrips,etc.). Generally,thestudentmayexpectto submitallworkmissedwithinthesamenumberofdaysheorshewasabsent. Studentsare responsibleforschedulinganappointmentwiththeirteacherstoconfirmassignmentsorto requestextrahelp. Teacherswillmakeeveryefforttoscheduleahelpsessionifneeded.

Absencesduringexamscancreateseriousacademicproblems. Anystudentwhoforany reasonwillnotbepresentforascheduledexamshouldcontacttheUpperSchoolOfficeprior totheexam.

UNEXCUSED ABSENCES

Examplesofabsencesthatmaybeconsideredunexcusedare:

● Familytripsorvacations

● Participationinnon-ESAcompetitions(clubvolleyball,soccer,etc.)

● Attendinganentertainmenteventorsocialfunction

Thestudentisresponsibleforsubmittingallworkmissedduringanunexcusedabsenceon thedayofreturn. Failuretosubmitworkowedmayresultinthestudentreceivingzeroson anyorallincompleteassignments. Studentsareexpectedtobepreparedforallacademic workthattakesplacethedayoftheirreturn. Thisincludestests,quizzes,papers,andany homeworkassignments. Teststhatweremissedmustbecompletedbythedatedesignatedby theteacheriftheteacherallowsastudenttomakeupwork.

CONSEQUENCES FOR UNEXCUSED ABSENCES

1. Astudentwhoreceivesanunexcusedabsencemayormaynotbepermittedtomake uptheworkmissedinclass. Theteachermaychoosetoassignanappropriategrade penaltyforallmissedwork.

2. Astudentwhoreceivesanunexcusedabsencemaybeplacedinthedisciplinary process.

3. Astudentwhoreceivesanunexcusedabsencemaynotparticipateinanyathleticor extracurricularactivitiesthatafternoonorevening.

ANTICIPATED ABSENCES

TheESAschoolcalendarprovidesampletimeforholidaysandfamilyvacationsatstrategic timesduringtheacademicyear. Theschoolstronglydiscouragesparentsfromremoving studentsfromclassesonthedaysbeforeandafteraholiday.

Ananticipatedabsenceoccurswhenastudentwillbeabsentforoneormoredaysofclasses foraplannednon-schoolevent. Thesemayinclude,butarenotlimitedto,suchthingsas collegevisits,participationinanon-schoolathleticevent,orspecialeducational/leadership seminars. Theseabsencesneedtobeevaluatedbytheschoolwellinadvanceoftheintended date(s)ofabsence. TheevaluationrestswiththeDeanofStudents.Anticipatedabsences maybedeterminedtobeexcusedorunexcused.

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PROCEDURE:

1. AparentmustcallorsendanotetotheDeanofStudentsorHeadofUpperSchool priortotheabsencestatingthereasonfortheabsence.

2. ThestudentmustpickupanAnticipatedAbsenceFormsignedbytheDeanorthe HeadofUpperSchoolstatingwhethertheabsenceisexcusedorunexcused. Forms willnotbeissuedwithoutnotificationfromaparent.

3. Thestudentmusthaveallteachersfillinassignmentsontheformforthedaysthe studentwillbeabsent. Thestudentshouldattempttoturninallassignmentsbefore departureunlesstheteacherdirectsotherwise.

4. Thestudentshouldreturntheoriginalformtothereceptionistbeforedeparture.

5. Acopyofthecompletedformwillbemadeforthestudent'suse.

6. Failuretofollowtheaboveguidelinesmayresultindisciplinaryaction.

UNEXCUSED ANTICIPATED ABSENCES

Ifthestudentandfamilydecidetotakeanunexcusedanticipatedabsence,theschoolwillnot requireteachersto:

● prepareassignmentsforthetimemissed

● provideextrahelptoenablethestudenttocatchuponworkmissed

● provideclassnotesorotherassistancetothestudent

Thestudentisresponsibleforsubmittingallworkmissedduringanunexcusedanticipated absenceonthedayofreturn.Failuretosubmitworkowedmayresultinthestudentreceiving zerosonanyorallincompleteassignments. Studentsareexpectedtobepreparedforall academicworkthattakesplacethedayoftheirreturn. Thisincludestests,quizzes,papers, andanyhomeworkassignments. Teststhatweremissedmustbecompletedbythedate designatedbytheteacher.

CONSEQUENCES FOR UNEXCUSED ANTICIPATED ABSENCES

1. Astudentwhoreceivesanunexcusedabsencemayormaynotbepermittedtomake uptheworkmissedinclass. Theteachermaychoosetoassignanappropriategrade penaltyforallmissedwork.

2. Astudentwhoreceivesanunexcusedabsencemaybeplacedinthedisciplinary process.

3. Astudentwhoreceivesanunexcusedabsencemaynotparticipateinanyathleticor extracurricularactivitiesthatafternoonorevening.

ABSENCES DUE TO COLLEGE VISITS

TheDeanofStudentsmayexcuseanUpperSchoolstudentfromclassesforcollege appointmentsattherequestoftheCollegeCounselor. Merelyvisitingacampusmaynot excuseastudentfromclasscommitmentsasthesetripsmaybemadeonweekendsand duringscheduledholidays. Studentswillbeexcusedfromclassesonlyforthetimerequired fortheactualappointmentandnecessarytraveltime.

WhenacollegerepresentativevisitstheESAcampus,allUpperSchoolstudentsarewelcome toattend. Shouldtherepresentativebeoncampuswhenastudenthasclass,itisthestudent’s responsibilitytoreceivepermissionfromtheclassroomteachertomissclasstimetospeak

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withtherepresentative. Freshmenandsophomoresarewelcometoattendanycollege representativemeetingonlyiftheyhaveafreeperiod.

TARDIES

Allstudentsareexpectedtoarriveatschoolontimeeverydayandarriveatallclassesand obligationsontimeeveryday. Whilebeingtardyisunavoidableattimes,theultimate decisionastowhetheratardyisconsideredexcusedorunexcusedrestswiththeDeanof Students.Astudentwhoishabituallytardytoclassduringtheschooldaywillbereferredto theDeanofStudentsandmaybeplacedinthedisciplinaryprocess.

LATE TO SCHOOL

Anystudentreportinglatetoschoolmustsigninatthereceptionist’sofficeandwill automaticallybegivenanunexcusedadmitslipunlessanotefromaparentordoctorclearly statesthatthetardywasunavoidable. Pleasebeawarethatarrivingaftertheconclusionofa classwillresultinthestudentbeingmarkedasabsentfromthatclassandtardyfortheclass presentlyinprogress.

Unacceptablereasonsformorningtardiesinclude:

● Oversleepingforanyreasonotherthandocumentedillness

● Fatigue

● Unsubstantiatedtrafficorcarproblems

● Unspecifiedillnessorgeneralmalaise

● Genericnotesaskingthatastudentbeexcusedbutgivingnoreasonwhy

AstudentwhoishabituallytardytoclassduringtheschooldaywillbereferredtotheDean ofStudentsandmaybeplacedinthedisciplinaryprocess.

CONSEQUENCES FOR TARDIES

1. Astudentwhoaccumulatesfourtardiesinaquarter(tardytoschoolortardytoclass duringtheschoolday)willserveaworkdetailattheearliestconvenienceofthework detailsupervisor.

2. Anextendedrecordoftardiesmayresultinmoreseriousdisciplinaryaction.

SIGN-IN/SIGN-OUT

ArrivalatSchool–StudentswhodonotuseESAtransportationareexpectedtobeatschool by7:50a.m. Studentswhoarrivelatetoschoolmustsigninwiththereceptionistandreceive anadmitslipforclass. Studentswithafirstperiodfreemustsigninatthereceptionist’sdesk uponarrivaloncampus.

EarlyDeparturefromSchool–Studentswhomustleaveschoolforanyreasonotherthan school-sponsoredeventsmustsignoutwiththereceptionistandpresentanotefromaparent. OtherwisetheReceptionistmustspeakwithaparentbeforeallowingthestudenttoleave schoolbeforetheendoftheschoolday

NOTE:Unlessthereasonforcheckingoutcomplieswiththedefinitionof“excused absence,”astudent’sabsencefromanyclassduetoanearlydeparturefromschool shallbeconsideredunexcused. Thestudentmayormaynotbepermittedtomakeup workand/ormaysufferagradepenaltyasaresultofnon-participation.

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SENIOR PRIVILEGE

Inorderforaseniortohaveseniorprivilegeasignedpermissionformmustbeonfile.This privilegeincludes:

a. Permissiontoleavecampusduringunencumberedtimeduringtheschoolday. Inthiscase,aseniormustsigninand/oroutinthecollegecounselor’soffice.

b. Seniorsareallowedtoleaveforthedayaftertheyhavecompletedtheirschool obligations.Chapel,advisory,andspecialeventsareschoolobligations,and seniorsmustattend. Ifleavingfortheday,studentsmustsignoutwiththe receptionist.

c. Seniorswhosefirstclassisafterthefirstperiodmustsigninwiththe receptionistbeforethestartofhis/herfirstclass.

d. Ifaseniorissigningoutsick,ESAwillcalltheparent.

SPECIAL CIRCUMSTANCES

Specialcircumstancesmayariseduringthecourseoftheyearthatrequireastudenttomiss anextendedperiodofschoolorschedulearecurringmedicalappointmentduringthe academicday. ESAwillmakeeveryefforttoworkwithstudentsandfamiliestoensurethe studentdoesnotsufferacademicallyshouldthisoccur. Tohelpusprepareaplanofaction forthestudent,parentsshouldmeetwiththeHeadofUpperSchoolbeforeanyclasstimeis missed.

DRESS CODE

Studentsarealwaysexpectedtodressingoodtasteandincompliancenotonlywiththe writtencode,butalsowiththespiritofthecode. Extremesinattireandgroomingarenot allowed. StudentsmustnotviewtheflexibilityoftheDressCodeasameanstoseparate themselvesfromthecommunity. ESAwantstocelebrateindividualitywhileteaching studentsaboutstandardsforappropriatedressandtheimportanceofpersonalappearance. Studentsshouldtakeprideintheirappearanceanddressneatlyandappropriatelyeveryday Allstudentsmustbeindresscodefortheentireschoolday,from8:00a.m.to3:25p.m.

TheDressCodeismanagedatthediscretionoftheDeanofStudentsortheDivisionHead.

Modernfashionforstudentsdoesnotalwayshaveaplaceatschool. Studentsshouldnever wearshortskirts,shortshorts,ortightclothing,andtheyshouldneverhaveanyexposed waistlineormidriff.

Shirts: White,gray,orblueshirtwithsamecolorcollar;collarmustbevisiblewithany outerwear;anyt-shirtorothershirtwornunderauniformshirtmustbesolidwhite,grayor navy Shirtsmustbelongenoughtostaytuckedandcannotbesheer.Midriffsshouldnot beexposed.

Slacks: Khaki,navy,orgray. Elasticizedbottomsarenotallowed.

Shorts: Schoolplaid,khaki,navy,orgray;yourfingertipsshouldreachthe bottomofyourhem.

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Skirts:Schoolplaid,solidnavy,solidkhaki,orsolidgray;yourfingertipsshould reachthebottomofyourhem.

Tightsorleggings:Navy,gray,orwhitepermittedunderskirts.

Shoes: Musthaveclosedheelandtoe.

● Noelasticizedbottomsorwarm-uptypepants

● No“green”khaki. Nonavyorgraythatappearstobeblack

● Nobluejeans

● Noturquoiseoraquashirts

● Uniformshirt/collarmustshowwithanysweater

● Shirtsmustbetuckedin

● Noshort(waistlength)shirts(i.e.anyshirtthatwillnotstaytucked)

● No logos, except our school, any college, or manufacturer’s logo, on any clothing item

● Notightfittingshortsorslacks

● Noexcessivelybaggy,wide-leggedorlongpants

● Nocutoffshorts

● Noripsorholesinpants

● Allkhaki,navy,orgraybottomsmustbesolidcolored,withoutpatternsordesigns.

ESAFormalDressUniform

● Pleatedorplainfrontkhakiornavypants(Dressstyleonly.)

● PleatedorA-lineESAplaidskirtisacceptable

● Whitepinpointorwhiteoxforddressshirt(ESAlogoorplainonly.)

● ESASchoolTie(boysrequired;girlsoptional)

FreeDress

● GenerallyheldthelastFridayofclassesineachmonth

● Clothingshouldbeingoodtaste.

● Pajamapantsarenotallowed.

● Shortswithslogansand/orwritingonthebackarenotpermitted.

● Haltertopsortopswithspaghettistrapsarenotallowed.

● Sleevelesstopsortanktopsmustprovideenoughmaterialontheshoulderto consistentlycoverallundergarments.

● T-shirtswithinappropriateslogansorpicturesarenotacceptable.

● Sheershirtsarenotallowed.

● Midriffsshouldnotbeexposed.

● Allfreedressapparelmustcomplywiththespiritofthedresscode.

SpiritDress

SpiritDresswasadoptedtocelebratethelifeandcultureofESA.Studentsandfacultyare expectedtowearclothingthatclearlydisplaysourschoolname,logo,orseal.Ifastudent choosestonotwearSpiritDress,standardDressCodeapplies.

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● GenerallyheldonFridaysnotdesignatedFreeDress

● ESAshirtsmustclearlydisplayourschoolname,logo,orseal

● Uniformbottomsorjeans(nojeanshorts)

PhysicalEducationUniforms

StudentsarerequiredtowearPEuniformsduringtheirPEclass. Studentsareexpectedto abidebythefollowingguidelines:

Shorts:Athleticshortsthatmusthaveatleasta 4inchinseam. Nowhiteshortsare allowed.

Shirts: Studentshavethreechoices:

1. PEuniformt-shirtsorderedinthesummer

2. AnyESAt-shirtmaybeworn.(e.g.ESAvolleyballcampt-shirt,ESA homecomingt-shirt,etc.ESAgearisavailablethroughmyESAintheSideline Store.)

3. Plainschoolcolort-shirtsareacceptable. 2023-2024ESAHandbook

TRANSPORTATION

AutomobilesonCampus

Drivingandparkingoncampusareprivileges,notrights.Studentsandparentsofdrivers shouldbeawarethat:

1. AllvehiclesparkedatschoolmustberegisteredwiththeUpperSchoolOffice. Every studentdrivermustcompleteaPermissionFormandVehicleRegistration.

2. Thespeedlimitonallcampusroadsis20MPH.

3. Studentsmayparkonlyinthestudentparkingarea. Onlyseniorsmayparkinthe seniorparkingarea.

4. Carsshouldbelockedwhenparkedoncampus.

5. CarsoncampusaresubjecttoESA’sSearchandSeizurePolicy.

6. Otherthanattimesofarrivalordeparture,studentsarenotpermittedintheparking lotforanyreasonunlesstheyhavethepermissionoftheDeanofStudentsorafaculty member.

7. SeniorshaveprivilegestogotolocalfoodestablishmentswithasignedParent PermissionFormonfile.

8. Studentsmaynotusetheircarsduringtheschooldayunlesstheyhaveanauthorized excusefromhome.

Ride-Sharing

Forthesafetyandsecurityofourstudents,taxi/limo/rideshareisnotanapprovedmethodof transportationforstudents. Thesetypesofserviceswillnotbeallowedonourcampusfor studentsunlessaparenthasnotifiedschoolpersonnelforaspecificinstance.

BusRegulations

ThesafetyofstudentsusingESAtransportationisveryimportant.Therefore,studentsare requiredtofollowthefollowingregulationsconcerningbustransportation:

1. Studentsshouldarriveatthedesignatedbusstop5minutespriortodeparture The bus will not wait.

2. Parentsshouldarriveatthedesignatedbusstop5minutespriortoarrival. The bus will not wait.

3. Whilewaitingforthebus,studentsmustconductthemselvesinanorderlymanner.

4. Studentsmaynotgetoutoftheirseats,throwobjectsoutofthewindow,harassother studentsorthedriver,orgenerallybehaveinaloudordisorderlymannerwhileriding thebus.

5. ThebusdriverwillreportanyinappropriatebehaviortotheDeanofStudents. Unacceptablebehavioronthebusmayresultindisciplinaryactionincludingbutnot limitedtosuspensionorexpulsionfrombusservice,after-schoolorSaturdaywork detail,suspension,dismissal,orexpulsionfromschool.

THE LATE BUS

1. Studentsareexpectedtonotifytheirparentsiftheyridethelatebus.

2. After-schoolsupervisionisprovidedonlyforschool-sponsoredactivities.ESAdoes NOTprovidesupervisionforstudentsremainingoncampusafterschool.

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3. Studentsnotparticipatinginaschool-sponsoredactivitymaynotstayforthelatebus withoutpermissionoftheappropriatedivision’sDeanofStudents.

StudentDrop-off/ParentParking

ParentsshoulddropoffallstudentsinthecircleontheMiddleSchoolsideofcampus. Droppingoffatanyotherpointcreatesadangeroussituationandimpedestrafficflow

GUESTS AND VISITORS OF STUDENTS ON CAMPUS

Guests/visitorsofstudentsoncampusmustbeapprovedbytheDeanofStudentspriorto theirarrivaloncampus. Uponarrivalguests/visitorsmustcheckinwiththeReceptionist. Studentsareresponsiblefortheirguest’s/visitor’sbehavioratalltimes.ESAdiscourages visitorsduringclasstime. VisitorsmaynotattendclasseswiththeESAstudenttheyare visiting.

DANCE REGULATIONS

1. Dancesareschool-sponsoredevents. Allschoolrulesapplytodances.

2. Anystudentinpossessionoforundertheinfluenceofalcoholoranyillegaldrug uponarrivingorduringthedancewillbedetainedandtheparentswillbecalled. Appropriatedisciplinaryactionwillthenbetakenagainstthestudent.

3. Studentsmustarrivewithinthirtyminutesofthebeginningtime. Anystudent arrivingthirtyormoreminuteslatewillnotbeallowedtoattendthedanceandthe parentswillbenotified.

4. Studentsmustremainatthedanceuntilthirtyminutesbeforethescheduledendofthe dance.Nostudentmayleavethedancepriortothistime.

LIBRARY/MEDIA CENTER USAGE

TheReverendR.R.DiggsLibrary/ESAMediaCenterisopenfrom7:45a.m.to4:00p.m. andwelcomesallstudentswhocomeinforthepurposeofstudy,researchandpleasure reading.

CIRCULATION POLICIES

Librarybooksgenerallycirculateforthreeweeks;however,alongercheckoutperiodcanbe arrangedforbooksusedforresearch. Occasionally,libraryitemsarereservedforuseinthe librarysothatothersworkingonsimilarassignmentsmaysharethebooks.

Returningmaterialsontimeensuresthatthebooksandinformationwillbeavailableto others. Promptreturnoflibrarymaterialsisexpected. Ifabookisoverdueby30daysor more,thestudentwillnotbeallowedtocheckoutanymorebooksuntilthatbookisreturned oruntilthereplacementcostofthebookispaid.

ULLafayetteLibraryCheckout:InordertomaintainagoodworkingrelationshipwithUL Lafayette,allbooksmustbereturnedtotheESAlibrarybyMay1st.Studentswillberequired topayforanylostbooks.

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OnlineRenewalandTracking: Studentsmayviewtheirpersonallibraryaccountsonlineat anytimethroughDestiny. Books(notoverdue)mayberenewedorreservedonlinein Destiny.

OverdueFines: Thelibrarydoesnotchargefinesatthistimeforoverduematerials. First, second,andafinaloverduenoticewillbesentweeklyviaESAstudentemailaccounts. Whenalloverduenoticeshavebeensentandtheitemisstillnotreturned,parentswillbe billedforthereplacementcostoflostordamageditems. Seniorsareexpectedtopayall librarybillsforlostbooksbythelastschooldayforseniors.

ELECTRONICS

Theuseofelectronicdevicesforgamingpurposesisnotpermittedduringtheacademicday

ESArecognizestheusefulnessandconvenienceofcellularphonestohelpfamilieskeepin touch. Accordingly,ESAdoespermitstudentsthepossessionofcellphones. Thisisa significantprivilegethatstudentsmustrespect. Shouldthisprivilegenotberespectedand thefollowingguidelinesnotfollowed,thestudentwouldlosetheprivilegeofhavingacell phoneoncampus.

TECHNOLOGY

ESAseekstofosterthepursuitofacademicandpersonalexcellenceineachchild. ESAis committedtopreparingitsstudentsforworking,livingandlearningasstudentsandleaders intheirchosencareers.Weseektocreateanenvironmentwherestudents,faculty,andstaff, effectivelyandresponsibly,utilizeinnovativetechnology. Technologyenhancesthewaywe teach,learn,andcommunicatewithoneanotheratESAandtheworld.

Excellenceintechnologyeducationpromoteshigher-orderthinkingskills,problem-solving skills,motivatesstudents,andprovidesanothertooltofacilitatestudentlearning. Faculty membersbenefitfromtheexchangeofnewmethodologies,resources,andideasto implementthecurriculum.

AcceptableUsePolicy

ESAisacommunityofstudents,teachers,andstaffcommittedtotheschool’scorevaluesof scholarshipandhonor. Itisoutofhonorablerespectforthesevaluesthatwesharethe privilegesandresponsibilitiesofbecomingandbeingliteratecomputeruserswithinthe schoolenvironmentandathome. Thefollowingstatementisanarticulationofour responsibilityasindividualsandasacommunitytobehonorableandethicalusersof technology:

TheuseoftheESAnetworkandequipmentisaprivilege–notaright.

ComputersandInternetaccessareavailabletostudentsandfacultythroughtheschool networkasaneducationaltooltosupportthecurriculum. Itisexpectedthatstudentand facultyuseofcomputersandtheInternetwillbeconsistentwiththegoals,objectivesand rulesofconductofESAasdescribedintheStudentHandbookandCodesofConduct.

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Individualusersofthecomputernetworkareresponsiblefortheirbehaviorand communicationsoverthosenetworks. ItispresumedthatuserswillcomplywithESA’s establishedstandards. Theserulesalsoapplytopersonallaptopcomputers/tabletsusing ESA’swirelessnetwork.

BecausetheESAcomputernetworkhaslimits,studentsmustunderstandthatthecampus computernetworkshouldbeusedforacademicorschool-relatedpurposesonly. Withthisin mind,studentsandfacultyareexpectedtoabidebythefollowingresponsibilitiesandrules:

1. Take care of the computers and the network

a. Donotintentionallyharmtheminanyway

b. Donotusethenetworkinsuchawaythatwoulddisrupttheuseofthe networkbyotherusers.

c. Donotknowinglyornegligentlytransmitcomputerviruses.

d. Donot“hack,”download“hacking”programsfromtheInternet,ortrytorun “hacking”softwareprogramsineitherindividualcomputersorthenetwork.

e. DonotdownloadanyprogramsorfilesthatmaychangetheESAnetworkor whichviolatecopyrightlaws.

f. Donotattempttosubvertoravoidanyaccesscontrolsoftwareorfirewalls thatmaybeoperatingorinstalledatafuturedateincludingdownloadingany proxies. Assistingothersinviolatingtheserulesbysharinginformationor accessisalsoconsideredunacceptable.

2. Be polite

a. ProperbehavioronthecomputersandtheInternetshouldbeusedatalltimes. NormalschoolbehaviorpoliciesapplyequallytotheuseoftheInternet. As emailisaformofspeech,itisyourresponsibilitytoensurethatyourlanguage istruthful,appropriate,andrespectful.

b. Emailisnotalwaysasecure,privateformofcommunication. Afteryouhave sentanemail,youhavenocontroloverwhattherecipient(s)maydowithit. Ifyouwouldbeupsettohaveyourparentshearorreadaboutitorhaveitread outloudinthechapel,youshouldnotsendit.

c. Allonlinecommunicationswiththeintenttoharassordemeananyoneor anythingisprohibitedatESA.

3. Use appropriate language

a. Donotswear,usevulgarities,oranyotherinappropriatelanguage.

b. Donotwriteorsendabusiveorobscenemessages(anythingthatmaybe offensivetotherecipient).

4. Follow the law

a. Unlessspecificallypermittedbythepublisher,thesharingorcopyingof softwareisillegal.

b. Donotdownloadsoftwarefromanyoftheschool’scomputers.

c. Donotinstallsoftwareprogramsontoeitherindividualcomputersorthe network.

5. Be honest and respect the intellectual property of others

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a. Donotuseormodifyotherpeople’sdocuments.

6. Use the computers and Internet only for educational purposes

a. Donottransmitobjectionablematerial(graphics,soundortextfileswhichare pornographic,obscene,oroffensivetoanotheruser).

b. Donotdownload,storeorprintfilesormessagesthatareobjectionable(such asonesthatarepornographicorobsceneorthatuselanguage,soundsor imagerythatoffendsortendstodegradeothers). [Theadministrationinvokes itsdiscretionaryrightstodeterminesuitabilityinparticularcircumstances.]

c. DonotusetheInternetforanycommercialorfor-profitactivities

d. Illegalactivitiesarestrictlyforbidden. Thisincludesthreats,harassment, stalking,andfraud.

7. Respect privacy at all times

a. DonotviolatetherightstoprivacyofanyotherESAmember.

b. DonotusetheInternetunderanassumedoranonymousidentity;allusemust beunderone’sownaccount.

c. Youareresponsiblefortheuseandaccessofyourownaccount.

Laptop/TabletUsage

Studentsareexpectedtohavetheirownlaptop/tabletfromhome. However,thereareafew basicrulesnecessaryfortheiruseatESA:

1. Allpersonallaptop/tabletusagefallsundertheAcceptableUsePolicydesignatedfor alluserswhileonschoolproperty.

2. Thereisandwillbenoschoolliabilityfordamagetothelaptop/tabletwhilebeing usedatschool.

3. Studentsareresponsibleforthesafetyandtrackingofthelaptop/tabletandall possessionsnecessaryfortherunningofthedevice. Theschoolassumesno responsibilityforlossortheftofanypersonalunits.

4. Studentsareresponsibleforallusageissues,andcomputerliteracy,relatedtothe laptop/tablet.

ViolationsmayresultinthelossofaccesstotechnologiesontheESAcampusaswellas otherdisciplinaryactionorlegalaction. Offcampusonlineactivitythatviolatesthe acceptableusepolicyandhasanimpactonstudentlearningatESAmayalsobesubject todisciplinaryaction.

Filesandothercommunications,bothactiveandstoredonlocalornetworkharddrives,may bereviewedbytheNetworkAdministratortomaintainsystemintegrityandinsurethatusers areusingthesystemresponsibly

Finally,thenetworkisprovidedforstudentstoconductresearchandcommunicatewith others. Accessisaprivilege–notaright. Accessentailsresponsibility.

INTERNET ACTIVITIES

Fortheprotectionofourstudents,teachers,andofficialsandforreasonsrelatedtoschool safetyandschoolreputation,weexpectourstudentstodemonstrateresponsiblesocial 2023-2024ESAHandbook

behaviorandtoconductthemselvesasgoodcitizenswhenusingtheInternetwhetheronor offcampus.Asaresult,ifwebecomeawarethatanESAstudenthaspostedordisplayed informationontheInternetoranysocialnetworkingsiteorotherwebsites(suchas Facebook,YouTube,Twitter,Instagram,etc.)thatinvolvesinappropriatebehaviorincluding, butnotlimitedtotheuse,possession,ordistributionofdrugs,alcohol,sexualactivity behavior,harassment,hazing,teasing,bullying,racism,illegalactivities,orpromoting violence,wemayinvestigatetheactivityandthatstudentmaybesubjecttoappropriate schooldisciplinaryprocedures,uptoandincludingdismissal.

StudentsalsomaybeprohibitedfrompostinganymaterialsontheInternet,oranysocial networkingsite,oranyotherwebsite,andmaybeprohibitedfromsendinginformationvia electronictransmissionthatisassociatedorlinkedtoESA,itsstudents,faculty,orstaff withouttheconsentfromschooladministration.Thisincludesbutisnotlimitedtopictures andvideosofESAstudents,teachers,orofficialsthataretakenoncampusor school-sponsoredevents. Anyviolationofthispolicymaybesubjecttoappropriateschool disciplinaryprocedures,uptoandincludingdismissal.

ELECTRONIC DEVICES POLICY

Asaninstitution,westrivetoteachtheproperuseofcellphones,encouragemore face-to-faceinteractionswithteachersandpeers,andlessenthedependenceoncellular devices,asweknowtheiraddictivequalitiesandtheirimpactonbraindevelopment.Devices canbehelpfultools,buttheycanalsobemajordistractionsandhindrancesthatcan potentiallyleadtodisciplinaryresponsesandpoormentalhealth.Therefore,thepolicyforall electronicdevicesisasfollows:

1. Eachclassroomwillhaveashoeorganizeronthedoor,andstudentswillbeexpected toplacetheirphonesintheorganizerwhenenteringaclassroom(forclass,advisory, meetings,etc.),andtoleavethemthereuntiltheyleavetheroomtogototheirnext classes.

2. Whenstudentsarenotinclassesbutareinschoolbuildings,suchasthegym,chapel,or library,phonesshouldbeinbackpacksorpocketsunlesspermissiontousethemhas beengrantedbyateacher.“Cellfreezones”aremeanttoencouragerestoration, recreation,andscholarship.

3. Studentswillbeaskedtorefrainfromusingtheirphonesbetweenclassesunless givendirectpermissionbyanadult.Studentswillbeaskedtolimitphoneuseduring breaks,lunches,andfreeperiods.“Limiteduse”meansaquickcheckorresponseto aninformationaltext,suchasaclubGroupMemessageaboutameeting.Usefor schoolpurposes,suchasaudiobooksorpicturesforaclass,areallowedwhen authorizedbyateacher

Ifstudentsdonotfollowtheseguidelines,theirphoneswillbeconfiscatedandgiventothe DeanofStudents,whowilldeterminethelengthoftimeduringwhichthestudents’phone privilegeswillberevoked.Havingaphoneoncampusisaprivilege,notaright.Thispolicy 2023-2024ESAHandbook

istohelpstudentsinteractappropriatelyinanacademicenvironmentwhileteaching boundariesandthebenefitsofdelayedgratification,aproven predictorofincreasedsuccess.

SOCIAL MEDIA

Studentsshouldnotbepostingonanyformofsocialmediaduringtheschoolhoursof 8:00am-3:25pm.Nopicturesorvideos(whetherpostedduringtheschooldayoroutsideof school)maybepostedwithintentiontoharmorshowESAorothersinabadlight.Pictures offacultyorclassroomactivitiesarenotallowedwithouttheexpresspermissionofthe facultymember.StudentsalsomaybeprohibitedfrompostinganymaterialsontheInternet, oranysocialnetworkingsite,oranyotherwebsite,andmaybeprohibitedfromsending informationviaelectronictransmissionthatisassociatedorlinkedtoESA,itsstudents, faculty,orstaffwithouttheconsentfromschooladministration.Thisincludesbutisnot limitedtopicturesandvideosofESAstudents,teachers,orofficialsthataretakenoncampus oratschool-sponsoredevents.Anyviolationofthispolicymaybesubjecttoappropriate schooldisciplinaryprocedures,uptoandincludingdismissal.Wearenotcheckingstudents’ socialmediaaccountsunlessanissueisbroughttoourattention.Atthispoint,iftheyare puttingtheschoolinabadlight,whetherdirectlyorindirectly,therecouldbedisciplinary responses.Weurgestudentstocleanuptheirsocialmediaaccountsaswestrivetoputforth thebestimageofourselvesandourschool.

STUDENT ACTIVITIES AND SERVICES Chapel

Chapelisanintegralpartoftheschoolday. Itisatimewhentheschoolcommunitycomes togethertocelebratethelifeofESA,exploreandnourishdailylifewithGodandneighbor, andplantheday.AttendanceatChapelismandatoryforallstudentsandfaculty.

TheserviceofHolyCommunioniscelebratedmonthlyforallstudentsandmaybeeitheran all-schoolserviceoradivisionalservice.HolyCommunionservicesarescheduledduring designatedchapeltimes.AllstudentsandfacultyattendCommunionservicesand,as consciencedictates,participateintheservices.

AdvisingandCounseling

Advisors:ESAprovidesafacultyadvisorwhomonitorseachstudent'sacademic achievementandsenseofwell-being. Theadvisorisateacherwhoservesasanadvocate,a facilitator,anarbitrator,andamotivator. Studentsmeetwiththeiradvisorweekly;however, studentsareencouragedtoseekouttheadvisoranytimethereisaneed. Parentsarestrongly encouragedtocontacttheadvisorsiftherearegeneralconcernsregardingacademic performanceorsocialdevelopment.

AcademicCounseling:Theacademicprogressofeachstudentismonitoredthroughoutthe year. Regulargradelevelmeetingsandteachers’individualcontactwiththeAcademicDean focusconsistentattentiontotheacademicneedsofeachstudent. Monitoringastudent's academiccareerwillincludeanoverallplantomeettheindividual’sacademicneeds,an ongoingassessmentandplacementinappropriateclassesasastudent’sperformance demands,andtheidentificationofappropriatemeasurestohelpthestudentmaximizehisor heracademicsuccessatESA. Academicconferenceswithstudents,teachers,andparents maybearrangedwhenappropriate.

Parentsareencouragedtospeaktotheirstudent'steacher,advisor,ortheAcademicDean regardingconcernsabouttheacademicprogressoftheirstudents.

PersonalCounseling:Thepersonalneedsandconcernsofeachstudentareintegraltothe developmentofastudent’sself-esteemandintegraltothestudent’sacademicgrowth.The goaloftheCounselingOfficeistohelpstudentsexploreanyareasofconcerninasafeand professionalenvironment.Schoolcounselorsmayaddressavarietyofproblemsincluding interpersonalrelationships,decision-makingdilemmas,goalsetting,timemanagement, stress,andanxietymanagement,self-esteem,careerexplorationandplanning,anddrugand alcoholeducation.Theprocessofcounselingourstudentsisintendedtoencouragethemto takeresponsibilityforseekingappropriatesolutionstotheseproblems.Thecounseling processreliesonthedevelopmentofaclose,trusting,andinteractiverelationshipbetween studentandcounselor.Confidentialityisheldparamount.Schoolcounselorsadheretothe approvedCodeofConductandethicalguidelinesheldbytheirprofession.Whenthe informationgivenbyastudentisdeterminedtobeimminentlydangeroustohimorherselfor toothers,thecounselormustinformresponsiblepersons.

Unlessspecificallynotedotherwise,yourchildmayreceivetheseservicesthroughthe CounselingOffice.Ifdeemednecessaryorrequested,theschoolcounselorcanprovide informationaboutoutsidecounselingservicesforthestudentorfamily.Parentsare encouragedtocontactthecounselorwithanyconcernstheymighthaveregardingtheirchild.

CollegeCounseling:ESAisacollegepreparatoryschool. Theplacementofstudentsinto appropriateuniversitiesandcollegesisaprimarymission. Thephilosophyofcollege counselingatESAisgroundedintheideathateachstudentfindsacollegethatwillmeethis orherneeds. TheCollegeCounselingOfficeprovidesasupportiveenvironmentfor informedchoicebyassistingthestudentinself-reflection,providingresourcematerials, offeringcounsel,andaidinginmanagingthemoundsofpaperanddeadlinesassociatedwith collegeselection. Itis,however,thestudent'sresponsibilitytotaketheinitiativeinthe collegeadmissionsprocess. ItisthedutyoftheCollegeCounselingOfficetomakesure studentsenterintothecollegeselectionprocesswithafullappreciationofitsimportanceand complexity. Studentsandtheirfamiliesdecidewhichcollegetoattend,butitmustbean informeddecision,madeaftercarefulandjudiciousstudyofthebestinformationavailable.

ExtracurricularActivities

ESAoffersawiderangeofextracurricularactivities. Theseactivitiesareintendedto broadenthescopeofastudent'seducationandcontributetothespiritandmoraleoftheentire schoolcommunity. Thefollowinglistofactivitiesisbynomeansexhaustive. Whenstrong studentandfacultyinterestexistsforaparticularactivity,theschooladministrationwill makeeveryefforttoaccommodatetheinterest. Extracurricularofferingsinpastyearshave included: basketball,volleyball,swimming,cross-country,soccer,baseball,tennis,golf, track,cheerleading,yearbook,springmusical,communityservice,OutingClub, The Eclectic,FrenchClub,SpanishClub,ModelUN,andQuizBowl.

BusinessandFinancial

AsoutlinedintheEnrollmentAgreement,thefollowingthreeoptionsareofferedfor paymentoftuition:

A. OneannualpaymentbyJuly5,2023

B. Twopayments:thefirstpaymentbyJuly5,2023andthesecondpaymentby November5,2023.

C. TenmonthlypaymentsbeginningJuly5,2023andendingApril5,2024

*ThetwopaymentplanrequiresanautomaticbankdebitonNovember5,2022. Thisplan optioncarriesa12.0%monthlyinterestchargebasedontheoutstandingtuitionbalanceowed fromJuly5,2023untilpaidinfull.

*Themonthlypaymentplanrequiresanautomaticmonthlybankdebitfromadesignated bankaccountforthetenmonthslistedandcarriesa15%interestpayment.

TuitionfinancefeesforinstallmentpaymentsaredueandpayableeachmonthbeginningJuly 5thandendingApril5th. 2023-2024ESAHandbook

MiscellaneouschargesandincidentalfeesarebilledeverymonthbeginningSeptember1st andareduethe5thofthemonth.

If a parent's account is not paid in full or is not otherwise current at either the end of the first semester or the end of the school year, the student’s grades will not be processed, and grade reports and transcripts will not be released until payment is received.

BeyondtheOaks

IntheeventthattheschoolmustusetheBeyondtheOaksprotocolduetofederal,state,and locallawandCDCrecommendations,theschoolwillstilloperateanddistancelearningis consideredanacceptablesubstituteforon-campusinstruction.Therefore,therewillbeno refundsofferedduetotheschoolusingtheBeyondtheOaksprotocol.Seemoreaboutthe distancelearningplanonlineundertheBeyondtheOakstabofmyESA.

StudentAccidentInsurancePolicy

Astudentaccidentinsurancepolicyisprovidedforallstudentsatnocosttotheparents.

AsbestosManagement

ESAhascompliedwiththerequirementsoftheUnitedStatesEnvironmentalProtection Agency(EPA)inmaintaininganasbestosmanagementplanforalloftheschoolbuildings. Theplan,whichwasreviewedandapprovedbytheEPA,isavailableforreviewbyparents andemployeesbetweenthehoursof8:00a.m.and3:00p.m.,MondaythroughFriday

LostandFound

CalculatorsandothertechnologythathavebeenlostarereturnedtotheUpperSchoolOffice. Missingclothesandotheritemsareoftenputintheclosetinthegymordesignatedlostand foundarea. Lostandfounditemsaredonatedattheendofeachmonth.Studentscan eliminateproblemsbyputtingtheirnameonalltheirclothingandbooks,andbykeeping booksandclothesintheirlockerwhentheseitemsarenotinuse. Booksleftintheclassroom oroutsideonthegroundareofteneasilylostordamaged. PUTYOURNAMEONYOUR BELONGINGSANDKEEPTHEMINYOURLOCKER.

OfficeHours

Themainofficeoftheschoolisopenfrom7:30a.m.to4:00p.m.MondaythroughFriday exceptforholidaysandaspecialsummerschedule.

SchoolClosing/EmergencyNotifications

WhenESAneedstogetcriticalinformationouttofamilies,broadcastsaresentoutviaemail andtextalertsthroughthewebsite. It is very important that all families, parents, and students sign up to receive these messages.

Toreceiveemergencycommunications,logintoyourmyESAaccount atwww.ESAcadiana.com OntheResourcespage,clickonthegreenUsingmyESAtileto 2023-2024ESAHandbook

accessavideowithinstructionsonverifyingyourmobilephonenumberandsigningupfor textandemailalerts.

Occasionally,inclementweatherrequiresESAtocloseearlyornottooperateforaday.In additiontotextandemailalerts,ESAwillannounceallunanticipatedschoolclosureson localtelevisionandradiostations.

StatementofNon-DiscriminationPolicy

EpiscopalSchoolofAcadianaadmitsstudentsofanyrace,color,creed,national,orethnic origintoalltherights,privileges,programs,andactivitiesgenerallyaccordedormade availabletostudentsattheschool. Itdoesnotdiscriminateonthebasisofrace,color,creed, national,orethnicoriginintheadministrationofitseducationalpolicies,admissionpolicies, scholarshipandloanprograms,and/orathleticandotherschooladministeredprograms.

UseofSchoolName,Handbook,andDirectory

Nooneisauthorizedtousethenames“ESA”or“EpiscopalSchoolofAcadiana”for promotionorsolicitationpurposeswithouttheexpressed,writtenconsentoftheHeadmaster. TheESA“directoryandhandbooksforstudentsandparents”andtheinformationcontained therein,includingthenamesandaddressesofESAfamilies,facultyandstaff,andthenames “ESA”or“EpiscopalSchoolofAcadiana,”areintendedforofficialusebytheschoolandthe privateuseofthestudentsofESAandtheirparents. Weaskthatourfamiliesandfriendsnot use,lend,ordistributeforanycommercial,political,orsolicitationpurposes. Pleasecontact theHeadmasterifyouhaveanyquestions.

The school reserves the right to make changes to policies, procedures, and standards outlined in the student handbook as deemed necessary and will make reasonable efforts to provide notification to the community when a change has been made.

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