2014
Vendor Support Guide and Exhibitor Prospectus
Advertising Opportunities Support SCABB Education Events Combine & Save Packages
2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1 Act fast - 2013’s Exhibit Hall SOLD OUT!
South Central Association of Blood Banks CONNECT LEARN GROW
CONTENTS
About SCABB Education
1 3
Membership with SCABB
4
Advertising
5
2014 Annual Meeting & Exhibit Show
6
Savings Packages Vendor Support Guide Agreement Form 2014 Exhibit Hall Floor Plan Dates to Remember Frequently Asked Questions
15 16 18 19 20
SCABBinar Sponsorship Regional Symposium Sponsorship AIM Symposium Sponsorship Associate Corporate Institutional PULSE Newsletter Website
Booth Fee Exhibit Details Exhibit Schedule Why Exhibit? LEVEL Sponsorships Sponsorships Additional Marketing Sponsorships are a budget friendly Industry Workshops way to stay in front of Final Program Advertising Terms & Agreement current and potential BONUS Sponsorships customers throughout Institutional FLEX Pass the year! Annual Meeting Attendee Scholarship AIM Symposium Attendee Scholarship AIM Symposium Sponsorship AIM Symposium Industry Workshop
1
Support opportunities for the whole year in one easy-to-reference guide!
3 3 3 4 4 5 5
6 6 6 7 8 8 9 10 11 14 14 14 14 14 14
2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1
Our Mission The Mission of South Central Association of Blood Banks is to provide opportunities for members to enhance their abilities to deliver quality blood services. You can help us support this mission by sponsoring SCABB events!
What is SCABB?
South Central Association of Blood Banks (SCABB) is a nonprofit organization consisting of nine states assigned to three districts. The districts include District I, Texas; District II, Arizona, Colorado, New Mexico, Nevada, and Oklahoma; District III, Arkansas, Louisiana, and Mississippi. Each district is represented by at least one district director. There is one additional director at-large. The individual members of the association are healthcare workers such as medical technologists, nurses, physicians, administrators, donor recruiters, phlebotomists, and industry representatives interested in the field of transfusion medicine. The institutional members are hospitals, blood donor centers, and blood testing centers. The corporate members are companies that support SCABB and provide products and services for the individual and institutional members of the organization.
CONNECT
LEARN
GROW (866) 649 649--6550
One of the greatest benefits we offer SCABB members is access to high quality educational programs that take on cutting edge topics, as well as, tried and true topics reinforcing grass roots information at every level. Sponsoring one or more of these events with a topic that supports a product or service you offer is the best way to stay in front of your target market! Heighten your visibility without breaking the budget! Educational events are offered throughout the year, in addition to SCABB’s Annual Meeting, in the form of webinar’s (which we call “SCABBinar’s”), Regional Symposiums and the (AIMS) Advanced Immunohematology & Molecular Symposium.
SCABBINAR SPONSORSHIP
$250.00
SCABBinar sponsors receive promotional rights, visibility and an extended reach to their target market along with supporting the Association’s educational efforts.
Company logo on marketing collateral (e-blasts, flyers, website)
Sponsor recognition during presentation
Post-attendee registration list (NAME, COMPANY, TITLE & ADDRESS)
REGIONAL SYMPOSIUM SPONSORSHIP
$500.00
Regional Symposium sponsors receive promotional rights, visibility and an extended reach to their target market along with supporting the Association’s educational efforts.
Space for table top display on-site Company logo on marketing collateral (e-blasts, flyers, website)
Sponsor recognition during presentation
Post-attendee registration list
3
(NAME, COMPANY, TITLE & ADDRESS)
ADVANCED IMMUNOHEMATOLOGY & MOLECULAR SYMPOSIUM SPONSORSHIP $500.00
Feature Opportunity!
EDUCATION
SCABBinar and Symposium Sponsorships
The Advanced Immunohematology & Molecular Symposium is an exclusive opportunity to access those who specialize in the immunohematology and molecular genetics industry. Gain access to this elite group as well as:
Presence at Symposium to exhibit: -6 ft draped/skirted table -(2) sponsor passes to symposium
Visibility - Company logo on Symposium signage and in AIMS Final Program
Pre-registration attendee list 30 days prior to Symposium to invite current and potential clients. (NAME, COMPANY, TITLE & ADDRESS)
Post-registration attendee list 30 days after the event. (NAME, COMPANY, TITLE & ADDRESS)
EXTENDING YOUR REACH and
generate a return-on-investment by sponsoring the AIM Symposium as we provide face-to-face contact to your target audience.
2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1
Associate Corporate&Institutional Membership Institutional Membership Open to any ethical blood bank or transfusion service engaged in at least three blood banking functions. Institutional Members receive:
All Association publications.
Access
enhanced Member’s Only area. Enhanced opportunities to network
membership. Discounted registration to Annual Meeting for
one company representative. Each Institution is represented by one Voting
to
Click
&
Connect,
SCABB’s with
Delegate giving your company voting rights
Associate Corporate Membership Open to any organization that is interested in the purposes and objectives of the Association, but are not eligible for Institutional Membership. Associate Corporate Members receive:
All Association publications.
Access
enhanced Member’s Only area. Enhanced opportunities to network
membership. Increased awareness and brand loyalty of
to
Click
&
Connect,
SCABB’s with
company among target market.
on important decisions within the Association. Complimentary registration for one company
$205.00
representative to play in the Ed Moore Memorial Golf Classic at the Annual Meeting. *Institutional member rates are based on the # of units transfused each year*
0-19,999
$205.00
20,000 20,000--29,999
$250.00
30,000 30,000--49,999
$320.00
50,000 and over
$385.00
Interstate’s two year SCABB membership has been key in developing meaningful relationships, both with blood banks and other vendors. Belonging to a regional organization gives us the opportunity to connect with our business partners at a level you just can’t achieve with national organizations. In addition, SCABB’s annual meetings are beneficial in helping me stay up-to-date on the industry and its future. With full confidence I can say joining SCABB was the right choice. JOE PADILLA National Sales Manager Interstate All Battery
Vendor Testimonial!
Network
Build Relationships www.scabb.org
ADVERTISING
“Many a small thing has been made large by the right kind of advertising.” ~Mark Twain~ It’s hard to decide how to allot your marketing dollars but SCABB makes it easy! Advertising is one of the most important tools in marketing your products and services. Next to face-to-face contact, advertising keeps your brand in front of current customers and reaches potential customers throughout the year. Reach your target market by advertising in PULSE, SCABB’s electronic newsletter distributed quarterly to over 1,200 readers and growing! Individual and Institutional members read and share the valuable educational content that PULSE offers. The hardest decision you’ll have to make is which size ad to purchase!
PULSE Newsletter Advertising AD SIZE
1 ISSUE
2 ISSUES
3 ISSUES
4 ISSUES
Half Page HORIZONTAL (8" wide by 5.125" tall)
$225.00
$200.00/each $175.00/each
$150.00/each
Half Page VERTICAL (3.875" wide by 10.5" tall)
$225.00
$200.00/each $175.00/each
$150.00/each
Half Page BACK COVER (4" wide by 10.5" tall)
$275.00
$250.00/each $225.00/each
$200.00/each
Fourth Page (3.875" wide by 5.125" tall)
$150.00
$125.00/each $100.00/each
$75.00/each
Advertisements must be e-mailed to scabb@scabb.org and artwork must be camera ready in jpg or eps format.
WWW.SCABB.ORG is THE information source for our community. Extend your company’s reach with an advertisement on the SCABB website, which provides
year-round visibility!
Website Advertising Placement
Prices
Home Page Advertising $500.00 Interior Page Advertising $250.00 (per page) Interior Page Advertising $600.00 (for all 3 pages)
Information Limited to two advertisers Limited to four advertisers per page Membership, Blog & Education Events pages only Limited to four advertisers per page
Ad placement on www.scabb.org is for a term of 1 year. Ads must be emailable and all artwork must be camera ready in jpg or eps format no larger than 200 X 200
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2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1
2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1 The South Central Association of Blood Banks Annual Meeting and Exhibit Show is a forum that offers your company the perfect environment to develop relationships with a highly targeted audience of blood banking, transfusion medicine and cellular therapy health care professionals. The 2014 Annual Meeting will bring together members and supporters to experience this outstanding education, resource and networking forum.
2014
Annual Meeting Exhibit Details
When Sunday, March 30 thru Tuesday, April 1, 2014
Where
Exhibitor booth fee also includes: Pre-registration attendee list 30 days prior to event Two complimentary vendor booth personnel registrations with FULL access to the Exhibit Hall, Annual Meeting educational sessions, President’s Awards Banquet and Membership Mixer Complimentary access to meals offered in the Exhibit Hall and during educational session breaks Company listing with a 35-word description in the Final Program
Hilton Forth Worth CRYSTAL BALLROOM
Hotel Accommodations Hilton Forth Worth 815 Main Street Fort Worth, TX 76102 ROOM RATE: $159.00/NIGHT
Booth Fee First 10 X 10 Booth Second 10 X 10 Booth
Additional Exhibitor Benefits
$2,000.00 $1,200.00
Booth Specifications Each 10 X 10 booth includes: 6 ft draped/skirted table (2) chairs Wastebasket 7” X 44” booth identification sign 8 ft back drape 3 ft side drape
Post-registration attendee list 30 day after event
Exhibit Schedule Sunday, March 30 EXHIBITOR SET-UP
4:00 PM - 10:00 PM
Monday, March 31 EXHIBITOR SET-UP
8:00 AM - 10:30 AM
LUNCH IN EXHIBIT HALL
11:45 AM - 1:00 PM
EXHIBIT HOURS OFF-SITE
*6:30 PM
*Optional - President’s Awards Banquet
Tuesday, April 1 LUNCH IN EXHIBIT HALL
11:45 AM - 1:00 PM
EXHIBITOR FEEDBACK MEETING
1:30 PM
EXHIBIT HALL CLOSING RECEPTION
4:30 PM - 6:30 PM
EXHIBITOR TEAR DOWN
*6:30 PM - 9:30 PM
*We ask that no exhibitor tear down prior to 6:30 PM on Tuesday, April 1st. However, we understand things happen so if you need to breakdown early you must notify SCABB in advance. NO EXHIBITOR MAY TEAR DOWN DURING EXHIBIT HOURS.
ANNUAL MEETING & EXHBIT SHOW
Why Exhibit?
1.
ACCESS TO QUALIFIED BUYERS
All levels of professionals within the blood banking industry will attend the 2014 SCABB Annual Meeting, including decision makers. In fact, the biggest percentage of Annual Meeting attendees are decision makers. OVER 70% OF 2013 ANNUAL MEETING ATTENDEES INDICATED THEY WERE INVOLVED IN THE PURCHASING PROCESS!
2.
FACE-TO-FACE INTERACTION
In a world overrun with virtual communication there is still nothing more beneficial than face-to-face interaction. It creates a personal connection and builds trust between you an your target audience which in turn forms stronger and more profitable business relationships.
3.
ALL-INCLUSIVE EXHIBIT BENEFITS
When you exhibit with SCABB, we won’t nickel and dime you in order for you to be able to participate. No need to purchase additional passes to get into the educational sessions or buy lunch tickets to be able to eat - we have you covered! Simply purchase a booth in the Exhibit Hall and you receive (2) complimentary vendor booth personnel registrations with FULL access to: - Exhibit Hall (during non-exhibit hours) - Annual Meeting educational sessions - President’s Award Banquet (dinner included) - Food & Beverage provided to attendees - we wouldn’t leave you out! We make it easy to save money so you can put those marketing dollars to better use!
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2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1
Extend Your Reach! with Level & Additional Marketing Sponsorships
Sponsorship opportunities have been designed for the 2014 Annual Meeting to provide maximum return on investment for our sponsors. Details of these opportunities and their benefits are outlined in the chart below. Note that companies sponsoring at the President’s Circle and Benefactor Levels, receive a significant discount on Additional Marketing sponsorships. SPONSORSHIP BENEFITS Podium recognition by South Central Board member during Annual Meeting Full page, 2-color advertisement in the Annual Meeting Final Program In-Booth identification for level of sponsorship Complimentary Industry Workshop - a $1,000.00 value OR complimentary 10 X 10 booth space
President's Circle $10,000
Benefactor $7,500
Sponsor $5,000
Friend $2,500
Supporter $1,000
X
X
X X
X X
X
X
X
X X X X
X X X
X X X
X X X
X
Priority placement on major meeting signage throughout the Annual Meeting hotel recognizing level of sponsorship Listing on meeting signage at the hotel Pre and Post meeting registration mailing lists Annual Subscription to Pulse A half page, 2-color advertisement in the Annual Meeting Final Program A business card size advertisement in the Annual Meeting Final Program ADDITIONAL MARKETING OPPORTUNITIES Lanyards Membership Mixer Coffee & Beverage Breaks Annual Meeting Bag for Attendees Cyber Café
$1,000 $1,250 $1,250 $2,500 $2,500
$1,000 $1,250 $1,250 $2,500 $2,500
$2,000 $2,500 $2,500 $5,000 $5,000
$2,000 $2,500 $2,500 $5,000 $5,000
$2,000 $2,500 $2,500 $5,000 $5,000
Exhibit Hall Closing Celebration President's Award Banquet
$2,500 $5,000
$2,500 $5,000
$5,000 $10,000
$5,000 $10,000
$5,000 $10,000
X X X X
X X
(866) 649 649--6550
ANNUAL MEETING & EXHBIT SHOW
Industry Workshops Industry Workshops are intended to educate SCABB attendees on subjects such as a customer implementation of new products or technical presentations on new methods or products. The sessions must be educational in nature and should not be used as a sales or marketing opportunity.
Requirements Under most circumstances, it is expected that the workshop provider will be an exhibitor at the 2014 SCABB Annual Meeting. Companies can submit applications for multiple workshops; however, only one application will be accepted for presentation unless additional space is available (space limitations require this restriction). Applications must be submitted by January 8th, 2014 and will be accepted on a firstcome, first-served basis.
*Cost
$1,000.00
*SCABB sponsors at the President’s Circle Level will be given priority and the workshop fee will be waived for workshops that meet the content criteria.
Once SCABB has approved your workshop, we will, at no additional expense:
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Publish the title, faculty, educational objectives and event description of the workshop in the Final Program. Provide meeting space for 50 - 70 attendees. Meeting rooms will be set for capacity attendance. Provide microphone and podium. Send pre-meeting e-blast to Annual Meeting attendees promoting the Industry Workshop line-up.
Workshop presenters are responsible for any expense related to:
Selection Criteria Selection criteria for all workshops include educational content, relevance, duplication with scheduled SCABB sessions and application date.
Sponsoring an Industry Workshop allows you to contribute to the overall value of SCABB’s educational programs and increase awareness of your company’s resources and service offerings.
AV equipment beyond a podium and microphone. Projectors, screens and high-speed internet lines will not be covered by the registration fee and are the financial responsibility of the presenting company. Food and beverage. Additional signage if desired (limited to outside the workshop room).
2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1
Final Program Advertising The Final Program is a detailed guide information the attendee about the content and schedule of the Annual Meeting. Be sure to place an advertisement in the Final Program which reaches the hand of every registered attendee at the meeting!
1/2 page advertisement
1/4 page advertisement
Ad Size
Prices
Quarter Page
$200.00
Half Page
$225.00
FULL Page
$275.00
Inside FRONT COVER
$750.00
FULL BACK COVER
$750.00
Advertisements in the 2014 Annual Meeting Final Program should be sent in jpg, PDF or eps format. The measurements below do not include a bleed. Full Page: 8” wide X 5.125” tall Half Page: 3.875” wide X 10.5” tall Fourth Page: 3.875” wide X 5.125” tall
www.scabb.org
ANNUAL MEETING & EXHBIT SHOW 11
Terms & Agreement There’s no pretty way to put this - the fine print is a snooze fest! But it does include important details you’ll need in order to have a smooth and profitable exhibit show. Booth Assignments - An Exhibit Hall layout will be sent to you in October. Please select your booth space from the layout. Exhibit space will be assigned in the order of receipt of deposit. If there is a conflict, the vendor partner with the longest history of continuous support of the Association will be given priority if the request is received by the deadline for contracts which is December 18, 2013. SCABB will include a brief description of services offered by exhibitors in the Final Program. To guarantee inclusion in the Final Program, the 35word description must accompany the contract and arrive by the contract deadline. Booth Occupancy Policy - If two or more divisions of the same company wish to exhibit together, they many exhibit under one company name. All Exhibitor personnel badges and Exhibitor Directory listings will be conducted in one name only. The contact person signing the Vendor Support Guide & Exhibitor Prospectus Agreement is deemed the official booth representative and must coordinate all booth activities. Booth Sharing Under One Company - Exhibiting company sharing exhibiting booth space, but would like to Exhibit under one company name. This policy applies to all exhibitors who share a common parent company. The parent company must notify SCABB Show Management of all Exhibitors who fall under the same parent company in writing by March 1 prior to the opening of the current year’s show. The company is limited to a maximum of one sharing company for a 10’x10’ booth and a maximum of three sharing companies for island booths 10’ x 20’. At the time of booth reservation, the Exhibiting company will assign a primary booth contact that will receive communications of important deadlines and one primary booth contact that will be able to submit ordering forms. The total booth fee will be split equally per company, unless otherwise requested during the booth reservation process.
Booth Sharing Under One Company (continued) Each company will receive a separate contract under its company’s name and must abide by the show rules and regulations. When two or more companies have joint rights to a product, and the contract stipulates all company names must appear with the product, SCABB reserves the sole right to determine how or if the name of the non-exhibiting company will appear in any exhibit related materials. The full Exhibit booth space fee must be paid before either company may exhibit. Booth Specifications - Booth spaces are 10’ x 10’, and furnished with a 7” x 44” identification sign, a wastebasket, one draped/skirted table and two chairs. Exhibitors may order, at their own expense, furnishings, utility connections and other services using order forms that the decorator will provide in the Exhibitor’s Service Kit. If selecting multiple booths, booth numbers MUST BE in consecutive orders (e.g. 203 & 204, or 304 & 305, etc.) There will be no end caps, walls, partitions, decorations, or other obstructions that may be erected which in any way interfere with the view of any other exhibitor. No Exhibit will be permitted to span any aisle with ceiling or floor covering. Please note: The Exhibit Hall is fully carpeted. Exhibitor Services - FREEMAN, the official show decorator, will provide Exhibitor Services Kit for this show by mid-February of 2014. Show Management will distribute this kit to all contracted exhibitors via their primary contact’s email address. The kit will contain complete information on show rules and regulations, installation and dismantling of Exhibits and services such as carpentry, drayage, signs, carpet, furniture rental, utility services and cleaning. The kit will also include other valuable information to assist you in preparing for the show. A decorator service area in the Exhibit Hall will be available to process on-site orders for services. Freight - Freight is handled through the decorator. Complete shipping instructions will be included in the Exhibitor Services Kit.
2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1
Terms & Agreement continued... Installation and Removal - Exhibit installation must be complete no later than 10:30 am on Monday, March 31st and remain open during the show hours. Tear down of Exhibits prior to 6:30 pm on Tuesday, April 1st is prohibited. The Exhibit Hall will be available for Exhibitor setup as outlined. SCABB meeting management will assign labor to any Exhibitor that is not in the process of being installed by 9:00 am Monday, March 31st. Labor charges will apply and will be paid by the Exhibitor. The official decorator will be available to install and remove Exhibits. There are certain exclusive contractors with specific responsibilities for services such as electrical, drayage, plumbing and cleaning with which Exhibitors must contract. SCABB reserves the right to deny space to any company whose representation is objectionable to the Association. Copyright Laws - Copyright laws forbid the playing of music in any form at the Annual Meeting without paying a fee to, or obtaining the permission of, the composer. Any Exhibitor providing music in an Exhibit booth or hospitality/social event is responsible for obtaining the appropriate music licensing for such activities. Insurance Liability - If the Exhibitor wishes to insure its property, it must be done so at their own expense. Exhibitors are advised to have a representative in their booth at all times. The South Central Association of Blood Banks will provide a secure Exhibit hall during off hours. SCABB will not be responsible for any damage or loss of Exhibitors’ property from fire, theft, water or any other cause. SCABB will take reasonable measures to protect the property against such loss. It is expressly understood that by signing the Exhibitor/ Advertising Agreement the Exhibitor agrees to accept the rules stated herein and will make no claim of any kind against SCABB or any of its officers, agents, servants or employees. Exhibitors will be fully responsible to pay for any and all damages to property owned by the Hilton Fort Worth, its owners or managers, which results from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless the Hilton Fort Worth, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates from any damages or charges resulting from exhibitor’s use of property. Exhibitor’s liability includes all losses, costs, damages or expenses arising from or out of or
by reason of any accident or bodily injury or other occurrences to any person or person, including the Exhibitor, its agents, employees and business invitees which arise from or out of the Exhibitor’s occupancy and use of the exhibition premises, the Hilton Fort Worth or any part thereof. Infectious or Dangerous Materials - No Exhibitor shall display or bring onto the premises any substance or material which is bio-hazardous, infectious or dangerous to the health, safety or well being of attendees. Telephone and Internet Service - The Message Center will be located in the meeting registration area of the Hilton Fort Worth. Messages cannot be delivered to exhibit booths and no paging system will be provided. Wireless Internet Service will be available in the Exhibit Hall. However, Exhibitors must use their own providers to connect at their own cost. Fire Regulations - All materials used in the Exhibit Hall must be non-flammable to conform to the fire regulations of the city. Electrical wiring and equipment installation must conform to appropriate city codes. Material not conforming to such regulations will be removed immediately at the Exhibitor’s expense. Demonstrations - Adequate space should be available within the confines of the individual Exhibitor’s booth for demonstrations. Infringement on other booths or interference with normal traffic flow is not permitted. Non-Contracted Exhibit Space - No person, firm or organization not having contracted with the SCABB Meeting Management for the occupancy of space in the Exhibit Hall will be permitted to display or demonstrate any products, processes or services, solicit orders or distribute advertising materials in the Hilton Fort Worth or Annual Meeting contracted hotels. Any non-compliance with this regulation will result in the prompt removal of the offending person and property from the area.
Exhibitor Feedback Meeting The Exhibitor Feedback meeting will be held Tuesday, April 1st from 1:30 – 2:00 pm. The purpose of this forum is first, to thank the exhibitors for their participation and second, to share ideas for improving future meetings.
(866) 649 649--6550
General Conduct - The Exhibitor is permitted to demonstrate the firm’s equipment and to make formal presentations regarding the product line or service in the booth. “Hard sell” sales tactics are considered inappropriate. Attention getting devices in the form of entertainment or amusement are strictly prohibited. The exhibit hall must be staffed during all open hours. Packing of equipment materials or the Exhibit cannot begin until after 2:30 pm, on Tuesday, April 1st. The strike schedule is strictly enforced. Cancellation & Refund Policy - All cancellations must be made in writing to SCABB Meeting Management. A cancellation fee of 50% of the Exhibitor fee will be assessed for all cancellations received prior to February 15th, 2014. Cancellations after February 15th will receive no refund. Any refunds due to an exhibitor as a result of cancellation will be made within 30 days post show. Meeting Cancellation - It is mutually agreed that, in the event of cancellation of the Annual Meeting due to fire, strikes, government regulations or causes that would prevent its scheduled opening or continuance, then and thereupon this agreement shall be terminated. The South Central Association of Blood Banks’ Planning Committee shall determine an equitable basis for the refund of such portion of the exhibitor fees as is possible after consideration of expenditures and commitments already made. Hospitality Suites/Vendor Demonstrations/Classes Hospitality suites must be approved by the South Central Association of Blood Banks. Vendor demonstrations and/or classes must be presented in the forum of Industry Workshops. See the Industry Workshop details in this guide for specifics on hosting an Industry Workshop. All other demonstrations and/or classes are prohibited. Exhibitor’s Participation Exhibitors are encouraged to attend the educational programs offered at the Annual Meeting. Registration, for a maximum of 2 Exhibit personnel is complimentary and includes educational sessions and social functions of the meeting.
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In-Booth Drawings - The Annual Meeting Exhibits Committee will facilitate an "Exhibit Traffic Plan"
activity that will include drawings/ give-away at each Exhibitor’s booth. Details will be included in your Exhibitor Services Kit. Hotel Accommodations - The Hilton Fort Worth in Fort Worth, Texas is the headquarter hotel for the 2014 Annual Meeting for the South Central Association of Blood Banks. Conference rates are available to meeting attendees and Exhibitor personnel based on availability. The education sessions and exhibit area are all located at the Hilton Fort Worth. The Preliminary Program, which includes hotel reservation details, will be available in January of 2014.
Vendor Testimonial!
ANNUAL MEETING & EXHBIT SHOW
Terms & Agreement continued...
The SCABB show turned out to be such a great show for SnacKit. The quality of leads were great but the contacts and new relationships that were built were priceless. BETSY SEGARS President, SnacKit
Booth Personnel Registration - Exhibitors are encouraged to register personnel in advance using the appropriate forms. This allows the South Central Association of Blood Banks’ Central Office to mail meeting information directly to those who will be working the show in addition to planning food & beverage for meeting functions. The Exhibitor Personnel Form must be completed and returned no later than March 3, 2014. NAME CHANGE & ON-SITE BOOTH PERSONNEL REGISTRATION: There will be a $50.00 charge for each booth personnel name badge change as well as for all onsite booth personnel registrations. Each Exhibiting company receives (2) complimentary booth personnel but they MUST BE REGISTERED IN ADVANCE to avoid the on-site registration fee.
Bonus Sponsorships
2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1
Institutional FLEX Pass: $385.00 Institutional budgets are getting tighter and employers are finding it harder to send employees to educational offerings. You can help an Institution send several employees to the SCABB Annual Meeting as we all bring in potential clients for yourself!
Annual Meeting Attendee Scholarship: $385.00 AIM Symposium Attendee Scholarship: $250.00 Sponsoring an Annual Meeting or AIM Symposium Attendee Scholarship will allow an attendee, who otherwise would not be able, the opportunity to experience the SCABB Annual Meeting or AIM Symposium by supplementing their registration fee.
AIM Symposium Sponsorship: $500.00 The Advanced Immunohematology & Molecular Symposium is designed to foster education, networking and camaraderie’s between colleagues in the immunohematology field. With a wide range of topics to be presented and the combined experience of the presenters and attendees alike, the symposium is an opportunity to capture a broad spectrum of information from experts in the industry. Get the advantage over your competition by gaining access to this targeted group of immunohematology professionals. Sponsorship of AIMS includes: -6ft draped/skirted table / (2) chairs -Pre and post AIMS attendee registration list -Access to AIMS attendees during AIMS exhibit hours -Visibility through recognition in the AIMS Final Program
AIM Symposium Industry Workshop: $1,000.00 Offered for the first time in 2012, the AIMS Industry Workshop is a fantastic opportunity to reach out to those intentionally focused on blood bank reference work. Just like basic Industry Workshops (SEE PAGE 9), the intent of this opportunity is to educate attendees and increase awareness of your company’s resources and service offerings. There is currently only room available for 1 AIMS Industry Workshop and space will be given on a first-come, first-served basis.
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SAVINGS PACKAGES
Combine & Save Combine any 2 SCABB sponsorship or advertising opportunities and save! NOTE: Combine & Save packages do not include Annual Meeting items.
- Combine 2 and save 10% - Combine 3 and save 15% - Combine 4 or more and save 20%
Package & Save We’ve packaged our most popular items together and discounted it! Check out the packages we offer or call us to create a customized package of your own. The Educator Package – (1) SCABBinar sponsorship and (1) Regional Symposium sponsorship Purchased separately:
$750.00
Package price:
$650.00 (save $100.00!)
The Advertiser’s Package – Half page advertisement in (4) issues of PULSE and (1) interior advertisement on the SCABB website (ad posts for 1 year) Purchased separately:
$850.00
Package price:
$750.00 (save $100.00!)
The ‘I’ll Take One of Everything’ Package – (1) SCABBinar sponsorship, (1) Regional Symposium sponsorship, (1) half page PULSE advertisement and (1) interior advertisement on the SCABB website (ad posts for 1 year) Purchased separately:
$1,225.00
Package price:
$1,100.00 (save $125.00!)
The “Annual Meeting” Package - (1) 10 X 10 booth space, (1) Supporter Level Sponsorship,(1) Half page advertisement in Annual Meeting Final Program, and sponsorship of (1) pre-meeting e-blast sent to all SCABB members & prospective attendees
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Purchased separately:
$3,350.00
Package price:
$3,150.00 (save $200.00!)
South Central Association of Blood Banks Vendor Support Guide & Exhibitor Prospectus Agreement Form
Please return to: 2901 Richmond Road, Suite 130-176 / Lexington, KY 40509 or (FAX) 866-649-6590 Please complete the information below to secure any and all sponsorship, advertising or exhibit opportunities discussed in this guide. By providing the information below, you agree to all the Terms and Conditions of the Vendor Support Guide & Exhibitor Prospectus. COMPANY NAME _________________________________________________________________________________________ ADDRESS ________________________________________ CITY __________________________ ST _______ ZIP ____________ PHONE ____________________________________ WEB ADDRESS/URL _____________________________________________
SCABB Education & Advertising Please indicate which Education & Advertising opportunities you would like to support. Thinking about supporting multiple opportunities? Check out our Package & Save options (page 15)!
SCABB Education & Advertising SCABBinar Sponsorship Regional Symposium Sponsorship AIM Symposium Sponsorship AIM Industry Workshop PULSE Newsletter Advertising
Price $250/ea $500/ea $500/ea $1,000.00
Website Advertising HOME PAGE Website Advertising INTERIOR
$500
Qty. Total Cost
Please fill in price based on size & number of issues
Membership, Blog & Education Events pages only
Website Advertising INTERIOR
All three pages (Membership, Blog, Education Events)
$250/ea $600
TOTAL for Education & Advertising LESS Combine & Save Discount (if applicable)
Box (A)
GRAND TOTAL
Package & Save
Price
The Educator Package The Advertiser's Package
$650 $750
The 'I'll Take One of Everything' Package The Annual Meeting Package TOTAL for Package & Save
$1,100 $3,150.00
Box (B)
2014 SCABB Annual Meeting & Exhibit Show Please fill out the following information in reference to the 2014 Annual Meeting & Exhibit Show. Representative making exhibit arrangements ______________________________________________________________ Rep’s Phone ________________________________ Rep’s E-mail ________________________________________________ Representative attending show _________________________________________ Phone ___________________________ (IF DIFFERENT FROM ABOVE) Rep’s E-mail ______________________________________________________________________________________________ Exhibitor you wish NOT to be near? _________________________________ Near? ________________________________ Please indicate your booth choice (REFER TO PAGE “x” FOR FLOOR PLAN):1st ________ 2nd ________ 3rd ________ Please attach a 35 word description of your company to include in the Final Program.
(866) 649 649--6550
2014 SCABB Annual Meeting & Exhibit Show
ANNUAL MEETING & EXHBIT SHOW
Level Sponsor Opportunity President's Circle Benefactor Sponsor Friend Supporter TOTAL for Level Sponsor Opportunity
Price $10,000 $7,500 $5,000 $2,500 $1,000 $
Additional Marketing Opportunities Industry Workshop ($1,000) Lanyards ($2,000) PMP Membership Mixer ($2,500) Coffee & Beverage Breaks ($2,500) Annual Meeting bag for Attendees ($5,000) Cyber Café ($5,000) Exhibit Opening/Welcome Reception ($5,000) President's Award Banquet ($10,000) TOTAL for Additional Marketing Opportunities
Final Program Advertising Quarter Page Half Page FULL Page FULL Page - Inside FRONT COVER FULL Page - BACK COVER TOTAL for Final Program Advertising
Price $2,000 $1,200 $
Institutional FLEX Pass & Scholarships Institutional FLEX Pass & Scholarships Annual Meeting Attendee Scholarship AIM Symposium Attendee Scholarship TOTAL for FLEX Pass & Scholarships
Price $385 $385 $250 $
GRAND TOTAL
$
For Level Sponsorships, Additional Marketing, Program Advertising & Exhibit Booth
Payment Method (please circle)
VISA
MASTERCARD
$ Price $200 $225 $275 $750 $750 $
Exhibit Hall Booth First 10 X 10 Booth Additional 10 X 10 Booth TOTAL for Exhibit Hall Booth
Price
AMERICAN EXPRESS
Box (C) CHECK
Credit Card # ______________________________________________________________________ Expiration ____/____/________ Billing Address of Credit Card ____________________________________________________________________________________ City __________________________________________________________ State _______________________ Zip _________________ Please indicate the amount you would like to charge to the above credit card: TOTAL OF BOX (A) TOTAL OF BOX (B) TOTAL OF BOX (C)
$_______________ $_______________ $_______________
TOTAL OF CHARGES
$_______________
15
I authorize South Central Association of Blood Banks to charge my credit card for the amount indicated above. Signature of Cardholder ____________________________________________________
2014 Annual Meeting & Exhibit Show Fort Worth, Texas March 30 - April 1
INSERT 2014 EXHBIT HALL FLOOR PLAN
(866) 649 649--6550
PLAN AHEAD!
Dates to Remember DATE
EVENT/TASK
October 10, 2013
Associate Corporate and Institutional Membership renewal for 2014 begins!
October 12-15, 2013 December 18, 2013
Visit us in the SCABB booth at AABB! Booth #2021 Deadline for 2014 Annual Meeting Exhibitor Agreement Forms
January 7, 2014
Priority and first round booth assignments
January 8, 2014
Deadline to submit Industry Workshop applications
January 17, 2014
Final call to Industry Workshop presenters for topic, speaker and objectives
February ??
Deadline to receive the advance discounted rate from FREEMAN for show shipping/furnishings Deadline to submit 35-word company description for Annual Meeting Final Program Deadline to submit advertisement for Annual Meeting Final Program
February 19, 2014 February 19, 2014 February 27, 2014 March 3, 2014
Last day to book hotel accommodations at the discounted rate at the Hilton Fort Worth Deadline to register Exhibit Personnel Complimentary Exhibit Personnel MUST be registered in advance. All on-site Exhibit Personnel registrations (including complimentary) will be $50.00
March 30-April 1, 2014 2014 SCABB Annual Meeting & Exhibit Show April 2, 2014
Ed Moore Golf Classic
President’s Awards Banquet!
19
Fun Run!
Ed Moore Golf Classic!
2014 Annual Meeting & Exhibit Show
FREQUENTLY ASKED QUESTIONSFort Worth, Texas March 30 - April 1 WHEN AND WHERE IS THE 2014 SCABB ANNUAL MEETING & EXHIBIT SHOW? Hilton Fort Worth 815 Main Street Fort Worth, TX 76102 Exhibit Hall: Crystal Ballroom
WHAT IS THE EXHIBIT SCHEDULE? Sunday, March 30 Exhibitor Set-up 4:00 PM to 10:00 PM Monday, March 31 Exhibitor Set
8:00 AM to 10:30 AM
WHAT IS THE DEADLINE TO SUBMIT MY VENDOR SUPPORT GUIDE & EXHIBITOR PROSPECTUS AGREEMENT FORM?
Lunch in Exhibit Hall
11:45 AM to 1:30 PM -Lunch opens at 12:15-
December 18, 2013
Exhibit Hours Off-Site (*Optional)
*6:30 pm -President’s Award Banquet-
WHAT IS INCLUDED IN MY BOOTH FEE? SCABB makes it as easy as possible to exhibit at our Annual Meeting by giving our exhibitors an all-inclusive experience. Your booth fee includes: -10 X10 booth -6 ft draped/skirted table -(2) chairs -wastebasket -7” X 44” booth identification sign -(2) complimentary vendor booth personnel registrations with full access to educational sessions, all meeting functions (that are not “invitation only”) and meal functions. -Company listing in Annual Meeting Final Program with 35-word description -Company name listed on Annual Meeting page showing your participation DO I NEED TO REGISTER MY COMPLIMENTARY VENDOR BOOTH PERSONNEL? YES! In order for SCABB to accurately plan food & beverage, as well as prepare badges in advance, all vendor booth personnel must register by MARCH 3, 2014. All on-site vendor personnel registrations will be charged $50.00.
Tuesday, April 1 Lunch in Exhibit Hall
11:45 AM to 1:30 PM -Lunch opens at 12:15-
Exhibitor Feedback Meeting
1:30 PM to 2:00 PM
Exhibit Hall Closing Reception
4:30 PM to 6:30 PM
Exhibitor Tear Down
6:30 PM to 9:30 PM
Wednesday, April 2 Ed Moore Classic 8:00 AM to NOON Extend your time with key clients by treating them to a round of golf in addition to supporting the SCABB Foundation! HOW DOES MY COMPANY BECOME AN ASSOCIATE CORPORATE OR INSTITUTIONAL MEMBER OF SCABB? Becoming a member of SCABB is easy! Simply visit www.scabb.org > membership and fill out an application. For further assistance you can always contact SCABB’s Membership Coordinator, Ashley Combs at membership@scabb.org or by calling (866) 649-6550.
Additional Questions? If you have questions about the opportunities included in this guide, please contact: Ashley Combs SCABB Exhibits Coordinator 2901 Richmond Road, Suite 130-176 Lexington, KY 40509 (PH) 866-649-6550 (FX) 866-649-6590 scabb@scabb.org
(866) 649 649--6550
SEE YOU THERE!
2015 SCABB/CBBS JOINT MEETING
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If people like you they’ll listen to you, but if they trust you they’ll do business with you. Zig Ziglar author, salesman, and motivational speaker