The Power of Newforma Project Center Software for Efficiency and Organization

In the realm of project management, selecting the right platform that enables organization and quick access to relevant information is crucial for success. The Newforma Project Center (Newforma) software, SAM's preferred solution, offers remarkable functionality, simplifying tasks and driving efficiency. With powerful features like search and transmittal tracking, this software empowers teams to streamline workflows and optimize project outcomes while ensuring compliance and utilization.

It is important to note that all project communication should be centralized in Newforma instead of relying on Outlook as the solution. One of the standout features of Newforma is its exclusive capability to serve as the designated repository for all project-related emails at SAM. With its full-text indexing and search capabilities for all file types, including emails, the platform ensures that project teams can efficiently file, index, and store emails, deliverables, transmittals, contracts, and more. Newforma's role as the approved platform for storing and archiving project-related communication and documents as outlined above, is paramount, ensuring compliance and facilitating streamlined workflows.

Transmittal tracking is another vital functionality offered by Newforma. When managing complex projects involving multiple stakeholders and documents, tracking the movement of information is crucial. This software simplifies the process for employees by providing a centralized platform to manage and monitor transmittals. Teams can easily create, send, and track transmittals, ensuring that essential documents reach the proper recipients on time. This functionality minimizes miscommunication, reduces the risk of errors, and enhances collaboration across project teams.

The software also prioritizes SAM’s data security and compliance. It provides robust security measures, such as encrypted data transmission and role-based access controls to protect sensitive project information. Additionally, Newforma supports compliance with industry regulations, ensuring that our organization can effectively manage confidential projects without compromising data integrity. This functionality provides peace of mind and allows our teams to focus on project execution without worrying about data breaches or compliance issues.

Shared folders and the Info Exchange server in Newforma provide a centralized and easily accessible location for storing and organizing project documents and files. This eliminates the hassle of searching through multiple locations or relying on email attachments, ensuring team members have instant access to the latest versions of documents. Collaboration becomes seamless as employees can share, edit, and collaborate on files in real time, fostering efficient teamwork and reducing the risk of version control issues.

Newforma is an integral part of the SAM project workflow and should be used for all project-related tasks described in this article, ensuring seamless collaboration, continuity, and optimized project outcomes. You can learn more about Newforma in Pinnacle (SAM Library). Here you can find learning paths and videos covering some of the software’s basic functionality. If you need further information or help on using Newforma, please contact the helpdesk@sam.biz

Mandatory filing and indexing emails using Newforma include the following benefits:

• Improved productivity: Having all the project emails organized and easily searchable allows you to spend less time searching for information and more time getting work done.

• Reduced stress: you know that you can easily find the information you need, you can relax and focus on the task at hand.

• Improved compliance: By having a system in place for filing and indexing emails, you can help ensure that SAM complies with all applicable laws and regulations.