SACRAO FALL 2022 NEWSLETTER

FALL 2022 NEWSLETTER

President's Update

Greetings, SACRAO Colleagues!

It’s that time of year when the leaves start changing and displaying an array of beautiful colors. It’s the time of year that our state associations are holding their annual meetings SACRAO Executive Committee members and others are attending meetings to provide updates and bring greetings We’re listening so we understand what’s going on in the states making up our region, and inviting everyone to join us in Charlotte, North Carolina, for our 2023 annual meeting. Use this opportunity to connect with your SACRAO representative and ask how you can get more involved in SACRAO

WHAT'S INSIDE THIS ISSUE: TO UPDATE

President's Update President Elect Report Treasurer's Report

Membership Report Distinct Populations and Programs Report

LAC Update

2023 SACRAO Conference Registration 2023 SACRAO Sample Justification Letter

Directory Searches

OACRAO Update

TACRAO Update

FACRAO Update

SACRAO Journal Call for Articles

SACRAO Gift Card Special Program

2022 2023 Executive Committee

I look forward to welcoming each of you to my town, my house You’re in my neighborhood in February Literally, I can ride my bike to the hotel/conference center. But, NO we won’t be having any events at my house Seriously, I think you’re going to find it easy to get in/out of Charlotte and will enjoy your time in Charlotte

SACRAO provides opportunities to network, grow, and cultivate leaders in our industry.

includes a number of benefits, such as free breakfast and cocktail hours. This allows us to do more for you than we have in the past Registration is open, so I encourage you to take advantage of the early bird rate until January 6

I hope you had a chance to read about some of our projects in the last newsletter. We continue refining those efforts and ensuring the conference provides ample networking and professional development opportunities.

Patrick Frazier, President Elect, and the hard working program vice presidents, program chairs, and program committee members have been diligently putting together a strong program for you Preliminary schedules and sessions are forthcoming We appreciate the large selection of submitted program proposals, and it looks like we’re in for a great program

Heather Hill, Local Arrangements Chair, and her team are “Racing to Inspire, Improve, and Inform.” Our location, the Embassy Suites in Charlotte/Concord, is a great location and

All roles in SACRAO are volunteer; without our volunteers, SACRAO would not be what it is today.

Heather and the LAC team have been a step ahead throughout all of our planning. They have been great to work with this year, and I think you’ll appreciate their hard work in February Your Executive Committee met in September to continue refining our movement to a single cloud repository to ensure continuity and access to both our historical and current working documents We discussed, at length, the upcoming annual meeting Kim, your Past President, has been working with the site selection committee as plans are underway for our 2024 conference

We’ve had a couple of Chairship appointment changes recently Adam Ray moved into a different role at Western Carolina University, so Joe Papari, Southern Methodist University, was appointed as chair of the Auditing Committee. Ken Thompson changed institutions and roles, so Chris Partridge, University of North Carolina in Greensboro, was appointed as Editor and Chair of the Journal Board. And finally, Pamela Bowie changed institutions, so Caleb Bennett, East Tennessee State University, was appointed Chair of the Scholarship Committee I want to say a special thanks to those who served but moved on, as well as those who were recently appointed to new very important roles, and all of our other Chairs and their committee members

All roles in SACRAO are volunteer; without our volunteers, SACRAO would not be what it is today SACRAO provides opportunities to network, grow, and cultivate leaders in our industry Please take a moment and submit an I’m Available form. Whether it’s this year or next, get involved

I am always open to hearing your thoughts, so please reach out And, I wanted to end by saying thank you for your support and for allowing me to serve as your SACRAO President this year Have a great remainder of the Fall semester ce

SACRAO President Jonathan.Reece@uncc.edu

President-Elect Report

To all of my admissions colleagues, Happy Travel Season! I hope your travels this fall have been enjoyable and fruitful as the world of recruitment has now started to look more like it did prior to Covid than it has for the last few years If you ' re like me, you ' re ready for the

One of the things that makes an event like the SACRAO Annual Meeting so amazing is that it is a phenomenal opportunity for you to grow both professionally and as a person. From start to finish, this year ' s meeting has been designed with your professional growth in mind.

holiday season to be upon us so that you can get some much needed rest Although I know my registrar colleagues are not as excited because of the busyness of Fall commencement time Needless to say, Fall is always a crazy time for all of us in higher education! With all that is going on, don't forget that registration for the 76th Annual Meeting in Concord Charlotte, North Carolina is now open! Your Local Arrangements Committee has planned an amazing event, and your Program Committee is finalizing one of the best professional development experiences you could ask for Building on the phenomenal 75th Annual Meeting, you won't be disappointed by the fantastic programs list! From the moment the green flag beckons the start with NASCAR Hall of Fame member Ray Evernham until the checkered flag signals the conclusion with America's Got Talent winner Brandon Leake, this will be an Annual Meeting to remember!

One of the things that makes an event like the SACRAO Annual Meeting so amazing is that it is a phenomenal opportunity for you to grow both professionally and as a person To develop professionally, you need opportunities like this to meet and interact with individuals from all over the southeast Learning from the success and failures of your colleagues is an invaluable experience that can help you grow professionally and aid your institution in improving processes, events, and so much more From start to finish, this year ' s meeting has been designed with your professional growth in mind

With all of that being said, we still need YOUR HELP! If you want to coordinate a session, be on the lookout for an email that will be sent out soon with a link for you to sign up to be a coordinator and with information about this year ' s sessions that will be available. We are in the process of confirming presenters for this year ' s Annual Meeting and will be sharing the information with everyone soon!

As someone attending numerous conferences for different organizations each year, I can truly say that the SACRAO Annual Meeting is one of the best events. We are excited to welcome you to the Concord Charlotte Area in February As we race into the holiday season, I want to take a moment to remind our colleagues who are still dealing with the impacts caused by Hurricane Ian that our thoughts and prayers are with you and your family. Each year ' s season brings unique challenges, and this fall hasn't been any different Hopefully, Mother Nature will allow for a peaceful transition from fall to winter as we race toward seeing one another again in February!

Patrick Frazier, Ed D SACRAO President elect pfrazier@wcu.edu

As someone attending numerous conferences for different organizations each year, I can truly say that the SACRAO Annual Meeting is one of the best events.

Happy fall everyone! Chris Riggins and his LAC team did a great job with the 2022 conference All expenses have been paid, and $15,131 09 has been transferred from the LAC 2022 account into the main SACRAO checking account The LAC 2022 account has now transitioned over to the LAC 2024 account, with $5,500 remaining for seed money for the Fall 2024 conference.

Jessica Brock SACRAO Treasurer sacraotreasurer@gmail com

Membership Report

As of September 2022, SACRAO has over 3,000 individual members in over 372 member institutions!

I would like to provide you with some updates regarding username and password recovery, membership dues, and our Member Relations Committee and thank everyone who has paid their dues for the 2022 2023 year!

If your institution has not yet renewed your annual dues, please review the information on how to view and pay my institutional or organization’s annual dues, which also appears on the Membership Management FAQ page If you have additional questions, please feel free to contact me, and we will work together to get you set up!

Institutional Key Contacts should remember that the names listed on your membership dues invoice have no bearing on the amount your institution pays in dues. Dues are based on enrollment at your institution The Dues and Application page otes that beginning with the 2018 19 membership year for institutional members, SACRAO moved to a tiered system for annual dues As a result, your institution is no longer limited to a specific number of individual members!

If you are the Key Contact for your institution, please remember to log into the SACRAO website to review and update the members associated with your institution Instructions on how to do this can be found on the Membership Management FAQ page

There have been some questions about how members can reset their passwords on the SACRAO website

Go to SACRAO.org. Login (your username is your email) in the upper right corner. If you have not set up a password, simply leave the fields blank and select Login.

If you try the information listed above and are still having issues, please reach out to me, and we will get things figured out

Finally, I would also like to continue highlighting the Membership Relations Committee This committee coordinates the first time attendee’s orientation/reception at the annual meeting If you would like to get involved and meet our newest members of SACRAO, please fill out the I’m available form under GET INVOLVED on the SACRAO website

I look forward to seeing everyone at our next annual meeting in Charlotte, North Carolina!

Dr. Tom Donohoe

SACRAO VP for States, Regionals, and Membership donohoe@etsu edu

Distinct Populations and Programs Report

The Distinct Populations and Programs committee is always looking to welcome new members! We are excited about the upcoming conference in Charlotte in February 2023, where we’ll have an opportunity to meet new

members and reconnect with existing ones Each year our committee looks for topics relating to access and equity, campus to campus affairs, international admissions, veterans, athletics, and multicultural affairs

Joining a committee is a great opportunity for you to give back to your profession Are you interested in joining our committee to share your ideas and topics with us? If so, fill out the I’m Available form on our website and select ‘Distinct Populations & Programs ’ We look forward to hearing from at least one new person!

TJ Smith SACRAO VP of Populations and Programs tjsmith@sheltonstate.edu.

Joining a committee is a great opportunity for you to give back to your profession.

LAC Update: Flag-to-flag Field Highlights

Fall has officially arrived, and the Local Arrangements Committee can see the 2023 SACRAO conference on the horizon! As we are all racing to recruit, enroll, and articulate credits for the incoming 2023 class, we want to encourage everyone to slow down and appreciate the impact that you are all making within your respective institutions Sometimes the business of the Fall semester gets in the way of appreciating that our interactions with students, colleagues, and counselors keep our engines going through the next lap of the enrollment cycle While admission representatives road race from city to city and registrar workforces speed toward articulating credits and planning graduation, the SACRAO 2023 conference will allow us to make a pit stop and enjoy much needed time with our respective colleagues. During this time, we will be able to share thoughts on new creative ideas we have learned, how to overcome feeling defeated, and how to keep our energy up to speed through yet another year We will see how innovative adjustments and tweaks along the way can help us accelerate toward institutional success SACRAO 2023 will allow us to come together among a larger group of professionals to strengthen one another for the next lap As you race toward the upcoming SACRAO 2023 conference, there are many fun and unique activities that the LAC encourages you to keep in mind for your trip planning, including connecting with new colleagues and rekindling old ones The Charlotte Motor Speedway is just minutes from the hotel where the SACRAO 2023 Conference will be held. During our big event at the NASCAR Hall of Fame, there will be a mouth watering menu, a DJ and a dance floor, and multiple simulators to experience being behind the wheel on the racetrack and what being a pit crew member can feel like firsthand! What better fun would it be to race against your colleagues to win exciting prizes and bragging rights for the night? Not to mention the highly anticipated Krispy Kreme Bread Pudding! You can visit local shops and restaurants between Charlotte and Concord while experiencing the newly established Gibson Mall Construction should be completed in time for attendees to explore and perhaps play a game or two of Ax Throwing Transportation to and from all of our events will be provided, and there will be various opportunities to relax and take in the amazing city of Charlotte NC

This year ' s theme of racing to inform, improve and inspire will take us on the adventure that will begin with Ray Evernham as our opening guest speaker. Ray, the former racing crew chief, will inspire us all to shift into another gear during the conference to take away tools that could help us to continue racing within our field Furthermore, as the conference sets in on the last few laps, we will conclude the race with a powerful speech from Brandon Leake Brandon, winner of America's Got Talent season 15 and former higher education professional, will wow us with his special talent in spoken word.

2023 SACRAO Conference Registration

Let’s Race!

Don’t let a busy fall semester speed by you and keep you from saving on your SACRAO 2023 Conference registration. The SACRAO Conference Early Bird Deadline will be here before you know it!

Join SACRAO February 5 8, 2023, in Charlotte Concord, NC, to take a pit stop from your day to day workspace and experience the 76th Annual SACRAO Conference as we Race to Inform, Improve, and Inspire

Early Bird Registration Deadline: January 6

Once you have registered, reserve your room at the Embassy Suites Golf Resort and Spa using our specific SACRAO room link! *You must book directly through the hotel using this specific link to obtain SACRAO benefits and be registered as a SACRAO attendee Please DO NOT book your room through a third party vendor.

About SACRAO ’23: Our 76th annual conference is your chance to relax and recharge alongside your fellow SACRAO colleagues in the heart of Charlotte Concord, NC.

Located within driving distance from our conference location is the Concord Mills Mall, the Charlotte Motor Speedway, locally owned dining options, the thriving downtown area of Charlotte, NC, and much more!

2023 SACRAO Sample Justification Letter

Dear :

I am requesting approval to attend the Southern Association of College Registrars and Admissions Officers conference in Charlotte Concord, North Carolina, February 5 8, 2023 Attendance at SACRAO is a good investment for our school and our department.

The SACRAO Annual Conference typically has 350 400 participants from higher education institutions across the state Attendees include staff from Admissions, Enrollment Management, Financial Aid, Registrar, and Technical areas of their institutions Participation in this conference allows for access to a wealth of knowledge, gives opportunities for plenty of networking with both colleagues and product vendors, and keeps conference costs reasonable Below are a few examples of the resources I will have access to at the SACRAO conference:

Sessions, forums, and workshops will take place that deal with leading topics in higher education

Educational sessions and booths will be offered by corporate partners that support higher education

Networking events are organized to bring professionals with similar concerns together, such as the registrars' forum, admissions forum, and user groups of various student information systems.

SACRAO Website Features Directory Searches

Have you ever wanted to reach out to another SACRAO member institution that might share the same systems as you? You might be looking for someone to ask questions or find a solution Having the ability to find colleagues with similar experiences would be helpful SACRAO has worked to create a directory of resources for you For member institutions, after logging in, you can now search for other institutions with similar technology.

The following searches are available under the Membership Directory tab:

o Customer Relationship Management System (CRM)

o Learning Management System (LMS)

o Student Information System (SIS)

o Classroom Scheduling System

Of course, this is only efficient if your institutional profile is up to date. The key contact(s) at your institution can update your institutional profile with this information If your key contact is no longer at your institution or you have additional changes to your institutional or personal profiles, you can reach out to your Vice President for States, Regionals, and Membership, Dr. Tom Donahoe (ETSU) at donohoe@etsu.edu or 423 439 6744

Verify Your Institutional Profile is Up-to-Date

Institutional key contacts can update college or university profiles on the SACRAO website by choosing Your Organization under the My Profile tab

When done, do not forget to Save

OACRAO Update

A Time of Challenges & Celebration

A time to reconnect! The 2022 OACRAO Fall Conference was held Thursday, November 10th, and Friday, November 11th, at Oklahoma Christian University in Oklahoma City, OK Our theme was “Reconnecting,” and all attendees had a great time doing so again. We had SACRAO and AACRAO updates provided and many informative breakout sessions with topics ranging from managing student records to supervising hybrid teams, international credential reviews, residency policies (and more)!

Additionally, Dr Kyle Foster from the Oklahoma State Regents for Higher Education gave an update on policies. Our keynote speaker was Chancellor Allison D Garrett at the Oklahoma State Regents for Higher Education

Finally, we had two delicious breakfasts and lunches provided by our host institution. Our next event will be the 2023 Policy Workshop, which will be held on March 31st, 2023, at Rose State College in Oklahoma City, OK.

Ross B. Mehl

PACS Extended Family Committee, and OACRAO Executive Committee

TACRAO Update

The Texas Association of Collegiate Registrars and Admissions Officers (TACRAO) held its 101st Annual Conference November 6th 9th at the Hyatt Hill Country Resort in San Antonio, Texas The theme for the 2022 conference was “Riding into the Next Century of TACRAO,” and the meeting was presided over by President Paige Bussell, University Registrar, Texas A&M Commerce

Of the approximately 700 individuals in attendance, there were a record number of newcomers, with 286 participants attending their first ever TACRAO conference! In addition, TACRAO awarded honorary membership to nine members, including former SACRAO presidents Mary Kincannon and Kim Taylor, Debbie Gilchrist, Sheila Gray, Fred Hample, Darla Inglish, Tana Miller, Teresa Ringo, and Irene Robinson. Kristin McDonald Willey from Amarillo College was awarded the 2022 TACRAO President’s Award for her work with the Texas Common Course Numbering System (TCCNS) Committee

Highlights from the conference included a rousing opening session from keynote speaker Christine Cashen, an SEM pre conference workshop led by AACRAO Consulting’s Jody Gordon, critical Texas Higher Education Coordinating Board reporting updates, FERPA presentations by Leroy Rooker, the always popular Recruiter Olympics, and over 100 sessions of diverse topics for the benefit of the membership. In addition, the legendary Battle of the Regions was fierce, with the Southeast Region winning the coveted trophy this year.

The conference was capped with the big event: NIOSA A Night in Old San Antonio Attendees enjoyed the atmosphere of downtown San Antonio while enjoying authentic food and live music in the tradition of Fiesta!

Look for a complete conference recap in the TACRAO Winter Newsletter, which will be available in December

Bobby Lothringer Chair, TACRAO Communications Committee

FACRAO Update

With the beginning of the Fall semester, FACRAO has begun planning for the 2023 Higher Education Summit to be held June 4 8 at the Florida Hotel and Conference Center in Orlando! The Executive Committee recently held an on site meeting to evaluate the space We are pleased to report that not only is the conference space perfect for our needs, but also provides ready access to The Florida Mall, which is bustling and vibrant and will offer a plethora of food, shopping, and entertainment options during breaks from the action! We will again join our state lower division colleges to provide a robust slate of sessions as we all work together in “Bridging the Gap ”

We also continue our webinar series More than 60 members joined over zoom to enjoy a refreshing session presented by James Silvers, Registrar Services Manager at the University of Florida Through example, James reminded all participants to be kind to themselves and act as their own best friends

We look forward to upcoming sessions on topics ranging from Admitting Clowns for Your Freshman Class to Zen in Degree Certification

Stay tuned for updates!

Call for Articles for The SACRAO Journal

Submissions are now being accepted for The SACRAO Journal.

Prior volumes of The SACRAO Journal can be found on our website, https://sacrao.memberclicks.net/journals. You must be logged into the site to view the publications.

The Editorial Board welcomes manuscripts for the next edition of SACRAO's academic, refereed publication, The SACRAO Journal

Members of SACRAO are encouraged to submit articles pertaining to professional and research experiences regarding issues and innovative practices in our profession Book reviews, best practice articles, reflections related to the profession, and other relevant content are also welcomed

Preference is given to articles authored by SACRAO members, but other sources will be considered based on revelatory findings that advance the work of our profession Active Journal Editorial Board members may not submit articles for publication though book reviews and commentaries may be published at the discretion of the Editor

Manuscripts should be submitted with the stylistic rules and guidelines delineated in the Publication Manual of the American Psychological Association (7th ed , 2019) All manuscripts are accepted with the understanding that The SACRAO Journal Editorial Board reserves the right to edit for clarity, syntax, and style. At the discretion of the Editorial Board, authors may be asked to shorten or lengthen articles

Manuscripts submitted must be original material, which has not been simultaneously submitted for publication elsewhere The length of manuscripts, including references and tables, should range from about 8 to 20 double spaced, 8 5x11 inch pages Abstracts are limited to 125 words Authors should retain a copy of the manuscript to guard against loss

SACRAO Journal Awards $25 Amazon Gift Cards

Published submissions accepted for The SACRAO Journal can earn Amazon gift cards for a limited time

Experts across industries have jockeyed to identify the impacts of and adaptations to the myriad pandemic related disruptions to higher education This SACRAO Journal's volume will include contributions exploring a diversity of experiences with changes related to the COVID-19 pandemic.

Authors might consi

Comparing y change; Evaluating t d now can't live without; Rolling wit cles of change managemen Examples o als for changes to a Campus

power and elasticity of change and pandemic and into the digital age y, a $25 Amazon gift card for any t edition! Take a few moments to are with our membership via The

2022-2023 SACRAO Executive Committee

Jonathan T Reece President University Registrar, University of North Carolina Charlotte

Patrick Frazier President Elect Associate Director of Admissions Marketing & Recruitment, Western Carolina University

Kimberly Kay Taylor Immediate Past President University Registrar, University of Kentucky

Cindy Peterson Program VP for Recruitment, Admissions, and Enrollment Management Associate VP of Undergraduate Enrollment, Piedmont University

Sofia Almeda Montes Program VP for Topics in Higher Education University Registrar, University of Texas Rio Grande Valley

Tennyson Smith Program VP for Distinct Populations and Programs Director of Recruiting, Shelton State Community College

Cynthia Terry Program VP for Professional and Personal Development University Registrar, University of Alabama at Birmingham

Evan Reich Program VP for Records and Academic Services Registrar, Trident Technical College

Chad Cox VP for Information Technology

Associate Director for Transfer Central, University of Arkansas

Dr Thomas (Tom) Donohoe VP for State/Regionals and Membership University Registrar, East Tennessee State University

Emily White VP for Program and Evaluation Registrar, Jacksonville State University

Diana Hull VP for Communication and Recognition Senior Associate University Registrar, University of Florida

Alana Davis Secretary Registrar, Randolph Macon College

Jessica Brock Treasurer Director of Admissions, Arkansas Tech University

Amy Gleason Treasurer Elect

Assistant University Registrar, Duke University

Heather Hill Current Local Arrangements Chair (2023)

Senior Assistant Director of Admission, Western Carolina University

Chris Riggins Past Local Arrangement Chair (2022)

Assistant Director of Transfer Recruitment, University of Central Arkansas

Hope Reynolds Corporate Partner Liaison

Senior Director of Enrollment Management and Assistant Registrar, Virginia Tech Carilion School of Medicine