MEETING MINUTES Minutes of the Board of Directors Meeting - September 10, 2018
COMMITTEE REPORTS
Advocacy/Foundation: TThe Steven Ojalvo Fund made a grant and
opened opportunity for free registration fees for Victory Races for youth. Club Administration: The Coaches Summit and Board Appreciation dinner will be in December; more details to come. Invites for the stakeFulton, Steve Hennessy, Wendy Jones, Dave Marek, Kathy Larsen, Rick holders meeting will be going out; acceptances are due October 1st and Recker, Jenny Scobie, Sarah Stangl we need about 20 people for it to be successful. Members Absent: David Daubert, Kelly May, Damon Rothstein Programs: The fall training group is going well with just four weeks Guests: Sarah McInerney left. We’ve received a lot of positive feedback about the new routes and Secretary’s Report dinner fun nights. Minutes of the Board of Directors’ Meeting for August 13, 2018 were Promotions: TCM Expo is coming up and we will need volunteers – a approved and accepted by Randy Fulton, and seconded by Rick Recker. link will be available soon to sign up. Polar Bears will continue to meet Treasurer’s Report once the fall training class is over. The next fun run night will be on Thurs• August revenues were favorable to plan by $32.5K and YTD revenues were favorable to plan by $31.2K. MTD’s favorability was primarily day, October 25th, location TBD at 6:00pm. We will promote the run at driven by higher race receipts of $32.2k. YTD’s favorability was primarily the TCM Expo. We are looking to reach out to lapsed members before the new annual comes out. driven by higher race receipts offset by lower membership revenue of Publications: New web ad banner has brought in revenue. The mag$5.0K. azine is in progress. • 2018 YTD revenues are favorable to 2017 YTD revenues by $40.3K. Race: The City of Lakes race went very well with over 1400 runners. The favorability was driven by higher race receipts. We changed some of the water stops and people seemed to like the • August expenses were unfavorable by $1.3K to plan and YTD expenses were favorable to plan by $13.5K. MTD’s un-favorability was pri- changed locations. The water stops were well run due to our great volunteers. We are loking into seperating the finisher line and second lap marily driven by higher TCM class expense and 15k race expense. • 2018 YTD expenses are unfavorable to 2017 YTD expenses by $6.7K line out further to leave room for the finishers. Victory also went very well with great volunteers. There will be a race committee meeting before the and net income was favorable by $33.5K. next board meeting. USATF: The next meeting will be help Sunday, September 16th. The treasurer’s report was approved and accepted by Jenny Scobie, New Business: No update. and seconded by Rochelle Christensen. Old Business: No update. Office Manager’s Report (As of Aug. 30) The meeting was adjourned by Randy Fulton, and seconded by Rick Membership: 2018 2017 Recker. Membership Total 2,472 2,023 (prior month: 2,466) The next MDRA Board meeting will be October 8, 2018. *2017 membership numbers now count all family members on the account. Family accounts were previously only counted as one member which is why the 2017 membership total listed appears to be low. The following donations were received in August 2018: $100 to MDRA, $1000 to the MDRA Foundation, and $50 to The Stephen Ojalvo Fund.
Members Present: Dennis Barker, Rochelle Christensen, Randy
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