Minutes

Minutes of the Board of Directors Meeting - September 10, 2018

Members Present: Dennis Barker, Rochelle Christensen, Randy Fulton, Steve Hennessy, Wendy Jones, Dave Marek, Kathy Larsen, Rick Recker, Jenny Scobie, Sarah Stangl

Members Absent: David Daubert, Kelly May, Damon Rothstein Guests: Sarah McInerney

Secretary’s Report

Minutes of the Board of Directors’ Meeting for August 13, 2018 were approved and accepted by Randy Fulton, and seconded by Rick Recker.

Treasurer’s Report

• August revenues were favorable to plan by $32.5K and YTD revenues were favorable to plan by $31.2K. MTD’s favorability was primarily driven by higher race receipts of $32.2k. YTD’s favorability was primarily driven by higher race receipts offset by lower membership revenue of $5.0K. • 2018 YTD revenues are favorable to 2017 YTD revenues by $40.3K. The favorability was driven by higher race receipts. • August expenses were unfavorable by $1.3K to plan and YTD expenses were favorable to plan by $13.5K. MTD’s un-favorability was primarily driven by higher TCM class expense and 15k race expense. • 2018 YTD expenses are unfavorable to 2017 YTD expenses by $6.7K and net income was favorable by $33.5K.

The treasurer’s report was approved and accepted by Jenny Scobie, and seconded by Rochelle Christensen.

Office Manager’s Report (As of Aug. 30)

Membership: 2018 2017 Membership Total 2,472 2,023 (prior month: 2,466)

*2017 membership numbers now count all family members on the account. Family accounts were previously only counted as one member which is why the 2017 membership total listed appears to be low.

The following donations were received in August 2018: $100 to MDRA, $1000 to the MDRA Foundation, and $50 to The Stephen Ojalvo Fund.

COMMITTEE REPORTS

Advocacy/Foundation: TThe Steven Ojalvo Fund made a grant and opened opportunity for free registration fees for Victory Races for youth.

Club Administration: The Coaches Summit and Board Appreciation dinner will be in December; more details to come. Invites for the stakeholders meeting will be going out; acceptances are due October 1st and we need about 20 people for it to be successful.

Programs: The fall training group is going well with just four weeks left. We’ve received a lot of positive feedback about the new routes and dinner fun nights.

Promotions: TCM Expo is coming up and we will need volunteers – a link will be available soon to sign up. Polar Bears will continue to meet once the fall training class is over. The next fun run night will be on Thursday, October 25th, location TBD at 6:00pm. We will promote the run at the TCM Expo. We are looking to reach out to lapsed members before the new annual comes out.

Publications: New web ad banner has brought in revenue. The magazine is in progress.

Race: The City of Lakes race went very well with over 1400 runners. We changed some of the water stops and people seemed to like the changed locations. The water stops were well run due to our great volunteers. We are loking into seperating the finisher line and second lap line out further to leave room for the finishers. Victory also went very well with great volunteers. There will be a race committee meeting before the next board meeting.

USATF: The next meeting will be help Sunday, September 16th. New Business: No update. Old Business: No update.

The meeting was adjourned by Randy Fulton, and seconded by Rick Recker.

The next MDRA Board meeting will be October 8, 2018.

Finally!

Web/Twitter/Facebook/Pinterest

As of Aug. 30 Last Month Current Facebook 6,635 6,658 Twitter 1,879 1,870 Pinterest 477 479 Instagram 632 650

A gym just for runners!

www.performancerungym.com

Minutes of the Board of Directors Meeting - October 8, 2018

Members Present: DDennis Barker, Rochelle Christensen, Randy Fulton, Steve Hennessy, Wendy Jones, Dave Marek, Kathy Larsen, Rick Recker, Jenny Scobie, Sarah Stangl

Members Absent: David Daubert, Kelly May, Damon Rothstein Guests: Sarah McInerney

Secretary’s Report

Minutes of the Board of Directors’ Meeting for September 10, 2018 were approved and accepted by Rick Recker, and seconded by Steve Hennessy.

Treasurer’s Report

• The July and August financials were revised and will be updated in the magazine.

Revised AUGUST • August revenues were favorable to plan by $36k and YTD revenues were favorable to plan by $56k. MTD’s favorability was primarily driven by higher race receipts of $32k and ads of $4.1k. YTD’s favorability was primarily driven by higher race receipts of $49k offset by higher race expenses of $9.7k and lower membership revenue of $1.0k. • 2018 YTD revenues are favorable to 2017 YTD revenues by $53k. The favorability was driven by higher race receipts. • August expenses were unfavorable by $12k to plan and YTD expenses were unfavorable to plan by $14k. MTD’s unfavourability was primarily driven by memberclicks renewal of $4.7k and higher race expenses of $5.6k. YTD’s unfavourability is primarily driven by memberclicks renewal of $4.7k and higher race expenses of $9.7k. • 2018 YTD expenses are unfavorable to 2017 YTD expenses by $13.7k and net income was favorable by $39.7k. Revised JULY • July revenues were favorable to plan by $17.8k and YTD revenues were favorable to plan by $20.2k. MTD’s favorability was primarily driven by higher race receipts of $17.9k and membership revenue of $3.4k. YTD’s favorability was primarily driven by higher race receipts. • 2018 YTD revenues are favorable to 2017 YTD revenues by $16.7k. The favorability was driven by higher race receipts. • July expenses were unfavorable by $2.6k to plan and YTD expenses were unfavorable to plan by $2.8k. MTD’s unfavourability was primarily driven by higher printing costs for the magazine and race expenses • 2018 YTD expenses are unfavorable to 2017 YTD expenses by $5.2k and net income was unfavorable by $11.3k. • MDRA is moving to Quick Books which has added some changes in process. Updated September financials will be shared at a later date and will be added to the meeting minutes.

The treasurer’s report was approved and accepted by Randy Fulton, and seconded by Kathy Larsen. Facebook 6,658 6,698 Twitter 1,870 1,883 Pinterest 479 478 Instagram 650 664 COMMITTEE REPORTS

Advocacy/Foundation: The City of St Paul is seeking input on a masterplan for Hidden Falls/Crosby Farm Park. MDRA shared information about the input request on Facebook.

Finance and Governance: We have five board applicants for open positions. Volunteer of the Year and Distinguished Service awards were discussed and will be voted on in the November meeting.

Programs: The Polar Bears are meeting throughout the winter with a member appreciation run being held at Marathon Sports November 17. The weather for TC Marathon was great and we had a good number of finishers from the training class. There were also a large number of 10 mile runners this year. Dates are still being worked on for indoor running at the stadium. We are looking for additional participants in the strategic planning meetings taking place.

Promotions: The TC expo went really well. We got 153 form submissions for the mailing list and memberships, 32 were new members and 52 were renewals. There was a lot of traffic coming through during a majority of the expo. The $5 bin of shirts was a big hit. Dinner fun night from Summit will be on October 25. Discussed continued Grandmas marathon sponsorship for the official training program.

Publications: We are now tracking some of the following data from our website: number of clicks on half marathon and marathon training, number of users, new and returning users, city of login, etc. We were down on ads this month as it is a down season now. The annual calendar is in progress.

Race: The race committee met prior to the board meeting and presented the proposed 2019 Race Schedule and the 2019 Grand Prix schedule to the Board. A Motion was made to accept the Race Schedule proposal with one modification to keep the 7 mile, and the race committee will pursue the possiblity of a Fall race in 2020. The 2019 Race Schedule was approved and accepted by Rick Recker, and seconded by Steve Hennessey. The 2019 Grand Prix schedule was approved and accepted by Steve Hennessey, and seconded by Sarah Stangl.

USATF: Nathan Campeau has been appointed as the MDRA representative for USATF where he will be the voting representative. New Officers were announced for USATF.

New Business: No update. Old Business: No update.

The meeting was adjourned by Randy Fulton, and seconded by Steve Hennessey. The next MDRA Board meeting will be November 12, 2018.

Office Manager’s Report As of Sept. 30

Membership: 2018 2017 Membership Total 2,457 2,023 (prior month: 2,472) *2017 membership numbers now count all family members on the account. Family accounts were previously only counted as one member which is why the 2017 membership total listed appears to be low.

The following donations were received in June 2018: $45 to MDRA.

Renee Korczak, PhD, RD, LD

Consultant Dietitian www.premierdietitian.com 201-390-0344

Minutes of the Board of Directors Meeting - November 12, 2018

Members Present: Dennis Barker, Rochelle Christensen, Steve Hennessy, Dave Marek, Kelly May, Kathy Larsen, Rick Recker, Damon Rothstein, Jenny Scobie, Sarah Stangl

Members Absent: David Daubert, Randy Fulton, Wendy Jones Guests: Sarah McInerney, Chris Turoski

Secretary’s Report

Minutes of the Board of Directors’ Meeting for October 8, 2018 were approved and accepted by Rick Recker, and seconded by Steve Hennessy.

Treasurer’s Report

• 2018 YTD revenues are favorable to plan by $10.0K. YTD’s favorability is primarily driven by increased membership income ($1.5K) and ads ($5.6K). • 2018 YTD revenues are favorable to 2017 YTD revenues by $18.9K. • 2018 YTD expenses were unfavorable by $12.7K to plan. YTD’s un-favorability is primarily driven by increased race expenses ($13.5K) and misc. expenses ($3.6K). • 2018 YTD expenses are unfavorable to 2017 YTD expenses by $15.3K and net income was favorable by $3.5K. the next board meeting. The annual party will be held on January 19th at the Edina Community Center.

Programs: Indoor stadium running has ten dates available this year. Marathon Sports MDRA appreciation weekend is this weekend and will be highlighted at the Polar Bear run on Saturday.

Promotions: Seeking annual party prize donations. There will be a meeting on Monday, November 19 for the Promotions Committee.

Publications: We are seeking submissions for the magazine. The annual calendar is in progress and will tentatively ship first week of December.

Race: No update.

USATF: The USATF Team Circuit races have been announced and MDRA 15k and MDRA Victory races have been added to the circuit.

New Business: New Business: Discussed request for MDRA to join Road Runners Club of America (RRCA).

Old Business: No update.

The meeting was adjourned by Rick Recker, and seconded by Damon Rothstein. The next MDRA Board meeting will be December 10, 2018.

The treasurer’s report was approved and accepted by Damon Rothstein, and seconded by Rochelle Christensen.

Operation Manager’s Report As of October 31

Membership: 2018 2017 Membership Total 2,457 2,553 (prior month: 2,457)

The following donations were received in October 2018: $150 to MDRA, $0 to the MDRA Foundation, and $0 to The Stephen Ojalvo Fund.

Web/Twitter/Facebook/Pinterest

As of Oct. 31 Last Month Current Facebook 6,698 6,769 Twitter 1,883 1,900 Pinterest 478 479 Instagram 664 701

COMMITTEE REPORTS

Advocacy/Foundation: The Minnesota Elite Athlete Development Program is in process of providing grants.

Finance and Governance Committee: The Board elections are open with six candidates. The Board Appreciation dinner is on Dec. 2 at 6pm. The coaches summit takes place prior to the dinner. The stakeholder meetings are complete – thank you to all who contributed their time to these meetings, which will help MDRA to build out a 5-year strategic plan. The board gives a big thank you to Margie Kissner for leading the group through our meetings. A meeting will take place before the next board meeting to discuss results of this meeting. The volunteer of the year award winner was chosen and will be announced at the annual party. The distinguished Service award winner will be voted on prior to

Wayne Kryduba Photography

Providing creative photography for businesses, magazines and corporate or sporting events. Personalized approach and the best service anywhere!

Events People Action