Mi Sound 2020 Competition Schedule

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SHOWBIZ CINEMAS MI SOUND 2020 PLEASE NOTE: THERE HAS BEEN CHANGES FROM PREVIOUS YEARS SO PLEASE READ CAREFULLY:

Royal South Street Society Competition Dates: Wednesday, 2nd September To Saturday, 5th September Venue: Hop Temple 24 Armstrong St Nth, Ballarat Central


March 2020 Update

With the rapidly changing situation in regard to Covid-19, I thought it was appropriate at this time to provide you with an update on our planning for Royal South Street’s 2020 Eisteddfod. Royal South Street Society will always put the health and well-being of our competitors, volunteers, audience and staff first and foremost. With this in mind we will continue to monitor developments and take advice from government and experts as to the actions we should take. Entries are now open for our disciplines and planning continues as normal for our competitions to open on 19 July. As per our General Rule 2.4 Entry Fees “Fees are non-refundable once entries close, unless for an extenuating circumstance or if the section is cancelled by RSSS.” Therefore should Royal South Street cancel a section or sections we would contact all affected competitors in regard to processing refunds. It has also been Royal South Street’s policy to treat illness as an extenuating circumstance and refunded entrant fees in those cases. Royal South Street Society will allow its staff to work from home where that is practical. This means that our office may at times be unattended. If you need to contact us please do so via email, and we will answer your question promptly. Our email is info@royalsouthstreet.com.au Please all take care. Best Regards

Tony Rowlands Business Manager


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2019 Royal South Street Eisteddfod Bands and Strings Competition Schedule

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2019 Royal South Street Eisteddfod Bands and Strings Competition Schedule

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2019 Royal South Street Eisteddfod Bands and Strings Competition Schedule

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Section Chairs: Sheree Chevalier & David Santamaria Industry Specialist: Chelsea Donoghue Will be providing feedback on the criteria.

Entry Fees: Soloist ~ $28 Section 535.1 ~ Open Student Aged Solo Groups ~ $63 Section 535.2 ~ Open Student Aged Groups Mi Sound returns for is fifth year in 2020. Mi Sound (the ‘Mi� stands for Music Industry) provides the opportunity to perform a live show in an industry environment receiving feedback from an industry professional. Mi Sound is not just for students however and any musician or band is encouraged to enter: Taking place from 2nd to 5th September, students can perform their 20-minute set as a group or solo, competition for prizes identified around the industry outcomes such as artistic award, image/presentation award, engaging set award, audience engagement award and commercial award. There are also recording opportunities made available as prizes. Mi Sound is a music industry event for performers who are looking to transition from school music to paid work in the industry. It is particularly suitable for students completing their VET in VCE Certificate III in Music Industry (Performance) program but is open to any student who has the skill to perform a 20-minute set. Mi Sound can also be suitable for Private music teachers who want to give their groups or soloists an industry experience


For VCE Music Teachers who want their VCE students to gain more confidence in their performance program Students who are not specifically studying senior music but have a band or solo performance playing regular local / school gigs. Students receive written feedback on their program, a video of their performance and judge comments to camera so that they can implement and suggestions that make sense for them into their program before their performance exam in October. We encourage students in the first of their two-year VCE or VET in VCE Music Performance programs to be involved as an audience and help with their preparations for their second-year program. To find out more about Mi Sound, please visit https://dmsmit.com/mi-sound/ and fill in the “Expression of Interest” forms. Royal South Street will be in contact with you to help your students register for Mi Sound and explain the documentation that needs to be completed as part of the entry. SPECIAL CONDITIONS To be read in conjunction with General Conditions Registration We suggest you register ASAP as time slots are limited. 1)

To Register, go to our website http://royalsouthstreet.com.au and follow the prompts to register online. Payment is required as the time of Registration. School Purchase Orders or Credit Card details are preferred. 2) Please provide a stage name or group name and a contact person with contact details to hold the 20-minute spot. All names of group members are not required when you register. 3) Please advice any cancellations in writing and email to julie@royalsouthstreet.com.au ASAP, entry fees are non-refundable. 4) All student age groups are permitted. 5) A group/soloist can only enter Mi Sound once in a calendar year. 6) A person may perform at Mi Sound several times in a calendar year if they are a part of more than one group and /or accompany a soloist. 7) VCE-VET Music Performance students are encouraged to apply. 8) Students do not need to study VCE-VET music to enter. 9) The number of entries we receive may reflect on the length of Mi Sound. The event organisers have the right to lengthen or shorten the dates to accommodate demand. 10) Your “Gig Info Sheet-Mi Sound” will need to be completed and emailed to admin@dmsmit.edu.au by ????? . This is to ensure that by the end of ???? we can then confirm what day/date has been allocated to you as many schools need notice from School Council to organise transport/excursions etc. NB: These dates are subject to change for inclusion of late entries. 11) A detailed stage plan (template from the RSSS Mi Sound website) will be required to be submitted to admin@dmsmit.edu.au by ???? showing how equipment is to be set up on stage. Stage plans are available from the website http://royalsouthstreet.com.au/competition/mi-sound/


12) RSSS understands that explicit language may be used at times to suit certain musical styles. If so, it must me indicated on the “Gig Info Sheet” so audience members who may be offended are given the option to leave the performance area. Audience members will not be given a refund. 13) Changes to your “Gig Info Sheet” can be requested up to two weeks before the gig. 14) Audio, lighting and back-stage crew will be provided by students studying Certificate III in Music Industry (Sound Production) from various schools. 15) The anticipated group size is no more than ten persons on the Element Nightclub stage. If larger than ten performers, please contact Royal South Street Society. 16) If vocalists intend to use their own microphone, or a radio mic, please advise the details in writing. 17) CHANGES: We understand that circumstances change, so please advise of any changes via email to admin@dmsmit.edu.au More information can be found on “Preparing for the Gig”. This, along with “Gig Info Sheet – Mi Sound can be found on http://royalsouthstreet.com.au/competition/misound/ Your Gig (20 – minute time slot) 18) Maximum of 3-minute sound check before each performance. 19) Teachers may assist their students set up for performance. 20) Performers may bring props to support their “Explain Your Performance” sheet but will have to set this up at the venue during their 20-minute setup time. 21) Your performance must be finished within 20 minutes. The Mi Sound host will advise when you are close to reaching the 20-minute time. You may be asked to stop performing if you go over. 22) You are required to perform for at least ten minutes to your paying audience. 23) Teachers may perform with students. Maximum of two teachers per group. 24) A ‘performance in crisis’ may be stopped by the judge, technician or stage manager. A repeat performance may be allowed, subject to the situation and the safety of others. 25) The 20-minute performance time does not include the introduction and reading of the “Explain Your Performance”. 26) Whilst performing, the bar at the “Hop Temple” may be open. Non-alcoholic drinks and snacks will be available and alcohol may be served, at the discretion of the venue, to adults. After the Gig 27) You will receive a hard copy of the Mi Sound “Criteria Sheet’ on the day of your performance. The industry specialists will provide feedback on your performance based on the ten criteria (see the criteria sample sheet available from the RSSS Mi Sound website). 28) Within two weeks of Mi Sound, you will receive an email from RSSS with information to access your Showreel of your performance with recorded judge’s commentary from YouTube. 29) For a fee =, the showreel can be provided to the performer on USB Flash Drive two (2) weeks following the performance.


30) You may be emailed an evaluation form, asking for your feedback. We would appreciate your comments on what you liked about Mi Sound and any changes you can suggest. Overall 31) Performers and audience members behaving in an unsafe and/or inappropriate manner may be asked to leave. 32) Teachers/supervising adults are expected to monitor performers and their supportive audience’s behaviour and take appropriate and timely action, if required. 33) Management reserves the right to refuse entry. 34) Remember – Have Fun Access the following supporting Mi Sound documents via https://royalsouthstreet.com.au/competition/showbix-cinemas-mi-sound/ Gig Info Sheet – Mi Sound Stage Plan Preparing for the Gig Explain Your Performance Criteria Sheet - Sample


General Conditions General Conditions General Conditions apply to all sections in the competitions unless stated otherwise. Special Conditions for specific sections appear under the appropriate section in the Competition Schedule. To the extent of any inconsistency, Special Conditions will take precedence over General Conditions. ‘The Board’ refers to the Royal South Street Society Board of Directors. “RSSS” refers to the Royal South Street Society. 1.

THE COMPETITION

1.1

A competitor performs an item in a section within a discipline (E.g.Vocal). A section may be split into divisions if a high volume of entries are received.

1.2

COMPETITOR - A competitor may be one person, or any group of two or more people. Each group competing in a section must comprise completely different competitors, unless stated otherwise in the Special Conditions.

1.3

ONE ENTRY - Only one entry is allowed from each competitor in each section, unless stated otherwise in the Special Conditions.

1.4

REPEAT OF ITEMS - An item by a competitor can only be performed once during the current competition, within the same discipline, except where special conditions permit otherwise.

1.5

Competitors who have been taught by the adjudicator of their section within the last 12 months are ineligible to enter.

2.

ENTRIES

2.1

AGE LIMIT – Herald Sun Aria – Competitors must be at least 17 and not over 35 years on 31 December of the current year. Calisthenic Sections – The competitors age on 31 December of the current year. Dance Sections – The competitors age on 31st December of the preceding year All Other Sections - The competitor's age on 1 January of the current year, shall be deemed the age required in the sections specifying age limits.

2.2

ENTRY DATE – Entries must be submitted via our ONLINE competition database on or before Friday 24th April. Calisthenics entries to be lodged before Friday 3rd April. Herald Sun Aria entries to be lodged before Friday 26th June. All entries must comply with the general competition rules at the time of entry. A confirmation will be generated for the competitor and it is the competitor’s responsibility to confirm all details of the entry are correct. There are no refunds for cancellations after the closing date. Should alterations be required, a request via email to info@royalsouthstreet.com.au must be forwarded to the Society. Responsibility for

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General Conditions correct entry rests with the entrant. The eisteddfod cannot be responsible for entries lost through failed electronic transmission or incorrectly submitted online via our stardom entry system. Check your junk mail if you don’t receive a confirmation email. 2.3

LATE ENTRIES will NOT be accepted past the due date for the 2020 competitions. Due to Royal South Street Society using an ONLINE competition entry system, we are unable to process or receive entries after the due date. Exceptional circumstances via email to info@royalsouthstreet.com.au may be considered however will be subject to additional late fees. Late entries are only accepted subject to our final timetabling capacity and program deadlines without obligation. We reserve the right to not print late entries in the guidebook, however all entries will be announced by the MC on the day.

2.4

ENTRY FEES - No entry will be accepted unless processed online with full payment. Entry fees are shown with discipline section items in the Competition Schedule. Fees for Calisthenics sections appear at the start of the section. Education schools may request an invoice by submitting a purchase order to admin@royalsouthstreet.com.au which must be paid within 21 days of receiving the invoice. Fees are payable to the Royal South Street Society. Fees are non-refundable once entries close, unless for an extenuating circumstance or if the section is cancelled by RSSS.

2.5

COMPETITORS NAMES - All competitors must submit with their ONLINE entry correct names, dates of birth and addresses. No competitor will be allowed to compete under any name other than as stated in their entry. A person is only permitted to enter ONCE in the SAME event, except where otherwise allowed.

2.6

NAMES OF PERSONS IN DUOS/TRIOS - In all items where two or three persons are competing, the name of each person must be given at the time of entry in order for the entry to be accepted and processed correctly online.

2.7

NON-ACCEPTANCE - The board reserves the right to refuse any entry.

2.8

MINIMUM/MAXIMUM - The board or section representative may at its discretion cancel, combine or divide any section/s that have 3 or less entries at the time of entries closing. Refunds will be given when a section is cancelled.

2.9

NAMES OF COMPETITORS IN GROUPS - In all group items, a list of the names of all people appearing in each item must be held by the school representative. A separate list for each item must be supplied to comply with Occupational Health and Safety requirements.

2.10

COMPETITION ENTRY DISCLAIMERS

a)

COPYRIGHT – I/we declare that all necessary licences for copyright have been obtained and only originals or licensed copies will be used in accordance with copyright laws and agreements. 3


General Conditions I/we certify that if I/we will be performing in RSSS competitions from a printed copy, it will be either an original published edition; a photocopy, transcription or arrangement that is accompanied by written authorisation from the copyright owner authorising that photocopy, transcription or arrangement; or an original published edition where both the work and edition are out of copyright (in the public domain). I/we recognise failure to comply with copyright conditions and procedures outlined on our website as well as information supplied to competitors prior to the commencement of our competition - will result in the competitor being unable to compete. b)

RISK – I/we recognise that RSSS is insured for public liability which does not comprehensively cover injury to performers, and that individuals or schools must ensure that they are adequately covered whilst performing in these competitions or otherwise enter at their own risk.

c)

PHOTOGRAPHY & RECORDING – I/we acknowledge RSSS reserves the right to record, film, broadcast, telecast, live stream, videotape or photograph any entrant, item or event in the eisteddfod without notification. Any such photograph, recording or broadcast may be used at RSSS’s discretion for publicity or promotional purposes, including, but not limited to, competition results, print and broadcast media and social media. Any use of images shall not necessarily constitute an endorsement of any participants, and no remuneration or compensation whatsoever shall be attributable to any participants so featured. I/we agree to RSSS appointing official photographers and videographers to record/photograph/ live stream any/all of my/group performance during the competition. These photographs and videos can be retained, broadcast, telecast by RSSS for marketing, publicity and archival purposes. By submitting your entry, you have granted permission for this. Where they exist, copies of photographs and videos may be made available to competitors/groups to purchase through the officially appointed photographers. If for any reason you do not wish to have your individual/group performance photographed or recorded, it is your responsibility to submit an official request in writing to the RSSS office advising your objection by no later than 14 days prior to the performance date. Individuals/ teams may only be exempt from live streaming in the case of exceptional circumstances such as legal issues. Notification should be sent by email to info@royalsouthstreet.com.au and include the date, section number and performance number of the item. A new request must be submitted for each section and a new request submitted each year. I/we agree that if photos are taken at RSSS’s Eisteddfod, are publicly posted on social media, and are tagged with @rss, #royalsouthstreet or any variation, then RSSS may repost these to RSSS official social media sites.

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General Conditions d)

PERSONAL DETAILS (eg. Name, locality, and age category of sections) are published in the “Guidebook” and competitors should be aware that such details may be used by media outlets. Any further information concerning a competitor will not be provided to anyone without the competitor’s express permission.

e)

CONDITIONS – Competitors/guardians acknowledge that I/we have read and agree to abide by the “General Conditions of Competition”, and where relevant “Theatre Rules” and “Special Conditions of Competition”. Competitors/guardians acknowledge that failure to comply with any of the foregoing rules and conditions may result in disqualification, the withholding of prizes, and a future bar in competition. The decision of the Board or relevant discipline committees in all questions or disputes arising out of or not provided for, by these rules and regulations will be final. All entries are received according to this condition and in the spirit of friendly competition upon which the eisteddfod is based; accordingly, no dispute shall become the subject of any appeal at law.

f)

MEDICATION – Competitors/guardians acknowledge that it is the responsibility of individual competitors who require medication to ensure that they carry it with them at all times and have it side stage in the event they should require it. It is the individual competitor’s responsibility to have a responsible person present to administer the medication in case of an emergency.

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ADJUDICATORS

3.1

ASSISTANTS - The board reserves the right to appoint a co-adjudicator, or assistant, or substitute adjudicator when necessary.

3.2

COMPLIANCE - The adjudicator's decision as to whether or not an item presented or proposed by a competitor complies with the conditions of a particular section shall be final.

3.3

COMMUNICATION - Any unwarranted communication with the adjudicators, either by competitors, teachers, parents or other interested parties during the competitions is prohibited. Prohibited contact includes verbal, email, SMS or social mediums such as Facebook, Twitter, Internet, and Blogs or through any third party. Discipline Chairs or their delegates from their sub-committee may approach the Adjudicators when and if required to do.

3.4

CRITIQUE - A detailed critique by the adjudicator will be provided for competitors in each section. It may be obtained at the RSSS office at the end of each section, except Calisthenics where critiques will be available at the end of the division and will only be given to coaches.

3.5

PRIZE - The adjudicator has the right to withhold any prize. In the event of a tie for first in any section the first and second prize shall be divided equally between the tied competitors and no second will be awarded. The competitor with the next highest points will be awarded third. In the event of a tie for second prize, the second and third prize shall be equally divided between the tied competitors and no 5


General Conditions third will be awarded. When awarding an Honourable Mention or Highly Commended these achievements are to be considered fourth and fifth place respectively. 3.6

SOUND LEVEL - The adjudicator has the right to control the level of any amplified sound in the auditorium.

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COMPETITOR OBLIGATIONS

4.1

COPYRIGHT: For all information relating to copyright of all printed, photocopied, recorded, adapted or reproduced material, please refer to the relevant competition page on the Royal South Street website http://royalsouthstreet.com.au/competition/. Failure to comply with copyright conditions and procedures will result in the competitor being unable to compete. Refer General Rule 2.10, A.

4.2

INSURANCE - The board requires all competitors to be responsible for insuring themselves or group/troupe members etc., against personal injury arising out of participation in the competitions. Refer General Rule 2.10, B.

4.3

ORDER OF COMPETING - Competitors must compete in the order in which their names appear in the program unless officially authorised or directed otherwise. If not present when called upon, competitors are liable for disqualification.

4.4

PROOF OF AGE - In any section where an age limit is specified, the board reserves the right to ask any competitor, at any time, to provide a proof of age. Any prize money may be withheld until such proof has been provided.

4.5

PERSONAL PRESENTATION - The board expects behaviour of competitors and audience to be appropriate to the occasion. Inappropriate language and movements are not appreciated except for Speech & Drama where applicable. Offenders may be removed from the theatre. All competitors are requested to dress neatly and present well on stage. Performances should be appropriate to the competitors’ age and to conservative community values. Inappropriate language and movements are not appreciated.

4.6

REHEARSAL - No rehearsal or practice is permitted on the stage to be used for the competitions during the currency of the discipline for which the competitor is entered. Any competitor not observing this condition may be disqualified. Dancing championship sections and Calisthenics Free Exercises are exempt.

4.7

WITHDRAWALS – Competitors who do not intend to compete in a section for which they have entered should as a courtesy notify the office to that effect 24 hours before the time appointed for that particular section.

4.8

REGISTRATION – Entrants (or a representative) must register with the session manager backstage (or as directed) at least 30 minutes before the start of the session or estimated time as advertised. * Session is Morning, Afternoon & Evening. 6


General Conditions * Section is the competitor number and type eg: 944 Under 13 years Jazz Troupe. Please refer to special conditions for discipline specific information 5.

GENERAL ADVICE

5.1

COMMUNICATION - The Royal South Street Society’s preferred form of communication is via email. Any correspondence with the society should be in email format, it is the responsibility of the entrant to assure that they are receiving any emails sent by Royal South Street Society representatives.

5.2

CAMERAS, VIDEOS RECORDERS, AND MOBILE DEVICES. - The use of these by members of the audience during the competitions is strictly prohibited during items or when stage lights are down. Mobile Devices must be turned to silent while in the auditorium. Offenders may be removed from the auditorium and recording destroyed. Performances are copyright. Performances may be photographed and recorded by official photographers/videographers. Teachers, coaches, competitors, parents or representatives are strictly prohibited from filming, recording or taking photography of any performance. Privacy and legal consent must be respected at all times. Lights of any form including light up pens and mobile phone torches must not be used during a performance.

5.3

PROTESTS - To be made in writing, within one hour of the disputed competition, and to be accompanied by a $25 deposit, this will be forfeited if the protest is deemed frivolous. Calisthenics excluded see ACF rules 1.6.

5.4

STAGE – The stage plan for Her Majesty’s Theatre is located on the RSSS website on the competition page.

5.5

STAGE EFFECTS - No helium balloons, lighted candles, sparklers, lighted cigarettes, exploding device (e.g. party poppers), or any naked flames are permitted. Approved smoke or fog effects are permitted in appropriate sections. Bubble or snow generators or aerosol sprays are not permitted. The society provides stage lighting and audio amplification.

5.6

STAGE PROPERTIES – All props must comply with safety regulations as stated on the RSSS website. Failure to comply will result in the props being banned. Note also no glass or ceramic items allowed on stage. No staples to be used repairing or assembling props on stage. If hay bales are used, they must be covered in plastic sheeting. Live animals, water, unprotected mechanical or electrical devices, or any dangerous items are not to be used.

5.7

ELECTRICALS – All leads, appliances, lights and stage property lighting using 240 volts within the theatre, must have a current safety compliance tag. (In service safety inspections and testing to Australian Standard 3760, can be performed by your local A or B Grade electrician). No single insulated cable is permitted to be connected to any Theatre power source. This applies to all voltages including extra low voltage (under 32 volts).

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General Conditions 5.8

Volunteer event staff (other than discipline representatives) are not permitted to advise, interpret or vary any rules, conditions, or any aspect of the conduct of the competition. The eisteddfod will not accept responsibility for any effect arising from such unauthorised comment.

5.9

SIDE STAGE – Side stage is off limits to any unessential personal, this includes parents, family members and friends. Only performers, teachers/ coaches and those required to complete a task at the time will be allowed side stage.

6

PRIZES

6.1

PRIZE MONEY/MEDALS - Prize money and medals for solo, duo or trio items may be obtained at the RSSS office immediately after the awards are announced or in some cases may be presented on stage. Certificates may be purchased at the office.

6.2

TIES - In the event of a tie for first prize in any section the first and second prize money shall be divided equally between the tied competitors. The competitor with the next highest points will be awarded third prize and no second will be awarded. In the event of a tie for second prize, the second and third prize money shall be equally divided between the tied competitors and no third will be awarded.

6.3

AGGREGATE PRIZES - Aggregates are determined by adding points assigned to first, second and third places won in the various sections specified. Points are assigned thus - First, 5 points; Second, 3 points; Third, 1 point. Calisthenic and dancing sections use a different scoring method. Full aggregate points to be allocated in the event of a tie. E.g. Equal first 5 points each. Calisthenic and dancing sections use a different scoring method. Calisthenics is exempt.

6.4

AGGREGATE TIE - Where a tie for an aggregate occurs, reassessment is made thus greatest number of firsts to decide winner. If first are equal, then greatest number of seconds decides the winner. If a tie still exists, any prize money will be divided as in prize ties 6.2. Calisthenics section is exempt.

6.5

PERPETUAL TROPHIES - Will be held by the winner for 11 months. It is an expectation that all perpetual trophies MUST be returned to the RSSS after 11 months. All holders of trophies will be held responsible for their safe custody, engraving and return at their own expense. All trophies must be returned in the same condition they were received.

6.6

CRIT ONLY – RSSS OR Discipline Chairs reserves the right to allow an item to perform for crit only in the event there are insufficient entries to meet our minimum requirements to run a section with prize money, or there is deemed to be a conflict of interest as determined by the RSSS board, Discipline Chair or adjudicator.

7.

RIGHTS OF BOARD

7.1

FINAL DECISION - The decision of the board in all questions and unresolved disputes arising out of, or not provided for, by these conditions, shall be final. 8


General Conditions 7.2

RECORDING - Refer General Rule 2.10, C.

8.

SAFETY

8.1

RISK - Competitors acknowledge that they compete at their own risk.

8.2

Performances should be designed to be safe for the performer, audience and theatre. Any ‘unusual’ items should be discussed with RSSS and the theatre technician first.

8.3

THEATRE REQUIREMENTS – All competitors performing must read “theatre rules” and the “risk assessment” as specified on the Competition pages of the RSSS website http://royalsouthstreet.com.au/ and act where relevant.

8.4

The theatre technician and stage manager may prevent a planned performance if in their opinion technical safety is inadequate. Risk assessment forms (JSEA) are required for any performances using props that have ANY risk associated with their use including things such as balls, ladders, or wheeled items for example. Forms are available from our website and should be submitted at/by the deadline list on our website which is at least two weeks prior to commencement of the discipline. Please contact the RSSS office if you are unsure.

8.5

The theatre technician, stage manager or adjudicator has the right to stop any item if they are of the opinion a competitor has suffered a serious injury, or there is a possible risk of serious injury.

8.6

Items so stopped (8.4, 8.5) may be repeated and adjudicated normally, at an appropriate time, subject to the opinion of the adjudicator and stage manager on the nature of the danger. Calisthenics: See safety requirement ACF Rules 1.1.k viii & ix.

8.7

Minor accidents which occur due to faulty property, choreography, or costume design, are not necessarily a reason for such a stop and restart of an item. Only the ultimate safety of the competitor is to be considered.

8.8

All patrons must observe directions or commands given by theatre personnel, RSSS Staff and Volunteers.

8.9

In the event of evacuation of the theatre, patrons should comply with directions from Theatre staff and Royal South Street Society Staff & Trained Ushers.

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