Rotary District 9212 Handbook

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District 9212

HANDBOOK Your guide to Rotary in our District l Eritrea l Ethiopia l Kenya l South Sudan First Edition ©2021 District 9212


Table of Contents EDITOR’S NOTE 5 DISTRICT GOVERNOR’S MESSAGE 6 REFLECTIONS… 7 INTRODUCTION 8 What Is Rotary? 9 Our Mission 9 Our Vision 9 Our Structure 9 Who We Are 10 Guiding Principles 10 Object Of Rotary 10 Avenues Of Service 12 Core Values 12 Code of Conduct 14 HISTORY OF ROTARY 15 Rotary Founder – The Paul Harris Story 16 History of Rotary 17 Rotary International Milestones 19 History of Rotary In Africa 22 The First RI President From Africa 22 History Of Rotary District 9212 22 District 9212 Historical Timeline 23 District Governor’s Council 25 Rotary Themes History 27 History of the 4 Way Test 28 History and Meaning of the Rotary Wheel 28 Using the Emblem 29 Women in Rotary 29 The Rotary Year 30 Why The Rotary Year Begins On 1 July 30 THE STRUCTURE OF ROTARY 31 People of Action 33 Action Plan 33 Rotary’s Strategic Priorities and Objectives 33 Rotary’s Causes / Focus Areas 35 Disaster Management 37 Effective Service Projects 38 Service Project Checklist 39 THE ROTARY FOUNDATION (TRF) 45 100 Years of doing good in the world 46 TRF Mission 46 What impact can one donation have? 46 Foundation History 46 Rotary’s Involvement in Polio 47 Eradication 47 What Is Polio? 47 Rotary’s History In Fighting Polio 47 The Polio History Timeline 49 Grants 52 i. District Grants 52 ii. Global Grants 52


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Steps to apply for a grant 53 Submitting a successful grant application 53 Monitoring & Evaluation 53 District resource network 53 Scholarships 54 Types Of Scholarships 54 Clubs Seeking To Offer Scholarships 54 Donor Recognition 54 i. Individual Recognition 55 ii. Club Recognition 55 Giving to The Rotary Foundation (TRF) 56 What Impact Can One Donation Have On The World? 56 Ways to give to The Rotary Foundation (TRF) 56 MEMBERSHIP 58 Who Can Join? 59 What Are The Benefits? 59 Why Join Rotary? 59 Become A Member 60 Type Of Clubs 61 1. Rotary Clubs 61 2. Rotaract And Interact Clubs 61 Youth Programs 63 Youth Protection District 9212 65 Club Models 65 i. International connections 66 ii. Twin clubs 66 iii. Friendship Exchange 66 iv. Rotary Action Groups 66 v. Rotary Fellowships 66 vi. Intercountry committee 67 Starting A New Club 67 How To Start A Club 68 Nine Steps to Starting A Rotary Club 69 Starting A Satellite Club 70 Optimize Your Membership Experience 70 ROTARY MEETINGS 71 Rotary Club Members 72 Club Meetings 72 District 9212 Rotary Clubs Meeting Schedule 73 DISTRICT CONFERENCE AND ASSEMBLY (DCA) 76 Why You Should Attend The DCA 77 ROTARY INTERNATIONAL CONVENTION 78 i. Why You Should Attend The RI Convention 79 ii. Maximizing Your Convention Experience 80 CLUB ADMINISTRATION 81 Districts And Zones 82 District 9212 82 District 9212 Organizational Chart 83 ROTARY LEADERSHIP 83 i. Rotary International President 83 ii. District Governor 83 iii. Cluster Leaders / Regional Coordinators 84


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iv. Assistant Governor (AG) 84 Club Leadership 85 i. Club President 85 ii. Club Secretary 85 iii. Club Treasurer 86 iv. Club Committee Director 86 v. Seargent At Arms (SAA) 87 Effective Clubs 87 Vibrant Clubs 87 Club Meetings 89 District Governor’s Official Club Visit 92 DG’s Visit Checklist 94 ROTARY CALENDAR 96 MY ROTARY 98 Creating My Rotary Account 99 The Learning Centre 99 Public Image 99 Know your local media 100 Write a press release that journalists want to read 101 More ideas for promoting Rotary 101 Rotary Brand Centre 101 District 9212 Timeline Magazine 102 ROTARY’S EXTENDERD ARMS 104 1. Rotary Community Corps 105 2. Rotary Fellowships 105 3. Rotary Action Groups 105 District Governor’s Council 107 District Governor’s Council 108 District Governor’s Council 109 District Governor’s Council 110 District Governor’s Council 111

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EDITOR’S NOTE When I joined Rotary a few years ago, I was elated to be part of an organization that promoted such a selfless way of life. However, in the midst of all the community projects, fun fellowships and networking, new terms and their meaning constantly confounded me. How did some Rotarians know so much about the organization that they belonged to while others knew only the basics? With a Rotary website that is so rich in information on every conceivable topic, what was creating the drawback? Two things become apparent; onemany professionals found combing through the web and calling different officials looking for relevant information time consuming and two- finding district specific information could be challenging. Years later, the same thing still rings trueinformation that is very important to the implementation of our role as people of action still stands as an inhibition to achieving our goals. It was Percy C. Hodgson, (Rotary President 1949/50) who aptly stated, “Lack of Rotary knowledge can be a deterrent to the successful operation of a Rotary club.” Knowledge is power and Rotary clubs and members who are knowledgeable on the protocols and processes of Rotary easily succeed at achieving their goals - the converse is unfortunately true as well. Members who understand the processes enjoy their Rotary experience while those who struggle to understand what is happening overly rely on others, miss opportunities, easily get disillusioned, loose their motivation to serve, and sometimes even opt out of their membership. When District Governor (DG) Alex Nyaga spoke to me about working on this handbook, he was keen to ensure that information is easily accessible to each Rotarian in the District. He was specifically passionate about a communication digital transformation that ensures that every member is able to maximize on their Rotary experience by having the necessary information to achieve their goal to serve society efficiently, staring with this handbook. The DG’s vision, as well as inspiration from other Districts who have walked this journey by launching similar handbooks in the past, have served as motivation to create a guide for members in our district. Our very own RI Trustee and past District Governor Geeta Manek who put together a District manual in 2013 and others who have contributed to the District information bank over the years, have also simplified this task to compile a quick facts handbook for members and friends of District 9212. I hope that you find this handbook helpful for members in our District and beyond.

Caroline Njiru

Editor – District 9212 Handbook District Communication and Media Officer, 2021/22

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DISTRICT GOVERNOR’S MESSAGE It is my pleasure to congratulate each one of you for stepping up to continue serving your esteemed club and district in this Rotary year of 2021-22. I am confident that you will have a busy and rewarding year of service. At every stage in our lives, Rotary has something for each of us. From the moment we became Rotarians, the work of Rotary service was open to us - and it became our obligation to choose how best to serve. Rotary has always been a place of visionaries, those who see how things could be and define a path towards making their dreams a reality. Our vision Statement, “Together we see a world where people unite and take action to create lasting change across the globe, in our communities, and in ourselves” truly exemplifies this. We have been very fortunate as a District with reported progressive growth in our membership and clubs at large, and it is critical at this stage to align the district history to today’s vision and plan of action in how we think, say and do in our Rotary style of service in this fine district. Friends, it is my great honour to present to you the Rotary District 9212 handbook, very well thoughtout and designed to meet your needs as a Rotarian, Rotaractor or Interactor. I would like to sincerely thank the District PR & Innovations Team led by Rtn. Henry Ndirangu, and my sincere gratitude also goes out to our Editor at large Rtn. Caroline Njiru for her dedication and commitment in seeing this project through. The more Rotarian’s are engaged in Rotary service, the more we all realize what we can achieve through Rotary – our potential knows no limits. I wish you all a very fulfilling year as “We serve to change lives”. Happy Learning!!

Alex Nyaga District Governor 2021/22 District 9212

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REFLECTIONS… On two occasions every year, I take time to reflect about my plans for the year passed, the achievements I recorded, opportunities to improve and lay out my priorities for the coming year. Sadly, if you were to ask me about my reflections for year 2000, I may not recall. At best, I would have to look at my Resume for cues that would help me respond to your question. The reason why I cannot recall about some of my past reflections with ease, is because I undertake this exercise in a casual manner. I do not take time to write the reflections in a journal or plan using some of the available apps that can be downloaded onto our mobile phones. And therefore, while I have turned out well, I may not be the best-placed person to offer guidance on planning and reviewing years. I may also not authoritatively offer counsel to a young Rotarian who may want to follow in my path. This analogy applies to institutions as well. As a new employee, you may join an enviable institution only to find that its history and to an extent, its traditions and values, are scattered. As a result, you are only relegated to become a blind follower of some set of rules and regulations on a second-hand basis. What this does is to limit the growth of an individual within the institution and since there are always transitions in institutions, there is often a risk that wrong interpretations and practices may be handed down to new generations. In Rotary, we have done great things for more than one century. The Rotary website has the recorded history and well-documented guidance on pretty much anything you need to know about Rotary. This is however not the only resource; there are numerous books, trainings, events and activities that remind and educate us about Rotary. In District 9212, our story has not been collated and updated in a while. Much of the knowledge has until now only resided in the minds, hearts and notes of those who have been in Rotary for long and those who have had significant experiences. This document gives us all in the family of Rotary, an opportunity to have a single point of reference in terms of history, approaches, thought and practices. Given that history is made every day, this document is by no means intended as a permanent repository. It recognizes that change is a constant. It is therefore supposed to be edited to include new information that equips all of us irrespective of our clubs, locations, years of service, and our exposure at par. The result can only be a more dynamic and vibrant district. It is my hope that you will enjoy reading this and you will also update your club history and knowledge. Remember, if it was not written/ recorded, it did not happen.

Henry Ndirangu

Chair – District Public Image & Innovation Committee

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Together we... TRANSFORM District 9212

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INTRODUCTION What Is Rotary? Rotary is a global network of 1.2 million neighbors, friends, leaders, and problem-solvers who see a world where people unite and take action to create lasting change – across the globe, in our communities, and in ourselves. Solving real problems takes real commitment and vision. For more than 110 years, Rotary’s people of action have used their passion, energy, and intelligence to take action on sustainable projects. From literacy and peace to water and health, we are always working to better our world, and we stay committed to the end. Our Mission We provide service to others, promote integrity, and advance world understanding, goodwill, and peace through our fellowship of business, professional, and community leaders. Our Vision

TOGETHER WE SEE A WORLD WHERE PEOPLE UNITE AND TAKE ACTION TO CREATE LASTING CHANGE — ACROSS THE GLOBE, IN OUR COMMUNITIES, AND IN OURSELVES. Our Structure Rotary is made up of three parts: Our Clubs, Rotary International, and The Rotary Foundation. Together, we work to make lasting change in our communities and around the world. • Rotary and Rotaract clubs unite dedicated people to exchange ideas, build relationships, and take action. • Rotary International supports Rotary clubs worldwide by coordinating global programs and initiatives. • The Rotary Foundation helps fund our humanitarian activities, from local service projects to global initiatives.

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Who We Are • COMMUNITY BUILDERS: We collaborate with community leaders who want to get to work on projects that have a real, lasting impact on people’s lives. • PEOPLE OF ACTION: We connect passionate people with diverse perspectives to exchange ideas, forge lifelong friendships, and, above all, take action to change the world. • PROBLEM SOLVERS: Together, we apply our professional experience and personal commitment to tackle our communities’ most persistent problems, finding new, effective ways to enhance health, stability, and prosperity across the globe. • OPPORTUNITY CREATORS: Rotary members look for opportunities to improve our communities today and invest in the next generation for tomorrow. GUIDING PRINCIPLES Object Of Rotary The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and, in particular, to encourage and foster: 1. FIRST: The development of acquaintance as an opportunity for service; 2. SECOND: High ethical standards in business and professions; the recognition of the worthiness of all useful occupations; and the dignifying of each Rotarian’s occupation as an opportunity to serve society; 3. THIRD: The application of the ideal of service in each Rotarian’s personal, business, and community life; 4. FOURTH: The advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service.

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The Four-Way Test is a nonpartisan and nonsectarian ethical guide for Rotarians to use for their personal and professional relationships. The test has been translated into more than 100 languages, and Rotarians recite it at club meetings: Of the things we think, say or do: 1. Is it the TRUTH? 2. Is it FAIR to all concerned? 3. Will it build GOODWILL and BETTER FRIENDSHIPS? 4. Will it be BENEFICIAL to all?

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Avenues Of Service We channel our commitment to service at home and abroad through five Avenues of Service, which are the foundation of club activity. • Club Service focuses on making clubs strong. A thriving club is anchored by strong relationships and an active membership development plan. • Vocational Service calls on every Rotarian to work with integrity and contribute their expertise to the problems and needs of society. • Community Service encourages every Rotarian to find ways to improve the quality of life for people in their communities and to serve the public interest. • International Service exemplifies our global reach in promoting peace and understanding. We support this service avenue by sponsoring or volunteering on international projects, seeking partners abroad, and more. • Youth Service recognizes the importance of empowering youth and young professionals through leadership development programs such as Rotaract, Interact, Rotary Youth Leadership Awards, and Rotary Youth Exchange. Core Values Rotary’s core values represent the guiding principles of the organization’s culture, including what guides members’ priorities and actions within the organization. Values are an increasingly important component in strategic planning because they drive the intent and direction of the organization’s leadership.

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Service We believe that our service activities and programs bring about greater world understanding and peace. Service is a major element of our mission. Through the plans and actions of individual clubs, we create a culture of service throughout our organization that provides unparalleled satisfaction for those who serve. Fellowship We believe that individual efforts focus on individual needs, but combined efforts serve humanity. The power of combined efforts knows no limitation, multiplies resources, and broadens our lives and perspectives. Fellowship leads to tolerance and transcends racial, national, and other boundaries. Leadership We are a global fellowship of individuals who are leaders in their fields of endeavor. We believe in the importance of leadership development and in leadership as a quality of our members. As Rotarians, we are leaders in implementing our core values. Integrity We are committed to and expect accountability from our leaders and fellow members, both in the results of our efforts and in the processes we use to accomplish our goals. We adhere to high ethical and professional standards in our work and personal relationships. We are fair and respectful in our interactions, and we conscientiously steward the resources entrusted to us. Diversity, Equity and Inclusion As a global network that strives to build a world where people unite and take action to create lasting change, Rotary values diversity and celebrates the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity. At Rotary, we understand that cultivating a diverse, equitable, and inclusive culture is essential to realizing our vision of a world where people unite and take action to create lasting change.

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Code of Conduct Members must follow the Rotarian Code of Conduct: As a Rotarian, I will: 1. Act with integrity and high ethical standards in my personal and professional life 2. Deal fairly with others and treat them and their occupations with respect 3. Use my professional skills through Rotary to mentor young people, help those with special needs, and improve people’s quality of life in my community and in the world 4. Avoid behavior that reflects adversely on Rotary or other Rotarians 5. Help maintain a harassment-free environment in Rotary meetings, events, and activities, report any suspected harassment, and help ensure non-retaliation to those individuals who report harassment.

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Together we... TRANSFORM District 9212

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HISTORY OF ROTARY Rotary Founder – The Paul Harris Story Rotary started with the vision of one man — Paul P. Harris. Harris was born on 19 April 1868 in Racine, Wisconsin, USA. At age 3, he moved to Wallingford, Vermont, where he grew up in the care of his paternal grandparents. He attended the University of Vermont and Princeton University and received his law degree from the University of Iowa in 1891. In 1896, Harris settled in Chicago and opened a law practice. Four years later, he met fellow attorney Bob Frank for dinner on Chicago’s North Side. They walked around the area, stopping at shops along the way. Harris was impressed that Frank was friendly with many of the shopkeepers. He had not seen this kind of camaraderie among businessmen since moving to Chicago and wondered if there was a way to channel it, because it reminded him of growing up in Wallingford. “The thought persisted that I was experiencing only what had happened to hundreds, perhaps thousands, of others in the great city. ... I was sure that there must be many other young men who had come from farms and small villages to establish themselves in Chicago. ... Why not bring them together? If others were longing for fellowship as I was, something would come of it.” Harris eventually persuaded several business associates to discuss the idea of forming an organization for local professionals. On 23 February 1905, Harris, Gustavus Loehr, Silvester Schiele, and Hiram Shorey gathered at Loehr’s office in downtown Chicago for what would become known as the first Rotary club meeting. In February 1907, Harris was elected the third president of the Rotary Club of Chicago. Toward the end of his presidency, he worked to expand Rotary beyond the city. Some club members resisted, not wanting to take on the additional financial burden. But Harris persisted, and by 1910, Rotary had expanded to several other major U.S. cities. Harris recognized the need to form a national association with an executive board of directors. In August 1910, Rotarians held their first national convention in Chicago, where the 16 existing clubs unified as the National Association of Rotary Clubs (now Rotary International). The new association unanimously elected Harris as its president. At the end of his second term as Rotary president, Harris resigned, citing ill health and the demands of his professional practice and personal life. He was elected president emeritus by convention action, a title he held until his death. In the mid-1920s, Harris became actively involved in Rotary again, serving as the public face of the organization. To promote membership and service, he attended conventions and visited clubs throughout the world, often accompanied by his wife, Jean.

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Harris died on 27 January 1947 in Chicago at age 78, after a prolonged illness. Before his death, he made it known that he preferred contributions to The Rotary Foundation in lieu of flowers. By coincidence, days before he died, Rotary leaders had committed to a major fundraising effort for the Foundation. Upon news of his death, Rotary created the Paul Harris Memorial Fund as a way to solicit these donations. Rotarians were encouraged to commemorate the late founder of Rotary by contributing to the fund, which would be used for purposes dear to Harris’ heart. In the 18 months following his death, The Rotary Foundation received $1.3 million, which helped support the Foundation’s first program — scholarships for graduate study abroad. History of Rotary The World`s first service club, the Rotary Club of Chicago, Illinois, USA, was formed on 23 February, 1905 by Paul P. Harris, an attorney whose vision was to form a club that would encourage fellowship amongst members of the business community, an idea originating from his desire to find the kind of friendly spirit he had known in the villages where he had grown up. Chicago attorney Paul P. Harris convened the first Rotary meeting on 23 February in Room 711 of the Unity Building in Chicago. Harris envisioned a professional club that brings together men from a variety of vocations. Gustavus Loehr, mining engineer, Hiram Shorey, merchant tailor and Silvester Schiele, coal trader attended the first meeting. Little did the four businessmen know that they had created the first ever Rotary Club. The meeting sets the groundwork for the word’s first service club: the Rotary Club of Chicago. Word of the small club soon spread and other businessmen were invited to join and the name “Rotary” was derived from the early practice of rotating meetings amongst members’ offices. Soon after the club name was agreed, one of the new members suggested a wagon wheel design for the club emblem. It was the precursor of the familiar cogwheel emblem now worn by Rotarians around the world. By the end of 1905, the club had 30 members. In 1907 The Rotary Club of Chicago performs one of its first acts of community service. The club calls a meeting of civic organizations to establish a committee for installing city comfort stations, or public toilets, to improve sanitation. “ In common with my fellow members, I had learned to place emphasis on the giving rather than the getting,” Paul Harris later wrote in his book This Rotarian Age. In the same year, Harris was elected the third president of the Rotary Club of Chicago. Toward the end of his presidency, he worked to expand Rotary beyond the city. Some club members resisted, not wanting to take on the additional financial burden. But Harris persisted, and by 1910, Rotary had expanded to several other major U.S. cities. The second Rotary club was formed in 1908 half a continent away from Chicago in San Francisco, California. It was a much shorter leap across San Francisco Bay to Oakland, California, where the third club was formed. Others followed in Seattle, Washington, Los Angeles, California, and New York City, New York. Rotary became international in 1910 when a club was formed in Winnipeg, Manitoba, Canada.

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Harris recognized the need to form a national association with an executive board of directors. In August 1910, Rotarians held their first national convention in Chicago, where the 16 existing clubs unified as the National Association of Rotary Clubs (now Rotary International). The new association unanimously elected Harris as its president. At the end of his second term as Rotary president, Harris resigned, citing ill health and the demands of his professional practice and personal life. He was elected president emeritus by convention action, a title he held until his death. By 1921 the organization was represented on every continent, and the name Rotary International was adopted in 1922: nearly 200 clubs and more than 20,000 members, that it was divided into districts. In the mid-1920s, Harris became actively involved in Rotary again, serving as the public face of the organization. To promote membership and service, he attended conventions and visited clubs throughout the world, often accompanied by his wife, Jean. As Rotary grew, its mission expanded beyond serving the professional and social interests of club members. The organization’s dedication to this ideal is best expressed in its principal motto: Service Above Self. Rotary also later embraced a code of ethics, called the 4-Way Test that has been translated into hundreds of languages. During and after World War-lI, Rotarians became increasingly involved in promoting international understanding. In 1945, 49 Rotary members served as delegates to the United Nations Charter Conference. Rotary International`s relationship with the United Nations Educational, Scientific, and Cultural Organization (UNESCO) dates back to the 1943 London Rotary conference that promoted international cultural and educational exchanges. Attended by ministers of education and observers from around the world, and chaired by a past president of Rl, the conference was an impetus to the establishment of UNESCO in 1946. An endowment fund, set up by Rotarians in 1917 “for doing good in the world,’’ became a not- forprofit corporation known as The Rotary Foundation in 1928. Upon the death of Paul Harris in 1947, an outpouring of Rotarian donations made in his honor totaling US$2 million, launched the Foundation’s first program: graduate fellowships, later called Ambassadorial Scholarships. In 1985, Rotary made a historic commitment to all of the word’s children against Polio. Working in partnership with non-governmental organizations and national governments thorough its polio plus program, Rotary is the largest private sector contributor to the global polio eradication campaign. Rotarians have mobilized hundreds of thousands of polio plus volunteers and have immunized more than one billion children worldwide. In 1986, Jean- Paul Moroval of France was recognized as the millionth member of Rotary. The organization admitted women for the first time (world wide) in 1989 and claims more than 250,000 women in its ranks today. Today, 1.2 million Rotarians belong to some 35,000 Rotary clubs in more than 200 countries and geographical areas, serving the world with 34 zones.

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Rotary International Milestones 1905 First Rotary Club organized in Chicago, Illinois, USA 1908 Second club formed in San Francisco, California, USA 1912 The Rotary Club of Winnipeg, Manitoba, Canada, becomes the first club outside the United States to be officially chartered. (The club was formed in 1910.)

1910 First Rotary convention held in Chicago

1917 Endowment fund, forerunner of The Rotary Foundation, established 1921 First Rotary Club in Africa; The Rotary Club of Johannesburg, South Africa, was founded

1932 4-Way Test formulated by Chicago Rotarian Herbert J. Taylor

1945 Forty-nine Rotarians help draft United Nations Charter in San Francisco 1947 Rotary founder Paul Harris dies; first 18 Rotary Foundation scholarships granted 1962 First Interact club formed in Melbourne, Florida, USA 1965 Rotary Foundation launches Matching Grants and Group Study Exchange programs 1978 RI’s largest convention, with 39,834 registrants, held in Tokyo

1989 Council on Legislation opens Rotary membership to women worldwide; Rotary clubs chartered in Budapest, Hungary, and Warsaw, Poland, for first time in almost 50 years

1985 Rotary announces Polio Plus program to immunize all the children of the world against polio

1990 Rotary Club of Moscow chartered first club in Soviet Union 19 District 9212

1991 Preserve Planet Earth program inspires some 2,000 Rotary-sponsored environmental projects 1994 Western Hemisphere declared polio-free

2000 Western Pacific declared polio-free 2002 Europe declared polio-free; first class of 70 Rotary Peace Scholars begin study

1999 Rotary Centers for International Studies in Peace and Conflict Resolution established 2001 30,000th Rotary club chartered

2003 Rotarians raise more than US$118 million to support the final stages of polio eradication 2004 Rotary International hosts its largest Convention in Osaka, Japan. A record 45881 Rotarians from 113 countries attended 2006 Only four countries remain Polio endemic: Afghanistan, India, Nigeria and Pakistan. New Zealander Rotarian Bill Boyd inducted as RI world president

2008 Rotary launches the Gates Foundation “End Polio” challenge

2011 India entered the Polio Free World Club with no cases of Polio

2005 Rotary celebrates its 100th anniversary

2007 Rotary Foundation celebrates millionth Paul Harris Award

2009 Rotary celebrates the 100th Rotary International convention in Birmingham, England. The world’s largest artificial reef was built by a Rotary club in the Philippines– in the shape of a Rotary Wheel

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2012 Rotarian contributions for Polio Plus now total over $800 million dollars. Rotary met the $200 million dollar challenge by the Bill & Melinda Gates Foundation in 2012 and received a matching $355 million dollar grant plus a $50 million bonus. More than 2 billion children have been immunized and the disease has been nearly eradicated from the world. Only a few reported cases exist in remote areas of Nigeria, Pakistan, Afghanistan and India 2014 India is officially certified as Polio Free 2015 The last reported case of circulating vaccine– derived Polio virus (cVDPV) was 13 December 2014. The WHO decision in 2013 to switch to inactivated virus injections to avoid the risk of the vaccine–derived outbreaks that occasionally occur from use of live-virus oral vaccine, is taking effect. 2016 100th year of The Rotary Foundation 2020 Africa declared free of the wild polio virus

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History of Rotary In Africa The history of Rotary in Africa dates back to 1921 when the Rotary club of Johannesburg was founded in South Africa (then the Union of South Africa). Eight years later, (1929) Rotary was established in North Africa when the Rotary club of Cairo, Egypt was chartered. Within a year (1930), the Rotary club of Nairobi, Kenya was formed to take Rotary to East Africa, and nine years later, (1939), the Rotary club of Dakar, Senegal, brought Rotary to West Africa. Today, 90 years later, Rotary is in 53 Countries on the African continent with 33,644 members in 1,485 clubs The First RI President From Africa Jonathan B. Majiyagbe (RC Kano, Nigeria) was the first Rotary International President from Africa. Jonathan joined Rotary in 1967 and served in various capacities: District Governor, Committee Member, Chairman, Director, and Trustee of the Rotary Foundation. In July 2003, Jonathan took office as the new President of Rotary International, as the first president of African origin; it was a historic moment for Rotarians on the continent. Jonathan’s presidential theme for his year in office was “Lend a Hand” His reasoning was, “We will lend a hand to alleviate poverty, relieve the scourge of disease, educate, and lend a hand of fellowship to all Rotarians.

History Of Rotary District 9212

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In 1930, Rotary was born in Kenya and the region. The driving force to this great achievement was Rotarian John Innes from Leeds, who had been inspired when Rotary’s Founder Father, Paul Harris visited his club in England two years earlier and encouraged him to use his next business trip to East Africa to initiate a new Rotary Club. He approached the then Mayor Mr. Charles Udall on establishing a Rotary Club in East Africa. Mayor Udall was impressed by his talk and there and then got together twelve prominent citizens to a luncheon at the New Stanley Hotel on 11th March 1930. With this meeting, the first Rotary Club between South Africa and Cairo and one of the oldest in Africa was born. His Worship the Mayor, Mr. C. Udall, presided, and among those present were Mr. A.C. Tannahill, Mr. Gill, The South African Trades Commissioner (Colonel Turner), the Very Rev. Dean Wright, and Messrs. W. Tyson, R.F. Mayer. After listening to Mr. Innes, everyone, without exception, agreed that the forming of a Rotary Club would undoubtedly be to the benefit of this Colony, if its principles were carried out. Thus the Rotary Club of Nairobi was born and Mayor Udall was elected the first President of the club for the Rotary year 1930-31. The headline on the East Africa Standard the next day, Wednesday, March 12, 1930 read… “ROTARY MOVEMENT COMES TO KENYA”. The Rotary Club of Nairobi was duly chartered in September 1930 although the charter documents were not received until a year later. By then membership had risen to 16. Since then the Club has gone from strength to strength with every Rotary Club in East Africa today tracing its roots back to the Rotary Club of Nairobi. In the subsequent years Rotary was founded in Mombasa in 1944, Uganda in 1947, Dar-es-salaam in 1949, Ethiopia in 1961 and Eritrea in 1997. Some of the founding members were engaged in local business adventures and are credited with the foundation of some of Kenya’s leading organizations. Among these was Earnest Beasley Gill the first qualified accountant in East Africa whose practice later became today’s Deloitte & Touche. He was also a co-founder of Unga with Lord Delamere. Over the years, the club grew in leaps and bounds and its members comprised people who made a difference in the growing colony all the way to post independence and present day Kenya. The seed planted on that day 90 years ago saw it sprout to at one time form the largest District in Africa (9200), which comprised over 100 clubs in Eritrea, Ethiopia, Kenya, Tanzania and Uganda.

District 9212 Historical Timeline District 55 When the first Rotary Club in Kenya, that is the Rotary Club of Nairobi was chartered on the 8th September 1930, it joined the then District 55, which consisted of countries south of Equator in Africa. They were 13 Rotary Clubs in District 55 at that time in the countries of Kenya (1), Belgian Congo (1) , Southern Rhodesia (1) , and Union of South Africa (10). The District Governor in that year was late Otto Siedle of Rotary Club of Durban. District 25 In the year 1949 – 50, the District was renumbered 25. In the following year it was split into two Districts to form District 25 and District 26. District 25 as it was then consisted of 24 clubs in four countries with a membership of 1036. These countries were Kenya (2clubs: RC Nairobi and RC Mombasa), Southern Rhodesia (4). Tanganyika (1) and part of Union of South Africa (17). Also, listed in the district were Northern Rhodesia, Nyasaland, Bechuanaland, Swaziland, Madagascar and Mozambique although there were no Rotary clubs yet chartered in those countries.

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District 220 During the next decade Rotary spread to many East, Central and Southern African Countries. Ethiopia in 1955, Uganda 1957, Malawi 1955, Zambia 1953, Madagascar 1958, Reunion 1960, Swaziland 1955 and South West Africa in 1952. This expansion necessitated further redistricting beginning Rotary year 1961/62 when District 220 came into existence with 48 clubs in 9 countries with a total membership of 1644. These countries were Kenya, Madagascar, Northern Rhodesia, Nyasaland, Southern Rhodesia, Tanganyika, part of Republic of South Africa and Uganda. Ethiopia was not part of District 220. The first District Governor of this new district was late Meloo Mac-Robert of Rotary Club of Pretoria. The next two years saw steady growth of Rotary in Africa. There were also political problems and racial tension in Southern part of Africa, which necessitated regrouping of clubs. In 1963/64 there was further redistricting. Southern Rhodesia, South West Africa and Republic of South Africa were transferred to districts 225, 230 and 235. District 220 now consisted of Ethiopia, Kenya, Madagascar, Northern Rhodesia, Nyasaland, Tanganyika, Reunion and Uganda. The first District Governor of this new district was late J. R. Gregory. In subsequent years Rotary Clubs were formed in Mauritius (1964), Comoro Islands (1965) and Territories of Afars and Issa - which is now called Djibouti in 1967. These were incorporated into District 220 as of 01 July 1968. Rotary Club of Victoria in Seychelles was chartered in 1969 and Rotary Club of Gaborone in Botswana was chartered in 1972. These were incorporated in District 220, while Rotary clubs in Malawi were transferred to District 225 with effect from 01 July 1970. District 920 In the year 1977/78 the district was renumbered 920 and at the beginning of that Rotary year, there were 45 clubs with a membership of 1504 in twelve countries; Botswana, Comoro Islands, Djibouti, Ethiopia, Kenya, Madagascar, Mauritius, Reunion, Seychelles, Tanzania, Uganda and Zambia. A year later, three clubs in Ethiopia namely, Asmara, Dire Dawa and Masawa were closed down. Later in 1983-84, five new clubs were chartered: one in Kenya (RC Bahari Mombasa), two in Uganda and two in Zambia. As of 30 June 1987 there were a total of 66 clubs with a membership of 2132. District 920 split In 1987 the district was further split into two; that is Districts 920 and 921. District 920 now consisted of Djibouti, Ethiopia, Kenya, Mauritius, Reunion, Seychelles and Uganda with 34 clubs and a membership of 1175. The Rotary Club of Mogadishu in Somalia was chartered in 1961/62 but due to political conflict in the country, had to unfortunately close down in 1972. The first governor of the new District 920 was Sam Owori of Uganda. District 9200 Effective Rotary year 1991/92 a zero was added to all districts thus making four digit districts. As such District 920 became 9200. Over the next few years both districts expanded and at the end of Rotary year 1995/96 there were 79 clubs in District 9200 and 47 clubs in District 9210. Effective 1996/97 these two Districts were further split with District 9200 now constituted of 66 clubs of 1791 members in Eritrea, Ethiopia (3), Kenya (20), Tanzania (8) and Uganda (35). By 2004 the number of clubs had risen to 91 with a total membership of 2601; Eritrea (1), Ethiopia (4), Kenya (27), Tanzania (11), Uganda (48). At this time there were 86 Interact Clubs and 57 Rotaract Clubs in the District. In the Rotary year 2013/2014, the District elected its first female District Governor Geeta Manek. She was the last Governor of District 9200 before it was split into two.

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District 9212 At the beginning of the Rotary year 2014/15, the District was once again split into two; District 9211 and District 9212. District 9212 now comprised of Kenya, Eritrea, Ethiopia and South Sudan with the first District Governor being Harry Mugo. As of December 2021 District 9212 boasts 134 Rotary Clubs with 3,732 members, 123 Rotaract Clubs and 135 Interact Clubs.

District Governor’s Council ROTARY YEAR




2021 – 22

Alex Nyaga


Serve To Change Lives

2020 – 21

Patrick Obath


Rotary Opens Opportunities

2019 – 20

Joe Otin

Nairobi Lavington

Rotary Connects the World

2018 – 19

Jeffrey Bamford

Karen Nairobi

Be the Inspiration

2017 – 18

Peter Mbui

Nairobi East

Making A Difference

2016 – 17

Richard Omwela


Rotary Serving Humanity

2015 – 16

Teshome Kebede

Addis Ababa

Be A Gift to the World

2014 – 15

Bimal Kantaria

Nairobi Industrial Area

Light Up Rotary

2013 – 14

Harry Mugo

Nairobi North

Engage Rotary Change Lives

2012 – 13

Geeta Manek


Peace Through Service

2011 – 12

Eric Kimani

Nairobi Muthaiga North

Reach Within to Embrace Humanity

2010 – 11

Stephen Mwanje


Building Communities Bridging Continents

2009 – 10

Tadesse Alemu

Addis Ababa Bole

The Future of Rotary is in Your Hands

2008 – 09

Kaushik Manek


Make Dreams Real

2007 – 08

Chris Mutalya


Rotary Shares

2006 – 07

Francis Tusubira

Kampala North

Lead the Way

2005 – 06

Abdulhamid Aboo


Service Above Self

2004 – 05

Mohamed Abdulla


Celebrate Rotary

2003 – 04

Varinder Singh Sur

Bahari Mombasa

Lend A Hand

2001 – 02

Robert Ssebunya


Mankind is Our Business

2000 – 01

Vijay Talwar

Mombasa Central

Create Awareness…Take Action

1999 – 00

Hatim Karimjee

Bahari Dar Es Salaam

Act with Consistency, Credibility, Continuity

1998 – 99

Nahu Sanay Araya

Addis Ababa

Follow Your Rotary Dream

1997 – 98

Nelson Kawalya


Show Rotary Cares

1996 – 97

Amin Merali


Build the Future with Action and Vision

1995 – 96

Henry Kyemba

Source of the Nile

Act with Integrity - Serve with LoveWork for Peace

1994 – 95

Jacques Mace


Be A Friend

1993 – 94

Amir Somji


Believe In what You Can Do – Do what You Believe In

1992 – 93

Abdul Samji


Real Happiness is Helping Others

1991 – 92

Shiffaraw Bizuneh

Addis Ababa

Look Beyond Yourself

1990 – 91

George Ferentinos

Dar Es Salaam

Honor Rotary with Faith and Enthusiasm

Kailash Ramadanee

Quatre Bornes

Yusuf Kodwavwala


2002 – 03

1989 – 90

Sow the Seeds of Love

Enjoy Rotary

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ROTARY YEAR 1988 – 89




Brij Behal


Abdul Lakha

Nairobi South

1987 – 88

Sam Owori


Rotarians United in Service, Dedicated to Peace

1986 – 87

Georges Ranaivosoa


Rotary Brings Hope

1985 – 86

Chris Oparaocha

Lusaka Central

You Are the Key

1984 – 85

Amu Shah

Dar Es Salaaam

Discover a New World of Service

1983 – 84

Jayanti Rajani


Share Rotary Serve People

1982 – 83

Annel Silunge

Lusaka Central

Mankind is One- Build Bridges of Friendship Throughout the World

1981 – 82

Abel Jacquetmot

St. Denis

World Understanding and Peace Through Rotary

1980 – 81

Pip Barnes


Take Time to Serve

1979 – 80

Andy Chande

Dar Es Salaam

Let Service Light the Way

1978 – 79

Pius Menezes

Nairobi South

Reach Out

1977 – 78

Richard Farmer


Serve to Unite Mankind

1976 – 77

Yes Drouhet

St. Denis

I Believe in Rotary

1975 – 76

Erles Jones

Kitwe North

To Dignify the Human Being

1974 – 75

Kenneth Joslyn


Renew the Spirit of Rotary

1973 – 74

Marcel Lagesse

Port Louis

A Time for Action

1972 – 73

Phan Ntende


Let’s Take a New Look and Act

1971 – 72

Dick Howie


Good Will Begins with You

1970 – 71

Vanu Radia


Bridge the Gaps

1969 – 70

Amir Janmohamed


Review and Renew

1968 – 69

Graham Clark

Nairobi South


1967 – 68

Jo Lloyd


Make Your Rotary Membership Effective

1966 – 67

Dick Hope


Better World through Rotary

1965 – 66

Anant Pandya


Action, Consolidation and Continuity

1964 – 65

John Longman


Live Rotary

1963 – 64

J.R. Gregory


Meeting Rotary’s Challenge in the Space Age

1962 – 63

Otto Nest


Kindle the Spark Within

1961 – 62

Mello Mac Robert


Act. Aim for Action. Communication For Understanding. Test for Leadership.

1960 – 61

J.W. Macgregor


You are Rotary -live it!

1959 – 60

James R Webb


Vitalize! Personalize! Build Bridges of Friendship

1958 – 59

Iyan Barkhuysen


Help Shape the Future

1957 – 58

Ken Boje


Enlist – Extend – Explore- Serve

1956 – 57

J.P. Duminy


Keep Rotary Simple

1955 – 56

Sir C. Mortimer


Develop Our Resources

1954 – 55

Dr. R.D. Hall


1953 – 54

A.C. Thornton


1952 – 53

S.I. Mendelson


1951 – 52

H.C. Lezard


1950 – 51

W.M. Wild

Port Elizabeth

1949 – 50

Clen M. Buchannan


Put Life in Rotary - Your Life

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1948 – 49

C.I. Robertson


1947 – 48

H.S. Read


1945 – 47

Gerald A. Leyds


1943 – 45

Horace E. Brabb


1941 – 43

John James Waker


1940 – 41

Cecil J. Sibbel

Cape Town

1939 – 40

H.T. Low


1938 – 39

H. J. Millard

Port Elizabeth

1937 – 38

Dr. G.E. Nesbitt

East London

1936 – 37

R.R. Currie


1934 – 36

Cecil K. Buchanan

Port Elizabeth

1932 – 34

Hugh Bryan


1931 – 32

Dr. H.A. Lorentz


1930 – 31

Albert J. Haak


1929 – 30

Otto Siedi


1928 – 29

Kenneth Young

Cape Town

1926 – 28

R.W. Rustenholtz


DG Elect (2022 – 23)

Azeb Asrat

Addis Ababa West

DG Nominee (2023 – 24)

Leonard Ithau

Karen Nairobi


Rotary Themes History Each January, Rotary members enthusiastically await the incoming Rotary International President’s announcement of the next Rotary theme. The president announces the theme at the International Assembly, an annual training event for incoming leaders. The tradition of crafting a theme is credited to Percy C. Hodgson, Rotary’s president in 1949-50. When Hodgson addressed the International Assembly in 1949, he impressed upon the incoming leaders that they had a “glorious opportunity to impart Rotary knowledge” and that “lack of Rotary knowledge can be a deterrent to the successful operation of a Rotary club.” Hodgson’s 83-word theme, which included a list of four objectives, was substantially longer than today’s punchier themes. In 1955, RI President A.Z. Baker announced a theme, “Develop Our Resources,” to serve as Rotary’s program of emphasis. Since that time, each president has issued a theme for his Rotary year. In the decades that followed, RI presidents introduced theme logos, lapel pins, ties, and scarves. Theme ties were introduced in the 1990s, and are now crafted annually. Scarves first appeared in 1998-99. Many designs incorporate the theme logo for the year. Others, such as those selected by William Boyd from New Zealand and Sakuji Tanaka from Japan, use colors or imagery that reflects their home country.

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History of the 4 Way Test The 4-Way Test has been a part of Rotary for over 75 years, and was authored by Herbert J. Taylor. He was a member of the Chicago Rotary Club and a prosperous businessman. Interestingly, Herb originally wrote the test, not for Rotary, but for a troubled business that he had taken over. In 1932 Herb was asked to take over management of a nearly bankrupt cookware manufacturer called Club Aluminum Company of Chicago. The company owed $400,000 more than its total assets and was barely afloat. Herb agreed, resigned from his current position, taking an 80% pay-cut, and invested thousands of dollars of much needed capital into the company to cover operating expenses. Looking for a way to turn around the culture of the company, Herb searched for a means to inspire his employees to build a better connection with customers. Herb first wrote a statement of the things employees “should think, say or do” in their business dealings. That first go round was about 100 words and it was too long. He continued to write, reducing it to seven points, but it was still too long. Finally, he reduced the Test to the four pointed questions that comprise it today. Many were skeptical of the 4-way test. One lawyer colleague told Herb, that if he followed the maxims, he would starve to death. Others dismissed the Test as naïve and simplistic. Nevertheless, Herb made the 4-Way Test the basis for decisions large and small at Club Aluminum. He promoted it among all of his employees. From advertising, to production, to sales, all company actions were measured against the 4-way test. Profound in its simplicity, employees bought in and the Test gradually created a climate of trust and goodwill among dealers, customers and employees. It became a part of the corporate culture, and improved not only the company’s reputation, but also its finances. Just 5 years after Herb instituted the Test, and still deep in the depression, the company’s indebtedness was paid off. For many years into the future, the firm earned millions in profit. In 1942, Richard Vernor, a director of Rotary International and a colleague of Herb’s, suggested that Rotary adopt the 4-Way Test. The R.I. Board approved the proposal in making The Four-Way Test a component of the Vocational Service program, although today it is considered a vital element in all Avenues of Service.

History and Meaning of the Rotary Wheel A wheel has been the symbol of Rotary since our earliest days. The first design was made in 1905 by Chicago Rotarian Montague Bear, an engraver who drew a simple wagon wheel with a few lines to show dust and motion. The wheel was said to illustrate “Civilization, Movement and Service work in action.” Most of the early clubs had some form of wagon wheel on their publications and letterheads. This emblem influenced early logos of other clubs and Rotary International. The Board adopted a standardized emblem for all clubs in November 1919. The Rotary wheel is also referred to as “The Mark of Excellence”.

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Using the Emblem The Rotary emblem, like Rotary’s name and other logos, is a registered trademark. Clubs, districts, and Rotary Entities are welcome to use the Rotary emblem subject to the guidelines for the use of the Rotary Marks as set forth by the RI Board of Directors. These guidelines govern the use of the Rotary Marks on all merchandise, promotional materials, and publications, including domain names and websites. For current guidelines on size and placement, see Rotary’s voice and visual identity guideline on the Rotary website. Clubs can download the logo and find templates to create club logos in the Brand Center on My Rotary website.

Women in Rotary The 1989 Council on Legislation vote to admit women into Rotary clubs worldwide remains a watershed moment in the history of Rotary. “My fellow delegates, I would like to remind you that the world of 1989 is very different to the world of 1905. I sincerely believe that Rotary has to adapt itself to a changing world,” said Frank J. Devlyn, who would go on to become RI president in 2000-01. The vote followed the decades-long efforts of men and women from all over the Rotary world to allow the admission of women into Rotary clubs, and several close votes at previous Council meetings. The response to the decision was overwhelming: By June 1990, the number of female Rotarians had skyrocketed to over 20,000. The number of women members worldwide reached 195,000 in July 2010 (about 16% of Rotarians) and surpassed 277,000 in July 2020 (about 23%). The number of female Rotarians in District 9212 is significantly higher at 49% of the total membership. A top priority for Rotary is growing and diversifying membership to make sure we reflect the communities we serve. We know that our capacity to increase our impact and expand our reach is larger when more people unite with us, which is why we value diversity, equity and inclusion. Rotary celebrates and welcomes the contributions of people of all backgrounds, regardless of their age, ethnicity, race, color, abilities, religion, socioeconomic status, culture, sex, sexual orientation, and gender identity.

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The Rotary Year Why The Rotary Year Begins On 1 July Initially, RI conventions played a key role in determining the start date of our fiscal and administrative year. Rotary’s first fiscal year began the day after the first convention ended, on 18 August 1910. The 1911-12 fiscal year also related to the convention, beginning with the first day of the 1911 convention on 21 August. Rotary’s first fiscal year began the day after the convention ended. The next August, the Board of Directors ordered an audit of the International Association of Rotary Clubs’ finances. The auditors recommended that the organization end its fiscal year on 30 June to give the secretary and treasurer time to prepare a financial statement for the convention and board, and to determine the proper number of club delegates to the convention. The executive committee agreed and, in April 1913, designated 30 June as the end of the fiscal year. This also allowed for changes to the schedule for reporting club membership and payments. Even The Rotarian changed its volume numbering system to correspond to the fiscal year (beginning with Volume 5, No. 1, in July 1914).

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Together we... TRANSFORM District 9212

District 9212


STRUCTURE OF ROTARY Rotary is made up of three parts: Our clubs, Rotary International, and The Rotary Foundation. Together, we work to make lasting change in our communities and around the world.



1. Rotary International – Rotary International supports Rotary clubs worldwide by coordinating global programs and initiatives. 2. Our Clubs – The club is the most important component
of Rotary’s organizational structure. There 
are over 35,000 Rotary clubs in more than 
220 countries and geographical areas grouped into 535 districts which form part of 34 regional zones.
 Rotary Clubs Rotary clubs are autonomous, so the
member experience varies from club to
club. However, they all operate somewhat
 similarly. For example, all clubs have presidents, secretaries,
 treasurers and committees that help them run smoothly. Each Rotary club is considered a member of Rotary International. Strong, well-run clubs enhance our members’ experiences and deliver valuable service to our communities he heart of Rotary is our members, dedicated people who share a passion for community service and friendship. Rotary members share ideas, make plans, hear from the community, and catch up with friends during club programs that fuel the impact of Rotary. Rotaract Clubs Rotaract clubs bring together young people ages 18 and older in communities worldwide to organize service activities, develop leadership skills, and socialize. Interact Clubs Through Interact clubs, people ages 12-18 connect with others in their community or school and learn about the world through service projects and activities. 3. The Rotary Foundation – The Rotary Foundation helps fund our humanitarian activities, from local service projects to global initiatives.

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People of Action Rotary is where neighbors, friends, and problem-solvers share ideas, join leaders, and take action to create lasting change. Together, we see a world where people unite and take action to create lasting change – across the globe, in our communities, and in ourselves. Action Plan The world today is not the same as it was when Rotary began in 1905. Demographics have shifted, the pace of change has accelerated, and technology has created new opportunities for connection and service. What hasn’t changed is a need for the values that define Rotary: fellowship, integrity, diversity, service, and leadership. With our action plan, we will honor our past and embrace our future. We can evolve and keep Rotary not only relevant but also thriving. This is Rotary’s Action Plan through 2024: Rotary’s Strategic Priorities and Objectives

Increase our IMPACT

Expand our REACH



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1. Increase Our Impact People of Action are effective problem-solvers. We seek out new ways to translate our expertise into making a difference—in our communities and across the globe. We’ve made measurable impact through our leadership in the effort to eradicate polio. Let’s prove that our impact on the world has only just begun. We hope to: • Eradicate polio and leverage the legacy • Focus our programs and offerings • Improve our ability to achieve and measure impact 2. Expand Our Reach People of Action activate and inspire one another. We build connections and opportunities that will allow people who share our drive to do the same. We plan to: • • • •

Grow and diversify our membership and participation Create new channels into Rotary Increase Rotary`s openness and appeal Build awareness of our impact and brand

3. Enhance Participant Engagement People of Action strive to understand the needs of others. We recommit to putting the needs, expectations, and growth of our participants at the center of all we do. We intend to: • • • •

Support clubs to better engage their members Develop a participant centered approach to deliver value Offer new opportunities for personal and professional connection Provide leadership development and skills training

4. Increase Our Ability to Adapt People of Action are inventive, entrepreneurial, and resilient. We stay true to ourselves and stay ahead of change in the coming years. We will: • Build a culture of research, innovation, and willingness to take risks • Streamline governance, structure and processes • Review governance to foster more diverse perspectives in decision-making

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Rotary’s Causes / Focus Areas Rotary connects people, transforms communities and solves problems in 7 areas of focus.

1. Promoting Peace Today, over 70 million people are displaced as a result of conflict, violence, persecution, and human rights violations. Half of them are children. Rotary refuses to accept conflict as a way of life and creates environments where peace can happen. We do this through projects that provide training that fosters understanding and provides communities with the skills to resolve conflicts. As a humanitarian organization, peace is a cornerstone of our mission. We believe when people work to create peace in their communities, that change can have a global effect. By carrying out service projects and supporting peace fellowships and scholarships, our members take action to address the underlying causes of conflict, including poverty, discrimination, ethnic tension, lack of access to education, and unequal distribution of resources. Rotary’s Four Roles in Promoting Peace Rotary and its members are: Practitioners: The work of Rotarians in fighting disease, providing clean water and sanitation, improving the health of mothers and children, supporting education, and growing local economies directly builds the optimal conditions for peaceful societies. Educators: Our Rotary Peace Centers have trained over 1,300 peace fellows to become effective catalysts for peace through careers in government, education, and international organizations. Mediators: Rotary members have negotiated humanitarian ceasefires in areas of conflict to allow polio vaccinators to reach children who are at risk. Advocates: Rotarians have an integral role as respected, impartial participants during peace processes and in post-conflict reconstruction. We focus on creating communities and convening groups that are connected, inclusive, and resilient.

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2. Fighting Disease We believe good health care is everyone’s right. Yet 400 million people in the world can’t afford or don’t have access to basic health care. Disease results in misery, pain, and poverty for millions of people worldwide. That’s why treating and preventing disease is so important to us. We lead efforts both large and small. We set up temporary clinics, blood donation centers, and training facilities in underserved communities struggling with outbreaks and health care access. We design and build infrastructure that allows doctors, patients, and governments to work together. Rotarians combat diseases like malaria, HIV/AIDS, Alzheimer’s, multiple sclerosis, diabetes, and polio. Prevention is important, which is why we also focus on health education and bringing people routine hearing, vision, and dental care. Rotarians educate and equip communities to stop the spread of life-threatening diseases. Rotary members have hundreds of health projects underway around the world at any given time. The Rotary Foundation is changing the world by providing grants for projects and activities around the globe. More than$65million in grants has been given by Rotary to fight disease. 3. Providing Clean Water, Sanitation And Hygiene Clean water, sanitation, and hygiene education are basic necessities for a healthy environment and a productive life. When people have access to clean water and sanitation, waterborne diseases decrease, children stay healthier and attend school more regularly, and mothers can spend less time carrying water and more time helping their families. Through water, sanitation, and hygiene (WASH) programs, Rotary’s people of action mobilize resources, form partnerships, and invest in infrastructure and training that yield long-term change. 4. Saving Mothers And Children Rotary makes high-quality health care available to vulnerable mothers and children so they can live longer and grow stronger. We expand access to quality care, so mothers and children everywhere can have the same opportunities for a healthy future. An estimated 5.9 million children under the age of five die each year because of malnutrition, inadequate health care, and poor sanitation — all of which can be prevented. Rotary provides education, immunizations, birth kits, and mobile health clinics. Women are taught how to prevent mother-to-infant HIV transmission, how to breast-feed, and how to protect themselves and their children from disease. 5. Supporting Education More than 775 million people over the age of 15 are illiterate. That’s 17 percent of the world’s adult population. Our goal is to strengthen the capacity of communities to support basic education and literacy, reduce gender disparity in education, and increase adult literacy. We support education for all children and literacy for children and adults. We take action to empower educators to inspire learning at all ages. RI offers scholarships through The Rotary Foundation and through Rotary clubs. Some Rotary clubs offer scholarships for secondary, undergraduate, or graduate study. These scholarships are given by individual clubs and are open to anyone except Rotary members and their families. Contact your local club to find out if they offer this scholarship, for application information and eligibility requirements.

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6. Growing Local Economies Nearly 800 million people live on less than $1.90 a day. Rotary members are passionate about providing sustainable solutions to poverty. Our members and our foundation work to strengthen local entrepreneurs and community leaders, particularly women, in impoverished communities. We create opportunities to help individuals and communities thrive financially and socially. 7. Protecting The Environment We are committed to supporting activities that strengthen the conservation and protection of natural resources, advance ecological sustainability, and foster harmony between communities and the environment. We empower communities to access grants and other resources, embrace local solutions, and spur innovation in an effort to address the causes and reduce the effects of climate change and environmental degradation. Rotary members are tackling environmental issues the way they always do: coming up with projects, using their connections to change policy and planning for the future.

Disaster Management With more than 1.2 million members worldwide, Rotarians are on the ground and ready to take action to help communities recover when disasters strike. Rotary members and The Rotary Foundation play a unique role in disaster recovery and rebuilding efforts. Working closely with our partners in other organizations that specialize in disaster relief, Rotary members lead projects to support every phase of a community’s recovery. Rotary supports three phases of relief: 1. 2. 3. 4.

Immediate response: Our local clubs and partners immediately offer helping hands and supplies. Short-term assistance: Our clubs and districts help affected communities wherever we can through funds and materials to re-establish day-to-day operations. Long-term rebuilding: Our clubs plan and implement projects that rebuild affected communities.

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Effective Service Projects Effective service projects do more than just offer a quick fix for problems. The most effective service projects: 1. 2. 3. 4. 5. 6. 7. 8.

Respond to real issues Improve community members’ lives. Incorporate the abilities of those who are served. Recognize the contributions of all participants as important and necessary. Are based on a realistic assessment of available resources. Aim for specific goals and objectives with measurable results. Build effective networks. Empower people and communities.

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Service Project Checklist Consult the following checklist to ensure that your club is following the key best practices in the implementation of community service projects: 1. Pre Assessment What kind of information about your community do you want to obtain? How will you represent everyone in the community in your assessment? What kind of community assessment tool do you intend you use? Some effective and inexpensive assessment options that individual Rotary clubs can adapt to their communities include Surveys, Asset inventory, Community mapping, Daily activities schedule, Seasonal calendar, Community café, Focus group and Panel discussions. 2. Needs Assessment Assessing your community’s strengths and weaknesses is an important first step in planning an effective service project. By taking the time to learn about your community, your club can discover new opportunities for service projects and prevent the duplication of existing assets. Formal community assessments may involve online surveys, telephone interviews, and focus groups run by professional consultants. Informal assessments can be as simple as chatting with people at a coffee shop, reading the local newspaper, or discussing issues at a community meeting. The purpose of a community assessment is to help you better understand the dynamics of your community and provide the information you need to make decisions that will contribute to its long-term development. Before you start an assessment, consider what specifically you want to learn about your community. An effective assessment will reveal things you did not know before. An effective assessment will include a wide range of community stakeholders, especially groups that are often overlooked, like women, young people, the elderly, and religious or ethnic minorities. Including a broad cross-section of people who could be affected by a service project is an important way to capture more diverse perspectives and uncover potential resources and problems that you might not otherwise have considered. After completing a community assessment, you’ll need to share the results. A thorough analysis of a community assessment can help your club determine which service project to pursue and whether it will be effective. 3. Select a Project Rotary International and The Rotary Foundation have adopted seven areas of focus as organizational priorities: Peace and conflict prevention/resolution Disease prevention and treatment Water and sanitation Maternal and child health Basic education and literacy Economic and community development Environment After a Rotary club has completed an assessment of its community, it next chooses the project based on the relevant community concerns, available resources, and club service interests identified in the assessment. Clubs must determine where their work will have the greatest

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impact. Some clubs use a consensus-building process to determine which projects to pursue, others debate and vote on issues, and still others allow their service committees to select appropriate projects. Regardless of how the decision is made, there are some common concerns clubs should consider before selecting a project: • Club’s Service History And Interests: Consider what types of projects your club has successfully completed in the past. • Members: Do your members prefer to take an active role in implementing projects, or do they excel at raising and donating funds to existing community efforts? Reflecting on these questions can help a club better understand its service-related strengths and select a project that capitalizes on those strengths. However, a club’s service history should not limit its choice of projects. Selecting projects that fit the evolving interests of a club will keep members interested and engaged, and will help ensure their success. • Time, Resources, And Project Duration: A club’s resources and the amount of time that members can commit to projects are limited, so clubs must carefully balance their available resources and the projects they choose to undertake. • Sustainability: Sustainable projects build a community’s capacity to address issues without relying on external support. When selecting a project, think carefully about both the short-term and long-term impact. 4. Select a Services Committee The service projects committee is one of the club’s committees. It oversees all of the club’s service projects from start to finish and is responsible for motivating club members and finding new opportunities for service. The committee’s work may be closely linked to the club’s strategic planning, membership development and retention, fundraising, and public image activities. 5. Set Project Goals and Objectives After a project has been selected, it’s time to start planning. A good project plan will help you manage resources effectively, anticipate potential problems, and evaluate your project’s success. One of the service projects committee’s most important tasks is identifying effective goals and objectives for a service project. Goals are a broad description of what the project is meant to achieve, while objectives are specific aims based on those goals. Project goals are important for organizing a project, defining its scope, and measuring its success. Effective goals are representative of all the aspirations of all involved and should be: • • • •

Challenging – ambitious and exceeding what clubs have achieved in the past. Achievable – based on a realistic assessment of materials, resources, and time. Measurable – having a tangible, quantifiable point to pursue. Time specific – having a specific deadline or time frame for completion.

Developing A Project Work Plan With the goals in mind, create a work plan — a simple, easy-to-understand schedule that documents each task involved in reaching the project’s objectives. The work plan should list: Specific tasks, Individual responsibilities, Resources, Budget, Anticipated task outcomes, Project timing and deadlines. Your club may also appoint an individual or a subcommittee to monitor the plan’s progress and encourage, remind, and reward those working on each task.

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6. Develop Project Work Plan and Budget Realistic financial expectations, outlined in a detailed budget, will reduce the chances of unforeseen costs arising as the project progresses. Base the budget on your work plan including expenses you anticipate for each task and likely income. A good budget does more than help a club manage project resources efficiently. It also helps a club build community support, protect resources from being misused, gauge a project’s success, and plan future projects. Many individual donors, grant-making organizations, and foundations require detailed financial reports before they will give money for a project. Develop a transparent accounting system for project finances, keeping these recommendations in mind: • • • • • • • •

Research local laws and regulations that may apply to a project. Write a statement of financial stewardship and accountability. Create a bank account for project funds. Collect receipts for all project expenditures, and provide receipts to individuals who donate money or project materials. Compare receipts with financial accounts regularly. Develop a system for independent auditing of project finances by a reputable accounting agency. Make regular written reports to project and community stakeholders describing project income and expenses. Project liability and protection: Does your club have a plan in place to deal with accidents or emergencies? Are you protected legally?

7. Identify Prospective Partners Working with other groups or organizations — both within and outside of Rotary — can greatly enhance a club’s service efforts. Utilizing the community’s existing resources and involving community groups or businesses gives ownership to a range of community members and increases the likelihood of producing real, meaningful change. Information and tips on collaborating with other organizations are available at • Rotarian Action Groups provide assistance and support to Rotary clubs and districts in planning and implementing service projects in their respective areas of expertise. They are autonomous, international groups organized by committed Rotarians, Rotarians’ spouses, and Rotaractors who have expertise in and a passion for a particular type of service. • Rotary Community Corps: is a group of non-Rotarian men and women who share Rotary’s values and commitment to service. With the guidance and support of their sponsor Rotary clubs, RCCs plan and implement projects that address issues affecting their communities. • Other Rotary clubs: Make connections with prospective club partners. You can do this by planning a Rotary Friendship Exchange — a reciprocal visit between your club and a club in another country, establish a twin club relationship with a club in another country or participate in a project fair to find a partner for an international service project. • External organizations: Before partnering on a project with an outside organization, confirm the organization’s integrity and its compatibility with your project goals. • Rotary Service Department: Does your club need help finding a club, district, or other Rotary entity to partner on a service project? Contact the Rotary Service Department at and find out about the latest resources to help you connect to potential partners.

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8. Create a Fundraising Budget When contacting a fundraiser, manage funds in a businesslike manner, recognize volunteers and contributors (if culturally appropriate) and share the outcome of your fundraiser with the community via local media. Evaluate the effort with the fundraising organizing committee, club president, and other club leaders. Ensure continuity for future fundraising efforts by reviewing records with incoming club leaders or the club treasurer. 9. Create a Fundraising Plan A successful fundraising campaign must be carefully planned and implemented. The service projects committee should coordinate its fundraising activities with the club’s treasurer and Rotary Foundation committee. Consider what types of fundraising events will be most effective for your community, ensure that your plans comply with local laws and regulations, and take care to develop a clear, concise message that effectively communicates your club’s service goals and plans to potential donors. Following is the typical process for creating a fundraising plan: i. Determine fundraising needs. ii. Establish a budget. iii. Identify the resources available. iv. Determine the logistics of the fundraiser. v. Organize volunteers. vi. Publicize the event. vii. Implement the fundraiser. 10. Reach out to Prospective Donors and Apply for Grants Many donors give for the satisfaction of making a difference, so describe the return on their investment in quantifiable terms, clearly specifying who will benefit from their generosity and how. Be sure to develop a system for tracking project donations and gifts. These records are useful for anticipating donors’ future project contributions, and can help your club avoid asking the same groups or individuals for donations too frequently. Cultivating a close relationship with donors can lead to increased project funding in the future. Provide donors with regular reports on the use of donated funds. Donors appreciate knowing how donations are being used, and it’s in your club’s best interest to be as transparent and accountable as possible with project funds. Also, keep donors informed of the project’s progress, and invite them to participate in project events and celebrations. Fundraising requires a plan that explains what your club wants to accomplish with the project and how the club expects to get the money to make it work. You might be able to finance a project completely through fundraising events, such as a charity dinner, celebrity auction, walkathon, arts and crafts sale, or barbeques. But in other cases, you’ll need to turn to outside funding sources such as: • Individuals: When approaching individual donors give a clear picture of how much money needs to be raised, the donor’s role in the effort, and the amount of money you suggest the donor contribute. Such requests should be made in a thoughtful, courteous manner that allows the donor to decide if the amount is appropriate.

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• Businesses: Check public records to research the giving history of a particular business and find the appropriate contact person. Customize your club’s message to each company by emphasizing the benefits of sponsorship, especially opportunities for positive publicity in the community. • Foundations: Check public records to research funding available from foundations. Once you’ve identified a potential source of funding, designate one club member as the main contact to help develop your club’s relationship with the organization. Most foundations require applications for project funding. • Nonprofits/Non Governmental Organizations (NGOs): In general, the same approach used with foundations and businesses can be applied to NGOs. One difference, however, is that NGOs often focus on building community capacity through technical assistance, training, or in-kind donations of project materials. A non-profit’s expertise can be instrumental to a project’s success. • Government agencies: Many local, regional, and national governments offer funding for programs. To research these opportunities, contact government offices and ask what resources are available. • Funding through The Rotary Foundation: The Rotary Foundation offers various grant packages to help fund club and district service efforts. To learn more about these opportunities, talk with your district Rotary Foundation committee chair. Remember to thank and recognize donors for their contributions. 11. Appoint a volunteer coordinator and engage volunteers Invite volunteers to assist your club with its service projects. When volunteers are actively engaged and invested, the project is certain to be more successful and sustainable. Be sure to keep participants motivated throughout the duration of the project, not just at the start. A positive experience often encourages volunteers to participate in future service projects, and can help attract new members to your club. 12. Facilitate regular communication with project stakeholders Communication throughout the project is essential to keeping club members and project stakeholders motivated. There should be no secrets: Everyone involved should be kept up-todate on project news. Consider these ways to keep participants informed and engaged: • • • • •

Updates at club meetings Celebration of milestones Recognition of volunteers Visits from partner organizations Club events at the project site

13. Undertake public relations activities in the community, both during the project and after its conclusion For your club’s project to succeed, it must have the support of the local community. By developing a public relations plan, you can share the project’s message and gain this support, while enhancing Rotary’s overall image in the community.

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14. Conduct an Evaluation Evaluation plays an important role in ensuring the long-term effectiveness of continuing service projects and bringing closure to completed projects. In order to learn from the experience, you need to know what worked and what didn’t and whether the project achieved its objectives. The evaluation process need not be expensive or time consuming. By setting measurable goals and objectives during the planning phase, you’ve already done much of the work. Completing the evaluation is simply a matter of collecting the data related to each of the project’s objectives and determining whether they were met. Complete the project by writing the evaluation report. The report should be succinct, appealing, readily understood, and useful. Share your project story with the District Timeline Magazine as well as RI who are always looking for stories about successful club service projects that can inspire and educate other Rotary clubs.

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Together we... END POLIO District 9212

District 9212


THE ROTARY FOUNDATION (TRF) 100 Years of doing good in the world Since it was founded more than 100 years ago, The Rotary Foundation has spent more than $4 billion on life-changing, sustainable projects. The mission of The Rotary Foundation of Rotary International is to enable Rotarians to advance world understanding, goodwill, and peace through the improvement of health, the support of education, and the alleviation of poverty. The Rotary Foundation transforms your gifts into service projects that change lives both close to home and around the world. With your help, we can make lives better in your community and around the world.

TRF Mission The Rotary Foundation helps Rotarians to advance world understanding, goodwill, and peace by improving health, providing quality education, improving the environment, and alleviating poverty.

What impact can one donation have? • For as little as 60 cents, a child can be protected from polio. • $50 can provide clean water to help fight waterborne illness. • $500 can launch an antibullying campaign and create a safe environment for children

Foundation History At the 1917 convention, outgoing Rotary president Arch Klumph proposed setting up an endowment “for the purpose of doing good in the world.” That one idea, and an initial contribution of $26.50, set in motion a powerful force that has transformed millions of lives around the globe. Arch Klumph’s idea for an endowment fund dedicated to “doing good in the world” planted the seed of The Rotary Foundation in 1917. Thanks to his vision and staunch advocacy, and the extraordinary generosity of Rotary members worldwide, that fund has become one of the world’s leading humanitarian foundations.

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Rotary’s Involvement in Polio Eradication Rotary has been working to eradicate polio for more than 35 years. Our goal of ridding the world of this disease is closer than ever! As a founding partner of the Global Polio Eradication Initiative, Rotary has reduced polio cases by 99.9 percent since its first project to vaccinate children in the Philippines in 1979. What Is Polio? Polio, or poliomyelitis, is a paralyzing and potentially deadly infectious disease that most commonly affects children under the age of 5. The virus spreads from person to person, typically through contaminated water. It can then attack the nervous system. Rotary members have contributed more than $2.1 billion and countless volunteer hours to protect nearly 3 billion children in 122 countries from this paralyzing disease. Rotary’s advocacy efforts have played a role in decisions by governments to contribute more than $10 billion to the effort. Today, polio remains endemic only in Afghanistan and Pakistan. But it’s crucial to continue working to keep other countries polio-free. If all eradication efforts stopped today, within 10 years, polio could paralyze as many as 200,000 children each year. Rotary’s History In Fighting Polio On 29 September 1979, When James L. Bomar Jr., then RI president, along with volunteers put the first drops of vaccine into a child’s mouth, at a health center in Guadalupe Viejo, Makati, he ceremonially launched the Philippine poliomyelitis immunization effort. Rotary’s first Health, Hunger and Humanity (3-H) Grant project was now underway. Bomar and Enrique M. Garcia, the country’s minister of health, had earlier signed an agreement committing Rotary International and the government of the Philippines to a joint multiyear effort to immunize about 6 million children against polio, at a cost of about $760,000. The project’s success led Rotary to make polio eradication a top priority. Rotary launched Polio Plus in 1985 and was a founding member of the Global Polio Eradication Initiative in 1988. Through decades of commitment and work by Rotary and our partners, more than 2.5 billion children have received the oral polio vaccine. In the 1950s, 60s, and 70s, virtually every person knew someone in their family or circle of friends who had polio. In the early 1950s, there were perhaps 500,000 cases of polio worldwide. Of that number 50,000 children a year would die from polio and thousands more would be crippled, paralyzed or suffer lifelong disabilities. In 1978, Rotary had a committee, appointed by R.I. President Clem Renouf, to design a new direction for Rotary. It was called the Health, Hunger and Humanity Committee. One proposal was from the Philippines. Rotary approved the project; some million children were immunized against polio. It was a huge success. In 1982 R.I. President Stan McCaffrey formed the New Horizons Committee. This group had the job of “looking into the future of Rotary to see what tasks or new directions Rotary could take on the future.” A letter from Rotarian John Sever suggested providing polio vaccines for all the children in the world and it was one of the 35 suggestions that made it to the R.I. Board of Directors. In l982 the RI Board approved the idea and the “Polio 2005” project was born.

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After a meeting with some of the world’s most distinguished medical and public health leaders, it was determined that it would cost at least $100 million dollars to immunize 500 million children. The name of the project was changed to “Polio Plus” and the fundraising efforts begun. It was the first major fund raising campaign by Rotarians of the world for a single project. By 1987 Rotary had surpassed the goal and raised $240 million and would go on to partner with the World Health Organization, UNICEF, and the US Centers for Disease Control. The first big immunization day was in Mexico, where 13 million children were immunized. Rotary Clubs became “Polio Plus Partners” to raise funds for National Immunization Days. The Partners purchased iceboxes, colorful vests, caps, leaflets, street banners and many other items needed to mobilize whole nations to immunize their children. Rotarians and health workers have gone to the most remote areas of the world by canoe, camels, elephants, horseback, motorbikes, and every other conceivable vehicle to reach all the world’s children. The civil war in Sudan was stopped for 4 days to immunize children thanks to Rotary’s efforts! By 2005, over 99% of the children of the world had received polio vaccine. And Polio remained only in four countries. In 2012, India surpassed one year without any polio case and in 2014 India was certified polio free. Since 2017, Nigeria too has had no cases of polio. In 2007, the Bill & Melinda Gates Foundation joined Rotary in its commitment to ending polio. Since 2013, the Gates Foundation has matched every $ 1 Rotary commits to polio eradication 2-to-1, up to 35 million per year. Rotary, with matching funds from the Gates Foundation, has contributed more than $ 1.6 billion to end polio. Since we started the fight against polio, we have reduced the number of polio cases by 99.9%. The leaders of the world have clearly expressed that without Rotary International this monumental achievement would never be accomplished.

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The Polio History Timeline Take a look at the recent history and Rotary’s major milestones in polio:



The first major documented polio outbreak in the United States occurs in Vermont; 18 deaths and 132 cases of permanent paralysis are reported.

Swedish physician Ivar Wickman suggests that polio is a contagious disease that can spread from person to person, and also recognizes that polio could be present in people who show no symptoms.



A major polio outbreak in New York City kills more than 2,000 people. Across the United States, polio takes the lives of about 6,000 people, and paralyzes thousands more.


2 physicians in Vienna, Karl Landsteiner and Erwin Popper, discover that polio is caused by a virus.


Philip Drinker and Harvard University’s Louis Agassiz Shaw Jr. invent an artificial respirator for patients suffering from paralytic polio — the iron lung.

A vaccine developed by Dr. Jonas Salk is declared “safe and effective.”


The U.S. government licenses the oral polio vaccine developed by Dr. Albert Sabin.


Rotary International begins its fight against polio with a multi-year project to immunize 6 million children in the Philippines.


Rotary International and the World Health Organization launch the Global Polio Eradication Initiative. There are an estimated 350,000 cases of polio in 125 countries.


Health workers and volunteers immunize 165 million children in China and India in 1 week. Rotary launches the PolioPlus Partners program, enabling Rotary members in polio-free countries to provide support to fellow members in polioaffected countries for polio eradication activities.


Rotary International launches PolioPlus, the first and largest internationally coordinated privatesector support of a public health initiative, with an initial fundraising target of US$120 million.


The International Commission for the Certification of Poliomyelitis Eradication announces that polio has been eliminated from the Americas.



The Rotary Foundation raises $119 million in a 12-month campaign. Rotary’s total contribution to polio eradication exceeds $500 million. Six countries remain polio-endemic – Afghanistan, Egypt, India, Niger, Nigeria and Pakistan.


The number of polio-endemic countries drops to 4 - Afghanistan, India, Nigeria, and Pakistan.

A record 550 million children – almost 10% of the world’s population – receive the oral polio vaccine. The Western Pacific region, spanning from Australia to China, is declared polio-free.


In Africa, synchronized National Immunization Days in 23 countries target 80 million children, the largest coordinated polio immunization effort on the continent.



Rotary’s overall contribution to the eradication effort nears $800 million. In January, the Bill & Melinda Gates Foundation pledges $355 million and issues Rotary a challenge grant of $200 million. This announcement will result in a combined $555 million in support of the Global Polio Eradication Initiative.


India surpasses 1 year without a recorded case of polio and is removed from the list of countries where polio is endemic. Polio remains endemic in just 3 countries. Rotary surpasses its $200 Million Challenge fundraising goal more than 5 months earlier than expected.

Rotary welcomes celebrities and other major public figures into a new public awareness campaign and ambassador program called “This Close” to ending polio. Program ambassadors include Nobel Peace Prize Laureate Desmond Tutu, violinist Itzhak Perlman, co-founder of the Bill & Melinda Gates Foundation Bill Gates, Grammy Award-winning singers Angelique Kidjo and Ziggy Marley, and environmentalist Dr. Jane Goodall. Rotary’s funding for polio eradication exceeds $1 billion.

India goes 3 full years without a new case caused by the wild poliovirus, and the World Health Organization certifies the South-East Asia region polio-free. Polio cases are down over 99% sin



Nigeria goes 3 full years without a new case caused by the wild poliovirus.


The World Health Organization certifies the African region wild polio-free.

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Grants Rotary members contribute their skills, expertise, and resources to help solve some of the world’s toughest problems. From providing clean water to promoting peace worldwide, The Rotary Foundation grants bring service project ideas to life. In fiscal year 2018, The Rotary Foundation provided more than $86 million in grants for education and literacy projects, disease prevention and treatment, growing local economies and water and sanitation projects. i. District Grants District grants fund small-scale, short-term activities that address needs in your community and communities abroad. Each district chooses which activities it will fund with these grants. What district grants support District grants fund a variety of district and club projects and activities, including: • Humanitarian projects, including service travel and disaster recovery efforts • Scholarships for any level, length of time, location, or area of study • Youth programs, including Rotary Youth Exchange, Rotary Youth Leadership Awards (RYLA), Rotaract, and Interact • Vocational training teams, which are groups of professionals who travel abroad either to teach local professionals about their field or to learn more about it themselves How they’re funded Districts may use up to 50 percent of their District Designated Fund to receive one district grant annually. This percentage is calculated based on the amount of DDF generated from a district’s Annual Fund giving three years prior, including Endowment Fund earnings. You aren’t required to request the full amount available. The District receives this funding as a lump sum and then distributes it to the clubs after approval of their grant applications. How clubs request funds If your club is seeking district grant funding, you can apply directly to your district. Individual districts administer their own district grant programs. Contact the District Foundation administration to find out about available funding, application forms and guidelines, deadlines, and any other requirements. ii. Global Grants Global grants support large international activities with sustainable, measurable outcomes in Rotary’s areas of focus. By working together to respond to real community needs, clubs and districts strengthen their global partnerships. How Global Grants Are Funded Global grants have a minimum budget of $30,000 and a maximum World Fund award of $400,000. Grant sponsors can use a combination of District Designated Funds (DDF), cash, and/or to fund a global grant. The Foundation will provide an 80 percent World Fund match for all DDF contributions. There is no minimum World Fund match.

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Global grants can fund: • Humanitarian projects • Scholarships for graduate-level academic studies • Vocational training teams, which are groups of professionals who travel abroad either to teach local professionals about their field or to learn more about it themselves Are you interested in applying for a grant? You must be a member of a Rotary club to be eligible. Steps to apply for a grant 1. Learn about Rotary’s global and district grants on 2. Get qualified: Both the district or club in the country where the activity is carried out and the international partner district or club must first become qualified before applying for a global grant. Club president and president-elect must agree to the club qualification MOU, complete the grant management seminar training as outlined by the district, either in person or online, or a combination of both and complete any additional steps that your district requires. Your club must qualify each year if you plan to apply for global grant. Your club and district Rotary Foundation chairs can help you plan how to use your District Designated Funds and learn how to qualify your club. 3. Start and manage your application online at the Rotary Grant Center. Submitting a successful grant application Consult with local experts early in the planning process to build a strong project plan and global grant application. To be approved, your application must clearly describe how your project, scholarship, or vocational training team: • • • •

Is sustainable: include plans for long-term success after the global grant funds have been spent Includes measurable goals Aligns with one of Rotary’s areas of focus Responds to real community needs: any club or district that applies for a global grant to support a humanitarian project or a vocational training team must conduct a community assessment first and design the project based on what they learn through that assessment. • Actively involves Rotarians and community members • Meets the eligibility requirements in the grants terms and conditions Applications are accepted throughout the year and are reviewed as they’re received. Sponsoring clubs and districts must submit their applications by June 30 to the Rotary Foundation for scholars who will begin studies in August, September, or October. Monitoring & Evaluation Measuring outcomes is an integral part of global grant projects. Proper monitoring and reporting ensure that Rotary grants have a positive impact. You will be required to fill out an online global grant report. District resource network Local Rotarians who have expertise in Rotary’s areas of focus, global grants, and project planning are among your best resources. Experts can also include alumni, Rotaractors, Rotarian Action Group members, and The Rotary Foundation Cadre of Technical Advisers.

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Scholarships The Rotary Foundation and clubs invest in future leaders and philanthropists by funding scholarships for undergraduate and graduate study. $7.5million in scholarships, on average, are given out by Rotary each year and 350,000 scholarships have been awarded by Rotary so far. Types Of Scholarships 1. Rotary Clubs offer scholarships for secondary, undergraduate, or graduate study. Rotary club scholarships are given by individual clubs and are open to anyone except Rotary members and their families. Contact your local club to find out if they offer this scholarship, application information and eligibility requirements. 2. The Rotary Foundation offers scholarships for college graduates and professionals to study peace and conflict resolution. Rotary peace fellowships are available to candidates who want to participate in a master’s degree or certificate program at one of Rotary’s six partner universities. Learn about Rotary peace fellowship eligibility requirements and restrictions on rotary. org Clubs Seeking To Offer Scholarships Rotary clubs can apply to The Rotary Foundation for district and global grants to support scholarships. Global grants are for graduate students studying abroad in one of Rotary’s causes/ focus areas: 1. 2. 3. 4. 5. 6.

Promoting peace Fighting disease Providing clean water, sanitation, and hygiene Saving mothers and children Supporting education Growing local economies

Scholarships last from one to four years and can include an entire degree program. Global grant scholarships are funded using cash or District Designated Funds matched by the World Fund. District grants can be used to sponsor secondary school, undergraduate, or graduate students studying any subject, either locally or abroad. The scholarship may cover any length of time, from a six-week language-training program to a year or more of university study. Rotary members are essential to recruiting qualified candidates for Rotary Peace Fellowships. You can advance peace in troubled areas around the world by promoting peace fellowships and supporting peace fellow candidates through the application process.

Donor Recognition Your generous contributions to The Rotary Foundation are essential to securing and growing Rotary programs throughout the world. RI recognizes donors to express gratitude for their commitment, offering individual and club recognition as well as naming opportunities that enable you to honor a friend or family member with a named or endowed gift.

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i. Individual Recognition • Rotary Foundation Sustaining Member – When you give $100 or more per year to the Annual Fund. • Benefactor – When you include the Endowment Fund as a beneficiary of $1,000 or more in your estate plans or when you donate $1,000 or more to the fund outright. Benefactors receive a certificate and insignia to wear with a Rotary or Paul Harris Fellow pin. • Paul Harris Fellow – When you give $1,000 or more to the Annual Fund, PolioPlus, or an approved Foundation grant. To recognize someone else as a Paul Harris Fellow, you can give that amount in their name. • Multiple Paul Harris Fellow – When you give additional gifts of $1,000 or more to the Annual Fund, PolioPlus, or an approved Foundation grant. • Paul Harris Society member – When you elect to contribute $1,000 or more annually to the Annual Fund, PolioPlus, or an approved Foundation grant. • Bequest Society – When you make a commitment for future gifts of $10,000 or more to The Rotary Foundation, you’ll be invited to join the Bequest Society. • Major Donor – When your cumulative donations reach $10,000. Major Donors can choose to receive a crystal recognition piece and a Major Donor lapel pin or pendant. • Arch Klumph Society – When your cumulative donations reach $250,000. Recognition includes an induction ceremony and your picture and biography in the Arch Klumph Society interactive gallery at the Rotary International headquarters in Evanston, Illinois, USA. • Legacy Society – When you promise a gift of $1 million or more to the Endowment, you’ll be listed in Rotary’s annual report and invited to exclusive Rotary International and Foundation events. ii. Club Recognition • 100% Paul Harris Fellow Club – This is recognition for clubs in which all dues-paying members are Paul Harris Fellows. This is a one-time recognition. • 100% Paul Harris Society Club – For clubs in which every dues-paying member contributes a minimum of $1,000 to the Annual Fund, PolioPlus, or global grants within a Rotary year • 100% Foundation Giving Club – For clubs that achieve an average of $100 in per capita giving and 100 percent participation, with every dues-paying member contributing at least $25 to any or all of the following during the Rotary year: Annual Fund, PolioPlus Fund, approved global grants, or Endowment Fund. • 100% Rotary’s Promise Club – A designation provided to clubs in which every dues-paying member supports The Rotary Foundation’s Endowment with a minimum commitment of $1,000 or more in an estate plan or via an outright gift of $1,000 or more. • Every Rotarian, Every Year Club – For clubs that achieve a minimum Annual Fund contribution of $100 per capita during the Rotary year, and every dues-paying member must personally contribute at least $25 to the Annual Fund during the year. • Top Three Per Capita in Annual Fund Giving – For the three clubs in each district that give the most, per capita, to the Annual Fund. Clubs that give at least $50 per capita are eligible. • Naming Opportunities – Special opportunities are available to create an endowment or make a directed gift in your name or the name of a loved one. Endowed gifts are invested in perpetuity, with part of their earnings spent on a designated program. Directed gifts are spent in their entirety, usually in the following Rotary year.

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Giving to The Rotary Foundation (TRF) How Does The Rotary Foundation Use Donations? Our 35,000 clubs carry out sustainable humanitarian service projects. Using donations like yours, we’ve wiped out 99 percent of all polio cases. Your donations train future peacemakers, support clean water, and strengthen local economies. What Impact Can One Donation Have On The World? It can save a life. A child can be protected from polio with as little as 60 cents. Our partners make your donation go even farther. For every $1 Rotary commits to polio eradication, the Bill & Melinda Gates Foundation Why You Should Donate to The Rotary Foundation Giving works because Rotary works. We are proud that 90.8 percent of donations go straight to supporting our service projects.

Ways to give to The Rotary Foundation (TRF) Gifts of any size to The Rotary Foundation are appreciated and will support educational, humanitarian, and cultural programs and projects throughout the world. By donating to The Rotary Foundation, you support Rotary’s areas of focus, which help advance world understanding, goodwill, and peace through the improvement of health, the support of education, and the alleviation of poverty. Contributions to the Every Rotarian, Every Year (EREY) initiative, are the primary source of funding for Foundation programs. There are several ways to contribute to Rotary’s efforts: 1. Donate online – Go to and click on donate. You need a credit/debit card and need to have a member access account on the RI website – which is very easy to set up. 2. Through Your Club – you can donate to The Rotary Foundation through your club’s TRF donation process for instance through SAA collection in some clubs and the responsible director will regularly transfer all member’s donations to the TRF. 3. Through The District – You can also make your payment through the District 9212 Foundation Account. You will need to indicate the name of your club and your full name on each slip. The bank details are as below: Account Name: Bank: Branch: Account No (Kenya Shillings Account): Account No (US Dollar Account):

Rotary Foundation District 9212. Prime Bank Riverside 2000079563 3001091190

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4. Rotary Direct – allows you to help year-round by automatically giving each month, quarter, or year. Enroll in Rotary’s recurring giving program, Rotary Direct, on My Rotary which makes giving easy, fast, and secure. You can schedule a monthly, quarterly, or annual donation that empowers Rotarians to change lives in communities around the world. 5. Planned Giving – Through a planned gift, donors can provide ongoing support to Rotary programs. Donors can choose structured gifts to be made after their lifetimes, and take advantage of financial and tax benefits, which vary by country. The most common gift structure is a provision in an estate plan. Worldwide opportunities include: • A provision in a will including codicils • A provision in a trust • Insurance beneficiary designations • Real estate and other asset transfers • Gifts of retirement plan assets or other financial accounts When you include Rotary in your will, you can ensure that your support continues for years to come. Take advantage of a free resource on,, to create a planned gift with Rotary and make building a better world part of your own legacy. Other Ways to Give Rotary offers a variety of secure ways to donate: 1. Securities – Stocks, mutual funds, and other securities can all be given to The Rotary Foundation. 2. Corporate matching gift – Your employer can match any donations you and your colleagues make by sponsoring a matching gift program.

Rotary Club of Juba, South SUdan – End Polio Initiative

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Together we... CONNECT District 9212

District 9212


MEMBERSHIP Impact starts with our members — people like you who see a world where people unite and take action to create lasting change — across the globe, in our communities, and in ourselves. At our club meetings, we the people of action come together to strengthen our connections to friends and neighbors with our commitment to improving lives. Who Can Join? We’re looking for people who want to give back to their communities. Professionals from different backgrounds willing and committed to use their vocations to serve society. Rotary clubs also welcome Rotaractors, Rotary Peace Fellows, and other members of the family of Rotary who qualify for membership. As a club member, you will be asked to: • Pay club dues • Attend meetings and events • Use your professional skills and talents to make a difference What Are The Benefits? Becoming a Rotary member connects you with a diverse group of professionals who share your drive to give back. Through regular meetings and events, you’ll: • • • •

Discuss your community’s needs and develop creative ways to meet them Connect with other leaders who are changing the world Expand your leadership and professional skills Catch up with good friends and meet new ones

Other benefits of membership include: • The Rotary International Convention: This is our biggest event of the year. Rotary members from more than 130 countries meet at the convention each year to celebrate successes and make plans for the future. • The District Conference and Assembly (DCA) is another annual opportunity for Rotarians and friends in a District to network and socialize. • Rotary Fellowships give members the chance to join a group of people who share similar interests, hobbies, or vocations. Some groups use their fellowship to make a positive difference. • Rotarian Action Groups unite Rotary members, family members, program participants and alumni who share their expertise in particular fields by collaborating with clubs and districts on projects. Why Join Rotary? 1. Friendship: In an increasingly complex world, Rotary provides one of the most basic human needs: the need for friendship and fellowship. It is one of two reasons why Rotary began in 1905. 2. Business Development: The second original reason for Rotary’s beginning is business development. Everyone needs to network and Rotary consists of a cross section of every business community. 3. Leadership Development: Rotary is an organization of leaders and successful people. Serving in Rotary positions provides opportunities to motivate, influence, and lead. 4. Continuing Education: The Learning Centre on the Rotary website provides an array of courses for members. Club meetings also provide an opportunity to listen to different speakers on a variety of timely topics.

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5. Fun: Rotary provides opportunities for socialization through club activities. 6. Public Speaking Skills: Rotary develops confidence and skills in public communication and the opportunity to practice and perfect these skills. 7. Citizenship in the World: Every Rotarian wears a pin that says “Rotary International.” There are few places on the globe that do not have a Rotary club. Every Rotarian is welcome– even encouraged – to attend any of the 32,000 clubs in 200 nations and geographical regions. This means instant friends in both one’s own community and in the world community. 8. Family Programs: Rotary provides one of the world’s largest youth exchange programs; high school and college clubs for future Rotarians; opportunities for spouse involvement; and a host of activities designed to help family members in growth and the development of family values. 9. Vocational Skills: Every Rotarian is expected to take part in the growth and development of his or her own profession or vocation; to serve on committees and to teach youth about one’s job or vocation. 10. Service: Rotary is a service club. Its business is mankind. Its product is service. Rotarians provide community service to both local and international communities. This is perhaps the best reason for becoming a Rotarian: the chance to do something for somebody else and the sense of selffulfillment that comes in the process. Become A Member Make sure that you want to join the Rotary Club for the right reasons by finding out more about its values and goals. Look up your town’s Rotary Club to get a sense for its standards and to check out its specific application requirements, which may differ slightly from other branches’ requirements. You can apply for membership on where Rotary International will then connect you with a club that’s right for you and make it easy to get involved and on your way to membership immediately. Alternatively you can look up contacts for the specific club that you are interested in and reach out directly for membership requirements. Once you meet the requirements, your club will induct you as a Rotarian / Rotaractor/ Interactor. Once You Become A Member 1. Attend weekly meetings right off the bat. Once an invitation has been extended to you and you’ve accepted it, start attending the club’s weekly meetings right away. As a new member, it’s good to show your commitment from the start, and nothing shows commitment like punctual, weekly attendance. 2. Form new connections through the Rotary Club. One of the Rotary Club’s biggest perks is its capacity for networking. Since you’re new, you have an excuse to introduce yourself to as many people as you want. Find out what your fellow Rotarians are up to in your area and show genuine curiosity in their plans by asking them questions about their lives and careers. 3. Explore possible projects you can do through the Rotary Club. The Club’s mission is primarily built around service, so as you get more and more involved, come up with ways you can use club resources to help other people. Identify problems in your community that the Rotary Club could tackle, and talk to fellow members about how to get started on a service project. 4. Start Training: The Learning Center on provides free training on a variety of topics. Take advantage of the wealth of training materials designed to help you learn new skills and become more successful in what you do.

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Type Of Clubs 1. Rotary Clubs Rotary clubs are made up of professionals and other leaders who meet regularly for service, connection, and personal growth. They are referred to as Rotarians. While Rotary clubs are grounded in the same values, no two are the same, because each community has its own unique needs. At club meetings in communities across the globe, our members come together to strengthen their connections to friends and neighbours and their commitment to improving lives.

To be a Rotarian, you must be an adult who demonstrates good character, integrity, and leadership; has a good reputation within your business or profession or community; and wants to do good in your own community or have an impact elsewhere in the world. 2. Rotaract And Interact Clubs If you’re a young professional, at least 18 years old, you may be interested in joining a Rotaract club. If you’re between the ages of 12 and 18, you may be interested in joining an Interact club, a service club for youth. Like Rotary clubs, Rotaract and Interact clubs give their members the chance to make friends, develop leadership skills, and create positive change. Rotaract: Rotaract clubs bring together people ages 18 and older to exchange ideas with leaders in the community, develop leadership and professional skills, and have fun through service. They are referred to as Rotaractors. In communities worldwide, Rotary and Rotaract members work side by side to take action through service. From big cities to rural villages, Rotaract is changing communities. Rotaract members decide how to organize and run their clubs, manage their own funds, and plan and carry out activities and service projects. Rotary club sponsors offer guidance and support and work with your club as partners in service.

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Interact: Through Interact clubs, students ages 12-18 connect with others in their community or school and learn about the world through service projects and activities. Interact allows the youth to take action to make a difference in your school and community, discover new cultures and promote international understanding, become a leader in your school and community and have fun and make new friends from around the world. Interact clubs organize at least two projects every year, one that helps their school or community and one that promotes international understanding. Rotary clubs sponsor, mentor, and guide Interactors as they carry out projects and develop leadership skills.

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Youth Programs Rotary believes in developing the next generation of leaders. These are some of the Rotary programs that help younger leaders build leadership skills, expand education and learn the value of service: a. Rotary Youth Leadership Awards (RYLA) Rotary Youth Leadership Awards (RYLA) is an intensive leadership experience organized by Rotary clubs and districts where Rotaractors develop their skills as leaders while having fun and making connections. At RYLA, youth are able to connect with leaders in their community and around the world to: • • • • •

Build communication and problem-solving skills Discover strategies for becoming a dynamic leader in your school or community Learn from community leaders, inspirational speakers, and peer mentors Unlock your potential to turn motivation into action Have fun and form lasting friendships

RYLA events are organized locally by Rotary clubs and districts for participants ages 14-30. Depending on community needs, RYLA may take the form of a one-day seminar, a three-day retreat, or a weeklong camp. Typically, events last 3-10 days and include presentations, activities, and workshops covering a variety of topics.

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Your community might host a RYLA event for secondary school students to hone their leadership potential, for university students to develop creative problem-solving strategies, or for young professionals to learn ethical business practices. b. Youth Exchange Rotary Youth Exchange builds peace one young person at a time. Students learn a new language, discover another culture, and truly become global citizens. Exchanges for students ages 15-19 are sponsored by Rotary clubs in more than 100 countries. Exchange students are able to unlock their true potential to: • • • •

Develop lifelong leadership skills Learn a new language and culture Build lasting friendships with young people from around the world Become a global citizen

Long-term exchanges last a full academic year, and students attend local schools and live with multiple host families. Short-term exchanges last from several days to three months and are often structured as camps, tours, or homestays that take place when school is not in session. Room and board are provided, as well as any school fees. Each program varies, but students are usually responsible for round-trip airfare, travel insurance, Travel documents (such as passports and visas), spending money and any additional travel or tours. Rotary Youth Exchange inspires young leaders to serve as catalysts for peace and social justice in their local communities and throughout the world, long after their exchanges end. This program is possible because of the dedication, leadership, and passion of the tens of thousands of volunteers — Rotary members and nonmembers alike — who make this unique program so successful. c. New Generations Service Exchange New Generations Service Exchange is a short-term, customizable program for university students and professionals up to the age of 30. Participants can design exchanges that combine their professional goals with a humanitarian project. The exchange allow youth to: • • • • •

Make connections with service-minded community leaders in another country Learn another language Build your professional skills and gain international experience Travel and explore a new culture while giving back through service With your host Rotary district, you’ll plan activities that can include networking, relationship building, humanitarian service, professional development, and leadership training. Exchanges last from a few weeks to six months, can be arranged for individuals or groups and need not be reciprocal.

Costs vary by Rotary club or district. To reduce expenses, Rotary members often provide homestay options, arrange no-cost internship or job-shadowing programs, and offer other financial assistance. The program is open to University students and professionals up to age 30 — including current and former Rotaractors and former Interactors, Rotary Youth Leadership Awards participants, and Youth Exchange students. All participants should demonstrate a strong commitment to service and the ideals of Rotary. You don’t have to be a member of Rotary to participate in an exchange.

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Youth Protection District 9212 Rotary District 9212 is committed to creating and maintaining a safe environment for all young persons who participate in Rotary activities like Rotary Youth Exchange (RYE), Interact, Rotaract, RYLA, Ambassadorial Scholars and Group Study Exchange (GSE). It is the duty of all Rotarians, Rotarians’ spouse, and partners, and other volunteers to safeguard the children and young persons they come into contact with and protect them from physical, sexual, and emotional abuse. District 9212 has developed guidelines for fostering a safe environment and preventing abuse and harassment in connection with District programs, activities and events that involve young persons which applies to all Rotarians, Volunteers, chaperones and in the case of RYE and GSE, all adults over 18 years who may reside in the home of a host family. These guidelines require appropriate screening to prevent contact of young persons with individuals who are inappropriate or prohibited by law from working with young people. The District has also established rules and procedures for reporting, responding to and investigating any allegations of abuse or harassment that may be made to protect all parties involved, and make sure allegations are properly handled according to local laws and district policy. Clubs are asked to review and maintain an archive of all screened volunteers, including applications, criminal background checks, and reference checks, in compliance with local laws. Alternatively, serve as a liaison to an external firm contracted for this purpose.

Club Membership Clubs traditionally had two membership types; active and honorary memberships. In a bid to be flexible and adapt to changing times, today clubs could offer family memberships, junior memberships to young professionals, or corporate memberships to business leaders and their employees. Each type of membership can have its own policies on dues, attendance, and service expectations, provided these policies are documented in your club bylaws. Rotary will count these people in your club membership and will consider them active members if they pay RI dues. Club Models Rotary Clubs use various club models. Here are some models that clubs can adopt for their organization. A club can opt for one of the models or choose to design their own model. 1. Traditional Club: Majority of clubs in our district fall in this category. The traditional club experience includes having a meal, hosting a speaker, and practicing traditions that members value. In recent times, many clubs have embraced a virtual and hybrid meeting formats as well. 2. E-Club: If meeting at a brick and mortar location isn’t feasible, then a Rotary e-club might be right for you. Like other Rotary clubs, e-clubs meet weekly, carry out service projects, support The Rotary Foundation, and socialize. But instead of meeting in person, they connect through the Internet. Our District currently has 1 e-club; The Rotary E-Club Safari. 3. Passport Club: This is a club that allows members to attend other club meetings frequently as long as they attend a specified number of its own meetings each year. This suits people who travel frequently or who enjoy trying a variety of club experiences and meeting lots of people. 4. Corporate Club: A club whose members (or most of them) work for the same employer.

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5. Cause-based: This is a club whose members are passionate about a particular cause and focus their service efforts in that area. 6. Alumni-based: A club in which a majority of members (or a majority of charter members) are former Rotary program participants, or former Rotaractors or Rotarians. 7. Interest-based Club: This is a club that focuses on a particular interest or hobby. This is ideal for people who want to enjoy Rotary in a specific way or focus on a shared interest or activity, such as professional development for members. 8. International Club: A club whose members are expatriates or who speak a common language other than the primary language of their district, or an online club whose members are from different countries. This is suitable for expatriates who want to connect with each other using a common language, or those who want to connect with people from all over the world or want other international experiences from their club meetings.

Club Connections Your club connection gives you the chance to develop skills like public speaking, project management, and event planning. You’ll meet interesting people from your community and around the world. And you’ll tackle local and international issues that are important to you and your fellow club members. i. International connections You can expand your club connections to the world by developing a twin club relationship, organizing a Friendship Exchange, joining a Rotary Action Group or Rotary Fellowship, or hosting an Open World visit. With more than 35,000 Rotary clubs worldwide, you have a friend in Rotary wherever you go. ii. Twin clubs Twin clubs, or sister clubs, are two clubs from different countries that form a long-term relationship to promote international understanding and goodwill and carry out service projects in their communities. When looking for a partner, consider clubs that share similar interests, challenges, or history, you’ve worked with in the past, are located in a place that matches your club’s service interests or speak a common language. iii. Friendship Exchange Explore new cultures and discover diverse perspectives by participating in a Friendship Exchange, a self-funded international exchange opportunity for Rotary members and their families. Taking part in an exchange is a wonderful way to make new friends and establish international service partnerships. iv. Rotary Action Groups Connect with Rotary members, family members, and Rotaract members who are experts in a particular field by joining a Rotary Action Group. Group members share their expertise by collaborating with clubs and districts on service projects. v. Rotary Fellowships Interested in scuba diving or marathon running? Want to use your skills as a doctor or environmentalist to make a difference? Share your hobby or vocation with fellow club members, their spouses, and Rotaractors. Some Rotary Fellowships are purely social, and others use their common interests and knowledge to carry out service projects.

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vi. Intercountry committee An intercountry committee offers you the chance to work with Rotary clubs or districts in two or more countries. You might work with a committee to carry out international service projects, to sponsor a new Rotary club, or to develop a twin club relationship. Starting A New Club Starting new Rotary clubs increases our ability to improve lives in communities around the world. A new club adviser works with district leaders to develop and support the new club during the process. Other Rotary clubs and members can help the new club succeed by serving as sponsors or mentors.

Starting A New Rotary Club Reasons To Start A Club Both Rotary club members and nonmembers can start clubs. Here are some reasons you might want to. You’re a Rotary club member, and: • • • •

An area in your district doesn’t have its own club. Your Rotary club can no longer accommodate new members. Some members need an alternate meeting time. Some members prefer to meet online, less frequently, or using a different format

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You’re not a club member, and: • Your area doesn’t have a club. • The club in your area doesn’t fit your needs. • You want to get involved with your community in a new way. How To Start A Club You’ll first need to contact Rotary leaders in the region, starting with the district governor. They’ll help with the process and guide you through the requirements. Before you begin, remember: • A new club should ideally have a minimum of 25 members. • If you have a sponsor club, it must have at least 20 members. Starting A Rotary Club Rotary will need to grow and evolve to meet community needs. When you charter a club, you increase Rotary’s capacity to improve lives in communities around the world. Most new clubs are started by Rotarians but even if you have never been a member of a Rotary club, you can still suggest to the district governor that you start one in your community. By founding a Rotary club, you can: i. Get more involved in your community ii. Make an impact in the lives of others iii. Connect with others in your area and around the world who share your interest in creating lasting change iv. Develop your skills by volunteering in leadership roles and grow personally through making a difference v. Build something for yourself and your community by shaping the club from the start — forming its culture, establishing its unique character, and setting its service goals. vi. Create a different Rotary club experience in your area, increasing the diversity of clubs.

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vii. Develop professional and leadership skills and experience personal growth viii. Explore various club models to meet different interests ix. Pursue new project possibilities x. Meet other professionals in your community and hear their fresh ideas Starting a new club is one of the most effective tactics for expanding our reach and increasing our impact — two of Rotary’s key strategic priorities. We know that regions that are achieving positive net growth are areas that are growing new and innovative clubs and club formats. We have to resist the thinking that they are competitors with existing clubs and embrace the opportunity to offer personal growth, mentoring, and networking opportunities to existing and future leaders in each of our communities Nine Steps to Starting A Rotary Club 1. Identify an opportunity • Look for unmet needs by researching characteristics of existing area clubs (for example, meeting time and location, club model, meeting format and frequency, club member and profession diversity, and service activities). • Contact the district governor for approval to start the process of forming a new club. 2. • • •

Get expert assistance Connect with experienced Rotarians who can offer support and help. Consult with your district governor about a sponsor club and new club adviser Contact your Club and District Representative for guidance.

3. • • •

Make a communication plan Decide how to promote your new club and tailor your message to your target audience Identify communication channels for getting your message to the widest possible audience. Consult your new club adviser or the district governor to identify potential members, including by using online membership leads • Contact potential members. 4. • • • •

Hold a series of informational meetings Prepare your agenda. Invite potential members. Advertise your informational meetings. At the meetings, discuss and gain consensus on the club’s meeting format, value to potential members, and how the club will differ from existing clubs in the area. • Collect contact information from attendees who show interest in joining the club. 5. • • •

Recruit charter members Ask regular attendees to become charter members. Continue to invite potential members to your meetings. Aim for at least 20 regular attendees from your informational meetings to become charter members.

6. • • • •

Finalize the details at an organizational meeting Choose club officers. Choose a club name in consultation with the adviser and governor and have CDS approve it. Finalize your club meeting format and location. Ask your new club adviser for guidance on establishing good club routines and practices, as well as drafting club bylaws.

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7. Submit the new club application • Ask your district governor to sign the new club application form and send it to CDS. Celebrate the charter and publicize the club. 8. Celebrate in your community with current and potential members in the way that best suits the new club. 9. • • •

Continue developing the new club Recruit and invite prospective members. Promote Rotary learning by members and officers. Continue seeking advice and support on governance, projects, and club administration from your sponsor club, new club adviser, membership chair, and other members of the Rotary community.

Starting A Satellite Club Want to start a club but don’t have 25 members? You can start a satellite club with just eight people with the sponsorship of an established club. Satellite clubs meet at different times, have their own bylaws and club culture, and their own club leaders. They function as a short-term transitional step on the way to becoming a full, independent Rotary club. Optimize Your Membership Experience 1. 2. 3. 4. 5.

Attend as many club meetings and events as you can. Connect with different people each time. Volunteer your skills and take on a role such as committee member, greeter, or webmaster. Identify a need in your community and suggest a hands-on project that addresses it. Participate in, or offer your expertise to, a club leadership development program. Tell friends and colleagues how your club is giving back to your community, and emphasize the unique opportunity Rotary provides for networking with leaders in many professions. 6. Get involved with your club’s international service projects. 7. Browse Rotary service projects worldwide at showcase.
 8. Join a Rotary discussion group to connect with others who share your interests.
 9. Discover Rotary voices from around the world at 10. Stay up-to-date by subscribing to newsletters from Rotary International at, reading your club and district newsletters, and visiting your club and district websites and Rotary. org. 11. Help your club or district raise funds to eradicate polio. 12. Set a personal contribution goal in support of your club’s Annual Fund giving goal, or donate through The Rotary Foundation’s recurring giving program, Rotary Direct. 13. Propose a friend or colleague for membership in your club. Ask your club leaders how you can get involved in Rotary Youth Exchange, Interact, or Rotaract. 14. Talk to club leaders about where your expertise is most needed.
 15. Visit Rotary Ideas to get ideas for club projects or contribute to another club’s project.
 16. Post a finished service project on Rotary Showcase to share your success and inspire others.
 17. Attend your club’s next assembly and help plan club activities.
 18. Volunteer to help with your club’s signature project — one your club is known for in the community. 19. Check out the Member Center and other resources on 20. Join a Rotary Fellowship and meet Rotarians from other countries who share your interests.
 21. Go to your district conference and the Rotary International Convention. 22. Check out another Rotary club’s meeting. Contact its leaders first to make arrangements.
 23. Take a course on the Learning Centre on

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Together we... TRANSFORM District 9212

District 9212


ROTARY MEETINGS Rotary Club Members There are more than 1.2 million Rotary club members, or Rotarians, around the world. Your potential to do good in your community as a Rotarian is far greater than it was before you joined. You’ll have the privilege of working with other professionals and the opportunity to make a difference in the lives of others by bringing together your expertise, skills, and resources. Club Meetings Rotary clubs hold regular meetings where
their members gather to socialize and to
discuss their current projects, other Rotary
matters, and professional topics. While
most clubs meet in person, some clubs meet
primarily online or have a combination of
in-person and online meetings. Rotary is
both apolitical and nonreligious, and Rotary
clubs are encouraged to create an inclusive
environment for all club members at their meetings. Meetings can be formal or informal and can include food and drinks, speakers, an open forum for discussion, or group activities. The more you participate in your club’s meetings and activities, the better overall experience you will have as a member.

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District 9212 Rotary Clubs Meeting Schedule (This data is subject to change, kindly confirm the club’s meeting location before visiting) DAY






Addis Ababa Finot

Lobelia Hotel

6:30pm – 8:00pm



Addis Ababa East

Wabi Shebelle Hotel

6:30pm – 8:00pm



Nairobi Madaraka

Royal Nairobi Golf Club

6:30pm – 8:00pm




The Tribe Hotel

6:00pm – 8:00pm




Hybrid (ACK Grace Hotel - Physical and Virtual at 7:00-8:00pm)

5:30pm – 6:30pm



Kisii Central


7:00pm – 8:00pm




Wida Highway Motel

7:00pm – 8:00pm



RC Industrial Area

MOW - South C

6:30pm – 8:00pm




Sarit Expo Center

6:30pm – 7:00pm



Nairobi Samawati


6:00pm - 7:00 pm



Nairobi Upperhill


7:00pm – 8:00pm



Nairobi Utumishi

Goan Gymkana

6:30pm – 8:00pm



Mombasa Central

Missions to Seafarers

1:00pm – 2:00pm



Addis Ababa West

Marriott Executive Apts

12:00pm – 2:00pm



Addis Ababa Arada

Hotel Lobelia

6:30pm – 8:00pm




Paradise Hotel Conference Hall

5:00pm - 6:00pm




The Tribe Hotel

7:00pm – 8:00pm



Nairobi Magharibi

College of Insurance

7:00pm – 8:00pm




Kaputiei Safariland Hotel

7:00pm – 8:00pm



Nairobi East

Nairobi Club

12:45pm – 2:00pm



Nairobi South

Parklands Sports Club

12:45pm – 2:00pm



Nairobi Thika Road

Luke Hotel

7:00pm – 8:00pm




Hadassa Hotel

7:00pm – 8:00pm



Ongata Rongai

The Smith Hotel

7:00pm – 8:00pm




Rift Valley Sports Club

12:45pm – 2:00pm




Mombasa Club

12:30pm – 2:00pm



Nairobi Ridgeways

Heart Lodge

6:00pm - 7:00 pm




Maasai Resort

6:00pm – 7:00pm




The Sportman's Arms Hotel

6:00pm – 7:30pm




White Rhino Hotel

6:00pm – 7:30pm




Bondo Pride Hotel

5:30pm – 7:00pm



Kisumu Winam

Le Savanna Hotel Kisumu

6:00pm –7:00pm




Slopes Hotel

6:00pm – 7:00pm



Addis Ababa

Hilton Hotel

12:30pm – 2:00pm



Athi River


7:00pm – 8:00pm





5:00pm - 6:00pm



Hawassa Lake

South Star International Hotel




Juba Central

RA Int Compound

5:30pm - 6:30pm




Universal Gab Hotel

5:30pm – 6:30pm

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E-Club of 9212, Safari, Kenya

7:30pm - 8:30pm



Eldama Ravine

Taidys Restaurant Eldama Ravine

5:00pm - 6:00pm



Mombasa North Coast

Maasai Resort

7:00pm - 8:00pm




Nice Digital City

6:30pm - 7:30pm



Nairobi Connect

Safaricom House

6:00pm - 7:30pm



Nairobi North

The United Kenya Club

6:30pm – 8:00pm




Jacaranda Hotel

7:00pm – 8:00pm





5:30pm – 6:30pm




Karen Country Club

7:00pm- 8:00pm




Seasons Airport Hotel

7:30pm– 8:30pm



Nairobi Mashariki

Jimlizer Hotel

7:00pm – 8:00pm




Ruiru Rainbow Resort

6:30pm – 8:00pm



Lavington Jioni

O'Sinkirri Restaurant

6:30pm – 8:00pm



Lavington Eco

The Social House Nairobi

11:30pm - 12:30pm



Maasai Mara Narok


6:00pm – 7:00pm




Nairobi Club

12:30pm – 2:00pm




Mombasa Club

12:30pm – 2:00pm




Silent Resort

7:00pm – 8:00pm




Stars and Garters Lounge

7:30pm – 8:30pm



Mombasa Downtown

Mbaraki Sports Club

5:30pm – 7:00pm




Heritage Hotel

7:00pm – 8:00pm




Izaak Walton Inn

6:00pm – 7:00pm



Marsabit Central

Nomads Trail Hotel

5:00pm - 6:00pm




Sagam Community Hospital

4:00pm – 5:00pm




Naivasha Sports Club

6:30pm – 8:00pm



Stoni Athi

Best Western Azure Airport Hotel

7:00pm - 8:00pm



Addis Ababa Central Mella

Mella Comm. Tech. PLC Office

6:30pm – 8:00pm



Addis Ababa Bole

Golden Tulip

6:30pm – 8:00pm



Addis Ababa Sheger

The Mosaic Hotel

6:30pm – 8:00pm



Addis Ababa Entoto

Hotel Sheraton Addis

12:30pm – 2:00pm



Enkare Narok

Chambai Springs Hotel

5:30pm - 6:30pm



Nairobi Celebrate

EABL Corporate Office





Seasons Guest House

12:30pm – 2:00pm





7:00pm – 8:00pm




Laico Regency Hotel

12:30pm – 2:00pm



Nairobi Muthaiga North

The Heart Lodge, Kiambu Rd

6:00pm – 7:00pm



Nairobi Peponi

Jacaranda Hotel

7:00pm – 8:00pm



Nairobi Gigiri

The Tribe Hotel

6:30pm – 8:00pm



Nairobi Lavington

Kengeles Bistro Lavington Green

12:30pm – 2:00pm



Nairobi Langata

Royal Nairobi Golf Club

7:00pm – 8:00pm




Limuru Golf & Country Club

7:00pm – 8:00pm




Mutall Building

6:30pm – 7:30pm




Bomas of Kenya

7:00pm – 8:00pm



Ngong Hills

KCB Leadership Center

7:00pm – 8:00pm



Thika West

Coconut Grill Hotel

6:30pm – 8:00pm



Machakos Syokimau

67 Airport Hotel

7:00pm – 8:00pm




African Port Restaurant-Coral Cottages

12:30pm – 2:00pm

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Mombasa Nyali

Voyager Beach Resort

7:30pm – 8:30pm



Bamburi -Mombasa

Baobab Holiday Resort

7:00pm – 8:00pm



Kilindini, Mombasa

Mombasa Yatch Club

12:30pm – 2:00pm




Comeback Restaurant

6:00pm – 7:00pm




Mnarani Hotel

5:30pm – 7:00pm




Curio Kwale

6:00pm – 7:00pm




Midigerish Hotel

6:00pm – 7:00pm




Hotel Nokras

6:00pm – 7:00pm




Kisumu Hotel

6:00pm - 7:00pm



Mbita Mfangano Island

Mbita Island Beach Club

5:00pm – 6:00pm




Golf Hotel

6:00pm – 7:00pm



Kisumu Central

Le Savanna Dew Church Kisumu

6:00pm – 7:00pm




Starwoods Gardens Hotel

6:30pm – 7:30pm

100 Thursday

Suna Migori

Florence Hotel

5:30pm – 6:30pm

101 Friday


Tsion Hotel and Restaurant

5:30pm – 7:00pm

102 Friday


College of Medicine & Health Sciences

3:00pm – 4:00pm

103 Friday

Addis Ababa Enderssse

Jupiter International Hotel

6:00pm – 7:00pm

104 Friday


Lalibela Cultural Center

6:30pm - 7:30pm

105 Friday


Hammee TVET Collage

2:00pm - 3:00pm

106 Friday

Bungoma Magharibi

Tuutis Hotel

5:00pm - 7:00pm

107 Friday


Horns Hotel

5:45pm – 7.00pm

108 Friday

Nairobi Parklands

Parklands Sports Club

7:30am – 8:30am

109 Friday

Nairobi Kilimani Alfajiri

O'Sinkirri Restaurant

6:30pm – 8:00pm

110 Friday


Thika Sports Club

6:30pm – 8:00pm

111 Friday


Phoenicia Hotel

6:30pm – 8:00pm

112 Friday

Ongata Rongai East

Olarro Hotel by The Smith

7:00pm – 8:00pm

113 Friday


Gelian Hotel

5:00pm – 6:00pm

114 Friday

Nakuru - Great Rift Valley

Rift Valley Sports Club

6:00pm – 7:30pm

115 Friday


Westside Hotel Kitale

5:30pm - 7:00pm

116 Friday


Maseno Equator Hotel

5:00pm – 6:30pm

117 Friday


Mwalimu Plaza Hotel

5:00pm – 6:30pm

118 Friday


Starbucks Hotel

6:30pm – 7:30pm

119 Friday


Country Comfort Hotel

4:30pm – 5:30pm

120 Friday

Eldoret Uasin Gichu

Sirikwa Hotel

6:00pm – 7:00pm

121 Saturday

Gondor Fasilledes

Taye Belay Hotel

5:00pm – 6:00pm

122 Saturday

Jimma Central

SYF Hotel

6:00pm – 8:00pm

123 Saturday


Rotarian Samuel Makoy Bar & Restaurant

5:00pm – 6:00pm

124 Saturday

Kisumu Mashariki

Le Savana (Dew Church) Hotel

4:00pm - 5:00pm

125 Saturday

Bungoma Elgon

Chele Community Resource & Peace Center

4:00pm - 6:00pm

126 Saturday



5:00pm – 7:00pm

127 Saturday


Challa Hotel

5:00pm – 6:30pm

128 Sunday

Durame Jore

Jore School Meeting Hall

4:30pm – 6:00pm

129 Sunday


Bernos Hotel

8:00pm – 9:00pm

130 Sunday


Sabean International Hotel

10:00am – 11:00am

131 Sunday


Wabe Shebelle Hotel


132 Sunday


Deratu Tullu Hotel

2:00pm - 3:00pm

133 Sunday


Ebenezer Hotel and Restaurant

4:00pm - 6:00pm

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Together we... CONNECT District 9212

District 9212


DISTRICT CONFERENCE AND ASSEMBLY (DCA) Each year, districts are asked to hold a conference for club members so they can learn about what’s happening in Rotary and their district and meet other Rotarians in the area. The conference usually lasts two to three days and includes: • A visit from a president’s representative, who gives an update on Rotary International and inspires and motivates participants • A report on the district, including its successes and challenges • An official business meeting to discuss and vote on important district matters • Local and international speakers giving information on topics relevant to district members • Time to network, reconnect with friends, and find inspiration for continuing service and community leadership The purpose of the district conference is to bring together members and community leaders in the district to inspire greater involvement with Rotary, strengthen existing relationships, and to showcase the impact and outreach of Rotary in the world. The event, whether virtual or in-person, should recognize accomplishments of members, clubs, and the district in order to give them a vision of Rotary beyond the club level and to provide a memorable fellowship experience. Why You Should Attend The DCA 1. 2. 3. 4.

It’s a load of fun! You will have an opportunity to network with other Rotary members in the District and beyond. Socialize by attending exciting cocktails, galas and celebrations. By attending breakout sessions, you will meet experts and mentors face to face and learn current strategies that are working for other clubs. 5. You will be reminded of Rotary’s Global impact. 6. You will regain your focus on why Rotary is important to you. 7. You will meet District Leadership and will have the opportunity to learn how they can help your club become more engaged and vibrant 8. Vacation opportunity away from the usual and occasion to explore new destinations. 9. Opportunity to showcase your club’s projects and look for new partners. 10. Celebrate club awards and achievements for the Rotary year.

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Together we... TRANSFORM District 9212

District 9212


ROTARY INTERNATIONAL CONVENTION Since 1910, the Rotary convention has combined fellowship with Rotary business and inspired attendees with notable guest speakers and entertainers, workshops, and messages from Rotary leaders. On 15 August 1910, Paul Harris convened the first Rotary convention. At the time, there were 16 clubs in the United States. They shared the Rotary name and had similar objectives, but no central office or constitution. “This is going to be a convention in which we will get down to business and endeavor to launch the National Association of Rotary Clubs. We need the best thought and cooperation of every single man who is here,” Harris told the 60 registrants assembled at the Congress Hotel in Chicago. “We are going to try and have a good time as we go along, that is, we are going to intersperse enough good time so that you will not remember it as a sad occasion; but nevertheless, the primary purpose of this convention is to transact business.” In Rotary’s early years, the convention delegates debated and voted on changes to Rotary’s Constitution and Bylaws. As membership and convention attendance grew, this process evolved, and in 1977, the Council on Legislation became Rotary’s legislative body. The convention remained the main event for meeting friends, celebrating accomplishments, and discussing the future of Rotary. i. Why You Should Attend The RI Convention By participating in an RI Convention, you’ll gain a broader appreciation of Rotary’s global impact and strengthen your commitment to service. And seeing a convention may move your invited guests to become Rotarians too. Here are some other great reasons to attend a convention: • Service projects: Find out how fellow Rotarians developed their service projects by visiting club and district project booths. You can also partner with other Rotarians in an international project or exchange. • The Rotary Foundation: Learn more about PolioPlus and other Foundation programs during plenary sessions and workshops that show how Rotarians take humanitarian action and promote peace and understanding throughout the world. • Development of future club leaders: Expand your network of international contacts by getting to know Rotary leaders and members from your own district, and become more involved in district plans.

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• Club administration: Attend a special workshop for incoming presidents and the Presidents-Elect luncheon, where you can meet and exchange ideas with fellow leaders. • Family fun: With so much to do around the event, you and your family can plan a memorable vacation around the convention. ii. Maximizing Your Convention Experience • Take advantage of preconvention meetings, RI luncheons, and host events before the official start of the convention. • Showcase your club or district humanitarian service project in the Club and District Projects Exhibition. • Organize an event. Request a form by contacting . • Get involved behind the scenes of this major RI meeting by volunteering to be a sergeant-at-arms. Sign up when you register, or stop by the sergeant-at-arms office on-site during the convention. • Organize a group to attend from your club or district. You may even receive a rebate for your collective efforts! Special forms are available for tour groups by contacting ri.registration@rotary. org. • Say yes to personal information sharing when you register, and you’ll receive information about local attractions, events, and activities from convention organizers and the local Host Organization Committee. • Subscribe to the International Meetings and Convention E-Group through Member Access to receive convention information updates. Find details on each year’s RI Convention venue, rates, registration and more on

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Together we... CONNECT District 9212

District 9212


CLUB ADMINSTRATION Districts And Zones Rotary Clubs throughout the world are grouped in districts and zones for better and efficient administration. There are over 35,000 Rotary clubs grouped into 535 districts. These districts are organized into 34 regional zones. Rotary International is headed by the Rotary President, Regional Zones are headed by an RI Director and Districts are headed by a District Governor. District 9212 Our District 9212 is grouped into ZONE 22, which constitutes of other Districts in Africa. District 9212 encompasses Kenya, Ethiopia, Eritrea and South Sudan and has a total of 134 Rotary clubs with 3,732 members, 123 Rotaract clubs with 2,872 members and 135 Interact clubs.

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District 9212 Organizational Chart

ROTARY DISTRICT 9212 ORGANIZATION CHART District Management Board: 1. District Management Board Chair 2. District Governor 3. District Executive Secretary 4. Rotary Foundation Committee Chair 5. Membership Committee Chair 6. Finance Committee Chair 7. Public Image & Innovation Committee Chair 8. New Generations Committee Chair 9. District Conference & Events Chair 10. Strategy, Planning, Monitoring & Evaluation Committee Chair 11. District Rotaract Representative 12. Leadership Development & Training Committee Chair 13. District Programs Committee Chair 14. District & Services Chair 15. Governance & Ethics Committee Chair 16. International Service & Partnerships Committee Chair

District Governor Vice District Governor DG’s Advisors

District Management Board

1. 2. 3. 4.

DG’s Advisors On:

1. The Rotary Foundation 2. Governance & Ethics 3. Polio 4. Endowments & Major Gifts 5. Leadership Development & Training 6. Club Extension 7. Partnerships 8. District Conference 9. Membership 10. Rotary Leadership Institute

Country Chairs Eritrea Special Representative Ethiopia Country Chair Kenya Country Chair South Sudan Country Chair

Cluster Leaders / Regional Coordinators

1. 2. 3. 4.

Cluster Leaders: Coast Nairobi Mt. Kenya Western & Rift Valley

Assistant Governors

Club Presidents

Title Page Option ROTARY LEADERSHIP Rotary is led by a diverse international team of top executives. Whether developing Rotary policy, providing financial support, managing a global staff, or advancing Rotary’s strategic plan, each member of the team is dedicated to helping its members connect and take action to create sustainable change. Districts are organized into regional zones, each led by a team of regional leaders. Finally, your Rotary club belongs to the global association, Rotary International (RI), led by the RI president and the RI Board of Directors. i. Rotary International President The RI president is elected to a one-year term, during which she or he presides over the Board of Directors. The RI Board of Directors and The Rotary Foundation Trustees govern our organization
and its Foundation. The Board sets policies that aim to help clubs thrive. Clubs elect members of the Board, or directors, every year at the Rotary International Convention. Each director serves for two years and represents one of the Rotary zones. The Board of Trustees manages the business of The Rotary Foundation. The Rotary International president-elect appoints Trustees to four-year terms. ii. District Governor District Governors serve
an important role in Rotary. They’re nominated by clubs in
their districts for their leadership skills, Rotary experience, and dedication to service. They are trained extensively both in their regions and all together at the International Assembly. District governors serve a one-year term, leading a team of assistant governors and district committees to support and strengthen clubs and motivate them to carry out service projects. Governors visit each club in the district during the year, oversee the development of new clubs, and plan the district conference and other special events.

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District Governor’s have proven strong leadership skills and decision-making. Rotary clubs look to the DG for leadership, support, and motivation as they carry out service projects and participate in Rotary programs. The DG’s role is to: • • • • • • • • •

Strengthen clubs, organize new clubs, and grow membership Encourage contributions and other support for The Rotary Foundation Promote positive public image and serve as spokesperson for district Develop a safe environment for youth participants Conduct district conference and other meetings Supervise district nominations and elections Prepare budget, provide annual report, and help administer District Designated Funds Complete online district qualification Work with governor-elect and other district leaders

iii. Regional Leaders Rotary’s regional leaders include regional: • Rotary Foundation coordinators (RRFCs), • Rotary coordinators (RCs), • Rotary public image coordinators (RPICs), endowment/major gifts advisers (E/MGAs), and End Polio Now coordinators (EPNCs) Regional leaders use their knowledge and skills to support and strengthen clubs, to focus and increase Rotary’s humanitarian service, and to enhance our public image and awareness. They work through districts to connect Rotarians with resources that support Rotary’s goals and deepen its impact in communities locally and around the world. They also serve as trainers and facilitators at Rotary institutes, governors-elect training seminars, regional and zone seminars, district training, and other events when asked. Appointed by the RI president or The Rotary Foundation trustee chair, regional leaders serve a threeyear term, subject to annual review. There are 39 teams of regional leaders worldwide; each team is led by an RI director with support from an assigned Foundation trustee. iv. Cluster Leaders / Regional Coordinators Regional Cluster Leaders assist Rotarians in engaging current members and attracting new members to develop vibrant clubs and meet their membership goals. They: • Encourage innovative strategies for attracting and engaging members • Support districts in new club development • Help districts and clubs develop and implement strategic plans to reach their goals v. Assistant Governor (AG) Assistant governors are the connection between Rotary clubs and the district. The relationships they build with club leaders make Rotary stronger. They: • Visit clubs regularly: Meet with each club at least once a quarter either in person, by phone, or by web conference. Listening to them enables you to discuss their concerns and needs, and provide information, resources, and advice that will allow them to be more successful. • Promote the best practices recommended for vibrant clubs and help club leaders implement those practices.

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• Keep the governor up to date on each club’s progress and identify areas that may need attention • Help club leaders prepare for the governor’s official visit • Monitor the progress of their clubs toward their goals: After a club visit, report their assessment and feedback through Rotary Club Central. They make use of this online tool to make sure clubs are on track with their goals and achievements in areas such as membership, service initiatives, and giving to The Rotary Foundation. Minimum criteria in selecting assistant governors shall include: • • • • •

Active member in good standing in a club in the district for at least three years Served as president of a club for a full term, or as a charter president for at least six months Additional criteria in selecting assistant governors should include: Knowledge of clubs, district and Rotary including relevant policies and Rotary’s online tool Demonstrated leadership skills and qualities including, listening, communication, motivation, accessibility, integrity and being proactive • Regular participation in district events • Assistant governors may be appointed on an annual basis for a one-year term, subject to reappointment for a total of three years.

Club Leadership A Rotary club is led by a club president and a board of directors who serve for the period of one year. i. Club President The president leads and motivates their club, ensuring that club members feel valuable, inspired, and connected to each other. The president’s responsibilities include to: • • • • • •

Preside over club and board meetings Appoint committee chairs and members Conduct club assemblies Create a budget and manage club finances, including an annual audit Develop a safe environment for youth participants Work with your district governor and assistant governor

How to prepare The year of planning before you take office is crucial to achieving the objectives you set out for your club. As president-elect, you work with your assistant governor and incoming leadership team to set annual goals that support your club’s strategic plan. In this year you should: • • • • • • •

Take online courses for club president in the Learning Center Assess your club’s strengths, weaknesses, opportunities, and risks in order to set goals Develop an action plan for your annual goals, which support long-term achievements Appoint committee chairs Ensure continuity in leadership and service projects Attend presidents-elect training seminar Attend district training assembly

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ii. Club Secretary The club secretary helps the club run smoothly and effectively. The club secretary also monitors club trends to help identify strengths and areas for improvement, and shares this information with club and district leaders. What you do • Maintain membership records: Update your club membership data. Your club invoice is based on the number of members in Rotary’s database for your club as of 1 July and 1 January. Rotary International sends the club invoice by email and mail. • Maintain minutes of club, board, and committee meetings • Work with incoming secretary to ensure smooth transition How to prepare • • • iii.

Take online courses for club secretary in the Learning Center Attend district training assembly Work with outgoing secretary Club Treasurer

As club treasurer you play an important role in your club’s ability to carry out service projects, fundraise, and support The Rotary Foundation. What you do • • • • •

Manage club funds Collect and submit dues and fees Report on the state of your club’s finances Work with The Rotary Foundation Pay or view your club invoice. Your club invoice is based on the number of members in Rotary’s database for your club as of 1 July and 1 January. Rotary International sends the club invoice by email and mail.

Because the treasurer’s responsibilities may vary according to local laws and cultural practices, please adapt the suggestions offered in the Club Treasurer’s online courses in the Learning Center. How to prepare • Take online courses for club treasurer in the Learning Center • Work with outgoing treasurer to ensure a smooth transition • Attend district training assembly iv. Club Committee Director As a club committee director you help make your club a successful, thriving, and fun place together with committee members. The Rotary club committee structure is based on the Rotary club by-laws. Club committees are charged with carrying out the long-range goals of the club. Club committee chairs report all the club activities to the club’s board.

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What you do A club committee chair: • • • •

Oversees committee functions Convenes regular committee meetings and activities Supervises and coordinates the committee’s work Reports activities to club board

How to prepare • Take online courses for your committee in the Learning Center: Administration, Membership, Public image, Service projects, Foundation • Attend district training assembly • Work with outgoing committee chairs The standing club committees to be appointed are: • Club Administration: This committee should conduct activities associated with the effective operation of the club. • Public Relations: This committee should develop and implement plans to provide the public with information about Rotary and to promote the club’s service projects and activities. • Membership: This committee should develop and implement a comprehensive plan for the recruitment and retention of members. Membership handles attraction and engagement of members, new member orientation and club diversity. • The Rotary Foundation: This committee should develop and implement plans to support The Rotary Foundation through both financial contributions and program participation. Also Deals with Polio, Fundraising (for grants) and Grants • Service Projects: This committee should develop and implement educational, humanitarian and vocational projects that address the needs of its community and communities in other countries. v. Seargent At Arms (SAA) To conduct effective weekly meetings, the SAA must keep the meeting running smoothly, with few interruptions. The SAA has the following responsibilities: • Helping to maintain orderly and effective Rotary club meetings • Working to prevent any occurrence that might detract from the dignity or prestige of the club Your success as SAA will depend not only upon how well you meet your responsibilities from week to week throughout the year but also on how well you plan your work now. Most important and satisfying of all, this job will provide you with many real opportunities for friendly service to your club - its members, officers, and guests.

Effective Clubs Effective Clubs are identified by their ability to: • • • •

Sustain and increase their membership base Implement successful service projects in their community and communities in other countries Support the Rotary Foundation both financially and through program participation Develop leaders capable of serving in the District and beyond.

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Vibrant Clubs Vibrant clubs are those that engage their members, conduct meaningful projects, and try new ideas. List the new ideas your club wants to try and create a plan to increase community interest and attract more members. As you develop your plan, use these tips and ideas, and let your club evolve: a. Start Your Club on a Path to Vibrancy 1. Decide what you’d like your club to be like in three to five years Plan an annual visioning session and use the Rotary Club Health Check to identify your club’s strengths and areas that need improvement. Use the Strategic Planning Guide to set long-term goals. 2. Decide on your annual goals, and enter them into Rotary Club Central Focus on something your club is good at and make it something your club is great at. Update committees once a month on your goal progress. 3. Develop strong relationships within your club Find suggestions in Introducing New Members to Rotary. Sit with different people at each meeting. Conduct a member-interest survey, and use the results to plan projects, activities, and engaging meetings. 4. Make sure all members are involved in activities that genuinely interest them Get new members involved early by learning their interests and giving them a role in the club. 5. Coach new and continuing members in leading Appoint a club training committee to oversee training for members. Use the Leadership in Action guide on starting a program to develop members’ leadership skills. 6. Create practical committees for your club Small clubs: Consider how you can combine the work of committees. Large clubs: Create additional committees to get all members involved b. Be a Vibrant Club! V – Visibility Every Rotary club needs to tell the public what Rotary is and what Rotary does. A Rotary club without an active public relations program is like waving to a friend in the dark. We know what we are doing, but no one else does. We do many things for our community and we reach around the world to assist those who live in poverty conditions. If we don’t let the public know what Rotary service means, qualified men and women will never be attracted to join Rotary, it is both an opportunity and a responsibility for each of us to tell the story of Rotary to our friends and associates throughout the community. How can you help your club to be visible? One simple thing to do is to wear your Rotary pin often if not daily. When someone asks you about your pin, you can tell them about your Rotary club and all the wonderful things your club is doing in the community. You can tell them how close we are in eliminating Polio worldwide. You can share your Rotary story. Publicize your events in the local media, on your website on social media. Display your biggest rotary banners at your club projects. Let people know your club exists, what you do and where they can find you. Let your club shine by being visible.

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I – Involvement And Participation Of Members An involved member is a member for life. As a member of your Rotary club, each of you should have a job to do in your club. To be a Rotarian is to serve and service is a word of action. Ask yourself what you have done in the past 6 months to benefit your Rotary Club. Have you ever wondered what would become of your club if every member has done about as much as you have? Rotary is a personal thing. If you take pride in your club and give some of your personal time, thought, effort and energy, then your club will be much stronger and more valuable to your community. Remember, you are Rotary. Be involved! B – Bigger, Better, Bolder Projects Service and fellowship are what we do. These are the reasons for getting together weekly. It is essential that each of your projects is meaningful and exciting to your members and they provide the Rotary moments that will turn them into Rotarians. You have great projects. Make them bigger, make them better and make them bolder for more impact to society. R – Reaching Out To Recruit And Retain Members Without members there will be no Rotary. Fewer members mean fewer Rotarians providing service. It is important to reach out and recruit members. Reach out to your family members, colleagues, spouse and friends and invite them into the Rotary family. A – Advancement And Training Of Club Members The best way to retain a new member is to make them understand what Rotary is and how it works. A job you can give to a seasoned member is to be a mentor to a new member and assign them to a committee. Rotary creates leaders and training of future leaders of your club is essential. Every year there is a change of leadership in Rotary beginning with our Rotary International president, to the District Governor and to the Club President. This enables Rotary to be fresh and re-energized as well as provides an opportunity for others to lead. Encourage your members to step up and take the lead on a committee. N – Never Ending Fun Paul Harris founded Rotary because he wanted to have fun and fellowship. When we have fun, we can do amazing things. There is more incentive in doing something if it’s fun. Make your meetings, fellowship and projects fun. If your guests see how much fun everyone has at your events, the more likely they are to come back and join you. If you want to have fun and fellowship with Rotarians from all over the world ensure that you attend the Rotary International Convention. T – The Foundation Support We are able to provide community grants, scholarships, global grants because contributions were made to the annual fund of The Rotary Foundation in prior years. We need to continuously give to TRF so that we can continue to fund our future projects. Rotary international has made it easier to contribute by signing up for Rotary Direct at to make automatic contributions.

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Club Meetings When starting a club, you’ll need to choose a meeting location, frequency, and format. In making these decisions, consider the needs of club members, available resources, and the image you want to project to the community. i. Meeting Location The first Rotary club held its meetings in the offices of its four founding members, a practice that was effective and practical in 1905. Today, Rotary clubs meet in a wide variety of venues, including restaurants, hotels, libraries, convention centers, banks, museums, town halls, bars, boats, ranches, outdoor theaters, as well as meeting rooms in local businesses, senior housing facilities, churches, temples, and mosques. Wherever you decide to hold your meetings, be sure to put this information on your club application so it can be included in our Club Finder listings. If meeting locations will vary, post the schedule on the club website and include the website address on your club application. ii. Meeting Frequency Rotary clubs must meet regularly, at least twice a month. They can meet more frequently if they like. iii. Meeting Format Rotary clubs also meet in a variety of ways: in person, online, or a mix of each — even a mix of each at the same meeting, if some members attend in person and others participate using online communication tools, like video conferencing. Clubs that meet solely online are especially suited to busy members who travel frequently or are unable to attend in-person meetings. Some clubs meet on their website at a set time. Some use webinar technology. Others post a meeting activity, and members go online to participate at a time that’s convenient for them. If a club meets primarily online, at least one member needs to be proficient in the design and maintenance of the club’s website, which should include: a private section for members only, secure online payment system to collect member dues, fees, and contributions, a URL that refers to the name of the club and content and design that follows the recommendations in Tell Rotary’s Story: Voice and Visual Identity Guidelines. iv. Suggested Club Meeting Agenda 1. Meeting called to order 2. National Anthem 3. Object of Rotary 4. Recitation of Four Way test 5. Welcome address by the Club President 6. Welcome to visiting Rotarians 7. Members to introduce their guests 8. Birthday/ Anniversary greetings 9. Announcements 10. Introduction of Guest Speaker 11. Speech by Speaker 12. Presentation of momento to speaker 13. Vote of Thanks 14. SAA 15. Adjournment

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v. Protocol & Decorum Every Rotary Club has to organize number of functions and meetings. There is a certain protocol to be observed for sitting arrangement on the stage and recognizing the dignitaries. A proper observance of protocol enhances the prestige of the Club and also brings decorum. Following are suggestions on the protocol: 1. All Rotary Club meetings should be presided over by the President of the Club. The President should always call the meeting to order (even when there is a master of ceremony in case of a public meeting). 2. All Rotary district meetings will be presided over by the serving District Governor and he will call the meeting to order. 3. The protocol to be observed in order of precedence of greeting is; District Governor, District Governor Elect, Past District Governors (seniority wise}, District Governor Nominee, District Officers, Serving President, President Elect, Past President and so on. 4. The General rule is current position takes precedence over past positions; past position takes precedence over future position. Accompanying spouses will have the same rank. 5. Once the protocol is observed in a meeting initially, the subsequent speakers need not repeat the protocol, but get down to business by addressing ‘fellow Rotarians & guests’. This will save time. 6. If the government dignitaries are present in a meeting, they should be invited to the dais and should be recognized first. 7. In any Rotary meeting, if the serving Governor is present as the chief guest, he should speak last. After the speech of the Governor there should not be any further speeches. The only item after his speech should be acknowledgment, announcements & the vote of thanks. 8. During the official visit of the District Governor to the Club, there should be no other Chief Guest/ Guest of Honor. 9. Care should be taken to ensure that the standards and values of Rotary are not diluted or compromised at meetings. As a service organization, austerity in our conduct and sincerity of purpose should be in tune with our social roles. 10. The function of Master of Ceremonies should be limited to announce the comments on the speeches and not assure anything on behalf of the club. This is the prerogative of the presiding officer. vi. Attendance and Make-Up Policies A member must: 1. Attend or make up at least 60 percent of club regular meetings in each half of the year 2. Attend at least 30 percent of this club’s regular meetings in each half of the year. If a member fails to attend as required, the member’s membership shall be subject to termination unless the board consents to such non-attendance for good cause. 3. Consecutive Absences: Unless otherwise excused by the board for good and sufficient reason, each member who fails to attend or make up four consecutive regular meetings shall be informed by the board that the member’s non-attendance may be considered a request to terminate membership in this club. Thereafter, the board, by a majority vote, may terminate the member’s membership. vii. Making Up A Missed Meeting Rotary International bylaws state that a member can make up for a missed meeting within 2 weeks before or after the meeting. If you anticipate missing a meeting, you can make up for it up to 2 weeks before that date. If you miss a meeting, you have up to 2 weeks after the missed meeting to make up. Members do not have to make up for times when the club does not meet. If a member attempts to make up at another club and that club either did not meet that week, or changed venues, the club member can let their club’s secretary know the date and time of the attempted make-up and it will

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count as a makeup towards a missed meeting. How A Member Can Makeup When a member misses a meeting, there are several ways to make up for the absence: • Attend a club function: Contact your club administration to find out functions that count as makeups. • Attend another Rotary Club Meeting: Check with the club bulletin or Rotary online to find a club near you. Ensure you receive a make up card from the secretary of the club that you are visiting and share it with your own club secretary. • Attend a District Rotary Function: Any Rotary District function counts as a make-up for instance the District Conference or training. viii. Club Assemblies The Club Assembly is a meeting of all club members including the Club’s Officers, directors, and committee chairs of all avenues of service, held for the purpose of conferring on the program and activities of the Club. The Club Administrative Committee is responsible for the planning of the agenda for Assemblies under the direction of the Club President and may want to be consulted regarding suggested time line and list of purposes. Club assemblies offer an opportunity to exchange ideas and share information about issues that are important to your members. Most clubs hold four to six assemblies per year. The President or another designated club officer should lead club assemblies. Encourage all members to attend, but especially new members. Seek out member input to make sure the meetings address their interests and concerns. Club assemblies offer opportunities for all club members to: • • • • • •

Reflect on and discuss club meetings and activities Brainstorm ideas for projects and activities Review the club’s strengths, opportunities, and weaknesses Set goals and develop action plans Coordinate committee activities Learn more about Rotary

Ask members for their input in advance so you can plan an assembly that addresses their interests and concerns. District Governor’s Official Club Visit It is customary for the District Governor to officially visit all the Clubs in the District, once in the year. As an Officer of Rotary International in the District, he observes the working of the club, both internally and externally and advises and guides the Club. Purpose of the Visit: • To allow the District Governor to communicate with the club members. • To be a useful counsellor to further the Object of Rotary among the clubs in the District and to assist those clubs that may need some guidance. • To motivate Rotarians to participate in service activities to strengthen the programs of Rotary. • Bring attention to important Rotary issues as they pertain to both the RI and District levels. • Recognize the contributions of Rotarians in the club.

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Process: • The AG will confirm with the club president the meeting schedule and arrangements. • You will receive a reminder email from the District Secretary, weeks in advance of the District Governor’s visit to resolve any questions as to information, format of the visit and special requirements. • The District Governor is a guest of your club when making an official visit. Most importantly, communicate any special plans you have for the Governor so as to be sure it fits in with his/her other plans. Contact the Governor well ahead of time to confirm times and places. Meeting with the Club Executive or Board: • This meeting takes place prior to or just after the club meeting and generally would last 1 hour. All board members are required to attend the Board meeting and Club Assembly. The meeting is presided by the District Governor; the Assistant Governor may wish to introduce the District Governor; • Records that should be made available and appropriate copies made for the Governor are club goals as entered in Rotary Club Central, current year’s board members, budget, prior year’s financial statement and copies of the club bulletin. Meeting with Club Members: • The DG’s visit is considered a club assembly for members only. The club president should encourage all club members to be in attendance. • The District Governor and spouse are guests of your club for the Rotary meeting. • Your AG will introduce the Governor. • The Governor’s presentation is the program for the club and it is not appropriate to schedule any other program that day. • Please verify with the District Governor whether a projection screen or other audio-visual support is needed. • Encourage members to plan arriving early for the meeting or staying late in order to visit with the District Governor. • Encourage members to stand when the District Governor is introduced to welcome him/her and their spouse in case of a physical meeting.

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• Presentations to new Paul Harris Fellows, induction of new members and other honors are especially appropriate during the District Governor’s visit and the District Governor should be asked to participate in such events. • It is not appropriate to fine the Governor or AG, nor charge the Governor and spouse or the AG for meals. • The District Governor is not there to tell a club how it should be run, but share ideas about growing and strengthening Rotary.

DG’s Visit Checklist It is advised that club’s should prepare a report with the following items to be emailed in advance of the virtual board meeting and club assembly. 1. List of Board members
 2. List of Club members (highlight members serving at Country, District & beyond District level) 3. Signed copy of Club Annual Plan (also signed by AG) 4. Signed copy of Club Strategy (also signed by AG)
 5. Report by each Director on all avenues of services
 6. Copy of audited Accounts of previous year 7. Status of TRF Grant qualification, total grants received in USD & copy of last report on Grants 8. Status of TRF contributions by Club members & indicate number of PHFs
 9. Status of payment of RI, District & Country dues
 10. Status of submission of monthly President’s Report
 11. Status of submission of monthly Club Attendance Report
 12. Report on progress of the Citations
 13. Agenda for Board meeting (maximum 1hr)

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ROTARY CALENDAR Every month Rotary has a monthly theme for all Rotary Clubs. These themes serve as an opportunity for Rotarians to emphasize important aspects of the organization to their members and community. Your club can plan activities around these themes.

MONTH July August September October November December January February March April May June

THEME Start of New Rotary Officers Year of Service Membership and New Club Development Month Basic Education and Literacy Month Community Economic Development Month Rotary Foundation Month Disease Prevention and Treatment Month Vocational Service Month Peace building and Conflict Prevention Month Water, Sanitation, and Hygiene Month Maternal and Child Health Month Youth Service Month Rotary Fellowships Month

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MY ROTARY My Rotary, is an online platform on the main rotary website ( for members of Rotary to access tools and information to make your membership experience better. To use the platform, you need to create a My Rotary account and sign in. Rotarians register once and get access to a host of information about Rotary and data relevant for their current roles; from grant application, to the brand centre, RI convention registration, to up to date training on the Learning Centre- it’s all there. You can access applications, forms and documents to carry out club and district tasks, such as updating club, officer and member data; generating various reports; paying dues; viewing contribution information and more. Creating My Rotary Account Log onto Click on My Rotary Click on Register to open your account If you already have a Registered Account • Enter your Email address • Enter your Password • Click on Sign In 5. If you’re a first time user: • Click on Create Account • Fill in Account Registration information • Click on Continue • You will be informed that an e-mail has been sent to you. • Check your email address (the one you have just provided) • You will receive message - Activate My Account • Click on the blue link to finalize the process. • Fill in Mandatory information Click on Create account Click on Continue 6. CONGRATULATIONS! • You have just created your My Rotary Account

1. 2. 3. 4.

The Learning Centre The Rotary E-Learning Center is your online resource for the independent study of Rotary, particularly for new members and club officers. Rotary International also produces training resources for a variety of training seminars held throughout the year for district leaders and for club leaders and members. A large selection of courses are available on the Learning Centre in a variety of languages. The courses cover topics on how Rotary works, club leadership, membership, public image, service, district leadership, the rotary foundation as well as professional development. You need to be signed into My Rotary to access the courses. Public Image Rotary’s public image is shaped by the actions of each of its members, as well as by its involvement in the community, its presence on the web and social media, and the publications it produces. Promoting Rotary to the general public can be as simple as wearing your Rotary pin or as elaborate as organizing an integrated marketing campaign. By increasing the public’s understanding of Rotary, we’re strengthening our ability to make an impact in communities around the world.

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i. Why We’re Strengthening Our Image: For more than 100 years, Rotary has united leaders committed to applying their expertise to better their communities. Despite over a century of impact in communities around the world, Rotary does not get the recognition it deserves. We need to rethink how we tell our story so people everywhere understand what Rotary stands for, how we’re different, and why it matters. In 2011, Rotary embarked on a multiyear initiative of unprecedented scale to strengthen our image. In addition to expanding public understanding of what Rotary does, we want to motivate, engage, and inspire current and prospective members, donors, partners, and staff. This will help club public relations chairs and other interested Rotary members to increase membership, expand community partnerships, improve fundraising opportunities, and promote involvement in club projects. ii. What We’ve Done: To tell our story better, we first need to define it. Based on extensive global research, we: • • • • •

Defined our essence to identify how Rotary is different from other organizations. Brought our values to life to ensure our actions support our words Established our voice to reflect our distinct character Clarified how we present our offerings so people understand what we do and how they can engage Refreshed our visual identity to energize our look and feel while celebrating our heritage

iii. What We Need To Do: Bringing our story to life is our next charge — and one that requires champions across levels, groups, and functions. We are Rotary, and we have a great story to tell. It’s up to all of us to protect, promote, and deliver on that story in all our interactions. Through a unified Rotary image and message, we’re not just enhancing our reputation, we’re elevating the entire Rotary experience iv. How Do I Promote My Club’s Project: Including a public relations component in your project plan will help ensure your club’s projects and events get the attention and support they deserve. The following ideas can help you create a successful campaign. Know your local media Before sending stories to a journalist, get to know your audience. Read your local newspaper, listen to the evening news, and follow Social media to identify where a Rotary story might fit. Consider inviting a local journalist to speak to your club about how to work with the media or invite them to join a service project so they can see firsthand how your club is improving your community. You could also: • Develop a media list and keep it current. • Get to know local journalists by inviting them to learn more about Rotary, your club, or a specific project. • Contact the media with newsworthy story ideas, being sure to: * Know your story and anticipate questions. * Send background materials immediately following contact. * Be persuasive, persistent, and friendly, but not aggressive.

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Write a press release that journalists want to read Once you’ve developed a relationship with your local reporter, help them remember you through regular contact. Share news about your club projects, fundraising events, or the arrival of Youth Exchange students with a press release. You should: • Develop your “news hook,” a persuasive reason for the news media to pursue a story • Include the five Ws in the opening paragraph of your press release: who, what, where, when, and why • Keep it concise; limit the press release to one page and paste into the body of your email rather than sending it as an attachment • Decide who will respond to media inquiries and include their contact information • Include visuals when you send to TV stations More ideas for promoting Rotary There are many ways to promote Rotary. You can hold a special event, start a Facebook page, or place a billboard ad. You could also: • • • • •

Advertise on cable and public access TV Create a public service announcement Write op-eds and letters to the editor Distribute club brochures, media kits, and fact sheets Post on your club website and social media outlets, including blogs, Facebook, Twitter, YouTube, and more

It is exciting to see your club mentioned in the newspaper or see Rotary featured on a billboard. Keep track of your public relations efforts by watching for Rotary-related news clippings in the papers you have contacted. Remember to send a thank you note to those who helped you along the way. Rotary Brand Centre

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A brand is more than a logo. Rotary’s brand is much bigger than its wheel. It’s a perception: it’s how others think about us, not just how we see ourselves. When we talk about the Rotary brand, we’re talking about the basic qualities and goals that unite all Rotary clubs and districts — it’s what we offer people who partner with us, join a club, or participate in our programs and projects. Our brand reflects our identity, our vision, and our essence, as well as our values. It represents our unique culture and our approach to creating lasting, positive change. People’s perception of Rotary comes from their experiences with our clubs and programs, along with the stories we tell and the images we share. Compelling, consistent brand communications — together with a great experience — can strengthen our brand and help us engage and attract more members, donors, and partners. Whether you’re new to PR or a professional, you can get assistance on Rotary’s Brand Centre. You are encouraged you to visit the Rotary Brand Center on, where you will find a variety of media-ready materials that can be adapted to your needs. • People of Action: Get everything you need from Rotary’s latest public image campaign. • Guidelines: Access Rotary’s messaging and visual guidelines to apply to your communications to tell Rotary’s story in a consistent and engaging way. • Rotary Logo: Download high-resolution logos and Rotary graphics. Learn about Rotary’s Masterbrand signature-the mark of excellence and regulations on its use In your club communications. • Materials: Use Rotary’s customizable materials to promote your club, projects, and programs. • Adverts: Download online, print, outdoor, and radio ads to promote Rotary in your community. • Images and Video: Select images or videos that capture Rotary’s essence and reflect Rotary’s work and our members. District 9212 Timeline Magazine The Timeline magazine is the official DG communication to the members of the 9212 and is used to keep the Rotarians up to date on district initiatives, news, events and is also used to motivate Rotarians and receive feedback. It was launched in 2019 by Past District Governor Joe Otin with the objective to celebrate exemplary Rotarians, clubs and members of the community, share important news, cover newsworthy and human interest events, represent the entire district, offer well written and edited content, style and presentation and allow for feedback and user-generated-content. The Timeline is an online and interactive platform where clubs can post their own stories for approval by the editor. In keeping up with recent media trends, the timeline magazine seeks to present catchy cover feature stories and use a technology based delivery system that mimics social media and cutting edge news delivery platforms. Clubs can submit their stories and photographs directly to the Timeline for approval using their Timeline account or submit their stories to

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ROTARY’S EXTENDED ARMS 1. Rotary Community Corps A Rotary Community Corps is a group of non-Rotarians who share Rotary’s commitment to changing the world through service projects. Finding community solutions to community challenges, Rotary Community Corps unites Rotary members with nonmembers to make a positive difference. RCC members plan and carry out projects in their communities and support local Rotary club projects. There are more than 10,000 corps in 100 countries. RCCs are active everywhere Rotary is present: in urban and rural areas, and in both developed and developing countries. In our District, an example is The RCC of Cura Village near Nairobi who have established a home for children whose parents have died of HIV-AIDS. 2. Rotary Fellowships Rotary Fellowships are international groups that share a common passion. Being part of a fellowship is a fun way to make friends around the world, explore a hobby or profession, and enhance your Rotary experience. Membership in a fellowship is open to any interested individual. Rotary Fellowships consist of members who share a common interest in recreational activities, sports, hobbies, or professions. These groups help expand skills, foster vocational development, and enhance the Rotary experience by exploring interests while developing connections around the world. Rotarians, their spouses, family members, Rotaractors, alumni and program participants who have a similar interest or passion can join as this is a fun way to make new friends around the world. There are over 90 Rotary fellowships ranging from Motorcycling to Photography, Chess to Bird Watchers, Whisky to Hiking and plenty more. Each Fellowship is officially recognized by the RI Board of Directors, but operates independently of Rotary International, with its own rules, dues requirements, and administrative structure. You can join a fellowship by applying online on 3. Rotary Action Groups Rotary Action Groups are independent, Rotary-affiliated groups made up of people from around the world who are experts in a particular field, such as economic development, peace, addiction prevention, the environment, or water. Action groups offer their technical expertise and support to help clubs plan and implement projects to increase our impact, one of Rotary’s strategic priorities. This support includes helping clubs find partners, funding, and other resources. Action groups can also help clubs and districts prepare grant applications, conduct community assessments, and develop plans to monitor and evaluate their projects. Anyone who wants to share their expertise to make a positive difference can join an action group. Only Rotarians, Rotaractors, and Rotary Peace Fellows can serve in leadership roles.

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Contact or join a Rotary Action Group Contact a Rotary Action Group to: • Get expert advice on planning and implementing service projects, including those funded by Rotary Foundation district and global grants • Connect with potential project partners, both within and outside of Rotary • Get help fundraising and obtaining resources for projects • Join a Rotary Action Group to share your expertise and make a difference in projects outside your club or district. Rotary Action Groups by area of focus • Promoting peace: Domestic Violence Prevention, Peace, Refugees, Slavery Prevention • Fighting disease: Addiction Prevention, Alzheimer’s/Dementia, Blindness Prevention, Blood Donation, Diabetes, Family Health/AIDS Prevention, Health Education and Wellness, Hearing, Hepatitis Eradication, Malaria, Mental Health, Multiple Sclerosis, Polio Survivors • Providing clean water and sanitation: Menstrual Health and Hygiene, Water, Sanitation and Hygiene • Saving mothers and children: Clubfoot, Reproductive Maternal and Child Health • Supporting education: Basic Education and Literacy • Growing local economies: Community Economic Development, Disaster Assistance • Protecting the environment: Endangered Species, Environmental Sustainability • Action groups that work in more than one area of focus: Food Plant Solutions

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1926 – 28 R.W. Rustenholtz Rotary Club of Johannesburg

1928 – 29 Kenneth Young Rotary Club of Cape Town

1929 – 30 Otto Siedi Rotary Club of Durban

1930 – 31 Albert J. Haak Rotary Club of Johannesburg

1931 – 32 Dr. H.A. Lorentz Rotary Club of Pretoria

1932 – 34 Hugh Bryan Rotary Club of Peitermaritzburg

1934 – 36 Cecil K. Buchanan Rotary Club of Port Elizabeth

1936 – 37 R.R. Currie Rotary Club of Johannesburg

1937 – 38 Dr. G.E. Nesbitt Rotary Club of East London

1938 – 39 H. J. Millard Rotary Club of Port Elizabeth

1939 – 40 H.T. Low Rotary Club of Bulawayo

1940 – 41 Cecil J. Sibbel Rotary Club of Cape Town

1941 – 43 John James Waker Rotary Club of Johannesburg

1943 – 45 Horace E. Brabb Rotary Club of Johannesburg

1945 – 47 Gerald A. Leyds Rotary Club of Johannesburg

1947 – 48 H.S. Read Rotary Club of Johannesburg

1948 – 49 C.I. Robertson Rotary Club of Salisbury

1949 – 50 Clen M. Buchannan Rotary Club of Durban

1950 – 51 W.M. Wild Rotary Club of Port Elizabeth

1951 – 52 H.C. Lezard Rotary Club of Pretoria

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1952 – 53 S.I. Mendelson Rotary Club of Boksburg

1953 – 54 A.C. Thornton Rotary Club of Bulawayo

1954 – 55 Dr. R.D. Hall Rotary Club of Johannesburg

1955 – 56 Sir C. Mortimer Rotary Club of Nairobi

1956 – 57 J.P. Duminy Rotary Club of Pretoria

1957 – 58 Ken Boje Rotary Club of Roodepoot

1958 – 59 Iyan Barkhuysen Rotary Club of Johannesburg

1959 – 60 James R Webb Rotary Club of Bulawayo

1960 – 61 J.W. Macgregor Rotary Club of Umtali

1961 – 62 Mello Mac Robert Rotary Club of Pretoria

1962 – 63 Otto Nest Rotary Club of Pietermaritzburg

1963 – 64 J.R. Gregory Rotary Club of Nairobi

1965 – 66 Anant Pandya Rotary Club of Mombasa

1966 – 67 Dick Hope Rotary Club of Ndoal

1967 – 68 Jo Lloyd Rotary Club of Tanga

1968 – 69 Graham Clark Rotary Club of Nairobi South

1969– 70 Amir Janmohamed Rotary Club of Mombasa

1970 – 71 Vanu Radia Rotary Club of Kampala

1971 – 72 Dick Howie Rotary Club of Lusaka

1972 – 73 Phan Ntende Rotary Club of Kampala

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1973 – 74 Marcel Lagesse Rotary Club of Port Louis

1974 – 75 Kenneth Joslyn Rotary Club of Nakuru

1975 – 76 Erles Jones Rotary Club of Kitwe North

1976 – 77 Yes Drouhet Rotary Club of St. Denis

1977 – 78 Richard Farmer Rotary Club of Kitwe

1978 – 79 Pius Menezes Rotary Club of Nairobi South

1979 – 80 Andy Chande Rotary Club of Dar Es Salaam

1980 – 81 Pip Barnes Rotary Club of Nairobi

1981 – 82 Abel Jacquetmot Rotary Club of St. Denis

1982 – 83 Annel Silunge Rotary Club of Lusaka Central

1983 – 84 Jayanti Rajani Rotary Club of Mombasa

1984 – 85 Amu Shah Rotary Club of Dar Es Salaaam

1985 – 86 Chris Oparaocha Rotary Club of Lusaka Central

1986 – 87 Georges Ranaivosoa Rotary Club of AntananarivoAnosy

1987 – 88 Sam Owori Rotary Club of Kampala

1988 – 89 Abdul Lakha Rotary Club of Nairobi South

1988 – 89 Brij Behal Rotary Club of Arusha

1989 – 90 Yusuf Kodwavwala Rotary Club of Nairobi

1990 – 91 Kailash Ramadanee Rotary Club of Quatre Bornes

1990 – 91 George Ferentinos Rotary Club of Quatre Bornes

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1991 – 92 Shiffaraw Bizuneh Rotary Club of Addis Ababa

1992 – 93 Abdul Samji Rotary Club of Mombasa

1993 – 94 Amir Somji Rotary Club of Arusha

1994 – 95 Jacques Mace Rotary Club of St.Denis

1995 – 96 Henry Kyemba Rotary Club of Source of the Nile

1996 – 97 Amin Merali Rotary Club of Mombasa

1997 – 98 Nelson Kawalya Rotary Club of Mengo

1998 – 99 Nahu Sanay Araya Rotary Club of Addis Ababa

1999 – 2000 Hatim Karimjee Rotary Club of Bahari Dar Es Salaam

2000 – 2001 Vijay Talwar Rotary Club of Mombasa Central

2001 – 2002 Robert Ssebunya Rotary Club of Rubaga

2002 – 2003 _

2003 – 2004 Varinder Singh Sur Rotary Club of Bahari Mombasa

2004 – 2005 Mohamed Abdulla Rotary Club of Nairobi

2005 – 2006 Abdulhamid Aboo Rotary Club of Mombasa

2006 – 2007 Francis Tusubira Rotary Club of Kampala North

2007 – 2008 Chris Mutalya Rotary Club of Kyambogo

2008 – 2009 Kaushik Manek Rotary Club of Muthaiga

2009 – 2010 Tadesse Alemu Rotary Club of Addis Ababa Bole

2010 – 2011 Stephen Mwanje Rotary Club of Mukono

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2011 – 2012 Eric Kimani Rotary Club of Nairobi Muthaiga North

2012 – 2013 Geeta Manek Rotary Club of Muthaiga

2013 – 2014 Harry Mugo Rotary Club of Nairobi North

2014 – 2015 Bimal Kantaria Rotary Club of Nairobi Industrial Area

2015 – 2016 Teshome Kebede Rotary Club of Addis Ababa

2016 – 2017 Richard Omwela Rotary Club of Westlands

2017 – 2018 Peter Mbui Rotary Club of Nairobi East

2018 – 2019 Jeffrey Bamford Rotary Club of Karen Nairobi

2019 – 2020 Joe Otin Rotary Club of Nairobi Lavington

2020 – 2021 Patrick Obath Rotary Club of Muthaiga

2021 – 2022 Alex Nyaga Rotary Club of Nairobi-Langata

2022 – 2023 Azeb Asrat Rotary Club of Addis Ababa West

2023 – 2024 Leonard Ithau Rotary Club of Karen Nairobi

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District 9212 CONTACT US The Rotary Kenya Country Office Ntashart Plaza 2nd Floor Kilimani Road P. O. Box 2364-00606 Nairobi, Kenya Tel : +254712768279 Email: Email: Rotary Ethiopia Office Kirkos Sub-city, Woreda 02, House # 117, Commercial Graduates Association Premises P.O.Box 20783/1000 Addis Ababa, Ethiopia Tel: +251 929 108283 / +251 913 148497 / +25111865616 E-mail: CONNECT WITH US Facebook: Rotary District 9212 Twitter: @d9212_ LinkedIn: ROTARY DISTRICT 9212 WRITE TO THE TIMELINE Email:

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