Evaluation & selection of FP7 projects
TitleFriday, 9 October 2009 Katrien Selderslaghs
Sub-title PLACE PARTNERâ€™S LOGO HERE
European Commission Enterprise and Industry
1. Project submission 2. Evaluation & selection procedure 3. Tips & tricks 4. Your support structures
1. Project submission
Submission of proposals • Fixed structure and rules for proposals: see Guide for Applicants • Online submission: Electronic Proposal Submission Service (EPSS), via CORDIS Some parts reserved for coordinator, others need to be completed by partners Æ communication! Modifications possible until “Submission”
Eligibility checks Checked by the Commission: Receipt before deadline • Firm deadlines
Minimum number of partners • As set out in work programme and the call
Completeness of proposal • Presence of all requested forms
“Out of scope” • A proposal will only be deemed ineligible in clear cut cases
Other criteria may apply on a call-by-call basis • Eg. budget limits
2. Evaluation & selection process
Overview of the evaluation process
Final ranking list
Proposals in suggested priority order COMMISSION
External experts • Expert evaluators are at the heart of the FP system • They provide independent, impartial and objective advice to the Commission Æ they represent neither their employer, nor their country
• They can also add value to projects through your comments and suggestions • The integrity of the process is crucial (Code of Conduct with principles of confidentiality, absence of conflict of interest...)
Proposal X copy 1
Proposal X copy 2
Proposal X copy 3
IER expert 3
IER: Individual assessment report CR: Consensus Report
CR 3 experts
The criteria • Criteria adapted to each funding scheme and each thematic area Æ specified in the work programme
• Three main criteria: S&T Quality (relevant to the topic of the call) • Concept, objective, work-plan Implementation NB: Applicants are not required to provide detailed breakdown • Management of costs • Individual participants and consortium as a whole • Allocation and justification of resources Impact • Contribution to expected impacts listed in work programme Refer • Plans for dissemination/exploitation to WP!
Scoring • Each criterion is scored 0-5 half-scores are used Scores must pass thresholds if a proposal is to be considered for funding
• Thresholds apply to individual criteria… Default threshold is 3
• …and to the total score: higher than the sum of the individual thresholds Default threshold is 10
• Can vary from call-to-call!
Interpretation of scores 0 The proposal fails to address the criterion under examination or cannot be judged due to missing or incomplete information
1 - Poor The criterion is addressed in an inadequate manner, or there are serious inherent weaknesses.
2 - Fair While the proposal broadly addresses the criterion, there are significant weaknesses.
3 - Good The proposal addresses the criterion well, although improvements would be necessary.
4 - Very Good The proposal addresses the criterion very well, although certain improvements are still possible.
5 - Excellent The proposal successfully addresses all relevant aspects of the criterion in question. Any shortcomings are minor.
Consensus • •
Built on the basis of the individual evaluations The aim is agreement on scores and comments: involves a discussion and is not just a simple average Moderated by a commission staff-member • • •
helps the group to reach a conclusion provides information if necessary does not contribute with opinions!
Assessment of the proposal and feedback on weaknesses & strengths
The Final Panel • To ensure overall consistency • Produces final marks and comments for each proposal Evaluation Summary Reports (ESR)
• Suggests ranking: list of proposals, with recommendations for priority order (prioritisation of proposals with identical consensus scores) • Clear guidance for contract negotiation
Negotiation • The Commission will: Send invitation to negotiate to the coordinator, or Send rejection letter with feedback
• Indicative timing of your project: T T+4 months T+9 months T+15 months T+18 months
Call publication Call closure Start of Evaluation process End of Evaluation Start of Negociations Start of first projects Start of last projects
3. Tips & Tricks
Tips & tricks (1) • Respect eligibility criteria Deadline (Electronic Proposal Submission System!) Format requirements Funding tresholds
• Evaluators have limited time : be straight to the point, clear and consistent (measurable deliverables and milestones) and think about the presentation! • Be clear: write for a non-specialist
Tips & tricks (2) • Analyse what the Commission wants : see work programme and related policies (EU interest!) • Offer good value for money (budget) • You must score on all criteria, as there is fierce competition • Importance of impact & dissemination
Connect to the process! • List of evaluators 2007 – 2008, per programme and per theme: http://cordis.europa.eu/fp7/experts_en.html • Always shortage of evaluators: become 1 yourself! Æ Good way to: • get to know the system • network • learn from other projects
• Registration as an evaluator: https://cordis.europa.eu/emmfp7
4. Your support structures
Your FP7 support structures ÆYou need information about FP7 ? ÆYou need assistance with your FP7 project ? ÆYou want to be part of an FP7 project ? ÆYou are looking for partners for your FP7 project ?
Your support structures: CORDIS National Contact Points Enterprise Europe Network
CORDIS: dedicated FP7 website
CORDIS contents http://cordis.europa.eu • General news & information • Calls & supporting documents • Legal documents • Guidance documents • Partner search • EPSS (Electronic Proposal Submission System) • National contact points (NCP’s)...
NCP’s: FP7-specific support structure • Inform & assist people free of charge with FP7 • “Intermediary” between EC & FP7 participants • Thematic responsibility • In every member state, all associated states and in some third countries • List of NCP’s: http://cordis.europa.eu/fp7/ncp_en.html
Tools of the NCP • Experience • Priviliged relationship with Commission • Member of international networks: Harmonised quality of services Transnational networking Æ NCP Energy: C-Energy project Æ NCP Environment: Together project
What a NCP can do for you Assistance with: • • • • • • •
Project idea validation Proposal preparation Consortium building Legal, financial & IPR issues Proposal submission Project negotiation Project implementation
...but what about valorisation of your R&D results?
NCPâ€™s in Belgium Flanders IWT http://www.europrogs.be
Wallonia UWE http://www.ncpwallonie.be
Brussels Brussels Enterprise Agency http://www.abe-bao.be Federal STIS (Scientific and Technical Information Service) http://www.stis.fgov.be
French Community FNRS (Fonds de la Recherche Scientifique) http://www1.frs-fnrs.be
Enterprise Europe Network (EEN) • Network funded by the European Commission • Local implantation • Specific support structure for CIP, but also... …free information and support services for other European programmes, EU-legislation, partnering, innovation etc. • Focus on SMEs, but also open to other businesses, universities, associations, etc.
EEN in Belgium Enterprise Europe Vlaanderen http://ae.vlaanderen.be/html_afdelingen/enterprise.html
Wallonie Europe http://www.wallonieeurope.be
Enterprise Europe Brussels http://www.brusselsnetwork.be
Brussels Enterprise Agency Tour & Taxis Havenlaan 86C, b. 211 1000 Brussels Website: http://www.bea.irisnet.be http://www.brusselsnetwork.be Katrien Selderslaghs FP7 National Contact Point EEN Advisor firstname.lastname@example.org Tel: 02/800 00 60