RANZCR 2015

RANZCR Adelaide 2015

Integrated Care

Leading the way in clinical practice

Sponsorship and Exhibition Prospectus

29 October–1 November 2015 66th Annual Scientific Meeting Adelaide Convention Centre www.ranzcr2015.com

RANZCR Adelaide 2015

we invite you to be part of The Royal Australian and New Zealand College of Radiologists 66th Annual Scientific Meeting

On behalf of the 2015 Organising Committee we invite you to be part of The Royal Australian and New Zealand College of Radiologists (RANZCR) 66th Annual Scientific Meeting to be held 28 October – 1 November 2015 at the newly redeveloped Adelaide Convention Centre in Adelaide, South Australia.

The integrated care theme was conceptualised due to the changing role of the radiologist and radiation oncologist in the clinical setting.

The traditional view of the radiologist as a specialist who adds value to the health care system solely by generating and interpreting diagnostic images is no longer accurate. The radiologists’ roles have evolved to include economic gate keeping, political advocacy, public health delivery, patient safety, quality of care improvement and information technology.

Likewise the role of the radiation oncologist requires an ever expanding range of skills in order to provide patients with optimal multidisciplinary care. The responsible use of new technologies, integration of increasingly complex diagnostic information and the emergence of personalised care continue to challenge radiation oncology practice. Growing reliance on image-guided radiation therapy techniques will continue to solidify the relationship between the disciplines of radiology and radiation oncology.

It is with this mindset that the RANZCR 2015 ASM Organising Committee has based its scientific program.

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Integrated Care Leading the way in clinical practice

The plenary sessions will consist of a panel incorporating the radiologists, radiation oncologists and other relevant specialists including surgeons to highlight the integral role of our fields in the diagnostic pathway and management algorithm of patients.

The radiology scientific program will be enticing for delegates due to the high profile keynote speakers who will be presenting at the meeting.

There are six international speakers in the Radiology discipline including the renowned Professor of Neuroradiology Dr Ann Osborn from Utah. Professor Elizabeth Morris is well known amongst breast radiologists in Australia and New Zealand and is highly respected in her field of expertise. Professor Paul Chang will be presenting the first interactive diagnostic live sessions in Australia under the auspices of RSNA. This will be the first time for the sessions to be run outside of North America.

Professor Mini Pathria a Musculoskeletal Radiologist is very well regarded as are Professor Paula Woodward and Associate Professor Steve Trenkner who have interests in pelvic and abdominal imaging. There are a number of workshops that are expected to attract delegates including the well proven BREAST Test Set workshops.

International Radiation Oncology speakers include Professor Jay Loeffler (Massachusetts General Hospital, Boston, USA) who brings a wealth of experience from one of the world’s premier proton therapy facilities.

Professor Loeffler’s clinical expertise focuses on benign and malignant intra-cranial lesions in both adult and paediatric patients. Professor Laura Dawson (Princess Margaret Hospital, Toronto, Canada) is well known for her work using stereotactic ablative body radiotherapy (SABR) to treat upper gastrointestinal malignancies, including liver lesions.

She also has considerable expertise in image guided-radiotherapy (IGRT) techniques, normal tissue toxicity modelling, and management of head-and-neck malignancies.

Together, these world-leading experts will no doubt stimulate vigorous discussion about the application of precision radiotherapy techniques in local practice.

Hands-on workshops, including an anticipated FALCON breast contouring session, will also provide opportunities for participants to interact with local and international experts to develop practical skills.

The Adelaide Convention Centre has been selected as the venue for the ASM. Located on North Terrace, the gracious cultural and educational boulevard steeped in architectural history, the Centre is surrounded by a range of hotels as well as restaurants, theatres, shops and gardens. The ASM will take place in the newest Convention Centre building, making full use of the world class facilities Adelaide has to offer. It affords a view of the architecturally interesting SAHMRI building and of the newly redeveloped Adelaide Oval.

www.ranzcr2015.com

RANZCR 2015 ASM will attract a broad and diverse range of health care professionals from around the world and we anticipate attendance in excess of 1,000 delegates due to the calibre of the speakers and the program. By participating as a sponsor or exhibitor your company, people and products can gain excellent exposure.

The meeting program has been tailored to provide ample opportunities for delegates to network as well as visit the exhibition to explore and discuss your latest products and services. We anticipate a sold out exhibition and suggest early engagement to maximise the return on your investment.

We look forward to welcoming you to RANZCR 2015 ASM and working with you to ensure a mutually rewarding experience.

Contents RANZCR 4 Host city and venue

5

2013 statistics

6

Why be involved

6

Delegate profile

6

Marketing 7 Scientific program

8

Social program

8

Key dates

9

Organising committee

9

RANZCR contacts

9

Sponsorship opportunities 10

Dr Evelyn Yap Radiology Convenor

Dr Andrew Potter Radiation Oncology Co Convenor

Dr Braden Higgs Radiation Oncology Co Convenor

Sponsorship packages

12

Marketing options

29

Exhibition opportunities

30

Exhibition floor plan

31

Exhibition packages

32

Registration 34 Make your booking

36

Quick reference timeline

38

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The Royal Australian and New Zealand College of Radiologists

The Royal Australian and New Zealand College of Radiologists (RANZCR) is a not-for-profit association of members who deliver skills, knowledge, insight, time and commitments to promote the science and practice of the medical specialties of clinical radiology (diagnostic and interventional) and radiation oncology in Australia and New Zealand.

The College is led by clinicians who are democratically elected by the membership. The ultimate oversight and responsibility for the College is vested in the RANZCR Board of Directors.

The work of the College is scrutinised and externally accredited against industry standard by the Australian Medical Council and the Medical Council of New Zealand.

Our Vision RANZCR as the peak group driving best practice in clinical radiology and radiation oncology for the benefit of our patients.

Our Mission To drive the appropriate, proper and safe use of radiological and radiation oncological medical services for optimum health outcomes by leading, training and sustaining our professionals.

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Our Values Commitment to Best Practice Exemplified through an evidencebased culture, a focus on patient outcomes and equity of access to high quality care; an attitude of compassion and empathy.

Acting with Integrity Exemplified through an ethical approach: doing what is right, not what is expedient; a forward thinking and collaborative attitude and patient-centric focus.

Accountability Exemplified through strong leadership that is accountable to members; patient engagement at professional and organisational levels.

Host city and venue join us in Adelaide, South Australia for The RANZCR 2015 Annual Scientific Meeting

Adelaide is friendly and vibrant, surrounded by rolling hills and world-class beaches, with an unhurried lifestyle hard to find in other cities.

Spacious parklands fringe the city centre, home to over 100 restaurants offering mouth-watering cuisine, bars and clubs to entertain. The temperate weather, proximity to some of Australia’s best wine and seafood regions, and variety of festivals and activities will satisfy both the adventurous or indulgent visitors.

The RANZCR 2015 ASM program will be held at the Adelaide Convention Centre. Located centrally to all Adelaide has to offer, the newly redeveloped Centre boasts world class facilities and enjoys a global reputation for excellence.

www.ranzcr2015.com

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2013 Statistics

Meeting attendance Total number of delegates: 1125 Radiology and Radiation Oncology members: 1060 Allied Health/ Undergraduates: 97 Trainee registrations: 202

International relationships Total number of international College/Society representatives: 10

Scientific and educational program Total number of abstracts received: 273 Scientific presentations including accepted oral presentations: 215 Scientific and educational exhibits: 160 Prizes awarded through the scientific meeting: 13

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RANZCR

Integrated Care

Adelaide 2015

Leading the way in clinical practice

Why be involved

Delegate profile

Become a valued Sponsor or Exhibitor at the RANZCR 2015 ASM and:

Participants at the RANZCR 2015 ASM are representatives of the Faculty of Clinical Radiology and Faculty of Radiation Oncology and those working within the field including:

• Participate in Australia and New Zealand’s premier radiology and radiation oncology event; • Gain significant brand exposure to over 1000 radiologists, radiation oncologists and health professionals from throughout Australia and New Zealand; • Increase awareness and exposure of your organisation via a variety of marketing mediums; • Develop business connections and strengthen relationships through face to face engagement; • Exhibit and generate new leads, develop your brand or launch a new product through the Exhibition; • Maximise your time and resources by showcasing your organisation to a relevant and influential audience in an environment away from the competition of every day distractions; • Ensure your organisation stays abreast of current developments and research in the field of radiology and radiation oncology and use this information to stay ahead of the market.

• Radiologists • Radiation Oncologists • Radiology and Radiation Oncology Trainees • Radiation Therapists • Nuclear Medicine Physicians • Medical Imaging Technologists • Radiographers • Sonographers • Medical Physicists • Practice Managers • Radiological and Radiation Oncology Nurses • Allied Health Professionals • Medical Students

An extensive marketing, media and social media campaign will be used to promote the meeting. This gives sponsors and exhibitors the opportunity to access a highly targeted and influential audience. Avenues for marketing include:

Meeting Website

provide your organisation with long and sustained exposure to your target audience throughout Australia and New Zealand

A dedicated RANZCR 2015 ASM website will provide the latest meeting information, including program and invited speakers, online registration and abstract submission forms, accommodation booking options, as well as a list of sponsors and exhibitors with most sponsorship and exhibition packages providing logo and website link acknowledgements.

E-Marketing Direct email broadcasts are distributed regularly in the lead up to the meeting. The email broadcasts include meeting updates such as program announcements, registration opening, social program information, newly confirmed sponsors and exhibitors and more.

Meeting App The RANZCR 2015 ASM mobile app will be available on both Apple and Android devices. The app will provide a central location for all meeting related material including keynote speakers and program information, sponsors and exhibitors involvement and social program details. The app will also provide a platform for delegates, sponsors and exhibitors to interact with each other before, during and after the meeting.

www.ranzcr2015.com

Editorial and Advertising in Industry Journals and Newsletters Throughout the year, RANZCR 2015 ASM is widely promoted. Full page advertisements are placed promoting attendance in each issue of RANZCR’s official medical journal, Journal of Medical Imaging and Radiation Oncology and distributed six times per year to a readership of more than 3,400 in the radiology, radiation oncology and other related industries, both nationally and internationally as well as Inside News, the quarterly RANZCR newsletter.

Networking RANZCR 2015 ASM will be promoted at all RANZCR functions and many industry events both nationally and internationally; including significant promotion to all delegates at the preceding Combined Scientific Meeting in September 2014.

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RANZCR

Integrated Care

Adelaide 2015

Leading the way in clinical practice

Scientific program

Social program

Wednesday 28 October 2015

Wednesday 28 October 2015

Exhibition Build

International Speakers and Sponsors Dinner (invitation only)

RANZCR Business Meetings

Thursday 29 October 2015 Exhibition Open Plenary and Concurrent Sessions RANZCR Annual General Meeting

Friday 30 October 2015

Networking is an important element of the meeting and is one of the reasons why delegates attend!

Exhibition Open Plenary and Concurrent Sessions RANZCR Annual Ceremony and Nisbet Oration

Saturday 31 October 2015 Exhibition Open Plenary and Concurrent Sessions

Thursday 29 October 2015 Welcome Reception Trade Exhibition, RANZCR 2015 ASM

Trainee and Junior Radiologists Reception Venue to be advised

Past President’s Dinner (invitation only) Venue to be advised

Faculty of Radiation Oncology Dinner Ian McLachlan Room, Adelaide Oval

RANZCR Annual Gala Dinner

Friday 30 October 2015

Sunday 1 November 2015

RANZCR Annual Ceremony Reception

Exhibition Open Plenary and Concurrent Sessions

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Mortlock Chamber, State Library of South Australia

Panorama Ballroom, Adelaide Convention Centre

Exhibitor Debrief Meeting

Saturday 31 October 2015

Meeting Close

RANZCR Annual Gala Dinner

Exhibition Move Out

Adelaide Convention Centre

RANZCR 2015 Key dates ASM will Call for Abstracts open January 2015 provide plenty for Abstracts close of opportunities Call April 2015 for delegates to Notification to Authors May 2015 interact with Registration open colleagues, June 2015 sponsors and Early Bird registration closes exhibitors July 2015 Sponsor and Exhibitor briefing notes issued July 2015

Organising committee Dr Evelyn Yap Radiology Convenor

Dr Braden Higgs Radiation Oncology Co Convenor

Dr Andrew Potter Radiation Oncology Co Convenor

Dr Chris Pozza SA Branch Chair

RANZCR contacts Kylie Clarke Senior Project Officer, Conferences and Events T +61 2 9268 9712 E kylie.clarke@ranzcr.edu.au

Lauren Thomas Administrator, Conferences and Events T +61 2 9268 9747 E lauren.thomas@ranzcr.edu.au

www.ranzcr2015.com

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Sponsorship Opportunities Sponsorship packages and commitment levels vary, and can be tailored to suit your organisation and budget. Below lists a number of packages to choose from, each delivering different levels of exposure and benefits.

Sponsorship Packages

Number Available

AUD$ inc GST

RANZCR Annual Gala Dinner

1

$45,000

RANZCR Annual Ceremony Reception

1

$32,000

Welcome Reception

1

$22,000

Faculty of Radiation Oncology Dinner

1

$22,000

Trainee and Junior Radiologists Reception

1

$15,000

Static Poster Zone – Radiology

1

$20,000

Static Poster Zone – Radiation Oncology

1

$10,000

E-Poster, Webcasting & Internet Lounge

1

$25,000

Meeting App

1

$20,000

Audience Response System

1

$20,000

Keynote Speaker

8

$20,000

TBA

$10,000

Delegate Satchel

1

$20,000

e-Registration Brochure & Handbook

1

$15,000

Espresso Bar: Coffee

4

$15,000

Networking Lounge

1

$15,000

Delegate Lanyard and Name Badge

1

$12,000

Note Pad*

1

$6,000

Pen*

1 $6,000

Combined Note Pad & Pen*

1

Scientific Program Session/Theme

$10,000

* Note Pad Sponsorship and Pen Sponsorship may be taken as individual sponsorship opportunities OR as a combined sponsorship.

There is only one opportunity to sponsor note pads and only one opportunity to sponsor pens.

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Marketing Options

Number Available

AUD$ inc GST

Satchel Insert

5

$3,500

E-blast Marketing Adverts (co-branded)

4

$4,000

Full page Advertisement in Meeting Handbook

4

$3,000

Half page Advertisement in Meeting Handbook

2

$2,500

AUD$ inc GST

Exhibition Packages Shell Scheme Exhibition Booth (3m x 3m)

$6,000

Design Your Own Exhibition Booth (space only, 3m x 3m)

$5,500

To discuss these or other options not listed, please contact the meeting organisers.

Helen McGowan Sponsorship and Exhibition Manager WALDRONSMITH Management 119 Buckhurst Street, South Melbourne VIC 3205 T +61 3 9907 8628 E helen@wsm.com.au

www.ranzcr2015.com

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Sponsorship package

RANZCR Annual Gala Dinner AUD$45,000 Venue: Adelaide Convention Centre

Date: Saturday 31 October 2015

Benefits include: • Exclusive sponsorship of this item

Exclusive sponsorship package The RANZCR Annual Gala Dinner is a celebratory seated “dinner and dance” and will be held at the Adelaide Convention Centre. a ticket to this function is included with full registration options.

The dinner typically attracts over 800 attendees and the Centre will be transformed into an elegant evening function venue. Guests will enjoy fabulous South Australian food, wine, dance and entertainment – all essential elements to a successful networking function!

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• Four 3m x 3m exhibition booths OR equivalent “space only” allocation in the Exhibition Hall (includes: eight Premium Exhibitor Registrations) • Alternatively, four complimentary Full Delegate Registrations in lieu of the exhibition booths/space (either option only – a combination of both options is not available) • Verbal recognition as the function sponsor by the Organising Committee Representative during the RANZCR Annual Gala Dinner.

• Opportunity for a five minute address by your organisation representative during dinner • Two additional complimentary tickets to each of the following social functions: • Welcome Reception • RANZCR Annual Ceremony Reception • RANZCR Annual Gala Dinner

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting app and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms • Complimentary full page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines) • Logo printed on dinner tickets and menu (subject to print deadlines) • Logo and acknowledgement displayed within multimedia produced for dinner • Opportunity to place a company branded gift at the dinner tables for all guests (sponsor to supply gifts which must be approved by the Organising Committee) • One reserved table in a premium position for your delegate guests and or staff holding tickets to attend • Premium Delegate List (supplied in excel format containing first/last name, organisation, position, state and email address) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws)

Sponsorship package

RANZCR Annual Ceremony Reception AUD$32,000 Venue: Panorama Ballroom Adelaide Convention Centre

Date: Friday 30 October 2015

Benefits include: • Exclusive sponsorship of this item

The RANZCR Annual Ceremony Reception is a major social function and is included with full registration. It will be a cocktail style function held immediately after the RANZCR Annual Ceremony – a perfect networking opportunity.

• Three 3m x 3m exhibition booths OR equivalent “space only” allocation in the Exhibition Hall (includes: six Premium Exhibitor Registrations).

• Alternatively, three complimentary Full Delegate Registrations in lieu of the exhibition booths/space (either option only – a combination of both options is not available).

• Verbal recognition as the function sponsor by the Organising Committee Representative during Welcome Reception.

• Opportunity for a two minute address by your organisation representative at the function • Two additional complimentary tickets to each of the:

Exclusive sponsorship package

• Welcome Reception • RANZCR Annual Ceremony Reception • RANZCR Annual Gala Dinner

www.ranzcr2015.com

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Logo printed on reception tickets (subject to print deadline) • Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms • Complimentary half page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines).

• Logo and acknowledgement displayed within multimedia produced for dinner • Opportunity to provide a door prize for the function (sponsor to supply prize which must be approved by the Organising Committee).

• Premium Delegate List (supplied in excel format containing first/last name, organisation, position, state and email address) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws)

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Sponsorship package

Welcome Reception AUD$22,000 Venue: Adelaide Convention Centre Exhibition Hall

Date: Thursday 29 October 2015

Benefits include: • Exclusive sponsorship of this item

The Welcome Reception kick starts the Social Program. Held in the Exhibition Hall it is the ideal opportunity for networking and catching up with old and new friends alike.

• Two 3m x 3m exhibition booths OR equivalent “space only” allocation in the Exhibition Hall (includes: four Premium Exhibitor Registrations.

• Alternatively, two complimentary Full Delegate Registrations in lieu of the exhibition booth/space (either option only – a combination of both options is not available) • Two additional complimentary tickets to the Welcome Reception • Opportunity to position up to a maximum of four freestanding banners clustered together near the exhibition hall entrance (inside the hall) • Opportunity to place company literature (eg. flyers, brochures) on a brochure stand that will be positioned near the exhibition hall entrance (inside the hall) • Opportunity to provide branded paper napkins for the Welcome Reception (sponsor to supply napkins) • Complimentary full page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines)

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• Logo printed on Welcome Reception tickets and menu (subject to print deadlines) • Opportunity to provide a company branded gift to delegates as they depart the Welcome Reception (sponsor to supply gifts which must be approved by the Organising Committee and labour) • Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms • Premium Delegate List (supplied in excel format containing first/last name, organisation, position, state and email address) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

Exclusive sponsorship package

Sponsorship package

Faculty of Radiation Oncology Dinner AUD$22,000 Venue: Ian McLachlan Room, Adelaide Oval

Date: Thursday 29 October 2015

Benefits include: • Exclusive sponsorship of this item

Exclusive sponsorship package

Held immediately after the Welcome Reception, the Faculty of Radiation Oncology Dinner is included as part of the full registration package. It is a sit down dinner with a band and lively entertainment and will be attended by Radiation Oncologists.

Sponsorship is a perfect opportunity to reinforce brand awareness and further demonstrate your strength and support to a targeted audience.

• Two 3m x 3m exhibition booths OR equivalent “space only” allocation in the Exhibition Hall (includes: four Premium Exhibitor Registrations).

• Alternatively, two complimentary Full Delegate Registrations in lieu of the exhibition booth/space (either option only – a combination of both options is not available).

• Opportunity to display a short message on the Adelaide Oval Scoreboard (character limit applies) • Inclusion of the “Adelaide Oval lights package” ensuring the stadium lights are lit for the duration of the dinner • Verbal recognition as the function sponsor by the Organising Committee Representative during the Dinner • Opportunity for a two minute address by your organisation representative at the function • Two additional complimentary tickets to: • Welcome Reception • Faculty of Radiation Oncology Dinner

www.ranzcr2015.com

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Logo printed on dinner tickets and menu (subject to print deadlines) • Complimentary half page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines).

• Opportunity to position two freestanding banners at the dinner (banner size conditions apply; sponsor to supply banners which must be approved by the Organising Committee).

• One reserved table in a premium position for your delegate guests and or staff holding tickets to attend • Premium Delegate List (supplied in excel format containing first/last name, organisation, position, state and email address) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

Your chance to Display your very own message on the Adelaide Oval Scoreboard!

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Sponsorship package

Trainee and Junior Radiologists Reception AUD$15,000 Venue: TBA

Date: Thursday 29 October 2015

Benefits include: • Exclusive sponsorship of this item

Held immediately after the Welcome Reception, the Trainee and Junior Radiologists Reception is included as part of the full registration package.

It is open to all Trainee and Junior Radiologists (up to 5 years post Fellowship) and includes lively entertainment.

Sponsorship will provide a unique opportunity to create additional brand awareness to the industry’s up and coming future buyers, decision makers and professionals.

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• One 3m x 3m exhibition booth OR equivalent “space only” allocation in the Exhibition Hall (includes: two Premium Exhibitor Registrations). Alternatively, one complimentary Full Delegate Registration in lieu of the exhibition booth/space (either option only – a combination of both options is not available).

• Verbal recognition as the function sponsor by the Organising Committee Representative at the commencement of the function.

• Logo printed on reception tickets (subject to print deadlines) • Complimentary half page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines).

• Opportunity to position two freestanding banners at the dinner (banner size conditions apply; sponsor to supply banners which must be approved by the Organising Committee).

• Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

• Opportunity for a two minute address by your organisation representative at the function • Two additional complimentary tickets to: • Welcome Reception • Trainee and Junior Radiologists Reception • Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines)

Exclusive sponsorship package

Sponsorship package

Static Poster Zone Radiology AUD$20,000 / Radiation Oncology AUD$10,000 The Scientific Program Committee will select a number of submitted poster abstracts to be displayed as full printed posters for the duration of the meeting. The static poster display will be located within the exhibition area and potentially along the foyer concourse (dependent on final submissions).

Number available: Two opportunities available

Benefits include: • Exclusive sponsorship of the nominated item • Logo and acknowledgement displayed within nominated poster display area • Two complimentary Full Delegate Registrations to the meeting (includes social functions that are inclusive with this registration type).

The approximate number of posters selected for display will be up to 50 for Radiology and 20 for Radiation Oncology.

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms • Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

www.ranzcr2015.com

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Sponsorship package

E-Poster, Webcasting & Internet Lounge AUD$25,000

Exclusive sponsorship package The EPOS, Webcasting and Internet Lounge display will be a feature of the trade exhibition, combining electronic poster terminals, webcasting terminals and internet facilitates. The scientific sessions will be available for viewing in the exhibition hall in the EPOS™/Webcasting/ Internet Lounge during the open times of the exhibition.

The webcasting service provides delegates with the opportunity to access the presentations and power point slides shortly after the live session takes place. This is your opportunity to support the initiative and assist in making RANZCR 2015 ASM presentations available.

Benefits include: • Exclusive sponsorship of this item • Two complimentary Full Delegate Registrations to the meeting (includes social functions that are inclusive with this registration type).

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines).

• Opportunity to provide a company branded screen saver for display on the EPOS™ terminals (sponsor to supply ready artwork; number of terminals to be determined by the Organising Committee).

• Complimentary full page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to print deadlines).

• Opportunity to place company literature (e.g. flyers, brochures) at the EPOS™ and webcasting terminal area (sponsor to supply company literature; max size of literature: A4).

• Opportunity to place company branded note pads and pens solely within the EPOS™ terminal area (sponsor to supply note pads and pens).

• Premium Delegate List (supplied in excel format containing first/last name, organisation, position, state and email address) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

• Company website displayed as default home page on all terminals.

• Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms

Note: The meeting organisers will arrange set up of terminals and internet connections, the cost for which is contained within the sponsorship package.

The location, design and number of terminals will be at the discretion of the Organising Committee.

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Sponsorship package

Meeting App AUD$20,000 The RANZCR 2015 ASM mobile application will be available on both Apple and Android devices.

A one stop shop for all meeting related material the meeting app will showcase keynote speakers and program information, sponsors and exhibitors involvement and social program details. The app will also provide a platform for delegates, sponsors and exhibitors to interact with each other before, during and after the meeting.

Exclusive sponsorship package

Ensure your branding and current marketing information is immediately accessible to all delegates.

• Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms

The app will be released prior to the meeting making all speaker, program, sponsor and exhibitor information available to delegates. Here is your opportunity to brand each page and to run a series of three (3) animated advertisements via the app; two (2) in the fortnight prior and one (1) over the duration of the meeting.

• One complimentary satchel insert (inserts exclude pens and note pads, insert to be approved by the Organising Committee; max size of printed material is A4; sponsor to supply inserts; deadlines apply)

Benefits include: • Exclusive sponsorship of this item • Two complimentary Full Delegate Registrations to the meeting (includes social functions that are inclusive with this registration type).

• Opportunity to brand each footer page of the app with your logo linked your preferred URL.

• Complimentary half page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines).

• Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

• Opportunity to place a series of three animated advertisements on app, one per week in the fortnight prior to the meeting and one to run during the meeting • Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines)

Note: Animated adverts must be supplied in the specified format and by the specified deadline in order to be uploaded accordingly

www.ranzcr2015.com

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Sponsorship package

Audience Response System AUD$20,000

Exclusive sponsorship package

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The audience response system is an interactive audience participation tool utilising individual handsets for the delegates to select answers or text specific questions to the speakers. The information is collated and displayed on the screen during that session. This system allows full audience interaction and the technology ensures your brand is literally in the palm of the delegates’ hand.

The audience response system will be used for specific sessions on one day of the scientific program.

Benefits include: • Company logo displayed on question slides with handsets referred to as the “Company Response System”.

• Company logo cycling on handset screen along with a tag line whenever the handsets are inactive (i.e. not being used for voting or texting).

• Two complimentary Full Delegate Registrations to the meeting (includes social functions that are inclusive with this registration type).

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines).

• Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms • Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

Sponsorship package

Keynote Speaker AUD$20,000 Number available:

Benefits include:

8 opportunities available

• This sponsorship is exclusive per speaker and will be allocated on order of sponsorship application received by the meeting organisers.

Keynote speakers: Radiology Professor Anne Osborn University of Utah, Utah, USA Specialty: Neuroradiology Professor Elizabeth Morris Memorial Sloan Kettering Cancer Center, New York, USA Specialty: Breast Imaging

Opportunity exists to sponsor one of the renowned international speakers to the meeting.

Each speaker will present three to four times during the program. Confirmation of sponsorship of a speaker will be dependent upon approval by both the individual speaker and Organising Committee.

Professor Paul Chang University of Chicago, Illinois, USA Specialty: Infomatics Professor Mini Pathria University of California, San Diego, USA Specialty: Musculoskeletal Imaging Professor Paula Woodward University of Utah, Utah, USA Specialty: Body and Pelvic Imaging Associate Professor Stephen Trenkner Mayo Clinic, Minnesota, USA Specialty: Gastro-intestinal Imaging

Radiation Oncology Professor Laura Dawson Princess Margaret Cancer Centre, University of Toronto, Ontario, Canada Professor Jay Loeffler Massachusetts General Hospital, Massachusetts, USA

• Logo displayed on the session room screen at the commencement of all scientific sessions presentations made by the sponsored speaker.

• Verbal acknowledgement by the session Chairperson at the speaker’s session.

• Two complimentary Full Delegate Registrations to the meeting (includes social functions that are inclusive with this registration type).

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Complimentary half page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines).

• Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

Note: All speakers are selected by the Organising Committee; sponsorship does not provide an opportunity for the sponsor to nominate their own speaker to the meeting nor provide for a speaking position in the program.

www.ranzcr2015.com

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Sponsorship package

Scientific Program Session/Theme AUD$10,000 Opportunity exists to sponsor one of a number of sessions in the program, giving the sponsor targeted branding and the opportunity to demonstrate support to the research, development and education that the session will address.

Participation with this level of sponsors actively demonstrates the sponsors support to the science and the College overall.

Number available: 8 opportunities available

Sessions/Themes available: Please refer the website for the finalised listing of confirmed Scientific Program Session/Themes.

Benefits include: • This sponsorship is exclusive per session and will be allocated on order of sponsorship application received by the meeting organisers.

• Logo displayed on the session room screen at the commencement of the session • Verbal acknowledgement by the session Chairperson at the session.

• One complimentary Full Delegate Registration to the meeting (includes social functions that are inclusive with this registration type).

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

Note: All sessions and applications for sponsorship of the sessions must be approved by the Organising Committee; sponsorship does not provide an opportunity for the sponsor to nominate their own speaker to the meeting nor provide for a speaking position in the program.

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Sponsorship package

Delegate Satchel AUD$20,000 Benefits include: • Exclusive sponsorship of this item • Two complimentary Full Delegate Registrations to the meeting (includes social functions that are inclusive with this registration type).

Delegate satchels will be co- branded with the sponsor’s logo – satchels are specifically selected to represent value and longevity, thus maximising sponsor branding long after the meeting is over.

Exclusive sponsorship package

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines)

• Complimentary half page advertisement in the Meeting Handbook (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines).

• Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

• Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms • One complimentary satchel insert (inserts exclude pens and note pads, insert to be approved by the Organising Committee; max size of printed material is A4; sponsor to supply inserts; deadlines apply) • Sponsor’s logo screen printed alongside Meeting branding on the satchels (subject to print deadlines; Organising Committee reserve the right to select the satchel; all screen printing to be done in one colour to one position; all artwork to be approved by Organising Committee).

Note: The cost of satchels is included with the sponsorship fee. Sponsor has the option to supply the meeting with their own satchel subject to approval from the Organising Committee; however no reduction in the sponsorship fee will be available.

www.ranzcr2015.com

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Sponsorship package

e-Registration Brochure & Handbook AUD$15,000 Benefits include: • Exclusive sponsorship of these items • Full page advertisement within the electronic Registration Brochure in premium position (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines)

This opportunity allows for the continuity of your company branding for the pre-meeting marketing and onsite reference material.

The e-Registration brochure will be published electronically and is the main reference document for all potential delegates.

The meeting handbook is distributed to registered delegates on site, and is often used as a reference well after the meeting.

• Full page advertisement on the Meeting Handbook back cover (sponsor to supply print ready artwork; subject to Organising Committee approval and print deadlines) • Company logo positioned beside each page number on both documents • One complimentary Full Delegate Registration to the meeting (includes social functions that are inclusive with this registration type).

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms • Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

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Exclusive sponsorship package

Sponsorship package

Espresso Bar: Coffee AUD$15,000 per espresso bar Number available: 4 opportunities available

Benefits include: • Naming rights for one of four coffee carts in the exhibition area. These coffee carts will be exclusive. Other exhibitors will not be able to offer espresso coffee from their stands.

Have your brand associated with great coffee daily for the duration of the meeting, does this appeal? four coffee carts will be positioned on the exhibition floor for the duration offering espresso coffee, marking one of these could make your Mecca.

• Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms • Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

• Opportunity to place one free standing pull up banner at the rear of the coffee cart and to provide branded coffee cups, napkins, stirrers and sugar sachets and/or apparel for the barista staff: tee-shirts, caps, visors, aprons (additional cost to the sponsor) • One complimentary Full Delegate Registration to the meeting (includes social functions that are inclusive with this registration type).

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines)

Note: Coffee cart and all consumables are included in the price of this sponsorship, location of coffee carts may be located close to your exhibition booth if applicable. Final placement will be decided by the committee to ensure good branding for the sponsor and good traffic overall.

www.ranzcr2015.com

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Sponsorship package

Networking Lounge AUD$15,000 Benefits include: • Exclusive sponsorship of this item • Naming rights of networking lounge “Company name Networking Lounge” • Logo branding on the charge bar.

Artwork to be provided by the Sponsor (subject to deadlines)

Exclusive sponsorship package The networking Lounge will be a gathering place for delegates and visitors to the exhibition area.

This space will feature lounge seating and a recharge bar for smart phones. Arrange to meet a colleague or client here at this busy central hub or simply take the opportunity to relax in the lounge area.

• Logo printed on 4 decals to be placed on the carpet at the entrance to the Networking Lounge. Artwork to be provided by the Sponsor (subject to deadlines).

• Opportunity to place company literature (e.g. flyers, brochures) within the lounge area (sponsor to supply company literature; max size of literature: A4).

• Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

• One complimentary Full Delegate Registrations to the meeting (includes social functions that are inclusive with this registration type).

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines).

• Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms

*Note that exhibition space for the sponsor will not be available in the networking Lounge area. If the sponsor wishes to have representatives in the exhibition, then an exhibition booth space will need to be purchased.

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Sponsorship package

Delegate Lanyard and Name Badge AUD$12,000 Benefits include: • Exclusive sponsorship of this item • One complimentary Full Delegate Registration to the meeting (includes social functions that are inclusive with this registration type).

At the meeting, all delegates will be provided with a delegate pack including a name badge and lanyard. Sponsorship will provide an onsite high profile opportunity for co-branding of the name badges and lanyards.

• Sponsorship acknowledgement on the meeting website (logo with link), e-Registration Brochure, Meeting Handbook, Meeting App and the onsite Sponsor Acknowledgement Sign (all subject to deadlines) • Logo displayed on sponsor loop in the plenary hall and scientific session meeting rooms

• Delegate List (supplied in PDF format containing first/last name, organisation, position and state) provided approximately 2 weeks prior and another final list after the meeting (list supplied according to data received and Privacy Laws).

• Regardless of whether or not this sponsorship item is sold the RANZCR 2015 ASM lanyard and name badge must remain as a complete unit and it will be prohibited to swap the official RANZCR 2015 ASM lanyard with a different lanyard. Entry to all sessions and the exhibition hall will be by display of name badge and lanyard.

• Sponsor’s logo printed alongside Meeting branding on the name badges and lanyards (subject to print deadlines; the Meeting Organisers will arrange for the name badge and lanyard printing; Organising Committee reserve the right to select the name badge and lanyard and determine print specifications; all artwork must be approved by Organising Committee).

Exclusive sponsorship package

Note: The cost of name badges and lanyards is included with the sponsorship fee. Sponsor has the option to supply the meeting with their own lanyard subject to approval from the Organising Committee; however no reduction in the sponsorship fee will be available.

www.ranzcr2015.com

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Sponsorship package

Note Pad & Pen AUD$10,000 to purchase both packages Exclusive sponsorship package

Note Pad

Pen

AUD$6,000 + stock x 1,200 units

AUD$6,000 + stock x 1,200 units

Opportunity to put your company logo literally in each delegate’s hand by becoming the official note pad supplier to the meeting.

Sponsorship will provide your company branded note pad to be inserted into each delegate satchel.

Opportunity to put your company logo literally in each delegate’s hand by becoming the official pen supplier to the meeting.

Sponsorship will provide your company branded pen to be inserted into each delegate satchel.

Benefits include:

Benefits include:

• Exclusive sponsorship of this item

• Exclusive sponsorship of this item

• Sponsor branded note pad to be inserted into each delegate satchel – sponsor is responsible for purchasing and overprinting note pads and delivery to the satchel packing address; a final quantity will be advised closer to the meeting however a budget of 1,200 note pads should be considered by the sponsor (satchel insert is subject to deadlines; Organising Committee reserve the right to approve note pad selection and artwork).

• Sponsor branded pen to be inserted into each delegate satchel – sponsor is responsible for purchasing and overprinting pens and delivery to the satchel packing address; a final quantity will be advised closer to the meeting however a budget of 1,200 pens should be considered by the sponsor (satchel insert is subject to deadlines; Organising Committee reserve the right to approve pen selection and artwork).

Special Offer!

Opportunity to purchase both packages at $10,000 and receive one full registration as an added entitlement.

• Minimum size of note pad: A5 • Maximum size of note pad: A4

Note: Other branded note pads and pens may be positioned within the Exhibition Hall at selected “sponsored locations” as described herein.

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Marketing options

Satchel Insert

E-Blast Marketing Adverts

AUD$3,500 + stock x 1,200 units

AUD$4,000

Opportunity to reach delegates directly by inserting company literature into each delegate satchel. The Organising Committee must approve all insert material.

Opportunity to have one co-branded e-Blast distributed to registered delegates. Sponsor to provide text and images. Subject to Organising Committee approval.

Number available: 4 opportunities available This package is subject to privacy laws and the e-Blast will only be sent to those delegates who have given permission upon registration.

Number of opportunities: 5 opportunities available

Benefits include: • This is a non-exclusive sponsorship item, i.e. more than one company may insert material into the satchels however it is capped at 5 opportunities. • Inserts may be company literature (e.g. brochure, flyer, magazine maximum four x A4 pages per brochure) which promotes your product or service, or it may take the form of company branded promotional goods (e.g. Post-It Notes, highlighters, water bottles, USB sticks, etc). Sponsor is responsible for supply, branding and delivery to the satchel packing address; a final quantity will be advised closer to the meeting however a budget of 1,200 inserts should be considered by the sponsor (satchel insert is subject to deadlines. Organising Committee must first approve insert).

Meeting Handbook Advertising Rates Full page AUD$3,000 / Half page AUD$2,500 Exposure in the Meeting Handbook is determined by confirmation of sponsorship and full payment by the payment deadline as indicated below.

Position in the publication will be determined by the Organising Committee.

Sponsor to supply print ready artwork in line with print deadlines.

Advertising specifications will be advised closer to the meeting.

Number available: 4 full page colour advertisements available 2 half page colour advertisements available

• Maximum size of printed literature: A4 to maximum of 4 pages.

www.ranzcr2015.com

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Exhibition package

Exhibition Opportunities

All exhibition booths will be allocated on a first come first served basis, upon receipt of payment.

Please complete the online Sponsorship and Exhibition application form as soon as possible. Refer to the floor plan for exhibition booth number allocation.

Exhibition Venue

Exhibitor Briefing Notes

Adelaide Convention Centre North Terrace, Adelaide SA 5000 T +61 8 8212 4099 www.adelaidecc.com.au

Further information regarding hire goods, electricity, storage, delivery, move in/out schedule, additional exhibition booth catering, and convention centre information will be provided in Exhibitor Briefing Notes and will be distributed to confirmed exhibitors from July 2015 onwards.

Exhibition Booth Allocation Refer to the floor plan for exhibition booth number allocation. The Organising Committee reserve the right to change the program times and floor plan without notice. All exhibition booths will be allocated on a first come first served basis upon receipt of payment.

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Exhibition package

Exhibition Floor Plan

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16

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25 26

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B

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A 79

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1 2

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105 106

3

114

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110 109

108 107

4

111

5 13

A

B

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Entrance A Registration and Information Desk Access from North Terrace and Meeting hotels Entrance B Access from session rooms Access from Western Entrance

11

10

9

8

7

6

Radiology Static Poster Zone Radiation Oncology Static Poster Zone ePOS Terminals Webcasting and Internet Lounge Networking Lounge

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Exhibition package

Exhibition Booth Options

Shell Scheme Exhibition Booth AUD$6,000 This type of exhibition booth will be built as a shell scheme construction.

Shell scheme exhibition booths will include the following: • One 3m x 3m constructed shell scheme exhibition booth which includes:

Exhibition booth walls of white melamine infill panels with polished aluminium frame (this “Syma” exhibition booth system offers a unique clean white laminate and polished aluminium appearance)

• Two Premium Exhibitor Registrations per 3m x 3m purchase (refer to Registration Entitlements for description).

• Additional Exhibitor Basic Registrations are available for purchase. Refer to Registration for more information.

• All staff working on exhibition booths are required to be registered.

Option to purchase additional or adjoining Shell scheme exhibition booths.

• One Meeting Handbook per exhibition booth (regardless of exhibition booth size).

• One delegate satchel per exhibition booth (regardless of exhibition booth size).

Exhibition booth walls approximately 2.5m high (walls as per floor plan)

Organisation name on fascia board (max 26 characters; Pty Ltd, Aust, etc are deleted)

• Company name listing with link in the exhibitor list on the meeting website.

Two 150-watt spotlights per 3m x 3m booth mounted to fascia

• Company name, website address and booth number listing in the Meeting Handbook.

One 240 volts / 1000 watt / 4amp general-purpose outlet per exhibition booth (regardless of exhibition booth size)

Note: Exhibition booth fit-out and furniture, audio visual, shelving, additional signage, power consumption, etc are additional costs and will be at the exhibitors own expense.

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Exhibition package

Design Your Own Exhibition Booth (space only) AUD$5,500 RANZCR 2015 ASM welcomes custom designed exhibition booths. The option to purchase “space only” is available for custom designed exhibition booths.

Should you prefer to provide your own exhibition booth design or prefabricated booth module in your allocated “space only” area you must submit your design plans to the Sponsorship and Exhibition Coordinator no later than 1 August 2015.

All exhibition booth designs must be approved by the venue. “Space only” exhibition booths do not include wall, fascia, lighting, power or signage.

A “space only” purchase will include the following: • An area of 3m x 3m in the exhibition hall as per the floor plan.

• Option to purchase additional or adjoining “space only” exhibition booths.

• Two Premium Exhibitor Registrations per 3m x 3m purchase (refer to Registration Entitlements for description).

• Additional Exhibitor Basic Registrations are available for purchase. Refer to Registration for more information.

• All staff working on exhibition booths are required to be registered.

• One Meeting Handbook per exhibition booth (regardless of exhibition booth size).

• One delegate satchel per exhibition booth (regardless of exhibition booth size).

• Company name listing with link on the exhibitor list on the meeting website.

• Company name, website address and booth number listing in the Meeting Handbook.

Note: Costs for customised exhibition booth design, construction, furniture, power consumption, etc are additional and will be at the exhibitors expense.

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Registration Registration to RANZCR 2015 ASM has been structured to facilitate maximum delegate attendance at all related events. There are different registration options available depending on a person’s profession, interest and expertise.

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Many of the sponsorship and exhibition packages also include a number of complimentary registrations to facilitate networking, added corporate branding and onsite presence – as well as provide opportunities for staff professional development.

Exhibitor Registration Additional exhibitor registrations are available for purchase should you require extra staff for your exhibition booth.

Entry to the Exhibition Hall will be by display of the official meeting name badge and lanyard. Swapping of the official meeting lanyard with an exhibitor’s company branded lanyard is not permitted – the meeting lanyard and name badge must remain as a complete unit.

Each staff member working on the exhibition booth is required to have their own personal registration regardless of the amount of time spent at the meeting – an Exhibitor Registration will enable a staff member to work on their company’s exhibition booth.

Exhibitor name badges are personalised and therefore are not transferable amongst company staff.

There are two types of Exhibitor Registrations – Premium and Basic.

Premium exhibitor registration Cost: AUD$850 per person Inclusions: • Admittance to the Exhibition Hall for the duration of the meeting • Daily morning/afternoon tea and lunch as served in the Exhibition Hall • One personalised name badge with lanyard (name badge is not transferable) • Admittance to the following social and networking functions: Welcome Reception RANZCR Annual Ceremony Reception RANZCR Annual Gala Dinner

Basic exhibitor registration Cost: AUD$500 per person Inclusions: • Admittance to the Exhibition Hall for the duration of the meeting • Daily morning/afternoon tea and lunch as served in the Exhibition Hall • One personalised name badge with lanyard (name badge is not transferable) • Admittance to the following social and networking functions: Welcome Reception

Note: Exhibitor Registrations do not include attendance at the scientific sessions.

www.ranzcr2015.com

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Make your booking Online Application

Payment Methods

Please visit the website www.ranzcr2015.com and complete the online application form. All applications received will be acknowledged in writing together with a tax invoice complete with EFT payment details to facilitate payment. On submitting the online application form you will be asked to agree to the terms and conditions as specified on the form.

Electronic Funds Transfer (preferred)

Payment To confirm your sponsorship package and/or exhibition space, 50% part payment is required upon booking or within 14 days of receipt of your tax invoice. Your booking will only be fully processed and secured upon receipt of this deposit at the Meeting Organisers Office.

The balance of payment is due no later than Friday 27 March 2015.

Any booking made after Friday 27 March 2015 will require full payment upon booking or within 14 days of receipt of your tax invoice.

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Bank:

Commonwealth Bank of Australia

Name: WALDRONSMITH Management

– RANZCR BSB: 063587 Account: 10550468 Please advise your remittance details upon payment email to ranzcr2015@wsm.com.au.

Please enter the invoice number and your company name as a reference for your deposit.

Cheque Made payable to: WALDRONSMITH Management – RANZCR and posted to: WALDRONSMITH Management 119 Buckhurst Street South Melbourne VIC 3205 International organisations are required to pay by international bank cheque in Australian Dollars only, which must be drawn on any major Australian Bank. Cheques not made out as requested will be returned.

Cancellation policy Cancellation will only be effective when a Notice of Cancellation has been received in writing by the Meeting Organisers and which Notice has been acknowledged in writing in reply by the Meeting Organisers.

Any reduction in a sponsorship and/or exhibition allocation (once accepted by the Committee) will be considered a Cancellation and the Cancellation Policy will apply.

If the balance of payment is not received by the Due Date, then that particular sponsorship or exhibition item will be cancelled and the said Cancellation Policy will apply. Option for credit or roll-over to a subsequent meeting is not available.

Cancellation before Friday 27 March 2015

If the balance of payment is not received by the due date, the allocated sponsorship packages and or exhibition booth space may be cancelled and re-sold.

Once cancellation notification has been acknowledged, the item in question will immediately be offered for resale.

Refunds will not be considered if the Organising Committee deems that sponsorship entitlements have already been provided prior to the submission of cancellation.

Terms & conditions Full terms and conditions are detailed on the online application form available on the website www.ranzcr2015.com

Cancellation before Friday 27 March 2015 will incur a 15% cancellation fee.

Cancellation between Saturday 28 March 2015 and Tuesday 30 June 2015 Cancellation between Saturday 28 March 2015 and Tuesday 30 June 2015 will incur a 50% cancellation fee.

Cancellation after Tuesday 30 June 2015 Cancellation after Tuesday 30 June 2015 is deemed 100% forfeit.

www.ranzcr2015.com

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Quick reference timeline

Deadline Companies seeking sponsorship bookings open from

September 2014

Companies seeking exhibition only bookings open from

September 2014

Part payment (deposits due) to confirm sponsorship and exhibition

14 days from invoice date

Sponsorship and exhibition registration open

June 2015

Full payment for all sponsorship and exhibition

March 2015

Exhibitor Briefing Notes (web based) released

July 2015

Electronic Artwork for series of three animated adverts for app due

August 2015

Electronic Artwork for Meeting Handbook due

September 2015

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Notes

www.ranzcr2015.com

RANZCR Adelaide 2015

To assist in your decision making or planning please contact the RANZCR 2015 ASM organisers

WALDRONSMITH Management 119 Buckhurst Street, South Melbourne VIC 3205 T +61 3 9645 6311 F + 61 3 9645 6322 E ranzcr2015@wsm.com.au www.ranzcr2015.com