FY23-Panopto-VCMS-EVA-Toolkit

Video Management System Evaluation Toolkit Determine the best video solution for your higher education institution

Video Management System Evaluation Toolkit Higher education is transforming. Institutions are re-evaluating technologies that were “good enough” during the pandemic in favor of comprehensive tools that help them create flexible, future-proof classrooms. Meanwhile, a new generation of students expect accessible, personalized learning experiences that they can access on campus, at home, and on the go.

You’re likely already using a video conferencing tool such as Zoom or Webex and an LMS like Moodle, Blackboard, or Canvas. A VMS is a central hub that connects your live video conferencing tool with your LMS, making all video content easy to create, manage, and share securely. Even if you already have a VMS in place, you may be wondering if it’s the best solution for your institution’s unique needs.

How do institutions achieve this? With “The Big Three” classroom technologies:

There are a variety of tools and platforms to help create, manage, and distribute video content. As the backbone of your edtech ecosystem, it’s important to weigh all your VMS options and evaluate the factors that matter most for your faculty and students.

A video conferencing platform A Learning Management System (LMS)

This toolkit offers a variety of resources to help you along your VMS evaluation journey.

A Video Management System (VMS)

Pieces of Toolkit 3

What’s Your Institution’s Video Learning Maturity Score?

5

Making the Business Case for a VMS

8

Compare the Top Video Management Systems

10

The Top 10 Questions to Ask in Your Video Platform RFP

11

What Can You Achieve with Panopto?

13

How to Achieve Faculty Buy-in

14

Getting Started: It’s Easy to Implement Panopto

15

18 Ways You Can Use Video for Education

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What’s Your Institution’s Video Learning Maturity Score?

How does your faculty deliver classroom lectures?

Video is a key part of delivering more flexible and engaging learning experiences in higher education. Where do you currently stand when it comes to supporting video learning in your edtech ecosystem?

Take the quiz to find out!

1

We proactively design curriculum delivery based on the type of classroom and faculty needs, using a combination of synchronous and asynchronous methods such as the HyFlex modality.

2

We take an ad-hoc approach to lecture delivery. Sometimes we have an asynchronous (ondemand) pre-read but most of the time we’re on a Zoom call or in the classroom.

3

We approach in-person and remote classroom lectures the same way, often repeating sessions for each group of learners.

How well do you understand your faculty’s teaching style and student’s learning style?

1

Very well – we know what percentage of faculty and students are in-person and remote, their preferred digital devices, and what they hope to achieve from the classroom experience.

2

Somewhat – we know our demographics but aren’t sure how or with which devices and tools they prefer to learn.

3

I don’t always know how, when, or where faculty prefer to teach and students prefer to learn.

Does your faculty record lectures and courses?

1

Always. We record formal sessions and informal social learning moments and automatically save them in a secure, searchable library that integrates with our LMS.

2

We record formal learning materials and upload it to our internal cloud when there’s enough time and bandwidth.

3

No, faculty typically don’t record learning materials.

Are your learning materials available on-demand?

1

Yes – faculty and students have access to learning materials at the speed of need in our searchable video learning library integrated with our LMS.

2

We save a few recordings but faculty and students have trouble quickly finding the right content.

3

We don’t have a central place to store or share our video learning materials.

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How integrated is your education tech stack?

1

Our single, comprehensive video library integrates seamlessly with our LMS, remote recorders/ in-class hardware, and conferencing tools. Recording is automatic, secure, and easy.

2

We use a few technology platforms (which may include recording capabilities), but fragmented functionality and additional licensing costs are a burden.

3

Managing multiple tools is a real headache. Juggling the demands of multiple technologies takes up a lot of my team’s time.

How do you measure the effectiveness of your learning materials?

1

We use a combination of student outcomes, qualitative surveys, and robust video engagement analytics.

2

We measure student outcomes and feedback surveys but don’t have quantitative metrics for how faculty and students engage with learning materials.

3

We don’t have a concrete way to measure the success of learning materials.

Do your edtech tools meet leadership, faculty, and student expectations?

1

Yes, faculty and leadership see the strategic value of the video management system (VMS) in my tech stack.

123 2

Not quite – we talk about available tools but faculty adoption and leadership buy-in are always an issue.

3

They are not currently where I want them to be

Mostly 1s: Video Guru

Mostly 2s: Video Explorer

Mostly 3s: Video Beginner

You certainly have experience incorporating a VMS into your classroom ecosystem! But is your current VMS reliable, easy to use, and providing the customer support you need? While you may have been using a video management system (VMS) for some time, it’s important to review tools to ensure it is still the best choice for your needs. Panopto is the leading education video platform, and we’re happy to have a conversation to make sure your video management system (VMS) offers everything you need.

You’re familiar with a VMS and you use video learning tools, but your current solution has left you wanting more flexibility and functionality. The tools you use should integrate seamlessly into your classroom experience, and you may consider evaluating your tech stack to improve integration capabilities. The team at Panopto is happy to discuss some of your needs and determine if our VMS is the right solution for you.

While you’re just beginning to explore video learning materials and may now have a video management system (VMS) in place at this time, you’re curious about how it can benefit your institution.

Interested in how a VMS can help improve student engagement, faculty productivity, and streamline ad-hoc video tools? The team at Panopto is here to help! Request a demo to learn more about how Panopto can improve your tech stack.

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Making the Business Case for Panopto First Time Thinking About a VMS?

Currently Using a VMS?

Wish you didn’t have to juggle so many video tools?

A video management system (VMS) helps you and your faculty easily record, edit, and share lectures and virtual classes, all in one secure platform that integrates seamlessly with your LMS. It’s time to graduate from YouTube.

While you’ve already found the benefits of using a video management system (VMS) in your classroom, have you chosen the best platform for your institution? As higher education continues to evolve, you need a VMS that’s easy-to-use, reliable, and with customer support dedicated to working with you for the long haul.

Why Panopto?

Panopto is the easiest way to record and share videos.

Panopto was created at Carnegie Mellon University by educators for educators. Since 2007, we’ve built the easiest-to-use platform for managing all your video assets, integrating video into your LMS, capturing lectures, recording flipped classroom videos, and more.

With Panopto, you’ve got a secure, mobile-ready video platform that will revolutionize the way you share knowledge and information.

10 million unique active users

1,650 years worth of video streamed every month

60 Panopto’s Industry-leading Net Promoter Score (NPS)

21 of the world’s top 25 universities choose Panopto

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How Panopto Benefits Your Institution: By 2027,

60%

of higher education institutions will adopt a hybrid operating model that blends physical and virtual capabilities to deliver the institutional mission.

Making your institution more competitive and supporting student enrollment.

Trends in higher education technology show that asynchronous education video content is going to be a key part of higher ed’s approach to more flexible and future-proof learning delivery moving forward. What’s more, students now expect flexible and accessible learning experiences from their universities, and consider this an important factor when choosing an institution to enroll in.

Gartner.com

71%

of teachers indicated that grades of their students have improved since implementing a flipped classroom strategy.

Flipped Learning Network

Academic technologists, faculty, and university leadership all agree that live and asynchronous video offer new opportunities for pedagogical innovation and a more expansive learning experience.

2023 Video Trends in Higher Education Report

An improvement in student engagement, satisfaction, and learning outcomes.

Panopto helps improve student engagement and satisfaction by offering more flexible learning opportunities, whether it’s focusing on class material instead of taking notes or by including interactive features within the learning videos like quizzing and discussion threads. Panopto’s engagement analytics allow educators to dive deep into student insights, improving access to learning outcomes. Detailed reports on audience engagement and comprehensive insights into viewing behavior are available for every video.

Higher faculty satisfaction and productivity.

With streamlined workflows and automatically captured live sessions, Panopto easily integrates into any classroom experience and helps faculty do less manual work so they can focus on their teaching. Your VMS should act as the central hub between any and every video conferencing tool and LMS you might have. Through integrations, you can also add, create, and ingest video without any additional software, and without ever having to leave your LMS environment. You can use a recording device on-premise or in the cloud from any web browser or smartphone, and your videos are automatically uploaded to Panopto and shared with users.

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78%

of students felt that watching lectures again would help improve retention of class materials.

University of Wisconsin-Madison Study

While free video tools often work at a single-teacher or department level, they raise collaboration, cost, stratification, and security concerns at a college, university, or system-wide level.

A flexible learning experience, making equitable learning accessible to all.

A VMS offers students the opportunity to learn at a pace that works the best for their needs. Through on-demand lecture videos, students are able to watch learning videos at convenient times, include captions for accessibility, and rewatch important videos while studying. In addition, if you are using Panopto as your VMS, searching through your entire video library is as easy as searching through your email. Panopto’s Smart Search feature uses Automatic Speech Recognition (ASR) and Optical Character Recognition (OCR) technology to automatically index and time-stamp every word that’s spoken or displayed on-screen in 15 different languages.

Protecting the intellectual property of your institution.

Panopto’s video management system integrates with SSO ID management solutions and a number of LMS authentication systems for both desktop and mobile users to ensure all video content is secure and only available to those who have permissions.

2023 Video Trends in Higher Education Report

Panopto has given our students and faculty the ability to use video technology much more easily than they ever could before, and really enhances the teaching and learning process.

- Jeana Rogers Center for Academic Technology, Butler University

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Compare the Top Video Management Systems for Higher Education

Video technology is shaping learning – especially in higher education. With a variety of platforms to help create, manage, and distribute video content, it’s important to weigh all options to ensure you are choosing the best video management system (VMS) for your needs.

Compare the leading video management systems for higher education.

VMS

Background

Overview

Panopto

Founded in 2007 in Pittsburgh, PA and headquartered in Seattle, WA.

Comprehensive cloud-based video platform purpose-built for education that comes out-of-the-box with a complete set of tools for secure video creation, editing, and management.

Kaltura

Founded in 2006 in Israel and headquartered in New York, NY.

Customizable “video platform as a service” designed for those looking for a build-yourown video solution.

Echo360

Founded in 2007 in Australia and headquartered in Reston, VA.

Hardware-based solution focused on video management, editing, and collaboration and quizzing tools.

Yuja

Founded in 2013 with legal headquarters in Delaware.

Portfolio of video tools designed to create, manage, discover, and live stream video content.

Mediasite

Founded in 1997 and headquartered in Madison, Wisconsin with parent company Sonic Foundry, which acquired them in 2001.

Hardware-based video capture, management, and streaming solution with growing software components.

Customer Support*

Ease of Use*

5/5

4.5/5

3.9/5

4.0/5

4.2/5

3.9/5

3/5

4.3/5

4.6/5

3.9/5

Recommended for…

Customers seeking a reliable, easy-to-use, allin-one video platform for lecture capture, video recording, editing, and management with robust engagement and analytics tools, offering dedicated customer support partnership.

Customers seeking to customize a personalized video platform with components tailored to specific needs.

Institutions that require a hardwarebased solution for video capture and management.

Budget-conscious customers seeking a video recording, editing, and management solution with limited personalized support.

Customers seeking a hardware- and software-based solution for webcasting, events services, and video management.

*Based on ratings from Capterra, G2, and Gartner Peer Insights as of February 2023.

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So… What Makes Panopto Different?

Purpose-Built for Education: Panopto was created in 2007 out of Carnegie Mellon University and is trusted by 21 of the world’s top 25 universities.

Top-Tier Customer Support: Panopto partners closely with our customers, which is why we consistently receive a 99% customer satisfaction rate.

Ease of Use: Our platform offers easy-to-use video recording, editing, and sharing for both faculty and students.

Reliability and Scalability: Grow your educational video usage with ease and the confidence that Panopto will meet your needs, now and in the future.

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The Top 10 Questions to Ask in Your Video Platform RFP

Download the Guide

1 2 3 4 5 6 7 8 9 10 Are all spoken and written words automatically indexed for search?

What elements of your video platform are included in the core license price and which features must be purchased as add-ons?

Do you have documentation of your integrations, application programming, interfaces (API), and the ability to customize the look and feel of your video portal?

How does your video platform scale with the ongoing growth and spikes in user demand?

What native mobile apps provide support for video search, viewing, and management?

What hardware is required to record, stream, manage, and view videos?

Do you have a step-by-step process that a user must take to record a video then share for viewing by the intended audience?

Do you have a step-by-step process that a user must take to live stream a video presentation?

How many video inputs can be captured simultaneously for events, presentations, and demonstrations?

How does the video platform protect against data center outages, as well as hardware and operating system failures during a recorded or live event?

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What Can You Achieve with Panopto?

Support Hybrid and HyFlex Modalities

Enable More Flexible Student Learning Experiences

Deliver Adaptable, Future-Proof Learning Environments

Ensure Accessible, Compliant Education Delivery

Panopto is the all-in-one video platform for education

Measure the Data-Driven Impact of Lectures and Courses

Drive Higher Faculty Satisfaction and Productivity

Scale Video Capture and Management Needs Seamlessly

A single tool that enables higher education institutions to:

Easily Create and Curate Video Lectures

Improve Student Engagement and Outcomes

Boost Faculty Satisfaction

Ensure Equitable Learning

Strengthen Competitiveness and Enrollment

Record and edit instantly in our online screen recorder and web-based editor.

Increase student satisfaction and engagement across their courses.

Equip faculty with easy-to-use tools for in-person, remote, and hybrid classrooms.

Make learning more accessible and flexible for all students.

Deliver the innovative learning experiences that students expect from higher education.

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Panopto transforms your classroom into one integrated, student-centric education ecosystem

Implement with Ease: 1. Review IT Security 2. Set up SSO 3. Launch Integrations Fully implemented in just 4-8 hours.

The world’s top higher education institutions choose Panopto:

There are so many products out there that promise great capture, but no other solution delivers support and management like Panopto.

- Jimmy Lieu Director, Information Technology and Services, University of Pennsylvania Wharton School of Business

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How to Achieve Faculty Buy-In for a Video Management System With so many edtech and remote collaboration tools rolled out over the past few years, many faculty are facing change fatigue.

Faculty have discovered both the benefits and challenges of hybrid teaching environments, but still need support from their institutions to make the best use of tools like a video management system (VMS).

According to Panopto’s 2023 Video Trends in Higher Education Report, 22.3% of faculty say that being familiar with how to use

their edtech tools is the primary factor to a successful classroom experience, yet 33% of faculty say it’s “difficult” or “extremely difficult” to use their institution’s current video tools, with 20% saying it’s just “manageable.”

Faculty adoption may seem like a hurdle – but it doesn’t have to be. Help them see the value of video management systems in helping improve student learning experiences and engagement.

5 steps to encouraging faculty buy-in when introducing a new VMS: 1. Demonstrate the benefits of a VMS While there may be hesitations to implement new technologies, start the process by focusing on the benefits a VMS will bring. Benefits can include making your institution more competitive and supporting enrollment, an improvement in learning outcomes and student satisfaction, higher faculty satisfaction and productivity, and a flexible learning experience.

2. Share examples of other organizations successfully using video Drawing inspiration from other higher education institutions who have successfully implemented an ecosystem of learning technologies can help put worried minds at ease. Find case studies and testimonials of institutions who have found benefits to using a VMS in the classroom.

3. Highlight features and opportunities the technology brings For some faculty, the idea of using new technologies can feel overwhelming and cloud their minds of the possibilities it can bring. Highlight unique and helpful features of a VMS within the ecosystem and showcase how the tools can fit into their specific teaching style.

4. Create a roll-out plan and consistently communicate it Create an implementation plan to make sure faculty have access to training, timelines of the roll-out, and where to find support throughout the process. Communication doesn’t end after launch, either. Consistently share updates and troubleshoot where necessary as faculty implement the new VMS and add the tool to their teaching approach.

5. Gain trust through an early adoption program Invite members of leadership, such as department heads, to begin utilizing a VMS. Peer-to-peer learning can be helpful when implementing new technologies to help showcase benefits and use cases from trusted colleagues.

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It’s Easy to Implement Panopto It takes only 4 to 8 hours and 3 simple steps:

Step 1: Review IT Security

Step 2: Set Up Single Sign-On

Step 3: Launch Integrations

Our team closely engages with your organization’s IT and Security experts to understand, meet, and comply with all your security needs. Panopto also undergoes an annual SOC 2 Type II audit conducted by a reputable CPA firm. Learn more here.

Setting up the SAML2.0 Single Sign-On with Panopto is quick and easy. Follow Panopto’s step-by-step documentation at your own pace, or work with our support team, who is always on standby to run a live session and ensure a smooth and hassle-free implementation.

Panopto integrates with all leading video conferencing, unified communication, and learning management systems. Our support engineers will collaborate with your team to identify your unique needs, preview the desired experience, and ensure that your integrations are set up with ease.

Commit with Confidence Give your teams the chance to review IT requirements, test Single Sign-On and integrations firsthand, and refine any additional implementation needs – all before committing to a formal contract. With Panopto, no additional charges or professional services commitments are required in the implementation process.

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18 Ways You Can Use Video for Education Video use is expanding in higher education. Panopto’s Video Trends in Higher Education Report shows growth in micro-learning, mobile learning, and distance learning. Here are some of the most effective ways to use video in the classroom.

1. Lecture Capture Institutions can record lectures with easy-to-use software, add quizzes to enhance student engagement, and integrate with their LMS to make sharing and access simple.

2. Flipped Classroom In a classic flipped classroom model, academics or teachers create a short video lecture which students can watch in advance of a scheduled session at their own pace.

3. Hybrid Learning Students take part in a combination of face-to-face classes and online asynchronous/synchronous classes.

4. HyFlex Teaching HyFlex teaching provides students with the most flexibility by giving them the option to choose from learning in-person or online, synchronously or asynchronously.

5. Distance Learning Webcasting physical lectures to distance learners can help create a ‘next-best’ equivalent of what campus-based students are experiencing, and enables remote learners to submit questions so that they can interact more effectively.

6. How-To Videos Tutorial videos are used to convey course-specific content or communicate about processes or procedures that are relevant across disciplines.

7. Staff Training Video can be used to create consistent staff development resources that can be accessed at the point of need, even when academics are based in different campuses.

8. Video Content Management A VMS provides a secure video content management solution, for both new content recorded as well as for existing content captured in various video conferencing solutions, such as via Zoom, Webex, or Microsoft Teams.

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9. Video Feedback Rather than annotating an essay or presentation with written feedback, academics can record video and audio commentary with screen capture of their students’ work.

10. Live Broadcast Universities can connect with existing and new audiences – wherever they are – by using live streaming software.

11. Immersive In-Practice Training Video is being used in various medical schools and other specialized practice settings to capture students enacting scenarios relating to particular procedures from every angle.

12. Mock Courtroom for Law Students Video can provide law students with nuanced perspectives on, for instance, courtroom scenarios by making it easy for universities to facilitate a multi-camera set-up.

13. Aiding Accessibility Along with simply making lecture recordings available for students unable to physically get to class, video solutions also include accessibility-focused features like configurable video captions, variable speed playback, support for screen readers, and keyboard navigation that provide extra assistance for students.

14. Virtual Open Days If an institution is in a remote location or the university is trying to connect with international students, virtual open days can help remove physical barriers.

15. MOOCs Universities can use a VMS to create and share MOOC-related content using their existing lecture capture set-up.

16. Microlearning Microlearning is a self-directed learning experience that delivers knowledge in short, focused, on-demand video content segments.

17. Student Recording Institutions are enabling their students to record presentations, assessments, demonstrations of practical skills or performances for self-reflection, tutor review, and peer collaboration.

18. 360-Degree Video Sophisticated, immersive video experiences with 360-degree technology help to create a sense of presence for a university’s virtual audiences.

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