Waves of Change captures the momentum and transformation defining today’s STEM landscape. As industries evolve and new technologies emerge, professionals are challenged to stay agile, connected, and ready to lead. Like the tide, change is constant and reshapes how we work, collaborate, and grow. This conference offers a chance to dive into those changes, connect with others, and build networks that support long-term success. Whether you’re launching a career, making a strategic shift, or driving innovation, Waves of Change is where meaningful conversations, fresh ideas, and lasting relationships come to life.
DATES AND DEADLINES
The Waves of Change (WOC) STEM Global Competitiveness Conference celebrates 30 years of advancing opportunities for people of all backgrounds in science, technology, engineering, and mathematics (STEM).
This year, the conference moves to the vibrant city of Baltimore, Maryland, bringing its legacy of impact to the heart of the mid-Atlantic. Known for its rich history, beautiful waterfront, and unmistakable charm, Baltimore provides an inspiring backdrop for this milestone event. Held in October, the city’s colorful fall season offers the perfect setting for growth, connection, and transformation.
At the center of this year’s experience is a renewed focus on professional development, training, and networking. With tailored tracks for professionals, executives, and college students, the conference delivers targeted learning opportunities designed to sharpen skills, ignite innovation, and support upward mobility in STEM fields.
Whether attending in person or engaging virtually, participants will benefit from dynamic sessions, expert-led workshops, and panel discussions that foster meaningful dialogue and practical takeaways. Networking forums bring together leaders, rising talent, and peers to exchange ideas and build lasting relationships that open doors across industries.
As we mark three decades of impact, the WOC STEM Conference continues to be a powerful platform for growth, learning, and collaboration—equipping attendees to navigate the future of STEM with confidence and purpose.
Key Dates and Deadlines
Peer-Reviewed Nominations
April 30, 2025
Award Selection Committee Judge April 30, 2025
Outstanding Achievement Awards Nominations May 15, 2025
Company-hosted Seminar (Topic and Description)
Welcome Letter
HE&IT Magazine Fall 2025 Ad
July 31, 2025
July 31, 2025
August 11, 2025
Seminar Panelists Application (Based on Availability) August 15, 2025
Senior-Level Awards Presenter (Name, Title, and Company) August 15, 2025
Sponsor Speaker Information (Name, Title, and Company) August 15, 2025
WOC Magazine Fall (Conference) 2025 Ad September 1, 2025
Sponsor Speaker Remarks (Maximum of 2 minutes) August 31, 2025
Branding Graphics for Conference Platform August 31, 2025
BrandCast Materials September 13, 2025
CCG JobMatch Lite Position Search November 30, 2025
WOC Magazine Spring 2026 Ad February 16, 2026
HE&IT Magazine Spring 2026 Ad March 30, 2026
Registration
With nearly four decades of experience, Career Communications Group, Inc. (CCG) has remained a leader in creating professional development opportunities within science, technology, engineering, and mathematics (STEM). Building on this strong foundation, the WOC STEM Conference marks a new chapter, bringing together professionals, executives, and students from all backgrounds to grow, connect, and thrive in an everevolving global landscape.
Attendees will be immersed in a high-impact experience featuring over 50 hours of continuing education workshops and seminars. These sessions are carefully designed to equip participants with essential skills, from mastering leadership and communication to navigating emerging trends in technology and career advancement.
The conference’s tailored tracks ensure that whether you are charting the early stages of your career, preparing for executive leadership, or exploring new directions, there are meaningful tools and takeaways for every participant. Backed by CCG’s legacy and energized by fresh ideas, Waves of Change offers a space to learn, lead, and make lasting connections.
Standard Passes include:
• Access to standard seminars in person during the threeday conference and on demand year-round. Tickets to the Technology Recognition Luncheon and WOC Awards Ceremony are sold separately.
• One (1) complimentary Continuing Education Unit (CEU) or Professional Development Hour (PDH) credit when an attendee completes 10 hours of training
• Digital access to WOC magazine
• Personal brand build benefit: Priority editorial consideration on websites and in WOC magazine
Premium Passes includes everything in the Standard Pass as well as access to the premium seminars.
EARLY BIRD
(Ends Aug. 27)
(Aug. 28 – Oct. 9)
recruitment & sponsorship
Recruitment Packages
Each partnership package contains a CCG JobMatch Lite candidate search, which provides a recruitment service for entry-level candidates
Each CCG JobMatch Lite candidate search provides 2-10 candidates and focuses on a specific job or candidate description of your choice.
CCG JobMatch Lite is an introductory version of CCG JobMatch. To see the difference between the services, please review the table below.
CCG JOBMATCH LITE
CCG JobMatch Lite is a value-add service available to existing corporate sponsors at no additional cost. CCG JobMatch Lite entitles you to:
• 2–10 resumes certified to meet up to 80% of your position search criteria
• Limited service facilitating interviews for qualified candidates
• No guarantee of hire
• Service expires 60-days after the conference ends
CCG JOBMATCH
The CCG JobMatch program is available to new and existing clients. This service is ideal for partners who have exhausted their allotted CCG JobMatch Lite candidate searches and companies who are looking for a guaranteed hire.
• Guaranteed hire
• Clients looking candidates who are guaranteed to be certified
• Available year round
Individual Items & Sponsorship Opportunities
EVENT TICKETS AND TABLES
INDIVIDUAL EXHIBIT BOOTHS
Each 10’ x 10’ exhibit booth will be set with 8’ high back drape, 3’ high side drape, one 6’L x 30”H draped table, two chairs, one wastebasket and an identification sign.
• 1 – JobMatch Lite position search (Begins when partnership is confirmed and ends 60 days after the conference ends)
Access
• 2 – Standard Passes
• 2 – Booth Staff Passes
Branding and Communications
• Conference website recognition (Logo inclusion on partner page of conference website)
• BrandCast Basic (Linked web banner)
• Listing in the virtual conference or attendee guide
• Half-page 4/C advertisement in the Fall 2025 and Spring 2026 issues of WOC and HE&IT magazines
SILVER PARTICIPATION – $17,500
Exhibit Elements
• 10’x10’ exhibit booth space
• 2 – JobMatch Lite position search (Begins when partnership is confirmed and ends 60 days after the conference ends)
Access
• 5 – Standard Passes
• 3 – Booth Staff Passes
Branding and Communications
• Conference website recognition (Logo inclusion on partner page of conference website)
• BrandCast (Linked web banner and social media post)
• Listing in the virtual conference or attendee guide
• Full-page 4/C advertisement in the Fall 2025 and Spring 2026 issues of WOC and HE&IT magazines
GOLD
PARTICIPATION – $22,500
Exhibit Elements
• 10’x10’ exhibit booth space
• 3 – JobMatch Lite position searches (Begins when partnership is confirmed and ends 60 days after the conference ends)
Access
• 10 – Standard Passes
• 5 – Booth Staff Passes
Branding and Communications
• Conference website recognition
(Logo inclusion on partner page of conference website)
• BrandCast (Linked web banner and social media post)
• Listing in the virtual conference or attendee guide
• Full-page 4/C advertisement in the Fall 2025 and Spring 2026 issues of WOC and HE&IT magazines
Complete Presence
• First option to assign speaker, panelist, or moderator to a WOC education session
(Must confirm participation by August 15, 2025 and is based on availability)
PLATINUM PARTICIPATION
– $30,000
Exhibit Elements
• 10’x10’ exhibit booth space
• 4 – JobMatch Lite position searches (Begins when partnership is confirmed and ends 60 days after the conference ends)
Access
• 15 – Standard Passes
• 10 – Booth Staff Passes
Branding and Communications
• Conference website recognition (Logo inclusion on partner page of conference website)
• BrandCast Plus
(Linked web banner, social media post, eBlast, and WOC TV advertisement)
• Listing in the virtual conference or attendee guide
• Full-page 4/C advertisement in the Fall 2025 and Spring 2026 issues of WOC and HE&IT magazines
Complete Presence
• First option to assign speaker, panelist, or moderator to a WOC education session
(Must confirm participation by August 15, 2025 and is based on availability)
• 1 – 2026 WOC awards selection committee judge (Must confirm judge by April 30, 2026)
DIAMOND
PARTICIPATION – $45,000
Exhibit Elements
• 10’x10’ exhibit booth space
• 5 – JobMatch Lite position searches
(Begins when partnership is confirmed and ends 60 days after the conference ends)
Access
• 20 – Standard Passes
• 15 – Booth Staff Passes
Branding and Communications
• Conference website recognition
(Logo inclusion on partner page of conference website)
• BrandCast Plus
(Linked web banner, social media post, eBlast, and WOC TV advertisement)
• Listing in the virtual conference or attendee guide
• Full-page 4/C advertisement in the Fall 2025 and Spring 2026 issues of WOC and HE&IT magazines
Complete Presence
• First option to assign speaker, panelist, or moderator to a WOC education session
(Must confirm participation by August 15, 2025 and is based on availability)
• 1 – Company-led in-person seminar for attendees
(Must confirm seminar by July 31, 2025)
• 1 – Senior-level award presenter at the WOC Awards Ceremony
(Must confirm presenter by August 15, 2025)
• 2 – 2026 WOC awards selection committee judge
(Must confirm judge by April 30, 2026)
CO-SPONSOR PARTICIPATION – $85,000
(Limit 3)
Exhibit Elements
• 10’x10’ exhibit booth space
• 5 – JobMatch Lite position searches
(Begins when partnership is confirmed and ends 60 days after the conference ends) Access
• 30 – Standard Passes
• 15 – Booth Staff Passes
Branding and Communications
• Conference website recognition
(Logo inclusion on partner page of conference website)
• BrandCast Plus
(Linked web banner, social media post, eBlast, and WOC TV advertisement)
• Listing in the virtual conference or attendee guide
• Full-page 4/C advertisement in the Fall 2025 and Spring 2026 issues of WOC and HE&IT magazines
Complete Presence
• First option to assign speaker, panelist, or moderator to a WOC education session
(Must confirm participation by August 15, 2025 and is based on availability)
• 1 – Company-led in-person seminar for attendees (Must confirm seminar by July 31, 2025)
• 1 – Senior-level award presenter at the WOC Awards Ceremony
(Must confirm presenter by August 15, 2025)
• 2-minute senior-level remarks at choice of one of the marquee events
(Marquee event options are Technology Recognition Luncheon or WOC Awards Ceremony; Must confirm speaker and event by August 15, 2025; Must submit remarks by August 31, 2025)
• 1-minute video presentation at other two remaining marquee events
(Marquee event options are Technology Recognition Luncheon or WOC Awards Ceremony; Must submit video by August 31, 2024)
• Welcome letter for inclusion in virtual conference or attendee guide
(Must be received by July 31, 2025)
• 2 – 2026 WOC awards selection committee judge
(Must confirm judge by April 30, 2026)
TECHNOLOGY HOST LEVEL PARTICIPATION –
$100,000
(Limit 1)
Exhibit Elements
• 10’x10’ exhibit booth space
• 5 – JobMatch Lite position searches
(Begins when partnership is confirmed and ends 60 days after the conference ends)
Access
• 35 – Standard Passes
• 15 – Booth Staff Passes
Branding and Communications
• Conference website recognition
(Logo inclusion on partner page of conference website)
• BrandCast Plus
(Linked web banner, social media post, eBlast, and WOC TV advertisement)
• Listing in the virtual conference or attendee guide
• Full-page 4/C advertisement in the Fall 2025 and Spring 2026 issues of WOC and HE&IT magazines
Complete Presence
• First option to assign speaker, panelist, or moderator to a WOC education session
(Must confirm participation by August 15, 2025 and is based on availability)
• 1 – Company-led in-person seminar for attendees
(Must confirm seminar by July 31, 2025)
• 1 – Senior-level award presenter at the WOC Awards Ceremony
(Must confirm presenter by August 15, 2025)
• 2-minute senior-level remarks or 1-minute video presentation at each marquee event
(Marquee events are Technology Recognition Luncheon and WOC Awards Ceremony; Must confirm speaker by August 15, 2025; Must submit remarks by August 31, 2025)
• Welcome letter for inclusion in virtual conference or attendee guide
(Must be received by July 31, 2025)
• 2 – 2026 WOC awards selection committee judge
(Must confirm judge by April 30, 2026)
CO-HOST LEVEL PARTICIPATION – $130,000
(Limit 1)
Exhibit Elements
• 10’x10’ exhibit booth space
• 5 – JobMatch Lite position searches
• (Begins when partnership is confirmed and ends 60 days after the conference ends)
Access
• 40 – Standard Passes
• 20 – Booth Staff Passes
Branding and Communications
• Conference website recognition (Logo inclusion on partner page of conference website)
• BrandCast Plus
(Linked web banner, social media post, eBlast, and WOC TV advertisement)
• Listing in the virtual conference or attendee guide
• Full-page 4/C advertisement in the Fall 2025 and Spring 2026 issues of WOC and HE&IT magazines
Complete Presence
• First option to assign speaker, panelist, or moderator to a WOC education session
(Must confirm participation by August 15, 2025 and is based on availability)
• 1 – Company-led in-person seminar for attendees (Must confirm seminar by July 31, 2025)
• 1 – Senior-level award presenter at the WOC Awards Ceremony
(Must confirm presenter by August 15, 2025)
• 2-minute senior-level remarks or 1-minute video presentation at each marquee event
(Marquee events are Technology Recognition Luncheon and WOC Awards Ceremony; Must confirm speaker by August 15, 2025; Must submit remarks by August 31, 2025)
• Welcome letter for inclusion in virtual conference or attendee guide
(Must be received by July 31, 2025)
• 2 – 2026 WOC awards selection committee judge
(Must confirm judge by April 30, 2026)
brandcast & event sponsorships
The BrandCast Advantage
In today’s digital landscape, visibility is everything. BrandCast offers organizations a powerful way to amplify their brand, share thought leadership, and stay top-of-mind with the STEM community during the conference and yearround.
Using Career Communications Group’s trusted media network, sponsors can deliver messaging through a dynamic mix of digital tools—including website banners, social media promotion, targeted eblasts, and on-screen advertising. Whether you’re highlighting your company’s innovation, inviting attendees to your sessions, or showcasing your impact, this package gives you the platform to be seen and remembered.
From pre-conference buzz to real-time engagement and post-event follow-up, BrandCast helps you reach technical professionals and students in the spaces where they live, learn, and connect. It’s more than promotion. It’s presence with purpose.
Event Sponsorships
Friday General Attendee Networking Lunch – $45,000
Refuel and reconnect with fellow professionals during this buffet-style lunch designed for all general attendees. Networking tables will be organized by industry and career focus, creating space for peer-level conversations, shared insights, and potential collaborations. It’s a casual yet intentional setting for building relationships and expanding networks across STEM fields.
Sponsors receive:
• Event branding
• Listing in the virtual conference or attendee guide
• Opportunity to distribute branded giveaways at the lunch
• Opportunity to have a dedicated station to hand out giveaways or conduct demonstrations
Friday Alumni and Student Lunch and Learn – $27,000
This interactive session brings award-winning alumni together with college students for an honest, insightful conversation about life after graduation. Panelists will share real-world experiences and offer practical tips on securing internships, finding that first job, and adjusting to the professional world. It’s a must-attend lunch for students preparing to launch their careers.
Sponsors receive:
• Event branding
• Listing in the virtual conference or attendee guide
• Opportunity to provide a panelist and help shape the session topic
• Opportunity to distribute branded giveaways at the lunch
• Opportunity to have a dedicated station to hand out giveaways or conduct demonstrations
Pre-Awards Networking Hour – $25,000
Held just before the awards ceremony, this co-branded networking hour offers a relaxed setting for attendees to connect over drinks and appetizers in the event’s prefunction space. It’s an informal opportunity for awardees, professionals, and executives to exchange ideas and build meaningful relationships ahead of the evening’s celebration.
Sponsors receive:
• 10 VIP Tickets to the WOC Awards Ceremony
• Table to display literature or giveaways
• Event branding
• Listing in the virtual conference or attendee guide
event sponsorships
Technology Recognition Luncheon – $25,000
The Technology Recognition Luncheon honors the Technology Rising Stars, Technology All-Stars, and Top Leaders in Finance. When you sponsor this event, you align your brand with workplace excellence and gain meaningful visibility among accomplished professionals and their supporters. What better way to create a far-reaching impression of your organization as an employer of choice?
Sponsors receive:
• 1 VIP Table at the Technology Recognition Luncheon (10 seats)
• 2-minute senior-level speaking opportunity or 1-minute video presentation
(Must confirm speaker by August 15, 2025; Must submit remarks or video by August 31, 2025)
• Recognition in the event program
• Event branding
• Listing in the virtual conference or attendee guide
Welcome Networking Reception – $25,000
Join the past WOC STEM awardees in welcoming attendees to the conference. This kick-off event allows attendees, past and present awardees, executives, and college students to network and reconnect.
Sponsors receive:
• 10 Standard Passes
• 2-minute senior-level remarks at this event
(Must confirm speaker by August 15, 2025)
• Event branding
• Listing in the virtual conference or attendee guide
WOC Awards Ceremony – $25,000
The WOC Awards Ceremony is the pinnacle of the threeday conference. It is also the culmination of years of hard work and perseverance for the awardees who competed to walk across the stage. Viewed by over 2,000 people both in person and online, this event is not only inspiring and motivational, but it also reinforces the rewards of hard work.
Sponsors receive:
• 10 VIP Tickets to the WOC Awards Ceremony
• 2-minute senior-level speaking opportunity or 1-minute video presentation
(Must confirm speaker by August 15, 2025; Must submit remarks or video by August 31, 2025)
• Senior-level award presenter at the WOC Awards Ceremony
(Must confirm presenter by August 15, 2025)
• Recognition in the event program
• Event branding
• Listing in the virtual conference or attendee guide
Friday Networking Breakfast – $20,000
Start the day with a light breakfast and information networking in an open-seating environment designed to encourage connection and conversation. This relaxed gathering invites professionals, college students, and executives to mix, mingle, and build relationships before the day’s sessions begin.
Sponsoring the Friday Networking Breakfast gives your organization visibility during one of the highest-traffic morning events. It places your brand in front of a diverse cross-section of attendees while supporting meaningful engagement in a casual approachable setting.
Sponsors receive:
• 5 Standard Passes
• Table to display literature or giveaways
• Event branding
• Listing in the virtual conference or attendee guide
Saturday Keynote Breakfast – $20,000
Start your Saturday inspired. Enjoy breakfast alongside fellow attendees and hear from our keynote speaker, who will share powerful insights to energize and elevate your final day at the conference.
Sponsors receive:
• 5 Standard Passes
• Table to display literature or giveaways
• Event branding
• Listing in the virtual conference or attendee guide
Saturday College Student Lunch and Learn – $13,500
Students all need to take a break during the conference. Sponsor this event and you can host a group of 100 to 125 students for lunch with your recruiters, professionals, or executives where they can share important information with students who are interested in working for your organization.
Sponsors receive:
• 5 Standard Passes
• Conference website recognition
• Event branding
• Listing in the virtual conference or attendee guide
event sponsorships
Saturday Leadership Breakfast – $10,000
The Saturday morning air feels different when you are in the company of leaders. This exclusive breakfast brings together alumni and participants from the Premium Leadership Track for a curated conversation around growth, purpose, and power in leadership. With insights from an industry expert, the atmosphere blends inspiration with reflection, creating the perfect close to a transformative conference.
For sponsors, this is more than a meal. It is a moment to align your brand with visionaries, change agents, and future executives. By supporting this gathering, you help create space for thoughtful dialogue, high-level connection, and leadership that reaches far beyond the conference.
Sponsors receive:
• 5 Premium Passes
• 2-minute senior-level remarks at this event
(Must confirm speaker by August 15, 2025)
• Table to display literature or giveaways
• Event branding
• Listing in the virtual conference or attendee guide
WOC Closing Reception – $10,000
Be the first to congratulate the award winner as attendees gather to network and celebrate. This festive event allows sponsors one last opportunity to interact with the attendees.
Sponsors receive:
• 5 Standard Passes
• Table to display literature or giveaways
• Event branding
• Listing in the virtual conference or attendee guide
Alumni Breakfast with Industry Leaders – $6,500
This exclusive breakfast brings together past WOC STEM awardees, recognized for their leadership and achievements, for thoughtful conversations with selected industry leaders and keynote speakers. Held in a private, small-group setting, the event fosters open dialogue around leadership, innovation, and the future of STEM.
Sponsoring this breakfast offers a unique opportunity to engage with an influential group of professionals, the alumni, who are driving change across industries. This sponsorship is ideal for organizations that value connection, community, and long-term impact.
Sponsors receive:
• 5 Premium Passes
• 2-minute senior-level remarks at this event
(Must confirm speaker by August 15, 2025)
• Event branding
• Listing in the virtual conference or attendee guide
Wake Up with WOC – $5,000
This event serves up a morning radio-styled energizer blend to get attendees primed for the day. It features music and a run-down of the daily schedule. Conference goers can tune in as they prepare for their day.
Sponsors receive:
• 150-word plug in the program
• Event branding
• Listing in the virtual conference or attendee guide
Alumni Mentorship Circles – $3,000
This event is where real stories meet real guidance. In an intimate, small-group format, past WOC awardees lead focused discussions on topics like leadership, career transitions, and entrepreneurship. These circles create space for open dialogue, practical advice, and the kind of encouragement that only comes from those who have walked the path.
For sponsors, this is a change to show your commitment to growth at every stage. It positions your brand as a champion of learning, support, and intergenerational connection. More than a branding opportunity, it is a chance to fuel conversations that shape careers and inspire futures.
Sponsors receive:
• 2 Standard Passes
• Table to display literature or giveaways
• Event branding
• Listing in the virtual conference or attendee guide
Speed Networking – $3,000
This high-energy event brings together college students, alumni, and professionals for rapid-fire conversations that spark connections and open doors. Participants rotate through a series of timed exchanges designed to encourage meaningful dialogue, share career insights, and explore professional opportunities. With an open bar and refreshments provided, the atmosphere is both lively and welcoming.
Sponsoring Speed Networking places your brand at the center of one of the most interactive and memorable experiences of the conference. It shows your commitment to fostering relationships, supporting career development, and engaging with the next generation of STEM talent. This is where introductions happen, impressions are made, and futures begin.
Sponsors receive:
• 2 Standard Passes
• Table to display literature or giveaways
• Event branding
• Listing in the virtual conference or attendee guide
event sponsorships & venue rentals
Venue Rentals
Command Center – $5,000
Need a place to organize your conference attendees and in-person participation? The command center is the perfect meeting space. Available to your organization on all three conference days, this meeting room can serve as the perfect central hub for your planning staff.
Please note that the Command Center sponsorship price does not include food, beverage, AV, and internet. These additional items can be ordered as needed after confirming the sponsorship.
Networking Suite – $5,000
Create an event that is uniquely branded for your needs. Reserve this opportunity early so all attendees are aware of the event when they register. This is an excellent way for you to gain exclusive access to the WOC attendees. All networking suites are held in person on Friday night.
Sponsors receive:
• Recognition in the conference guide
• Event branding
• Event listing on the schedule of events
Please note that the Networking Suite sponsorship price does not include food, beverage, AV, and internet. These additional items can be ordered as needed after confirming the sponsorship.
Private Event Space Rental – $5,000
Elevate your organization’s conference experience by hosting a private event with us! Our flexible event space rental offers a seamless solution for your exclusive gathering. Included in your rental are basic furniture and versatile room layouts. Our dedicated team will collaborate with you every step of the way, from booking your event to coordinating seamlessly with the venue. Make your event stand out and leave a lasting impression.
Please note that the Private Event Space Rental sponsorship price does not include food, beverage, AV, and internet. These additional items can be ordered as needed after confirming the sponsorship.
Private Interview Space Rental – $5,000
Looking for a quiet space to connect with top talent or hold confidential conversations? Our Private Interview Suites offer a dedicated room just steps away from the actions. Available all three days of the conference, each suite includes a table, chairs, and privacy for in-depth discussions, interviews, or small meetings. These small-format rooms are ideal for employers, talent teams, and executives seeking a professional space to build relationships, evaluate candidates, or hold strategic conversations.
Please note that the Private Interview Space Rental sponsorship price does not include food, beverage, AV, and internet. These additional items can be ordered as needed after confirming the sponsorship.
College Student Connection
Career Enhancement Lab – $10,000
This is where preparation meets opportunity. The Career Enhancement Lab is a dedicated space for attendees, especially college students and early-career professionals, to polish their resumes, print materials, and receive one-onone guidance to help them stand out in a competitive job market. It’s a hands-on, supportive environment designed to boost confidence and career readiness.
Sponsoring the Career Enhancement Lab positions your brand as a champion of professional growth. It is a meaningful way to show your commitment to developing the next generation of STEM talent.
Sponsors receive:
• Logo placement on signage at the lab and on printed resume resources
• Listing in the virtual conference or attendee guide
• Opportunity to provide giveaway like branded folders, resume templates, or tip sheets
• Ability to have company representatives serve as resume coaches on-site
Sponsor a School – $10,000
Create a direct and meaningful impact by sponsoring a group of 20 students from a specific college or university to attend the conference. This sponsorship covers full conference registration and hotel accommodations, making it possible for students to access professional development sessions, career resources, and networking opportunities they may not otherwise experience.
By sponsoring a school, your organization builds early relationships with future STEM professionals while supporting access and equity in higher education. This is an investment in both talent development and your long-term workforce pipeline.
Sponsors receive:
• Listing in the virtual conference or attendee guide
• Name, email address, and resume (if available) for each sponsored student
• Opportunity to select or request participation from a specific school
• Opportunity to host a networking event with your sponsored school
college student connection & experience driven branding
Undergraduate Research Showcase – $10,000
Celebrate the next generation of innovators. The Undergraduate Research Showcase highlights original projects from college students, giving them a platform to present their work to professionals, educators, and industry leaders. This event encourages academic excellence, peer learning and meaningful dialogue between emerging talent and experienced STEM professionals.
Sponsoring the showcase aligns your brand with education, discovery, and future-forward thinking. It is an opportunity to support student achievement while building early connections with rising stars in STEM.
Sponsors receive:
• Logo placement on event signage and student materials
• Listing in the virtual conference or attendee guide
• Opportunity to provide branded giveaways to participants
• Opportunity to provide a sponsored award
• Invitation to serve as a guest judge during the showcase
Experience-Driven Branding
Shuttles – $60,000 exclusive; $20,000 co-sponsor
Give attendees a seamless way to explore one of Baltimore’s most stylish neighborhoods. This complimentary shuttle departs from the convention center and transports guests to Harbor East, a scenic 12-block district known for its walkable mix of shops, dining, and essentials. From shops like Whole Foods and CVS to Sephora and the Under Armour Brand Store, this route offers a convenient and enjoyable break in the day for exploring what Baltimore has to offer.
Sponsoring the shuttle service places your brand in the center of the attendee experience. Your name travels with guests as they discover, recharge, and connect with the city, creating lasting impressions through moments of ease and enjoyment.
Sponsors receive:
• Logo visibility on all shuttles
• Opportunities for branded giveaways inside the shuttles
• Special recognition during conference announcements
• Listing in the virtual conference or attendee guide
Registration Area – $30,000
Be the first brand attendees see when they arrive. The registration area is the central hub for check-in, badge pickup, and general conference information. Sponsorship includes branding on registration kiosks and tablet welcome screens, ensuring your company is prominently featured at one of the most visible and high-traffic areas of the event.
This is a unique opportunity to welcome thousands of attendees while reinforcing your commitment to connection, professionalism, and overall conference experience.
Sponsors receive:
• Logo placement on registration kiosks and check-in signage
• Branding on tablet welcome screens
• Opportunity to include branded giveaway in registration package
• Feature on the registration confirmation email
• Branded backdrop for a selfie station near check-in
• Listing in the virtual conference or attendee guide
Alumni Lounge – $25,000
More than a place to unwind, the Alumni Lounge serves as the central hub for the Premium Leadership Track and smallgroup sessions. Reserved for past WOC STEM awardees and participants in the Premium Seminar Track, this space is designed for both focused learning and meaningful conversation. With areas for collaboration, work, and information dialogue, it supports the kind of connection that sparks new ideas and lasting impact.
Sponsoring the Alumni Lounge signals your investment in leadership at the highest level. It places your brand at the intersection of achievement and ambition, offering visibility among some of the most accomplished and forwardthinking professionals in STEM.
Sponsors receive:
• Lounge branding
• Listing in the virtual conference or attendee guide
• Opportunity to display branded materials or provide curated amenities
Pedal Power Recharge Station – $25,000
Power up while pedaling. The Pedal Power Recharge Station invites attendees to hop on a stationary bike and generate the energy to charge their devices through a low-impact cardio workout. This interactive station offers a refreshing break while promoting sustainability and movement. It’s a clean alternative to traditional charging and perfect for attendees looking to stay active and connected at the same time.
Sponsors receive:
• 3 – Stationary charging bikes with branding on the wheel cover and handlebar desk skirt
• Branded signage and decals on or around charging stations
• Listing in the virtual conference or attendee guide
Tech Recharge Zone – $25,000
When devices run low, this is where attendees plug in and power up. The Tech Recharge Zone is a go-to spot for charging phones, tablets, and more while catching a quick break between sessions. Designed for both convenience and visibility, it’s a built-in traffic magnet for busy professionals who need to stay connected throughout the day.
Sponsoring this space gives your brand a strong presence in one of the most visited and appreciated areas of the event.
experience driven branding & branded essentials
Sponsors receive:
• Branded signage and decals on or around charging stations
• Opportunity to loop a custom video or static digital ad on nearby screens
• Listing in the virtual conference or attendee guide
“Picture Your Future” Headshot Station – $15,000
Confidence starts with a great first impression. The Headshot Station offers attendees the chance to update their professional profile with a high-quality photo taken by a skilled photographer. Open to college students, professionals, and executives alike, this space draws a steady stream of traffic from those looking to level up their LinkedIn presence or personal brand.
Sponsoring the Headshot Station connects your brand to moments of growth and confidence. It is a meaningful way to support career development while staying visible to a wide range of attendees.
Sponsors receive:
• Company logo displayed on signage at the Headshot Station
• Option to brand photo delivery emails or image download pages
• Listing in the virtual conference or attendee guide
• Dedicated photographer throughout hours of operation
• Conference co-branded business cards with instructions on photo downloads
Seminar Room – $15,000
More than two-thirds of WOC attendees cite professional development as the primary reason for attending the conference in the surveys. On average, seminar attendance increased five times in the first all-digital WOC STEM Conference. When added to on-demand and extended access to all seminar content the value of sponsoring a seminar room is evident.
Sponsors receive:
• 5 Standard Passes
• Branding in the DTX seminar room (in person and online)
• Listing in the virtual conference or attendee guide
Branded Water Station – $5,000
Keep attendees refreshed while keeping your brand front and center. Strategically placed in high-traffic areas throughout the conference venue, branded water stations offer convenient hydration while showcasing your company’s commitment to wellness, sustainability, and attendee comfort.
Sponsoring a water station is a simple yet effective way to increase visibility and align your brand with care and convenience.
Sponsors receive:
• Company logo featured on water station signage
• Opportunity to provide branded reusable water bottles (optional)
• Listing in the dvirtual conference or attendee guide
Branded Essentials
Convention Center Wi-Fi – $30,000
Everyone needs it, and everyone will see your brand when they connect. Sponsoring the convention center Wi-Fi places your company name in front of every attendee logging in throughout the event. From checking the conference app to posting on social media, your brand becomes part of the digital experience.
This sponsorship is perfect for companies that want high visibility with minimal effort. It’s a smart way to associate your organization with access, convenience, and connection.
Sponsors receive:
• Custom Wi-Fi network name (SSID) featuring your company or campaign name
• Branded login or landing page upon connection
• Listing in the virtual conference or attendee guide.
Conference Lanyards – $15,000
Lanyards are one of the most visible branding opportunities at the event. Worn by every attendee, speaker, and exhibitor, they move through every room, session, and photo opportunity. Each lanyard will feature your company logo co-branded alongside the official WOC STEM Conference logo, ensuring your name is seen across every corner of the experience.
Sponsors receive:
• Company logo co-branded with the conference logo on all attendee lanyards
• Listing in the virtual conference or attendee guide
Note: Conference lanyard sponsorship does not include badges. Badge sponsorship is offered separately.
Conference Badges – $10,000
Every introduction, session check-in, and networking moment begins with a glance at the badge. This essential item is worn by every attendee, speaker, and exhibitor, making it a prime spot for continuous brand visibility. Your company logo will be printed on the badge insert alongside the official WOC STEM Conference branding, ensuring your presence is seen from the very first hello to the final goodbye.
Sponsoring the conference badges offers a sleek, highimpact way to stay front and center throughout the event. It is a small detail that delivers big visibility.
branded essentials
Sponsors receive:
• Company logo printed on all badge inserts alongside conference branding
• Listing in the virtual conference or attendee guide
Note: Conference badge sponsorship does not include lanyards. Lanyard sponsorship is offered separately.
Conference Giveaway – $10,000
Leave a lasting impression in the hands of every attendee. Whether it’s a custom tote, reusable water bottle, padfolio, or something entirely new, this is your chance to provide a useful item that carries your brand well beyond the event. Work with CCG to create a conference co-branded giveaway that feels fresh, functional, and reflective of your company’s personality. This sponsorship turns everyday items into daily reminders of your presence and values. It is brand visibility that travels, through hotel lobbies, airports, offices, and campuses.
Sponsors receive:
• Company logo featured prominently on the selected giveaway item
• Listing in the virtual conference or attendee guide
• Opportunity to include a printed insert or card inside the giveaway
Hotel Key Card – $10,000
Be the first brand attendees see when they check in and the one they carry with them throughout their stay. Hotel key cards are used multiple times each day, making them a high-frequency touchpoint with built-in visibility. Your logo and website will be printed on the card, placing your organization directly in the hand of conference participants from arrival to departure.
This sponsorship offers an easy and effective way to extend your brand beyond the convention center and into the daily experience of attendees.
Sponsors receive:
• Company logo and website printed on all official conference hotel key cards
• Listing in the virtual conference or attendee guide
Note: Hotel key cards will be distributed exclusively at the official conference hotel, the Hilton Baltimore Inner Harbor.
Charging Station – $5,000
Give attendees a reason to pause and notice your brand. Charging stations are high-traffic essentials throughout the conference, drawing in professionals who need a quick power boost between sessions. With your logo featured prominently on the station, your brand stays visible while attendees recharge and reconnect. This is a smart, easy way to keep your name in front of engaged, tech-savvy guests, right when they need it most.
Sponsors receive:
• Company logo co-branded with WOC on one designated charging station
• Listing in the virtual conference or attendee guide
Hotel Coffee Cup Sleeves – $5,000
Start their day with your brand in hand. As attendees grab their morning coffee at the official conference hotel, Hilton Baltimore Inner Harbor, your logo will be front and center on every cup sleeve. Whether they are heading to a session, checking emails in the lobby, or meeting up with colleagues, your brand travels with them throughout the day.
This sponsorship is a simple but powerful way to gain consistent visibility where attendees naturally gather and recharge.
Sponsors receive:
• Company logo printed on coffee cup sleeves used at the official hotel café
• Listing in the virtual conference or attendee guide
Digital Engagement Packages
Virtual Conference Guide Sponsor – $15,000
The virtual conference guide is the go-to resource for attendees looking to navigate sessions, speakers, and special events throughout the conference. Accessible through the app and online, it helps guests plan their experience and stay informed in real time.
Sponsoring the virtual guide places your brand at the core of the attendee journey. From the opening page to daily check-ins, your company will be featured in one of the most consistently viewed tools throughout the event.
Sponsors receive:
• Logo placement on the cover of the virtual conference guide
• 2-page spread advertisement in the conference guide
• Listing in the virtual conference guide
Conference Mobile App Sponsor – $10,000
The mobile app is more than just a guide. It serves as the attendee badge, event ticket, personalized calendar, and digital conference program. Sponsoring the app places your brand at the center of how attendees plan their experience, access content, and stay connected throughout the event.
Sponsors receive:
• Listing in the virtual conference or attendee guide
• Menu item on the app home page
• Logo inclusion on splash page
• 2 – Mobile app banner advertisements
• 3 – Mobile app push notifications (one sent each day)
digital engagement & onsite venue branding
WOC TV Sponsor – $10,000
WOC TV is the official media platform of the conference, offering exclusive coverage and interviews throughout the event. From spotlighting award winners and special guests to sharing the day’s schedule, WOC TV captures the energy and impact of the conference in real time.
Sponsoring WOC TV allows your brand to be featured alongside powerful storytelling and memorable moments shared across onsite screens, the DTX platform, and in the conference hotel. It is a highly visible opportunity to align your company with the voices, faces, and stories that define the conference experience.
Sponsors receive:
• Logo placement on WOC TV
• Inclusion of sponsored advertisements on WOC TV
• Listing in the virtual conference or attendee guide
Awardee Congratulations Sponsor – $5,000
Honor this year’s awardees in a meaningful way by sponsoring the digital space where family, friends, and colleagues can share congratulatory messages. This feature gives attendees the opportunity to celebrate the accomplishments of their peers with words of encouragement and recognition.
Messages will be submitted through a custom webpage, and the final gallery will be available for awardees and the community to view throughout and after the conference. It is a heartfelt and memorable way to highlight excellence and create lasting moments of celebration.
Sponsors receive:
• Conference co-branded congratulatory message submission and digital gallery pages
• Company logo included in emails delivering the congratulatory remarks to the awardees
• Listing in the virtual conference or attendee guide
Social Media Wall Sponsor – $5,000
Show up where attendees are sharing, tagging, and connecting. The Social Media Wall features real-time posts from the conference and is embedded in the DTX platform and conference app. Sponsorship places your logo front and center on one of the most-viewed digital features of the event.
Sponsors receive:
• Logo placement on the Social Media Wall
• Listing in the virtual conference or attendee guide
Onsite Venue Branding
Sponsor assets will be co-presented with the WOC STEM Conference brand.
BALTIMORE
CONVENTION CENTER
Charles Street Lobby Escalators – $24,000
Welcome attendees the moment they arrive. Located in the same area as registration, this space offers prime branding along the escalators and stairs in the Charles Street Lobby. These escalators and stairs are a key feature, prominently featured in the center of the lobby, ensuring your message is seen as attendees check in and move throughout the heart of the conference.
Make a bold impression in the center of the hotel lobby. This elevator bank is surrounded by guest seating and concierge services, making it a frequent stop for attendees throughout the day. With branding across the wall, concierge area, and elevator entrance, this is a prime opportunity to create a fully immersive brand moment in the heart of the lobby.
Sponsors receive:
• 1 – Conference co-branded concierge area
• 1 – Conference co-branded wall behind couches on elevator bank
• 1 – Conference co-branded elevator bank entrance
Main Lobby Front Desk – $16,000
Put your brand in the center of the hotel guest experience. The front desk is where first impressions are made, questions are answered, and the daily rhythm of the conference begins and ends. With custom branding at the desk and surrounding columns, your organization will be positioned at a key point of visibility for both check-in and ongoing guest interactions.
Stay visible all day long in one of the hotel’s most frequently used areas. These elevators provide access to guest sleeping rooms and are a key point of movement for attendees throughout the conference. Branded elevator doors offer high-impact visibility with consistent impressions morning, noon, and night.
onsite venue branding
Sponsors receive:
• 6 – Conference co-branded elevator bank doors leading to the hotel sleeping rooms
Sky Bridge Entrance – $8,000
Guide attendees on their path between the hotel and the Baltimore Convention Center with high-impact branding in one of the most traveled spaces of the conference. The sky bridge offers a unique opportunity to place your message in front of attendees as they transition between sessions, events, and their hotel rooms throughout the day.
Reach attendees as they arrive and depart. The elevator bank connecting the main lobby to the parking garage offers valuable exposure at key transition points throughout the day. With branded elevator doors, your message is placed in front of attendees as they traverse between the convention and their cars.
Sponsors receive:
• 2 – Conference co-branded elevator bank doors leading to the garage
Lobby High Top Tabletop – $2,000 each
Keep your brand in front of attendees during casual conversations, coffee breaks, and impromptu meetings. These high-top tables are placed in the hotel lobby where guests naturally gather, making them ideal for subtle but consistent visibility throughout the day. Your logo or message will be featured on tabletop signage ensuring your presence is part of the everyday conference experience.
Sponsors receive:
• 1 – Conference co-branded high-top tabletop
Lobby Main Seating Tabletop – $1,500 each
Position your brand in a space designed for pause and conversation. These centrally located tables in the hotel’s main seating area invite attendees to sit, recharge, and connect throughout the day. With extended use and a relaxed setting, your message becomes part of the background in moments that matter, whether it’s a quiet break or a spontaneous meeting.
Sponsors receive:
• 1 – Conference co-branded tabletop in the hotel’s main seating area
SECTION 1 | EXHIBITOR INFORMATION
Please fill in your organization’s name below, as it should appear on all signage and literature for the
Exhibit Coordinator: Is there a specific organization(s) that you do not want your booth to be located near? Yes No
If yes, please provide organization name(s), not product type
SECTION 2 | CREDIT CARD PAYMENT
SECTION 4 | TERMS AND CONDITIONS
1. Make all checks payable to: Career Communications Group, Inc. 2. Mailing: 729 E. Pratt St., Suite 504, Baltimore, MD 21202
3. Booth Assignment: Career Communications Group has sole discretion in the assignment or reassignment of booth space. Exhibitors may not reassign or sublet assigned exhibit space, in whole or in part, without prior written permission from CCG. Booth assignment is based on the date of postmark, exhibit booth requirements, and other criteria deemed necessary to ensure the overall success of the annual conference.
4. Contract: This application, when accompanied by the required payment and accepted by CCG, constitutes a binding legal agreement. Acceptance of application is deemed to occur only when confirmed to Exhibitor.
5. Cancellation: Exhibitor may not cancel this contract or reduce the amount of assigned exhibit space without written notification to CCG. In the event of cancellation or reduction, Exhibitor shall be liable for an amount equal to 50% of the total fee. There are no cancellations or reductions of assigned exhibit space permitted after September 1st, at which time Exhibitor shall remain liable for the total fee stated in this contract.
All cancellations must be submitted in writing to: Accounts Receivable, Career Communications Group Inc. 729 E. Pratt St., Suite 504, Baltimore, MD 21202
6. Agreement: By affixing his/her signature to this agreement, the exhibiting company contact certifies that he/she has read and agrees to all Terms and Conditions as well as Rules and Regulations written or implied by this agreement.
SECTION 5 | AGREEMENT
terms & conditions
Corporate Client Terms and Conditions
This Corporate Client Terms and Conditions (this “T&C”) sets forth the provisions pursuant to which you (“Client”, “Sponsor”, “you”, “your”) agree to register with Career Communications Group, Inc. (“CCG”, “us”, “we”, or “our”) to participate at one of our conference events held virtually online, at a physical venue, or in a digital twin experience environment (each, an “Event” and collectively, the “Events”). The Parties agree to all of the provisions set forth in (a) this T&C and (b) any supplemental terms or agreements applying to any Event (collectively, the “Corporate Client Terms and Conditions).
1. Definitions
(a) “Conference” means physical, virtual, or digital twin experience gathering under the brands of Waves of Change (WOC) STEM Global Competitiveness Conference or Becoming Everything You Are (BEYA) STEM Conference.
(b) “Events” means scheduled seminars, lectures, job fairs, awards galas, and other scheduled gatherings organized by Career Communications Group or Agents for the benefit of Conference attendees.
2. Binding Agreement
By placing an order, the Sponsor (which is the entity placing the order for the Sponsorship whether it is the advertiser/sponsor of the product or service referred to in the Sponsorship Package) accepts and agrees to be bound by these terms in full.
3. Conference, Events, and Venues
The Conference and Events are for students, professionals, and corporations in STEM to come together for the purposes of networking, continuing education, recognition, and recruitment. Each Event will be held on the dates and times set forth in the Client Invoice and will be conducted as either a virtual event (each, a “Virtual Event”) located at a virtual venue or venues accessible online (each, a “Virtual Venue”), a physical event (each, a “Physical Event”) located at a physical venue or venues (each, a “Physical Venue”), or a digital twin experience event located in a venue accessible physically and virtually (“DTX Venue”), unless rescheduled due to matters beyond our control. Among other things, the date, time and location of each event (whether a physical, virtual, or digital twin experience) will be listed in the applicable conference guide as may subsequently otherwise be communicated by CCG to Client from time to time (including without limitation by electronic mail). For clarity, each “Event” as defined in this T&C refers collectively to, and includes, all activities being promoted by Career Communications Group in connection with any of our Conferences (whether held by means of a physical, virtual, or digital twin experience venue), including without limitation all pre-conference and postconference event activities in connection with such Conference or Event. For clarity, the physical, virtual, or digital twin experience events may be referred to collectively in this T&C as “Events”, and the physical, virtual, or digital twin experience venues may be referred to collectively in this T&C as the “Venues”.
4. Sponsorship Benefits
Career Communications Group Inc. will provide Sponsor with Conference and Event related branding, Conference and Event promotion and scheduling according to specifications of the Sponsorship Package as specified in your QuoteValet invoice. Branding may include (but not be limited to) banners, signage, collateral materials representation, branded materials seat-drop and branded meeting space as well as inclusion in advertising material used to promote the Conference. Sponsor may also be promoted via Career Communications Group publications and the Conference Website and the Conference guide (printed program). Such promotions will be delivered at the sole discretion of CCG unless otherwise specified. Sponsor agrees to deliver its company logo and speaker information by the deadlines provided in order to be included in promotional initiatives.
5. Meeting Rooms
If Sponsorship Package includes private meeting space, Host will provide Sponsor with branded meeting space. Additional specialty furniture, signage, food and beverage, and adjustments to space (other than relocation of space) will be arranged by the Sponsor, at the Sponsor’s expense.
6. Attendee List
Conference attendees have the right to opt out of identity disclosure to Sponsors. Those who do not opt out will be compiled on an Attendee List made available on a limited basis to Sponsors. If Sponsor has purchased the applicable Sponsorship Package, CCG will provide, at Sponsor’s request, a copy of the available attendee list within 3 days prior to the Conference to aid in its limited planning and promotion, related to this event only, to attendees. The attendee list will include name, title and company (as provided by the attendee) of individuals who have not opted out to share their information. Sponsor shall treat the attendee list as confidential and shall not share the list with any third parties. Sponsor shall not use the attendee list for purposes unrelated to the Conference.
7. Sponsorship Materials and Content
(a) Deadlines
Sponsorship Materials must be provided no later than the deadline specified by CCG and meet technical specifications required.
(b) Standards
Sponsor represents and warrants to CCG that any landing page and/or destination site linked to or referred to from Sponsorship materials (“Sponsor’s Site”), or any collateral materials, promotional materials, publicity or information materials produced by Sponsor relative to the Conference will (a) be decent, honest and truthful, (b) comply with the provisions of any applicable law, regulation or code of practice, (c) not be libelous or obscene, (d) not infringe the rights of any person (including any person’s intellectual property rights); (e) not be prejudicial to the image or reputation of CCG or the Conference; (f) be free from viruses, adware, malware, and/or bit torrents, and (g) not cause an adverse effect on the operation of the Conference Website.
(c) CCG Approval Rights
We reserve the right to request Sponsor to amend any conference and/or sponsorship materials including online content, collateral materials, signage, handouts, giveaways and/ or booth activities if not in the best interest of the Conference. If, after notice to Sponsor and consultation with Sponsor, any of the above materials are still determined at our sole discretion to be outside the best interest of the event, we have the right to veto materials.
8. Exhibit Space and Booths
If Sponsorship Package includes exhibit space and booth space, the following provisions apply:
(a) Space Assignment
We have the sole discretion in the assignment or reassignment of exhibit and booth space. You may not reassign or sublet assigned exhibit and booth space, in whole or in part, without prior written permission from CCG or our agents. Exhibit and booth assignments are based on the date of postmark, exhibit booth requirements, and other criteria deemed necessary to ensure the overall success of the annual conference.
(b) Deadlines
If we do not receive your required materials needed for the Event and a deadline for inclusion in the Event is missed, and this results in your organization not being included in the Event, we will not be liable to you in any manner, and we shall not be obligated to provide you with any refund for any such missed deadline or with any credit for any future Event and/or promotion.
(c) Auxiliary Services and Labor
The official Service Contractor will handle decorating, drapery, furniture rental, drayage, sign painting, and labor. Payment for services provided by the official Service Contractor is your responsibility. All services not ordered in advance must be procured through the Client Service Center. All labor requirements can be acquired from the official Service Contractor.
(d) Display Construction and Limitations
(i) Booth Construction
CCG must approve any canopies or ceilings over the exhibit booth area no later than 30 days prior to the exhibition.
(ii) Booth Signage and Decorations
Nothing can be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building, booth structures, or furniture. Balloons, stickers, and decals are not allowed in the building. Each exhibitor is entitled to a reasonable sight line from the aisle, regardless of the size of the exhibit.
(iii) Space Restrictions
Aisles and other spaces are not included in your exhibit and booth space. No booth should extend into this space. All displays, interviews, lectures, demonstrations, or other type of activity must be conducted inside your assigned space. Limited private interview space is available at an additional cost through our sales representatives.
(iv) Prize Drawings and Promotions
Please enquire about Prize Drawings and Promotions with your sales representative to ensure compliance with local laws and
terms & conditions
regulations.
(v) Sound
Exhibitors operating sound equipment will be expected to keep the sound at a reasonable volume. No sound effects that carry to adjoining exhibit and booths space are permitted. Headsets with videos are acceptable. Showing of videos, slides, transparencies, opaque materials, etc. will only be permitted within the confines of your exhibit and booth space.
(vi) Lighting
Spotlights and floodlights must not interfere with, distract, or annoy others.
Clip-on types are not allowed.
(vii) Safety
You must provide the necessary shielding or safety items to protect attendees, other exhibitors, and all others from equipment that is operable or from any other material, processes, or operations that might cause bodily harm.
(viii) Food
Please enquire with your sales representative about the availability of food service at your exhibit and booth space.
(e) Exhibit Hours, Installation and Dismantling
The hours during which the exposition will be open are outlined in the Exhibitor and Booth Manual. Dismantling may not occur before the dismantling hours specified. All freight must be removed from the exhibition floor by the specified time communicated by your sales representative. These hours are subject to change.
(f) Security Services
You acknowledge that any provided security services may not be comprehensive for your needs. You agree that we are under no obligation to provide security services and we make no representation whatsoever with respect to the security of the premises.
9. Reimbursement of Cost
You are solely responsible for (a) obtaining all licenses, permits and approvals, and all tax identification numbers, under local, state or federal law which are applicable to your participation in each event, and (b) paying all taxes, license fees and other charges that may become due in connection with or related to your participation in each event. You must pay for all fees, expenses and costs incurred by us, including without limitation for all legal and collection services (including all reasonable attorneys’ fees) incurred by us in the process of collecting any past due.
10. Music Licensing
We maintain an ASCAP license for the public performance of music at all of our Conferences and Events. You agree not to permit any musical work protected by copyright to be performed unless it is covered by our ASCAP public performance license or you have obtained permission via the copyright owner or designee. You accept full and complete responsibility for the fulfillment of all obligations under any agreement permitting the public performance or other use of any such musical work, or any failure to secure any such rights, including but not limited to, all obligations to obtain public performance rights and/or to accurately report data and to pay royalty fees in connection with any such works.
11.
Our (CCG’s) Reserved Rights
We reserve the right to make such additional conditions, rules, and regulations as is deemed necessary to enhance the success of the conference, and to decline or prohibit any exhibit which, in its judgment, is not in keeping with the character of the conference, this reservation being all-inclusive as to persons, things, printed matter, products, and conduct.
12. Non-Liability
You, your agents, employees, and invitees acknowledge and agree that neither Career Communications Group Inc, nor its employees or contractors will be liable for any loss of or damage to your goods or properties.
13. Special Request
Any and all special requests such as a request for seeing-impaired or hearing-impaired interpreters at an event, must be delivered in writing to us no less than forty-five (45) days prior to such Event.
14. Platform and Content
The platform through which each virtual and digital twin experience venue is provided to you is owned or licensed by Career Communications Group. We own all text, messages, comments, files, icons, images, tags, notes, links, photographs, audio, video and other content appearing on or otherwise provided through the Platform (collectively, “Content”), whether posted by us or any third party. However, any Content uploaded or otherwise provided by you for the purpose of participating in the Conference and Events (collectively, “Your Content”) shall be owned by you. You grant to use a non-exclusive, worldwide, non-transferable, non-assignable, royalty-free license to use Your Content to provide the services purchased in your Sponsorship Package. This license expires 30 days after the end of the Conference or Event.
15. Conference and Event Content
Content provided by Us or any of our third party licensors is protected by copyright, trademark and other laws of the United States and/or other jurisdictions. Other than for Your Content and third party trademarks appearing at any Event, you acknowledge and agree that (a) all right, title and interest (including without limitation all copyright, trademark, patent, trade secret and other intellectual property rights) in and to each Conference or Event (including without limitation all Content appearing in connection with such an Event) is owned by Career Communications Group Inc, and (b) you have no rights in and to any Conference, Event or the Platform other than for Your Content as expressly set forth in this T&C.
16. Conference and Event Trademarks and Branding
“BEYA”, “BEYA STEM Conference”, “Waves of Change STEM Global Competitiveness Conference”, “WOC STEM Conference”, “BEYA Stars and Stripes” are trademarks of Career Communications Group Inc. All other trademarks referenced on the platform or at an in-person conference or event or otherwise in connection with any conference or event are the property of their respective owners. You hereby grant Us the right and license to copy, modify, exhibit, display and generally to use Your trademarks, logos, brands and names as needed in order to carry out the
services as outlined in your Sponsorship Package. If you have not provided to us, in a timely fashion, your required branding (i.e., business name and logo) for an upcoming Conference or Event, you authorize (but does not obligate) us to copy and use your branding from previous Conferences/Events or branding found on your website(s) and use such branding in connection with the exhibition and/or promotion. If we do not so use your logo or other branding in connection with the conference or event, you shall not receive any refund for fees paid or payable in connection with such decision.
17. Disclaimer of Warranties; Limitation of Liability
CLIENT’S PARTICIPATION IN EACH EVENT AND USE OF ANY OF OUR PROUCTS/ SERVICES IS “AS IS”, “AS AVAILABLE”, AND AT CLIENT’S SOLE RISK. NONE OF CCG’S PARTIES SHALL HAVE ANY LIABILITY, OBLIGATION OR RESPONSIBILITY TO CLIENT, ANY OF ITS REPRESENTATIVES OR ANY OTHER PERSON FOR ANY LOSS, DAMAGE, OR ADVERSE CONSEQUENCE ALLEGED TO HAVE HAPPENED OR WHICH HAS HAPPENED, DIRECTLY OR INDIRECTLY, RELATED TO CLIENT’S PARTICIPATION IN ANY EVENT OR USE OF ANY OF OUR PRODUCTS/SERVICES. NONE OF THE CCG PARTIES ARE RESPONSIBLE FOR ANY THEFT, LOSS OR DAMAGE TO ANY OF CLIENT’S EQUIPMENT, BELONGINGS OR OTHER PROPERTY (OR ANY EQUIPMENT, BELONGINGS OR OTHER PROPERTY OF ANY OF CLIENT’S REPRESENTATIVES), AND NONE OF THE CCG PARTIES MAKES ANY REPRESENTATION, WARRANTY, GUARANTEE OR PROMISE, EXPRESS OR IMPLIED, REGARDING OR RELATING TO ANY EVENT, PRODUCT/SERVICE, OR OTHERWISE, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NONINFRINGEMENT, OR ANY WARRANTIES REGARDING THE SAFETY OR SUCCESS OF ANY EVENT OR PRODUCT/SERVICE. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS T&C OR ANY OTHER PART OF THE CLIENT AGREEMENTS, IN NO EVENT SHALL CCG OR ANY OF THE OTHER CCG PARTIES BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL AND/OR PUNITIVE DAMAGES IN CONNECTION WITH OR OTHERWISE RELATED TO ANY SUCH PARTY’S INVOLVEMENT IN AN EVENT OR EVENTS OR OTHERWISE ANY SUCH PARTY’S INVOLVEMENT WITH CLIENT OR ANY OF THE OTHER CCG PARTIES. THE ENTIRE LIABILITY OF CCG AND THE OTHER CGG PARTIES COLLECTIVELY, AND CLIENT’S EXCLUSIVE REMEDY FOR ANY DAMAGES, IS LIMITED TO THE LESSER OF (A) ONE-HALF (½) OF THE AGGREGATE CLIENT FEES PAID TO MANAGER BY CLIENT FOR THE PARTICULAR EVENT, PRODUCT OR SERVICE IN CONNECTION WITH WHICH THE CLAIM FOR SUCH LIABILITY IS BASED, OR (B) ONE THOUSAND DOLLARS ($1,000). AS SOME JURISDICTIONS DO NOT ALLOW FOR THE EXCLUSION OF CERTAIN WARRANTIES OR THE LIMITATION OR EXCLUSION OF LIABILITY FOR SPECIAL,
terms & conditions
INCIDENTAL, INDIRECT, CONSEQUENTIAL OR PUNITIVE DAMAGES, SOME OF THE ABOVE LIMITATIONS IN THIS SECTION 23 MAY NOT APPLY TO CLIENT.
18. Notice
All communications hereunder shall be in writing and shall be sent by postal mail to Customer Service at Career Communications Group, Inc., 729 E. Pratt Street, Suite 504, Baltimore, Md 21202, with a copy by email to: wecare@ccgmag.com, and to Client using the contact information provided in the Client Contract; provided however, that during an Event, such communications may be delivered by hand to an authorized representative of Client or Manager, as the case may be.
19. Force Majeure
The failure or delay of CCG in its performance of any of its obligations under this T&C and/ or any other portion of the Client Agreements, including without limitation CCG’s holding of any Event or Events for which Client has already paid Fees, shall be excused (and CCG shall not be deemed to have breached this T&C or any of the other Client Agreements) if such failure or delay is a result of any of the following: (a) any act or omission of Client or any person acting on Client’s behalf, including without limitation Client’s or any such person’s failure to perform (or cause to be performed) any of Client’s obligations to CCG, (b) the unavailability of any Venue, or (c) any Force Majeure Event. A “Force Majeure Event” means any event which prevents or delays the performance by CCG of any of its obligations under this T&C and/or any other portion of the Client Agreements in whole or in part, whether by reason of any (i) act of God, (ii) flood, fire, earthquake, or like natural disaster, (iii) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil disturbance or unrest, civil commotion, acts of public enemies, public agitation, or sabotage, (iv) epidemics or pandemics (including without limitation circumstances arising from the Covid-19 pandemic that make such CCG’s performance under this T&C or any other portion of the Client Agreements commercially impracticable, even if such circumstances
might be deemed to be foreseeable), (v) widespread Internet, communications or electrical outages, (vi) actions, embargoes or blockades, (vii) acts or orders of government or authorities, rules and regulations, or any delay or abandonment due to any order of any court of applicable jurisdiction, (viii) national or regional emergency, (ix) strikes, labor stoppages, lock-outs, slowdowns or other industrial disturbances, and (x) any other cause beyond the reasonable control of CCG.
20.
Governing Law and Jurisdiction
Each party hereto consents to having all disputes arising out of or related to this Agreement being resolved within the geographic boundaries of the State of Maryland, whether such resolution takes the form of litigation or some alternative dispute resolution format. In the event litigation is properly initiated, each of the parties hereto agrees that they may be sued in the state or federal courts of the State of Maryland and consents to the jurisdiction of such courts in any such action. If any action related to or arising out of this Agreement is brought in the U.S. District Court for the District of Maryland or is removed to such court from a state court, both parties hereby waive any right they may have to obtain a change of venue to any other federal court. It is the intent of the parties hereto that all questions with respect to the construction of this Agreement and the rights, duties, obligations, and liabilities of the parties shall be determined in accordance with the applicable provisions of the laws of the State of Maryland, including the applicable statute of limitations, exclusive of its conflict of law rules.
21. Indemnification
Each party hereby agrees to indemnify, defend, and hold the other harmless from any loss, liability, costs, or damages arising from actual or threatened claims or causes of action (hereinafter, the “Claims”) resulting from the gross negligence or intentional misconduct of such party or its respective officers, directors, employees, agents, contractors, members, or participants (as applicable), provided that with respect to officers, directors, employees,
and agents, such individuals are acting within the scope of their employment or agency, as applicable. In the event Claims are asserted against either party, each party agrees to provide written notice within ten (10) working days of the existence of such Claims to the other party. Moreover, both parties agree to cooperate and coordinate in the defense of such claims so as to avoid unnecessary expense and fees. The parties further agree that their liability for attorney fees incurred by the other party in the defense of any Claims shall be limited to those reasonable fees necessary for the defense of the party.
22. Severability
If any provision of this T&C shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.
23. Amendment
We may amend this Agreement from time to time by posting an amended version at its Website and sending Customer written notice thereof.
24. Waiver
Neither party will be deemed to have waived any of its rights under this Agreement by lapse of time or by any statement or representation other than by an authorized representative in an explicit written waiver. No waiver of a breach of this Agreement will constitute a waiver of any other breach of this Agreement.
25. Entire Agreement
This Agreement is the complete agreement between the parties concerning the subject matter of this Agreement and replaces any prior oral or written communications between the parties. There are no conditions, understandings, agreements, representations, or warranties, expressed or implied, which are not specified herein.
