AMERICAN INDIAN SCIENCE AND ENGINEERING SOCIETY
34TH ANNUAL NATIONAL CONFERENCE
EXHIBITOR PROSPECTUS & CONFERENCE PREVIEW NOVEMBER 1 - 3, 2012 ANCHORAGE, AK
200 Tribes Converge on Alaska! The AISES 34th Annual National Conference is just around the corner. We hope you plan to join our team this year in beautiful Anchorage, Alaska! Contrary to what you might expect, airline prices are very reasonable. We found the average price to be right around $700 per roundtrip ticket. Very few STEM conferences are held in Alaska, so don’t miss out on this exciting opportunity!
Five Reasons NOT to miss AISES’ National Conference
National Conference is a one-of-a-kind, three-day event convening high school juniors and seniors, college and graduate students, teachers, work–force professionals, corporate partners, and all members of the “AISES family.” Here are five reasons why this is a “must- do” event for our partners.
1. Talent Pool. We find the brightest Native talent to attend our Career Fair, which is the largest in Indian Country. The Fair attracts STEM students and professionals as well as an increasing contingent of non-STEM future executives. 2. Indigenous and Elder Wisdom. Offering blessings, insights, and wisdom throughout the event, our Council of Elders helps remind us where we came from in order to live a life that is not just meaningful, but full of meaning. 3. Help Prepare the Next Generation of STEM Leadership. We showcase STEM research in a terrific venue, allowing for easy identification of research perspectives that can be useful to your company or agency’s innovation. 4. Exhibitors are Participants Too! Recruit business on the Career Floor and benefit from the high-caliber professional development resources and cultural activities. 5. Nice Price. Take a look at other conference registration fees and you’ll find that AISES National Conference is a good deal!
November 1‐3, 2012 ANCHORAGE, AK
TENTATIVE AGENDA WEDNESDAY
FRIDAY
Pre-conference Alaska Cultural &
Career Fair
Sightseeing Opportunities Registration Reception
THURSDAY
Caucus, General Member’s Meeting Poster Sessions (Pre-College, Undergraduate, Graduate) Talking Circles
OPENING CEREMONY - NEW TIME 9 AM
Graduate AIGC Reception (American Indian Graduate Center)
Pre-College Campus Tour University of Alaska
Social Event
Student Meetings Grad Lab Research Presentations (Undergraduate, Graduate) Professional Development Government Relations Council (GRC) Meeting Professional Chapters Council (PCC) Meeting Exhibitor Orientation Student Orientation
SATURDAY Sequoyah Breakfast Concurrent Sessions Student Awards Ceremony Closing Circle Professional Awards Program, Traditional Closing Banquet Alaskan Cultural Activities
ADDITIONAL FEATURES Resume Room E-Lounge Traditional Marketplace
Agenda subject to change
ATTENDEE TYPE
TOP DEGREES SOUGHT BY 2011 CONFERENCE ATTENDEES Engineering Science Non-STEM Other STEM-related Health Sciences Technology Math
COLLEGE LEVEL AMONG 2011 STUDENT ATTENDEES
Undergrad (level unstated) Freshman Sophomore Junior Senior Master's Doctorate Post-Doc Unstated
<1% 15% 0% 24% 21% 7% 4% <1% 27%
November 1‐3, 2012 ANCHORAGE, AK
EXHIBITOR INFORMATION For those who are solely interested solely in exhibiting without conference sponsorship options, please consult the table below. Exhibit space is assigned upon receipt of a signed booth contract, and floor assignments are made on a first come-first served basis. We do take booth location preferences into consideration, but we make no absolute guarantee regarding placement. Booth space sold out in 2009 and 2010. Reserve your space today and take advantage of the lower rates! Booth Size
Single
Double
Quad
10 x 10
Non‐Pro it (single)* 10 x 10
Dimensions
10 x 20
20 x 20
Registration Price (regular – through October 5, 2012)
$1900
$800
$3350
$5500
Late Registration Price (after October 5, 2012)
$2000
$875
$4000
$6250
Full Conference Registrations
2
1
4
6
Booth Personnel Passes
2
1
3
4
6 ft. Draped Table
1
1
2
4
Matrix Chair
2
2
4
8
Wastebasket
1
1
2
4
8 ft. High Back Drape and 3 ft. High Side Drape
Included
Included
Included
Included
7" x 44" Exhibitor ID Sign with Exhibitor Name and Booth Number Additional Booth Passes
Included
Included
Included
Included
$50 each
$50 each
$50 each
$50 each
Chairs, signage, wastebasket, website and conference program recognition included in all exhibitor packages. Please read the service kit for more details, including drayage charges that will be incurred when items are shipped to the convention center. *Nonprofit rate is available only to universities, tribal colleges, colleges, 501 (c)3 or 501 (c)6 organizations and tribally owned enterprises. This rate is not offered to government agencies. ** Dates subject to change. Your exhibitor kit will be available online in July 2012, and you will be notified. If you require a copy of the kit to be mailed to you, please contact the show decorator, Convention Services of the Southwest at 505-243-9889. For more information regarding the resume database, contact vjames@aises.org.
EXHIBITOR BOOTHS
Access to AISES resume database, allowing you to identify top talent, is provided to all conference exhibitors from October 1, 2012 through September 30, 2013
November 1‐3, 2012 ANCHORAGE, AK
SPONSOR THE 2012 AISES NATIONAL CONFERENCE AISES takes delight in our partnerships, working with you to deliver the value and return you seek in your diversity, inclusion, recruitment, and outreach objectives. We look forward to working with you at the 2012 National Conference! 2012 Na onal Conference Gemstone Sponsorship Packages
Turquoise
Coral
Lapis
Onyx
$50,000
$30,000
$20,000
$10,000
Recogni on as a major sponsor in all printed materials
X
X
X
X
Full page ad in Na onal Conference Program
X
Corporate logo displayed throughout the conference
X
X
X
X
20x40
20x20
20x10
10x10
Full Conference registra ons
15
6
4
2
Career Fair booth personnel passes
6
6
4
2
Reserved interview booth at Career Fair
1
1
1
Invita on to company senior execu ve to deliver audience address*
X
Reserved table(s) at Tradi onal Closing Banquet with 10 ckets per table
3
1
1
1
Recogni on on the AISES website with link to organiza on website
X
X
X
X
Twelve‐month access to AISES Resume Database
X
X
X
X
Complimentary suite at host hotel
X
Special sponsorship designa on on company a endee badges
X
X
X
X
Exclusive Gemstone Sponsor Gi
X
X
X
X
Recogni on in Winds of Change magazine
X
X
X
X
Cost
Career Fair booth(s)
*Ten-minute maximum speech to be presented either at the Opening Ceremony or at the Traditional Closing.
ADDITIONAL SPONSORSHIP OPPORTUNITIES The sponsorship opportunities on this page also include a 10x10 career fair booth and
$10,000 Grad Lab Demonstrate your commitment to advance Native STEM study and receive acknowledgement on signage and during GRAD Lab as well as in conference program
one conference registration.
Conference Program Printing You will receive the back page for your advertisement or announcement
$15,000
Lanyard for Badge Holder Enjoy high visibility with your logo emblazoned on all conference badge lanyards
Pad Folio Enjoy high visibility with your logo embossed on a high-quality, keepsake pad folio with notebook and pen, distributed to each attendee
Career Fair Lunch Conference attendees will see your company’s support with your logo on each career fair lunch box
Conference Content Flash Drive Your logo emblazoned on the flash drive of conference session content which will be distributed to all attendees
E-Lounge Conference attendees will see your logo in the e-lounge as the screen saver
Student Awards Ceremony/Luncheon Make opening remarks at Student Awards Ceremony and receive acknowledgement through awards ceremony sign‐ age and conference program
Continental Breakfast Reinforce your brand visibility and commitment to sustainability with your logo on a take-home, environmentally aware conference coffee mug
Closing Dinner Place your company’s logo on every a endee chair and address conference a endees at the final dinner of the conference.
National Conference Bag As the exclusive underwriter, you will see your corporate logo on every attendee’s keepsake bag
$12,000 Social Celebration Sponsor the social event and snacks to receive prominent visibility
Opening Ceremony As the exclusive sponsor of the Opening Ceremony, you will have your logo prominently displayed during the event and will receive on-stage acknowledgement
November 1‐3, 2012 ANCHORAGE, AK
ADDITIONAL SPONSORSHIP OPPORTUNITIES (cont.) $6,000
Coffee Break Enjoy high visibility with your logo on the conference coffee cart and on the “one free coffee” ticket distributed to each conference participant
$5,000 Research Poster Boards Receive acknowledgement for your support of professionalism in student research with your logo on the bottom of each student’s research poster board Cultural Event Underwriter Your logo and visibility will be prominent during the exciting evening event, which will showcase local Alaska Native flavor Graduate Oral Presentations Receive acknowledgement for your support of student research through session signage. Graduate Poster Session Receive acknowledgement for your support of student research through session signage Live Webcast Your corporate logo will appear on the bumper and footer as we podcast the opening ceremony to AISES members in the lower 48 and elsewhere Educator Development Underwriter By underwriting the educator track at National Conference, you will be able to provide welcome remarks at the session as well as provide hand-outs or collateral to the participants
$3,000 Student Awards Book Your logo will be included in the book and you will receive the back page for your advertisement or announcement Student Research Abstract Book Your logo will be included in the book and you will receive the back page for your advertisement or announcement Volunteer T-Shirts Receive high visibility by having your corporate logo on all volunteer t-shirts
$2,500 Undergraduate Oral Presentations Receive acknowledgement for your support of student research through session signage Undergraduate Poster Session Receive acknowledgement for your support of student research through session signage
$2,000 Volunteer Lounge Signage and high visibility in the volunteer lounge and snack room Student Orientation Snacks Be memorable to the hungry students by sponsoring their snacks at student orientation and you can make welcome remarks at the event
$1,500 Pre-college Poster Session Receive acknowledgement for your support of student research through session signage Podcasts Your corporate logo will appear on the “bumper” for four of our selected podcasts, which will be posted on the AISES website in early 2013
Sponsor a Student! You can impact an AISES student in a significant way by underwriting their participation in the AISES 2012 National Conference. Your $1500 donation will enable us to provide a stipend to one student for travel and conference registration.
HOW TO SIGN UP
KEY CONTACT INFO
HOTEL INFORMATION All reservations must be made by September 24, 2012
EXHIBIT BOOTH SALES & SPONSORSHIP OPPORTUNITIES Valara James Business Development
Hilton Anchorage
Coordinator
500 West Third Avenue
PO Box 9828
Anchorage, AK 99501
Albuquerque, NM 87119
$95 single/double, $115 triple, $135 quad
vjames@aises.org
907-265-7163
Phone: 505-765-1052 X112
800-445-8667
Fax: 505-765-5608
Mention AISES to receive group rate Or book online at: http://www.hilton.com/en/hi/groups/personalized/A/ANCAHHF-AISES-20121026/ index.jhtml?WT.mc_id=POG
EXHIBIT DECORATOR Convention Services of the Southwest 1921 Bellamah NW Albuquerque, NM 87104 Phone: 505-243-9889
IMPORTANT DATES
Fax: 505-243-8197 esr@cssabq.com
September 5, 2012 September 9, 2012
Final day to register as an exhibitor or sponsor with inclusion in Conference Program Last day to cancel booth space with a full refund, less $100 processing fee
September 24, 2012 Hotel reservation cut-off date
ATTENDEE REGISTRATION AISES c/o Executive Events, Inc. 4665 Nautilus Court, Suite 502 Boulder, CO 80301 Phone: 877-530-2680
October 5, 2012
Last day to register Exhibitor booth before price increase
Fax: 866-483-0164
October 19, 2012
Final day to register as an exhibitor or sponsor with inclusion in Conference supplement
jskuba@executivevents.com
October 19, 2011
Final day to cancel exhibitor space with a 50% refund, less $100 processing fee
Please help AISES utilize its resources to support its members by helping us avoid hotel attrition charges! Any rooms reserved and subsequently released puts us at risk of not reaching our contractual agreement on rooming block—exposing AISES to pay the difference. If you’re holding a block of rooms and your plans change, requiring you to reduce the quantity of rooms needed, make your adjustments before the cut-off date of September 24, 2012, so AISES is not held responsible. Thank you!
November 1‐3, 2012 ANCHORAGE, AK
2011 EXHIBITOR LIST (Sponsors are in bold) 3M
Department of Defense Department of Veterans Affairs (HRRO)
Aerospace Corporation Air National Guard Alyeska Pipeline Service Company American Chemical Society American Indian College Fund American Indian Graduate Center American Indian Higher Education Consortium American Indian Program - New Mexico State University Arizona Public Service ASEE
Division of Energy and Mineral Development DOC/NOAA Fisheries DuPont EXXONMOBIL Federal Aviation Administration Freddie Mac GE GE Aviation General Motors Goldman Sachs
Association of American Medical Colleges Baker Hughes
Google Inc. Harvard University Graduate School of Arts &
Ball Aerospace & Technologies Corp. Be An Actuary BNSF Railway Boeing Company Bonneville Power Administration Booz Allen Hamilton BP
Sciences Harvard University Native American Program Hennepin County Howard University HQ US Air Force Academy / RRA IBM Indian Health Service
California Institute of Technology Carbon Research Environmental Team Cargill
Intel Internal Revenue Service Intertribal Timber Council
Center for Coastal Margin Observation and Prediction, Oregon Health & Science
Iowa State University
Center for Compact and Efficient Fluid Power
Jacobs School of Engineering - UC San Diego
Central Intelligence Agency Cherokee Nation
Jet Propulsion Laboratory
Cherokee Nation Businesses
Johns Hopkins Bloomberg School of Public Health
Chevron
Johnson & Johnson
Chrysler Group LLC
Keck Graduate Institute
Cleveland Clinic Lerner College of Medicine
Lawrence Livermore National Laboratory
College Horizons
Life Technologies
Colorado School of Mines
LIGO
Colorado State University
Lockheed Martin Corporation
Columbia University
Los Alamos National Laboratory
Columbia University, Graduate School of Arts and
Marathon Oil
Sciences Cornell University Corning Incorporated
MarCom Group, Inc. on behalf of Air Force STEM Massachusetts Institute of Technology
Mayo Clinic
Oak Ridge Associated Universities
UNITE Distributed Learning-University of Minnesota
Mayo Clinic Spirit of EAGLES
Office of Naval Research
United Launch Alliance
Memorial Sloan-Kettering
Ohio State University
University of Arizona
Merck
Oklahoma State University
University of California, Davis
Michigan State University
Organization for Tropical Studies
University of Illinois-Graduate College
Microsoft
Peabody Energy
University of Michigan
Minnesota Department of Transportation
Penn State University, Office of
University of Minnesota Duluth, American Indian Learning Resource Center
MN Area Health Education Center Network
Engineering Diversity
Montana State University
PepsiCo/Frito-Lay RISE
Mortenson Construction
Praxair Inc.
Nano-CEMMS, Univ. of IL
Princeton University, School of Engineering
NASA
Procter and Gamble
National Center for Cooperative Education
Purdue University Native American
National Center for Earth-surface Dynamics
Educational & Cultural Center
University of Minnesota Medical Scientist Training Program University of Minnesota, Morris University of North Carolina at Pembroke University of North Dakota American Indian Student Services University of Pennsylvania, School of
National Center for Women & IT
Raytheon
National Geospatial-Intelligence Agency
Rochester Institute of Technology
University of Phoenix
National Institute of Allergy and Infectious Diseases
Salish Kootenai College
University of Rochester
Sanford Research/USD
University of Washington, Chemical
National Institutes of Health National Library of Medicine
Sanford School of Medicine / The University of South Dakota
National Park Service National Research Council of the National Academies National Science Foundation
Natural Resources Conservation Service USDA Navajo Nation Oil & Gas Company NAVSEA NC State University NDSU Division of Equity, Diversity, and Global Outreach New Mexico Tech
University of Wisconsin-Madison URS Corporation
Sodexo
US Environmental Protection Agency
Southeast Alaska Regional Health Consortium
US EPA NCER US EPA Office of Water
SSC Pacific
US EPA Small Business Programs
Stanford University
US Navy
Student Conservation Association
USACE
Summer Medical and Dental Education Program
USDA APHIS USDA FSIS OOEET
SWE Teach For America Texas A&M University Toyota Motor Engineering & Manufacturing North America
NIAMS
Engineering
Sealaska Corporation
National Security Agency Native American Center of Excellence
Engineering and Applied Science
USDA, Food Safety & Inspection Service USDA-Agricultural Research Service UW-Stevens Point VA-MD Regional College Of Veterinary Medicine Wake Forest University
NOAA/Oceanic & Atmospheric Research
U WA/Fred Hutchinson Can Res Ctr
North Dakota State University
U.S. Geological Survey
Northern Arizona University
U.S. Nuclear Regulatory Commission
Northrop Grumman
U.S. Secret Service
Washington Internships for Native Students American University
Northwest Indian College
UC Berkeley, American Indian Graduate Program
Yale University
NSF Graduate Research Fellowship
Walmart Stores, Inc. Washington Center
Program
November 1‐3, 2012 ANCHORAGE, AK
2013 DENVER, COLORADO Â
Start planning for 2013 now! AISES is proud to have a Code of Conduct prohibiting the use of alcohol and other drugs by attendees and exhibitors during our National Conference. We request that all participants, including sponsors and exhibitors, observe this standard throughout the conference. Thank you!
THANKS TO OUR GEMSTONE SPONSORS AS OF JUNE 1, 2012 TURQUOISE SPONSORS
CORAL SPONSORS
LAPIS SPONSORS
ONYX SPONSORS
Please join this prestigious group. Contact us at vjames@aises.org for more information.
November 1‐3, 2012 ANCHORAGE, AK
AMERICAN INDIAN SCIENCE & ENGINEERING SOCIETY PO BOX 9828 ALBUQUERQUE, NM 87119 505-765-1052 Register Online at www.aises.org Registration Deadline October 19, 2012
Help us stay in touch! If there is another individual at your company, agency, or organization who should receive this information instead of or in addition to yourself, please let us know at vjames@aises.org. Thanks!
Valara James Business Development Coordinator vjames@aises.org 505-765-1052 X112