MYB Privacy Policy v4 February 2024

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MYB Privacy Policy MYB Solutions Limited trading as Manage Your Block respects your privacy and is committed to protecting your personal data. This Privacy Policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. This Privacy Policy aims to give you information on how MYB Solutions Limited trading as Manage Your Block collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up for a free demo, sign up for a free trial, purchase a product or service, sign up to our newsletter or take part in a competition.

(Such as restricting access to key people within our organisation for certain aspects of your information; and periodically checking the level of security we apply to prevent unauthorised use, accidental loss, or misuse of your information). The contractual arrangements we have in place with our suppliers (e.g. Insurance Companies, our Client Database software provider, and similar providers of services to us, including other third-party companies who use our services), are governed by and shall be deemed to operate strictly in accordance with the terms of such contracts. Importantly, from your perspective these contracts set out to define how data will be processed between us, including circumstances when we act as a processor or controller as is required by the GDPR.

Use of Information We, MYB Solutions Limited, will, at all times, treat all personally identifiable information strictly in accordance with The General Data Protection Regulations (GDPR) with effect from 25th May 2018.

When acting as a controller of your data, we will, in certain circumstances determine the purposes and means of processing your data; in particular this will include the data processed by us as an agent of an insurer operating underwriting facilities and third parties who use the services of MYB Solutions Limited.

Data Controller and Data Processor Lawful Bases MYB Solutions Limited is the controller and responsible for your personal data (collectively referred to as “Manage Your Block”, “we”, “us” or “our” in this Privacy Policy). We have appointed a data privacy manager who is responsible for overseeing questions in relation to this Privacy Policy. If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below. Contact details Our full details are: MYB Solutions Limited Data privacy manager: Darren Bagnall

Legal basis for processing personal data Local law and regulation may require us to have a legal basis to process your personal data. In most cases, our legal basis for processing your personal data will be one of the following: • Legitimate Business Interest, such as seeking to and entering into or performing our contractual duties, maintaining our business records, keeping records of insurance policies or other products we place, and analyzing and improving our business model, services, systems and algorithms. When using your personal data for these purposes, we ensure our business need does not conflict with the rights afforded to you under applicable laws. • For the performance of a contract with you or in order to take steps at your request prior to entering into that contract.

Email address: info@manageyourblock.co.uk Postal address: 29 Waterloo Road, Wolverhampton WV1 4DJ Telephone number: 0335 779 070 We will ensure data is processed lawfully, fairly and in an open and transparent manner and ensure appropriate security measures are in place against unauthorised or unlawful processing or accidental loss, destruction or damage using appropriate technical or organisational measures.

Manage Your Block is a trading name of MYB Solutions Limited. Company number: 11784970. Registered Office: 29 Waterloo Road, Wolverhampton, England, WV1 4DJ.

• Compliance with legal obligations, such as when you exercise your rights under data protection laws and make requests, for compliance with legal and regulatory requirements and related disclosures and for the establishment and defense of legal rights. • Fraud detection or prevention. • Consent, such as when we have to obtain your consent to process your personal data.

0333 577 9070 info@manageyourblock.co.uk www.manageyourblock.co.uk


When we process sensitive personal data, sometimes referred to as special category data, in most cases our legal basis will be one of the following:

• Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

• As required to establish, exercise or defend legal claims.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.

• As necessary for insurance operations when it is in the substantial public interest, where applicable under local data protection laws. • As necessary for the prevention or detection of an unlawful act and/or fraud when it is in the substantial public interest, where applicable under local data protection laws. • You have given us your explicit consent-where we receive sensitive personal data or special category data indirectly, the third party is responsible for obtaining your explicit consent to enable us to collect and use your data for the purposes described in this Privacy Notice. Collecting information about you

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

What data do we collect?

How is your data collected?

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We use different methods to collect data from and about you including through:

Our portal stores many different kinds of data about you and your leaseholders or tenants which we have grouped together follows:

• Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

• Identity Data includes [first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender].

1. apply for our products or services; 2. create an account on our website;

• Contact Data includes billing address, delivery address, email address and telephone numbers. • Financial Data includes bank account and payment card details.

3. subscribe to our service or publications; 4. request marketing to be sent to you; 5. enter a competition, promotion or survey; or

• Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us. • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. • Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.

6. give us some feedback. • Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies. Please see our cookie policy for further details. • Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as set out below: 1. Technical Data from the following parties:

• Usage Data includes information about how you use our website, products and services.

Manage Your Block is a trading name of MYB Solutions Limited. Company number: 11784970. Registered Office: 29 Waterloo Road, Wolverhampton, England, WV1 4DJ.

2. Analytics providers such as Google based outside the EU; 3. email marketing platforms based outside the EU; and

0333 577 9070 info@manageyourblock.co.uk www.manageyourblock.co.uk


4. search information providers such as Google based outside the EU. 5. Identity and Contact Data from publicly availably sources such as Companies House and the Land Registry based inside the EU. We will also use your information when there is a justifiable reason for doing so, such as compliance with legal obligation (e.g. for the prevention and detection of fraud and financial crime, which may include processes which profile you); and for the recording and monitoring of telephone calls for auditing reasons.

Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object to where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which overrides your rights and freedoms.

Disclosure of your personal data We routinely share personal data with: • professional advisers who we instruct on your behalf or refer you to, e.g. barristers, accountants, Insurers and other experts; • IT providers; and • external service suppliers, representatives and agents that we use to make our business more efficient, e.g. public relations agencies. We only allow our service providers to handle your personal data if we are satisfied, they take appropriate measures to protect your personal data.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it. Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

How long we will keep information How long will you use my personal data for? We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

Your legal rights Under certain circumstances, you have rights under data protection laws in relation to your personal data. You have the right to: Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law.

If you wish to exercise any of the rights set out above, please contact us. What we may need from you We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. Third-party links This website may include links to third-party websites, plugins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the Privacy Policy of every website you visit.

PP - MYB - V4 FEB 2024

Manage Your Block is a trading name of MYB Solutions Limited. Company number: 11784970. Registered Office: 29 Waterloo Road, Wolverhampton, England, WV1 4DJ.

0333 577 9070 info@manageyourblock.co.uk www.manageyourblock.co.uk


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