RQA2023 Exhibitor Pack

#RQA2023

RQA International QA Conference

Exhibitor and Sponsorship Pack The ICC, Belfast

2023 RQA INTERNATIONAL QA CONFERENCE In 2023 we will hold our International QA Conference at the ICC in Belfast, 1st - 3rd November.

Our conference attracts a wide range of delegates from across the world, along with representation from the MHRA and other regulatory authorities, as well as a wide range of associated groups and organisations.

We cater for all those involved in Good Clinical Practice, Good Laboratory Practice, Good Manufacturing Practice, pharmacovigilance, computing, Animal Health, Medical Devices, archiving, compliance and regulatory affairs.

Our delegates’ roles will include quality assurance directors, quality assurance managers, auditors, specialist consultants and QA team members.

The conference has significantly grown over the years in its broad appeal in terms of scope and areas covered.

It also now offers numerous networking opportunities throughout the duration for delegates, sponsors and exhibitors to meet and discuss hot topics within the industry.

As a not-for-profit organisation, offering exhibiting, advertising and sponsorship opportunities allows us to continually promote quality and integrity in scientific research. In return we offer access to: ■ ■ ■

Europe’s largest Quality Assurance event for the industry Exposure to an anticipated audience of around 350 attendees, with 11 separate contact times with delegates, including 2 RQA run competitions to encourage delegates to all stands A range of advertising and sponsorship opportunities

2022 DELEGATE JOB ROLES INCLUDED:

BELFAST The ICC, 2 Lanyon Pl, Belfast BT1 3WH - Conference Venue Only 8 minutes from George Best City Airport, the ICC Belfast is Northern Ireland’s only purpose-built international convention centre situated right in the heart of Belfast.

The RQA International QA Conference will be held in the Riverside Concourse of the ICC, with the large Exhibitor and Sponsor Hall looking out across the River Lagan, through expansive windows letting natural light flood the room.

This year we will be offering sponsors a shell scheme and various exhibitor stand packages for exhibitors to choose from.

Exhibitor Hall, ICC Belfast City At one end of town lies a stretch of lively quayside, imbued with the fizz of people and a collective fun-loving spirit. To the other, an ominous smudge of dark green mountains just visible above the rooftops. Somewhere between the two rises the Belfast of today, shaped by a notably turbulent past that now fuels its artistic, resilient soul, as well as some thought-provoking visitor experiences.

The second-largest city on the island of Ireland is stacked with history: it bore witness to the birth of the world’s most infamous cruise liner, Titanic, and emerged battleworn from decades of (hauntingly recent) conflict. From making its early fortunes in the linen trade to becoming the gateway to numerous filming locations used in the Game of Thrones franchise, Belfast has seen it all.

For today’s visitor, it’s a city of diverse and characterful neighbourhoods, where revellers emerge rosy-cheeked from vibey watering holes in the Cathedral Quarter, and culture buffs browse the many museums, galleries and gardens of the Queen’s Quarter. The Gaeltacht Quarter is where you’ll hear the Irish language spoken and traditional folk music played; while the Titanic Quarter marks the city’s maritime heritage. Whichever you explore, you’ll find this capital is a brilliant, under-sung city break.

What else can I do?

You’ll find endless things to do in Belfast, from world-class attractions, historic landmarks, museums, shopping and entertainment venues, to walking, coach, taxi and bike sightseeing tours.

And as the gateway to Northern Ireland, Belfast is perfectly positioned for sightseeing tours to Giant’s Causeway, Game of Thrones filming locations and road trips beyond Belfast.

Travel times From Dublin - 2hrs 15mins by train London - 1hr 30mins by plane Paris - 1hr 50mins by plane

SPONSOR PACKAGES PLATINUM SPONSOR £25K EX VAT International QA Virtual Conference (23rd - 24th May 2023) ■ Virtual Exhibition Stand ■ Banner on virtual event platform ■ Conference welcome session ■ Plenary keynote session International QA Conference, ICC Belfast (1st - 3rd November 2023) ■ 6 company representatives (includes access to conference sessions) ■ Exhibitor stand (6x6m) - shell scheme ■ Conference welcome session ■ 1 x plenary session ■ 1 x conference session ■ Logo on delegate, speaker and exhibitor lanyards ■ Logo and biog on conference website ■ Logo and biog in delegate handbook ■ 2 x Quasar adverts ■ 2 x Quasar articles (non-advertorial).

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GOLD SPONSOR £16K EX VAT (TWO AVAILABLE)

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International QA Virtual Conference (23rd - 24th May 2023) ■ Virtual Exhibition Stand ■ Conference session International QA Conference, ICC Belfast (1st - 3rd November 2023) ■ 4 company representatives (includes access to conference sessions) ■ Exhibition stand (5x5m) - shell scheme ■ 1 x conference session ■ Logo and biog on conference website ■ Logo and biog in delegate handbook ■ 1 x Quasar advert ■ 1 x Quasar article (non-advertorial).

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SILVER SPONSOR £10K EX VAT (TWO AVAILABLE)

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International QA Virtual Conference (23rd - 24th May 2023) ■ Virtual Exhibition Stand ​​​International QA Conference, ICC Belfast (1st - 3rd November 2023) ■ 3 company representatives (includes access to conference sessions) ■ Exhibition stand (4x4m) - shell scheme ■ 1 x conference session ■ Logo and biog on conference website ■ Logo and biog in delegate handbook

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All rates quoted exclude VAT, which will be charged at 20% if applicable. See here for Terms & Conditions.

CONFERENCE SPONSORSHIP AND ADVERTISING OPPORTUNITIES MEET THE DELEGATES DRINKS RECEPTION £2750 EX VAT ■

Sponsor the Meet the Delegates Drinks Reception on the evening of Tuesday 31st October 2023, which is being held in the Exhibition Area of the ICC.

PRE-DINNER DRINKS RECEPTION £2750 EX VAT ■

Sponsor the Pre-Dinner Drinks Reception on the evening of Thursday 2nd November 2023.

WINE AT DINNER £1650 EX VAT ■

Sponsor the wine at the Dinner Dance on the evening of Thursday 2nd November 2023.

ADVERT IN THE CONFERENCE HANDBOOK £1100 EX VAT ■

An advert for your company in the conference handbook which will be given to all delegates at the conference.

HOTEL ACCOMMODATION All accommodation requirements in Belfast are now made direct with your choice of hotel and not through RQA. There are numerous hotels within walking distance of the ICC, Belfast, the closest being the Hilton.

Successful Events have a number of hotels where special rates have been negotiated. This is a service not run by RQA. www.successfuleventslive.co.uk/RQA_2023_International_QA_Conference

SUGGESTED EXHIBITOR ROOM LAYOUT - HALL 1 (BCD) Not to scale

PRODUCTION AREA Catering

RIVER VIEW

3

1

5

4

GOLD

2 3m

3m

8 7 11 6 10 2m 9

Allergen Station

2m

14

15

3.6m

PLATINUM 3m

12 13 ENTRANCE

Catering

17

18 19

16

2.2m

Catering

2.1m

24 25 3m GOLD 26 27 2m

28 29 30 31 32 33

SILVER SIL Catering

PILLAR 6X6M 5X5M 4X4M 3X2M

20 NO ACCESS

21 22 3m

23

LVER NO ACCESS

PLENARY SESSION

EXHIBITOR PACKAGES MARKET YOUR ORGANISATION The conference offers organisations the following opportunities to market themselves to around 300 attendees.

Exhibitors will be located in Hall 1 (BCD) where delegates will have tea and coffee from 8am each day and take all their breaks and lunches as well as the ‘Meet the Delegates’ Drinks reception held on Tuesday evening.

■ ■ ■ ■ ■ ■ ■ ■

Exhibition space (three metres wide by two metres deep approximately) Power socket Table and up to three chairs (depending on number of stand personnel) Company description and logo on conference materials Delegate list One ticket to the Dinner Dance per company representative Refreshments each day and lunches on Wednesday 1st November and Thursday 2nd November Conference materials.

BASIC PACKAGE £1850 +VAT Includes the above plus: ■ 1 company representative (includes access to conference sessions).

ENHANCED PACKAGE £3000 +VAT Includes the above plus: ■ 2 company representatives (includes access to conference sessions) ■ Advert in the conference handbook.

PREMIUM PACKAGE £4000 +VAT Includes the above plus: ■ 3 company representatives (includes access to conference sessions) ■ Advert in the conference handbook ■ App notification to all event delegates.

BOOK NOW Up to date stand availability is available on the Exhibitor Booking Page of the RQA website.

No exhibition stand will be assigned until full payment has been received. Exhibition stands are allocated on a strictly first come, first serve basis.

All rates quoted exclude VAT, which will be charged at 20% if applicable. See here for Terms & Conditions.

EXHIBIT HOURS Tuesday 31st October 2023 ‘Meet the Delegates Drinks’ reception from 17.30hrs Wednesday 1st November 2023 08.00hrs – 17.00hrs Thursday 2nd November 2023 08.00hrs – 17.00hrs Friday 3rd November 2023 08.00hrs – 11.00hrs

EXHIBITOR INSTALLATION AND BREAKDOWN Set-up: Tuesday 31st October 2023 from 14.00hrs - 17.30hrs Breakdown: Friday 3rd November 2023 from 11.00hrs

EXHIBITOR SERVICES Logistics: For all stand material deliveries and collections, we strongly advise that you do not send anything to the venue direct. Our appointed contractor is Cameron Event Logistics, who will manage all on site deliveries and collections. Cameron Event Logistics can manage the full transportation of your materials from your specified location directly to stand during the tenancy build. More information can be found here.

Belfast City Skyline

#RQA2023

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