Rural Affairs Committee Meeting Open Meeting Agenda Date:
Wednesday, January 15, 2014
Time:
10:30 am
Location:
RDCK Board Room, 202 Lakeside Dr., Nelson, BC
Members:
Director Andrew Shadrack Director Garry Jackman Director John Kettle Director Larry Binks Director Ramona Faust Director Ron Mickel Director Hans Cunningham Director Walter Popoff Director Gordon Zaitsoff Director Paul Peterson Director Andy Davidoff
In Attendance:
Sangita Sudan Joe Chirico Uli Wolf Angela Lund Director Hillary Elliott Brian Carruthers
Directors will have the opportunity to participate in the meeting electronically. Proceedings are open to the public. Pages 1.
CALL TO ORDER
2.
RECOMMENDATION OF COMMITTEE CHAIR
As per the requirement of the Local Government Act it is the Board Chair’s responsibility to appoint Standing Committee Chairs; the following vote is for the purpose of providing a recommendation to the Chair.
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CALL FOR NOMINATIONS (3TIMES) Director __________________ nominates Director_______________ Director __________________ nominates Director_______________ Director __________________ nominates Director_______________ **OPPORTUNITY FOR CANDIDATES TO ADDRESS THE COMMITTEE (2 mins/per address) VOTE BY SECRET BALLOT CHAIR APPOINTED The Board Chair ratifies the appointment of Director ___________ as Chair of the Rural Affairs Committee for 2014. RECOMMENDATION: The ballots be destroyed. 3.
ADOPTION OF THE AGENDA RECOMMENDATION: The agenda for the January 15, 2014 meeting be adopted as circulated.
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DELEGATIONS
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PLANNING & BUILDING 5.1
FLOODPLAIN MANAGEMENT BYLAW 2080 File #: 4910-21-FLOODPLAIN Floodplain Management Bylaw 2080 i) The Committee Report dated December 18, 2013 from Meeri Durand, Planning Manager and Cory Davis, Planning Technician, re: Floodplain Management Bylaw 2080, has been received. RECOMMENDATION:
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That the focus on floodplain management be directed to improved mapping as financial and staff resources permit. 6.
ENVIRONMENTAL SERVICES 6.1
COMMUNITY WORKS FUND CONTRACT AMENDMENT
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File # 2230-20-1850 Contract Amendment i)The Committee Report dated October 29, 2013 from Nicole Ward, Sustainability Coordinator, re: Community Works Funding - Community Works Fund Contract Amendment, has been received.
Rural Affairs Committee Meeting - October 15, 2013 That the Community Works Fund Contract Amendment BE REFERRED to the November 20, 2013 Rural Affairs Committee meeting and that staff provides clarification in regards to the purchasing guidelines, tendering guidelines and RFP process. Rural Affairs Committee Agenda - November 20, 2013 Staff will provide clarification in regards to the purchasing guidelines, tendering guidelines and RFP process at the January 15, 2014 Rural Affairs Committee meeting. RECOMMENDATION: That the Board approve the Community Works Fun Contract revisions as presented. 7.
COMMUNITY SERVICES
No Items 8.
RURAL ADMINISTRATION 8.1
AKBLG - 1st CALL FOR RESOLUTIONS The 2014 Annual General meeting of the Association of Kootenay & Boundary Local Governments will be held April 9, 10 and 11, 2014 and will be hosted by the Town of Creston.
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Pursuant to Section 10 of your Constitution, this is the FIRST FORMAL CALL FOR RESOLUTIONS for the Annual General Meeting. If there is an issue of concern to your Municipality or Regional District, which cannot be resolved at the local level, please submit it to the Association in the form of a Resolution. i) The Notice of Annual General Meeting and First Call for Resolutions 2014 letter and the AKBLG Resolution Guidelines, have been received. RECOMMENDATION: That the following resolution(s) be sent to the Association of Kootenay & Boundary Local Governments (AKBLG) for consideration at the 2014 Annual General meeting: 1. 2. 8.2
SMALL WATER SYSTEM PROCESS
Director Andy Shadrack will discuss with the Committee the process used around the Small Water System Working Group by UBCM. 9.
ADJOURNMENT RECOMMENDATION: The meeting be adjourned at ______
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790 Shakespeare Street, Trail BC V1R 2B4 Cell 250-231-0404 | Email akblg@shaw.ca
TO:
All AKBLG Members
FROM:
Arlene Parkinson, Secretary/Treasurer
DATE:
November 21, 2013
RE:
NOTICE OF ANNUAL GENERAL MEETING and FIRST CALL FOR RESOLUTIONS 2014
The 2014 Annual General meeting of the Association of Kootenay & Boundary Local Governments will be held April 9, 10 and 11, 2014 and will be hosted by the Town of Creston. Pursuant to Section 10 of your Constitution, this is the FIRST FORMAL CALL FOR RESOLUTIONS for the Annual General Meeting. If there is an issue of concern to your Municipality or Regional District, which cannot be resolved at the local level, please submit it to the Association in the form of a Resolution. We will be circulating the resolution package for perusal by delegates prior to the convention. Please make note of the deadline date. All resolutions must be received at this office no later than Monday, February 10, 2014. Resolutions received after this date will be held over until the next Annual General Meeting. The Executive will receive Special Resolutions no later than 10:00 a.m., Thursday, April 09, 2014, at the Annual General Meeting provided that there are 100 copies of each resolution. A Special Resolution requires a two thirds vote in support of consideration prior to being introduced onto the floor of the Annual General Meeting. Background material and a brief statement of any previous action taken by the member should support each draft Resolution. Each Resolution may be submitted electronically to akblg@shaw.ca and should be on the letterhead of the Local Government submitting it with a short heading to designate the subject of the Resolution. The Resolution may not contain more than two "Whereas" clauses. Please do not hesitate to contact me at the above email address if you have any questions or concerns.
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790 Shakespeare Street, Trail BC V1R 2B4 Cell 250-231-0404 | Email akblg@shaw.ca
I have included below the updated Constitution excerpts that were passed at the 2010 AKBLG Annual General Meeting. Thank you Arlene Parkinson Secretary Treasurer 10.4
10.5
Ordinary Resolutions (1)
Each resolution shall be prepared on a separate sheet of 8 1/2� by 11� paper under the name of the sponsoring Member and shall bear a short descriptive title;
(2)
Each resolution shall be endorsed by the sponsoring Member.
(3)
All resolutions of the Association shall be deemed to be of a local (regional) nature unless specifically indicated by the sponsor that the resolution is to be handled at the Provincial Government level.
Late and Special Resolutions (April 2010) (i) Resolutions that are not received in accordance with the deadline outlined in 10.7 below shall be categorized as follows; (a) Late Resolution (b) Special Resolution (ii) A Late Resolution shall be held over until the next Annual Meeting (iii) A Special Resolution shall be determined by the Resolutions Committee, as being any resolution pertaining to a new issue that has arisen between the deadline outlined in 10.7 below and the Annual Meeting. (iv) A Special Resolution requires a two thirds vote in support of consideration prior to being introduced onto the floor of the Annual Meeting, and may only be introduced after all Ordinary Resolutions have been considered or if two thirds of the Delegates present determine to hear the resolution immediately.
10.6
The Executive will cause the resolutions to be printed and circulated to Members by way of the delegate packages.
10.7
All resolutions, along with supportive, background information, shall be sent to the Secretary-Treasurer sixty (60) days prior to the date of the Annual Meeting.
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