Health and Social Care Level 4
Module: LCH4007
Group 2
Component 1
Student Name: Rapid Assignment
Student ID: 2318965
Description of one application from Microsoft 365- Microsoft Outlook4
Agenda
How can Microsoft Outlook make healthcare work easy and efficient?
Essential Digital Safety and its importance in the healthcare workplace
Introduction
This presentation aims to highlight the way new-age technology can increase workplace efficiency in healthcare setups. The objectives of this presentation are:
a. To highlight one application from Microsoft 365
b. To examine how Microsoft Outlook can make healthcare-related work easy and effective.
c. To evaluate the digital safety essentialities while using Microsoft Outlook at its importance in the healthcare system
d. To recommend when it is being used by an individual newly.
Description of one application from Microsoft 365- Microsoft Outlook
•Microsoft Outlook is a personal information manager and an important part of the Microsoft 365 suite of applications.
•The use of Microsoft Outlook are:
a. The unified inbox of Microsoft Outlook can be used for managing emails from different accounts
b. It has a Calander feature- which helps in the scheduling and organisation of events (www.microsoft.com. 2023)
c. Integrated email facility which facilitates effective communication
d. It provides seamless collaboration through contact management
e. Task management approach can help to create track, and prioritise to-do lists and daily activity lists
f. It contains advanced features like focused inbox, and AI-driven suggestion facilities, which increase productivity.
How can Microsoft Outlook make
•Microsoft Outlook is a powerful tool that can enhance the working system easily and efficiently at health care setup by streamlining the communication process. The way, Microsoft Outlook can ease the communication process are:
a. Scheduling the appointment through the calendar.
b. Managing email (support.microsoft.com. 2023).
c. Collaboration with team and Microsoft Team.
d. Secure the communication.
e. Integration with other applications.
Essential
Digital Safety and its importance in the healthcare workplace
oEnsuring digital Safety while Using Microsoft Outlook is important. The essential steps are:
a. Creating and using strong passwords
b. Use of two-factor verification or authentication (2FA) (www.microsoft.com. 2023)
c. Aware of the Phishing emails
d. Regular update of Microsoft Outlook
e. Use of the Encrypted Connection-SSL or TLS
f. Avoid of using Public Wi-Fi
Why digital safety is important for healthcare users while using Microsoft Outlook?
Ensuring digital Safety while Using Microsoft Outlook is important. The essential steps are:
a. Creating and using strong passwords
b. Use of two-factor verification or authentication (2FA) (www.microsoft.com. 2023)
c. Aware of the Phishing emails
d. Regular update of Microsoft Outlook
e. Use of the Encrypted Connection-SSL or TLS
f. Avoid of using Public Wi-Fi
oIn the Healthcare system, digital security is important for the following reasons:
a. Protection of healthcare users’dataset
b. Protection of service users’identity
c. Reducing the MFA Fatigue (support.microsoft.com. 2023)
d. Automated Responses to Stolen Identities
Recommendation
1. First start by exploring the application (Microsoft Outlook) based on the functionalities.
2. Secondly, learn the use of Outlook by taking help from online resources and tutorials.
3. Third, install Outlook and set up a strong password. Try to install the application by using SSL, and TSL (support.microsoft.com. (2023)
4. Fourth, try to stay updated by updating the application regular basis and ensure that you are using the latest version with all new features.
5. Lastly, try to be familiar with Microsoft Outlook by incorporating the app in daily tasks.
Microsoft Stories Asia. (2019). Cybersecurity needs to be at the heart of healthcare sector’s transformation. [online] Available at:
https://news.microsoft.com/apac/2019/02/12/cybersecurity-needs-to-be-at-the-heart-ofhealthcare-sectors-transformation/. support.microsoft.com. (2023). Best practices for Outlook - Microsoft Support. [online] Available at:
https://support.microsoft.com/en-us/office/best-practices-for-outlook-f90e5f69-8832-4d8995b3-bfdf76c82ef8
. support.microsoft.com. (2023). What is Outlook? [online] Available at: https://support.microsoft.com/en-us/office/what-is-outlook-10f1fa35-f33a-4cb7-838c-a7f3e 6228b20 . www.microsoft.com. (2023). Microsoft 365 and Healthcare | Microsoft. [online] Available
at: https://www.microsoft.com/en-in/microsoft-365/solutions/health [Accessed 5 Feb. 2024]. 20XX
