REQUEST FOR PROPOSAL
PREPARATION OF CONCEPT PLAN FOR MUMBAI METROPOLITAN REGION
Mumbai Transformation Support Unit All India Institute of Local Self Government Mumbai (India) 24th July, 2009
1
Annexure 1 Instructions to Consultants •
Definitions
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Introduction
1. “Assignment” means the work of preparation of a Concept Plan for Mumbai Metropolitan Region (MMR) 2. “Client” means Mumbai Transformation Support Unit (MTSU) in All India Institute of Local Self Government. 3. “Consultant” means any entity that may provide or provides the Services to the Client under the Contract. 4. “Contract” means the Contract signed by the Parties and all the attached documents. 5. “Instructions to Consultants” (Annexure 1 of the RFP) means the document which provides shortlisted Consultants with all information needed to prepare their Proposals. 6. “LOI” (of the RFP) means the Letter of Invitation being sent by the Client to the shortlisted Consultants. 7. “Personnel” means professionals and support staff provided by the Consultant or by any Sub-Consultant and assigned to perform the Services or any part thereof; 8. “Proposal” means the Technical Proposal and the Financial Proposal. 9. “Services” means the work to be performed by the Consultant pursuant to the Contract. 10. “Sub-Consultant” means any person or entity with whom the Consultant subcontracts any part of the Services. 11. “Terms of Reference” (TOR) means the document included in the RFP as Annexure 2 which explains the objectives, scope of work, activities, tasks to be performed, respective responsibilities of the Client and the Consultant, and expected results and deliverables of the assignment. 1.1 The Client will select a consulting firm/organization (the Consultant) from those listed in the Letter of Invitation, in accordance with the specified method of selection. 1.2 The shortlisted Consultants are invited to submit a Technical Proposal and a Financial Proposal, for consulting services required for the ‘Preparation of Concept Plan for MMR. The Proposal will be the basis for contract negotiations and ultimately for a signed Contract with the selected Consultant. 1.3 Consultants should familiarize themselves with local conditions and take them into account in preparing their Proposals. To obtain first-hand information on the assignment and local conditions, Consultants are encouraged to visit the Client and the area for which Concept Plan is to be prepared before submitting a proposal and to attend a pre-proposal conference at the date and time indicated in the LOI. Attending the preproposal conference is optional. Consultants should contact the Client’s representative viz. Shri P.H. Raut, Senior Adviser,
1.4
1.5
MTSU to obtain additional information on the pre-proposal conference. Consultants should ensure that these officials are advised of the visit in adequate time to allow them to make appropriate arrangements. The Client will timely provide at no cost to the Consultants the relevant project data, reports, inputs and facilities available with the client as detailed in Section 6 of the Terms of Reference. However, no office space shall be provided by the Client. Consultants shall bear all costs associated with the preparation and submission of their proposals and contract negotiation. The Client is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to Contract award, without thereby incurring any liability to the Consultants. Consultants shall provide professional, objective, and impartial advice and at all times hold the Client’s interests paramount, and shall strictly avoid conflicts with other assignments or their own corporate interests and act without any consideration for future work. Shortlisted Consultants shall only submit one proposal. If a Consultant submits or participates in more than one proposal, such proposals shall be disqualified. However, this does not limit the participation of the same Sub-Consultant, including individual experts, to more than one proposal. Consultants’ Proposals must remain valid for 90 days after the submission date. During this period, Consultants shall maintain the availability of Professional staff nominated in the Proposal. The Client will make its best effort to complete negotiations within this period. Should the need arise, however, the Client may request Consultants to extend the validity period of their proposals. Consultants who agree to such extension shall confirm that they maintain the availability of the Professional staff nominated in the Proposal, or in their confirmation of extension of validity of the Proposal, Consultants could submit new staff in replacement, who would be considered in the final evaluation for contract award. Consultants who do not agree have the right to refuse to extend the validity of their Proposals.
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Conflict of Interest
1.6
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Only one Proposal
1.7
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Proposal Validity
1.8
Clarification and Amendment of RFP Documents
2.1 Consultants may request a clarification of any of the RFP documents up to the 15 days before the proposal submission date. Any request for clarification must be sent in writing, or by standard electronic means to the Client’s address. The Client will respond in writing, or by standard electronic means and will send written copies of the response (including an explanation of the query but, if necessary, without identifying the source of inquiry) to all Consultants. Should the Client deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure under para. 2.2. 2.2 At any time before the submission of Proposals, the Client may amend the RFP by issuing an addendum in writing or by standard electronic means. The addendum shall be sent to all Consultants and will be binding on them. Consultants shall acknowledge receipt of all amendments. To give Consultants reasonable time in which to take an amendment into account in their Proposals the Client may, if the amendment is substantial, extend the deadline for the submission of Proposals.
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Preparation of Proposals
3.1. The Proposal (see para. 1.2), as well as all related correspondence exchanged by the Consultants and the Client, shall be written in English. 3.2. In preparing their Proposal, Consultants are expected to examine in detail the documents comprising the RFP. Material deficiencies in providing the information requested may result in rejection of a Proposal. 3.3. While preparing the Technical Proposal, Consultants must give particular attention to the following:
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Technical Proposal Format and Content
(a)
If a shortlisted Consultant considers that it may enhance its expertise for the assignment by associating with other Consultants in a joint venture or other sub-consultancy, it shall not associate with shortlisted Consultant(s), A shortlisted Consultant must first obtain the approval of the Client if it wishes to enter into a joint venture with non-shortlisted Consultant(s). In case of association with nonshortlisted Consultant(s), the shortlisted Consultant shall act as association leader. In case of a joint venture, all partners shall be jointly and severally liable and shall indicate who will act as the leader of the joint venture.
(b)
The estimated number of key Professional staffmonths is 50. However, the Proposal shall be based on the number of Professional staff-months considered appropriate and proposed by the Consultants.
(c)
Alternative professional staff shall not be proposed, and only one curriculum vitae (CV) may be submitted for each position.
3.4 The Technical Proposal shall provide the information in the attached Forms viz. TECH-1 to 8 (Annexure 3). The following paras from (a) to (f) indicate the requirements for the description of the approach, methodology and work plan. A page is considered to be one printed side of A4 or letter size paper. (a) A brief description of the Consultants’ organization and an outline of recent relevant experience of the Consultants and, in the case of joint venture, for each partner, on assignments of a similar nature is required. The relevant Project experience of the Firm should include preparation of at least one Concept Plan/ Master Plan/ Development Plan of a metropolitan area. The project shall be the one that has been completed in last five years. In support of this, a CD containing the outcome of such plan shall be submitted by the consultants. For each project, the outline should indicate project details such as name, location, description report and drawings,
photographs, cost, period of preparation, client certification and reference, awards/ prizes won, if any, the names of Sub-Consultants/ Professional staff who participated and Consultant’s involvement. Information should be provided only for those assignments for which the Consultant was legally contracted by the Client as a corporation or as one of the major firms within a joint venture. Assignments completed by individual Professional staff working privately or through other consulting firms cannot be claimed as the experience of the Consultant, or that of the Consultant’s associates, but can be claimed by the Professional staff themselves in their CVs. Consultants should be prepared to substantiate the claimed experience if so requested by the Client. (b) Comments and suggestions on the Terms of Reference including workable suggestions that could improve the quality/ effectiveness of the assignment. (c) A description of the approach, methodology and work plan for performing the assignment covering the following subjects: technical approach and methodology, articulation of main issues and initial ideas about the Concept Plan, work plan, and organization and staffing schedule. The work plan should be consistent with the Work Schedule, which will show in the form of a bar chart the timing proposed for each activity. (d) The list of the proposed Professional staff team by area of expertise, the position that would be assigned to each staff team member, and their tasks (e) Estimates of the staff input (staff-months) needed to carry out the assignment. (f) CVs of the Professional staff signed by the staff themselves along with commitment letters from each of them. 3.5 The Technical Proposal shall not include any financial information. A Technical Proposal containing financial information may be declared non responsive. •
Financial Proposal
3.6 The Financial Proposal shall be prepared using the attached forms viz. Fin-1 and FIN-2, given in Annexure 4. The short-listed Consultant shall quote the lumpsum fees for the proposed consultancy work in the Financial Proposal supported by the following. • The item-wise cost for man-power, surveys, documentation, office set-up, miscellaneous, etc. All activities and items described in the Technical Proposal must be priced separately; activities and items described in the Technical Proposal but not priced, shall be assumed to be included in the prices of other activities or items. • The lump sum figure quoted in the Financial Proposal shall be considered for the evaluation of the proposals
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Submission, Receipt, and Opening of Proposals
4.1
4.2
4.3
submitted by the Consultant. The Consultant fees shall include all costs of surveys and investigation, personnel, profit, overheads, travel, and other out of pocket expenses. It will not include Service Tax on the fees. All payment of fees will be made in Indian Rupees after the statutory deductions. All statutory taxes and other payments in connection with fees received or any services provided under this consultancy except the service tax shall be borne by the Consultant. However, where necessary, appropriate deduction at source will be made by the Client and certificate issued to the Consultant.
The Technical Proposal shall be marked “ORIGINAL” or “COPY” as appropriate. The Technical Proposals shall be sent to the address referred to in para. 4.3 comprising one original and six copies. All required copies of the Technical Proposal are to be made from the original. If there are discrepancies between the original and the copies of the Technical Proposal, the original governs. The original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly marked “TECHNICAL PROPOSAL” Similarly, the original Financial Proposal (no copies are required) shall be placed in a sealed envelope clearly marked “FINANCIAL PROPOSAL” followed by the name of the assignment, and with a warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL.” The envelopes containing the Technical and Financial Proposals shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address, reference number and be clearly marked “DO NOT OPEN, EXCEPT IN PRESENCE OF THE OFFICIAL APPOINTED, BEFORE [insert the time and date of the submission deadline]”. The Client shall not be responsible for misplacement, losing or premature opening if the outer envelope is not sealed and/or marked as stipulated. This circumstance may be case for Proposal rejection. If the Financial Proposal is not submitted in a separate sealed envelope duly marked as indicated above, this will constitute grounds for declaring the Proposal non-responsive. The Proposals must be sent to the address indicated below:
Project Manager, Mumbai Transformation Support Unit, All India Institute of Local Self Government, 11/13, Botawala Building, 3rd floor, Horniman Circle, Opp. Town Hall, Fort, Mumbai - 400023. (India) and received by the Client not later than the time and the date indicated in the LOI, or any extension to this date in accordance with para. 2.2. Any proposal received by the
Client after the deadline for submission shall be returned unopened. 4.4
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Proposal Evaluation
The Client shall open the Technical Proposal immediately after the deadline for their submission. The envelopes with the Financial Proposal shall remain sealed and securely stored.
5.1 The marks assigned to these details for the purposes of evaluation are also stated in the table. Description
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Evaluation of Technical proposals
Marks
1. Firm's relevant Project experience
20
2.
Methodology and Work Plan covering the following subjects: technical approach and methodology, articulation of main issues and initial ideas about the Concept Plan, work plan, and organization and staffing schedule.
35
3.
Details of Key Personnel (including personnel from consortium members.)
45
Total
100
Note: An Audio visual presentation on the assigned date shall be made to the Client by the Team Leader of the Consultant for better understanding and appreciation of the proposal. 5.2
Each key personnel will be evaluated based on the following. • •
Educational qualification - 10 marks, Length of experience - 20 marks (please indicate the length of association of key personnel with the Firm as an employee of the Firm or on retainership basis with the Firm) and • Relevant project experience - 70 marks. For evaluation of the relevant project experience, the total marks of the team shall be arrived at by using the following weights: • Urban Planner (Team Leader ) – 30 % • Urban Designer - 10 % • Urban Economist - 10 % • Environmental Planning - 10 % • Transportation Planner - 10 % • Financial Analyst - 10 % • Housing Specialist - 10 % • Social Services Planner - 10 % 5.3 No change in the key personnel will be allowed during the validity period of the Proposal. Afterwards the change of key personnel will be allowed with prior permission of Client. 5.4 The Technical Proposal scoring at least 70% marks will be considered as responsive. The Financial Proposal only of such
responsive proposals will be opened according to the process stated below. •
Public opening and Evaluation of Financial Proposal
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Combined Evaluation
Financial Proposals shall be opened publicly in the presence of the Consultants’ representatives who choose to attend at the date and time communicated to them. The name of the Consultants, and the technical scores of the Consultants shall be read aloud. The Financial Proposal of the Consultants who met the minimum qualifying mark will then be inspected to confirm that they have remained sealed and unopened. These Financial Proposals shall be then opened, and the total prices read aloud and recorded. 5.5 In the overall assessment, the technical evaluation score will carry a weightage of 80% and financial evaluation score will carry a weightage of 20%. The selection of Consultant shall be done on the basis of maximum combined score (Technical and Financial Proposal). The consultant whose combined score is the highest will be invited to negotiate the contract including finalising Terms of Reference, the lump sum fees, schedule of payment, schedule of work, schedule of man power deployment. On successful negotiations, the work will be awarded to the selected Consultant and the Contract Agreement will be executed. If the negotiations with the Consultant scoring the highest marks are unsuccessful, negotiation with Consultant scoring the 2nd highest mark will be carried out. The combined score will be calculated as follows: Combined score = (0.8XTechnical Score) + (0.2 X Financial Score) where, Financial Score = 100 X (Lowest Price / Price of the proposal under consideration)
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Negotiations
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Technical negotiations
6.1 Negotiations will be held, if necessary, at the date and address that will be informed to the Consultant in due course of time. The invited Consultant will, as a pre-requisite for attendance at the negotiations, confirm availability of all Professional staff. Failure in satisfying such requirements may result in the Client proceeding to negotiate with the next-ranked Consultant. Representatives conducting negotiations on behalf of the Consultant must have written authority to negotiate and conclude a Contract. 6.2 Negotiations will include a discussion of the Technical Proposal, the proposed technical approach and methodology, work plan, and organization and staffing, and any suggestions made by the Consultant to improve the Terms of Reference. The Client and the Consultants will finalize the Terms of Reference, staffing schedule, work schedule, logistics, and reporting. These documents will then be suitably incorporated in the Contract. Special attention will be paid to clearly defining the inputs and facilities required from the Client to ensure satisfactory implementation of the assignment. The Client shall prepare
minutes of negotiations which will be signed by the Client and the Consultant.
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Financial negotiations
6.3 If applicable, it is the responsibility of the Consultant, before starting financial negotiations, to contact the local tax authorities to determine the local tax amount to be paid by the Consultant under the Contract. The financial negotiations will include a clarification (if any) of the firm’s tax liability in the Client’s country, and the manner in which it will be reflected in the Contract; and will reflect the agreed technical modifications.
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Award of Contract
7. After completing negotiations the Client shall intimate of the decision to the selected Consultant and send a copy of draft Contract to him. The Client shall then take further steps to award the Contract to the selected Consultant and inform all Consultants who have submitted proposals. After Contract signature, the Client shall return the unopened Financial Proposals to the unsuccessful Consultants.
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Confidentiality 8. Information relating to evaluation of Proposals and recommendations concerning awards shall not be disclosed to the Consultants who submitted the Proposals or to other persons not officially concerned with the process, until the publication of the award of Contract. The undue use by any Consultant of confidential information related to the process may result in the rejection of its Proposal.
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Other conditions
9.1 Proposals deficient in the submission of requirements specified in the RFP shall be liable for rejection. 9.2 Client’s decision of the appointment of consultant shall be final and binding on all the participants. 9.3 The consultancy contract shall be executed subject to adjudication at Mumbai.
Annexure - 2 Terms of Reference (TOR) for the Preparation of Concept Plan for MMR
1. Context and guiding principles The concept plan for the Mumbai Metropolitan Region (MMR) is to be a plan integrating the various towns and cities within the metropolitan boundaries, with a particular focus on Greater Mumbai, to promote balanced development of the region. It is conceived as a plan that will optimize distribution of economic activities and housing in conjunction with transport infrastructure through 2052 with two phases viz. Phase -I up to 2032, and Phase 窶的I up to 2052. 窶｢
The Mumbai Metropolitan Region The Mumbai Metropolitan Region (MMR) extends over an area of 4,355 sq. km. and comprises Municipal Corporations of Greater Mumbai, Thane, Kalyan-Dombivli, Navi Mumbai, Mira Bhayander, Bhiwandi-Nizampur and Ulhasnagar, 13 municipal towns, 7 non-municipal urban centres, and 995 villages. Its administrative limits cover Mumbai city and Mumbai suburban districts, and parts of Thane and Raigad District. Tehsils / districts in MMR
Mumbai’s peculiar geography - a narrow wedge-shaped land surrounded by water bodies on three sides - has for decades dictated its spatial growth. While the early growth of Mumbai occurred in the south of the region near the port, it spread northwards along the suburban rail corridors. Till the 1960s, most of the region’s urban growth was confined to Greater Mumbai’s municipal limits. Since then, expansion has extended to Thane, Kalyan, and other areas beyond Greater Mumbai. The region is expected to see continued population expansion and employment, with the population of MMR expected to reach 34 million by 2031 with a supporting employment of 15 million. It is in this context that the Maharashtra government has set up a Steering Committee to guide the creation of a Concept Plan for MMR that allows the city’s stakeholders to make short- and long- term choices that will allow the city to become a world-class city. The process of preparing the Concept Plan should be guided by two key principles: • Comprehensive planning Planning in the region must examine all interrelated factors impacting the development of the region, including economic and demographic drivers, physical infrastructure, affordable housing, integration of all modes of transportation including walking and cycling, social amenities for all income groups, open spaces, heritage values, environmental conservation, land, and spatial structures. • Inclusive planning Key to success in the planning and maintenance of the city is the active participation of its citizens. The Concept Plan should, therefore, incorporate the views, opinions, and needs of citizens, and the planning process should throughout involve the active participation of citizens and other stakeholders. The Concept Plan should also adequately address the concerns of all sections of the Society. 2. Scope of the Concept Plan The concept plan is envisaged to guide MMR’s development through the year 2032 and 2052, with a particular focus on Greater Mumbai, and to help understand the economic and social choices that will allow creating a region that remains dynamic and fosters economic growth and social inclusiveness. In this regard, the plan needs to focus on six key areas: •
Physical visualization of the region, that combines identified economic centers with the set of critical public infrastructure and social services that accompany them
•
Proposal for identifying and sequencing the key public investments needed to achieve the visualized region
•
Recommendations on redevelopment models for high density environments that are applicable to Greater Mumbai and similar locations in the rest of MMR
•
Integrated land use and transportation plan, and
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Proposals on the over arching urban form and design that will guide the region’s development along with details of one or more areas having distinct characteristics.
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Climate change, its mitigation and adaptation.
3. Planning objectives The concept plan for MMR must also address the following key objectives: • Ensuring economic vibrancy and sustainability A clear understanding and characterization of the ongoing economic proposition of the region should influence the plan. It should ensure that the region maintains its preeminent position as the economic heart of the country, and that the necessary physical and social enablers are in place to ensure continued employment and income growth. • Ensuring a slum free region with access to affordable housing for all Approximately 45 % of the region’s population, or 9 million people, live in slums. Further, around 2 million live in rent-controlled dilapidated buildings and unsafe houses in Mumbai. At current prices, a majority of the region’s population cannot afford formal housing. Thus, affordable housing should be a key component of the proposal and the plan should promote policies to ensure the availability of affordable housing in the region. The plan should also develop ideas relating to slum redevelopment. • Creating an integrated region wide transportation system The plan should generate an integrated transportation system that facilitates the appropriate mix of transportation modes that includes local trains, metro, monorail, BRTS, vehicles, cycles, and walking. The use of pedestrian spaces should be encouraged, particularly in wards, and efforts should be made to ensure the optimal usage of non-motorized private transportation to reduce pollution, consumption of fossil fuels and congestion. Adequate parking facilities should also be adequately addressed in the plan. The transportation network should be affordable and the mix of modes should ensure access for citizens from all geographic areas and income groups. Governing principles for such a model would be a maximum travel time of one hour from any one point to another, and that the nearest model of regional transport should be within a walking distance of ten minutes. • Ensuring access to quality social amenities While the number of schools, colleges, hospitals, and recreational clubs in the region has increased, access is limited due to affordability. Affordable, high-quality social amenities are needed to support citizens of varying income levels and are an essential part of Mumbai’s transformation into a world class city. The plan should ensure mechanisms to create social amenities across the city and region, including access to basic social amenities within a reasonable distance for every citizen. • Expanding open spaces and waterfronts The ratio of open space in Greater Mumbai is a meager 1.1 sq. m per person as compared to 31.68 sq. m in London, 26.4 sq. m in New York, 17.6 sq. m in Chicago and 3.96 sq. m in Tokyo. Open spaces are a reflection of the dignity of public life in a city and there is an urgent need to expand public space that is accessible to all income groups while preserving and improving the current set of open spaces. Leisure and recreation opportunities for all should be factored in the plan. The plan should identify mechanisms to improve the availability of open spaces, especially taking into account the high density population characteristic of the region. The concept plan should also identify initiatives to develop the waterfronts of the regions as public spaces.
• Developing urban design and form Aesthetics is a crucial component of a world-class city. The plan should have clear guidelines on urban design including addressing such areas as avenues and pedestrianisation plans, both within existing built forms as well as in new land usage. A strategy for acquiring vacant lands should also be developed. • Facilitating environmental sustainability The changing climate and environmental concerns should be significant considerations in attempts to create a sustainable, ecofriendly region. A key asset of the region is its long, undulating coastline. Rivers, ponds, mangroves, mud-flats, creeks, saltpans, hills and forests are suffering from degradation and the plan should ensure the sensitive development and conservation of these natural assets. • Preservation of historical and heritage assets The concept plan should actively identify ways to ensure the preservation of the characteristics of the region’s long and rich history. The protection of heritage assets such as physical properties and social communities like kolis should be included in the plan. • Financing of projects The plan should identify strategy for financing the on- going and proposed projects as well as guidelines for its implementation. 4. Duration of the Study and Deliverables The study shall be completed within a period of 52 weeks from the date of signing the Agreement incorporating all the aspects mentioned in Clause 2 above. The deliverables and completion time for various stages would be as given hereinafter:
Stage
Submission details
1
Inception Report (spelling out the work plan, logistic arrangements made, proposed identification of data sources) Dimension of growth by 2032 and 2052
Task 1 Task 2
Task 3
Task 4
Task 5
First draft of physical visualization of the region in 2032 and 2052, that combines identified economic centers with the set of critical public infrastructure and social services that accompany them leading to broad Integrated land use and transportation plan, including consultation process. Urban form and design along with details of one or more areas having distinct characteristics, redevelopment models for high density environments that are applicable to Greater Mumbai and similar locations in the rest of MMR, including consultation process. Environmental assessment and climate change impact including its mitigation and adaptation strategy, including consultation process. Draft concept plan integrating all the previous tasks including strategy for financing the on-going and proposed projects as well as guidelines for its implementation. Consultation workshops
Number of Copies 15
Duration from the date of agreement end of 3rd week
15
end of 11th week
15
end of 18th week
15
end of 25th week
15
end of 31st week
15
end of 40th week
Task end of 46th week 6 Task Final Report and Executive Summary 15 end of 52nd week 7 Note: 1.The Consultant must ascertain that the time table is realistic and shall submit the output as per the time specified in the time schedule. 2. The consultant shall from time to time submit the reports and working papers on all the aspects mentioned in Section 2 prior to submission of above reports. After review of these reports and working papers, modifications/amendments and suggestions will be conveyed to the consultant, which shall be reported and incorporated in subsequent reports. 3. The consultant shall also submit formats for presentation to the Steering Committee set up by Govt. of Maharashtra to oversee and guide the process of preparation of Concept Plan for MMR, submission to the Government, presentation to the elected and political representatives for exhibiting proposals for public viewing.
5. Schedule of Payment The schedule of payment of fees shall be as under: Stages 1. On Submission and its acceptance of Inception Report 2. On submission and its acceptance of Report on dimension of growth by 2032 and 2052 3. On Submission and its acceptance of Report of first draft of physical visualization of the region in 2032 and 2052, that combines identified economic centers with the set of critical public infrastructure and social services that accompany them leading to broad integrated land use and transportation plan, including consultation process. 4. On Submission and its acceptance of Report of urban form and design along with details of one or more areas having distinct characteristics, redevelopment models for high density environments that are applicable to Greater Mumbai and similar locations in the rest of MMR, including consultation process 5. On Submission and its acceptance of Report of environmental assessment and climate change impact including its mitigation and adaptation strategy, including consultation process. 6. On Submission and its acceptance of draft concept plan integrating all the previous tasks including strategy for financing the on-going and proposed projects as well as guidelines for its implementation.
Fees payable 10% 10%
15%
15%
15%
15%
7. On completion of Consultation workshops
10%
6.8. On Submission and its acceptance of Final Report with soft copy on CDs. Total
10% 100%
Note: 50% of the fees payable at each stage mentioned in the foregoing table shall be payable to the Consultant within 15 days of the receipt of deliverable at the corresponding stage and the balance 50% will be paid after acceptance of the output for which normally the reasonable period of 3 weeks will be considered for verifying the acceptance of the output/deliverable.
Formatted: Bullets and Numbering
6. Client’s Support The Client will supply to the consultant • base maps, drawings and reports, economic indicators, including GDP and income distribution through documents like, Regional Plan of MMR, Business Plan, Comprehensive Transport Study, Economic Studies done by MTSU • Space requirement, including housing and commercial space • Key indicators in the provision of social amenities, including requirements in schools and hospitals • Key indicators in the provision of resources and infrastructure, including power, water, and vehicular demand • Satellite imagery in the soft form • List of all on-going and planned projects, protected and CRZ area readily available with it. Client will also assist the Consultant in establishing contacts with the concerned organisations to facilitate the survey and data collection. Client will nominate an officer to liaise with the consultants. However, the consultants will be solely responsible for proper and timely completion of the assignment. A Steering Committee has been set up by Govt. of Maharashtra to oversee and guide the process of preparation of Concept Plan for MMR. The Consultants shall present their work to the Steering Committee from time to time. While the Client will make all logistic arrangement for such presentations, the Consultant shall independently arrange at their cost such presentations by their personnel, provide equipment necessary for such presentations and arrange transport and other incidental arrangements for their personnel. 7. Responsibility for Study Findings and Products All data accomplished by the consultants during the study shall be the property of the client. The data collected, computer software purchased for and/or modified, during the course of the consultancy assignment should be handed over to client by the consultant free of cost. The consultant shall also hand over raw data, analyzed data on Computer Diskettes/CDs used by them for data storage. The consultants will operate principally from Mumbai.
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Annexure 3
Technical Proposal - Standard Forms
FORM TECH-1
TECHNICAL PROPOSAL SUBMISSION FORM
FORM TECH-2
CONSULTANT’S ORGANIZATION AND EXPERIENCE A - Consultant’s Organization B - Consultant’s Experience
FORM TECH-3
COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE
FORM TECH-4
DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR PERFORMING THE ASSIGNMENT
FORM TECH-5
TEAM COMPOSITION AND TASK ASSIGNMENTS
FORM TECH-6
WORK SCHEDULE
FORM TECH-7
STAFFING SCHEDULE
FORM TECH-8
CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF
FORM TECH-1 TECHNICAL PROPOSAL SUBMISSION FORM [Location, Date] To: The Project Manager, Mumbai Transformation Support Unit, All India Institute of Local Self Government, 11/13, Botawala Building, 3rd floor, Horniman Circle, Opp. Town Hall, Fort, Mumabi - 400023. (India)
Dear Sirs: We, the undersigned, offer to provide the consulting services for ‘Preparation of Concept Plan for MMR’ in accordance with your Request for Proposal dated [Insert Date] and our Proposal. We are hereby submitting our Proposal, which includes this Technical 1
Proposal, and a Financial Proposal sealed under a separate envelope . We are submitting our Proposal in association with: [Insert a list with full name and 1
address of each associated Consultant]. We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it may lead to our disqualification. If negotiations are held during the period of validity of the Proposal, we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations. We undertake, if our Proposal is accepted, to initiate and complete the consulting services related to the assignment within the duration specified in Paragraph 4 of the Terms of Reference. We understand you are not bound to accept any Proposal you receive. We remain, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address:
1 [Delete in case no association is foreseen.]
FORM TECH-2 CONSULTANT’S ORGANIZATION AND EXPERIENCE A - Consultant’s Organization
[Provide here a brief (two pages) description of the background and organization of your firm/entity and each associate for this assignment.]
B - Consultant’s Experience
[Using the format below, provide information on each assignment for which your firm, and each associate for this assignment, was legally contracted either individually as a corporate entity or as one of the major companies within an association, for carrying out consulting services similar to the ones requested under this assignment. Use 20 pages.]
Assignment name:
Approx. value of the contract (in current US$):
Country/State :
Duration of assignment (months):
Location: Name of Client and reference:
Total No. of staff-months of the assignment:
Address:
Approx. value of the services provided by your firm under the contract (in current US$):
Start date (month/year):
No. of professional staff-months provided by associated Consultants:
Completion date (month/year):
Name of associated Consultants, if any:
Name of senior professional staff of your firm involved and functions performed (indicate most significant profiles such as Team Leader, Project Director/Coordinator):
Narrative description of Project: ( not more than two pages)
Description of actual services provided by your staff within the assignment: ( not more than one page)
Firm’s Name:
FORM TECH-3 COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE
[Present and justify here any modifications or improvement to the Terms of Reference you are proposing to improve performance in carrying out the assignment (such as deleting some activity you consider unnecessary, or adding another, or proposing a different phasing of the activities). Such suggestions should be concise and to the point, and incorporated in your Proposal.]
FORM TECH-4
DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR PERFORMING THE ASSIGNMENT
[Technical approach, methodology and work plan are key components of the Technical Proposal. You are suggested to present your Technical Proposal (inclusive of charts and diagrams) divided into the following three chapters: a) Technical Approach and Methodology, b) Work Plan, and c) Organization and Staffing, a) Technical Approach and Methodology. In this chapter you should explain your understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. You should highlight the problems being addressed and their importance, and explain the approach you would adopt to address them including articulation of main issues and initial ideas about the Concept Plan. You should also explain the methodologies you propose to adopt and highlight the compatibility of those methodologies with the proposed approach.
b) Work Plan. In this chapter you should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan. A list of the final documents, including reports, drawings, and tables to be delivered as final output, should be included here. The work plan should be consistent with the Work Schedule of Form TECH-7.
c) Organization and Staffing. In this chapter you should propose the structure and composition of your team. You should list the main disciplines of the assignment, the key expert responsible, and proposed technical and support staff.]
FORM TECH-5
TEAM COMPOSITION AND TASK ASSIGNMENTS
Professional Staff Name of Staff
Firm
Area of Expertise
Position Assigned
Task Assigned
FORM TECH-6
WORK SCHEDULE
No. Activityš
1
2
3
4
5
6
weeks² 7 8
52
1 2 3 4 5 6
n 1. Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as Client approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase. 2. Duration of activities shall be indicated in the form of a bar chart.
FORM TECH-7 STAFFING SCHEDULE No.
1
Staff input (in the form of a bar chart)2
Name of Staff
1
2
3
4
5
6
7
8
9
10
Total staff week input
52
Foreign
1
2
3
n Subtotal Local
1
2
n
Subtotal Total
1 For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g. draftsmen, clerical staff, etc.) 2 Weeks are counted from the start of the assignment.
/ / / /
Full time input Part-time input
FORM TECH-8
CURRICULUM VITAE (CV) FOR PROPOSED KEY PROFESSIONAL STAFF
1. Proposed Position [only one candidate shall be nominated for each position]: 2. Name of Firm [Insert name of firm proposing the staff]: 3. Name of Staff [Insert full name]: 4. Nationality: 5. Education [Indicate college/university and other specialized education of staff member, giving names of institutions, degrees obtained, and dates of obtainment]: 6. Membership of Professional Associations: 7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]: 8. Countries and States of Work Experience: [List countries and the States therein where staff has worked in the last ten years]: 9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]: 10. Employment Record [Starting with present position, list in reverse order every employment held by staff member since graduation, giving for each employment (see format here below): dates of employment, name of employing organization, positions held.]: From [Year]: To [Year]: Employer: Positions held: 11. Detailed Tasks Assigned 12. Work Undertaken that Best Illustrates Capability [List all tasks to be to Handle the Tasks Assigned performed under this assignment] [Among the assignments in which the staff has been involved, indicate the following information for those assignments that best illustrate staff capability to handle the tasks listed under point 11] Name of assignment or project: Year: Location: Client: Main project features: Positions held: Activities performed:
13. Certification: I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience. I understand that any willful misstatement described herein may lead to my disqualification or dismissal, if engaged. Date:
Signature of staff member: Full name of staff member:
1
Annexure 4
Financial Proposal - Standard Forms FORM FIN-1
FORM FIN-2
FINANCIAL PROPOSAL SUBMISSION FORM
SUMMARY OF COSTS
FORM FIN-1: FINANCIAL PROPOSAL SUBMISSION FORM [Location, Date]
To: The Project Manager, Mumbai Transformation Support Unit, All India Institute of Local Self Government, 11/13, Botawala Building, 3rd floor, Horniman Circle, Opp. Town Hall, Fort, Mumabi - 400023. (India)
Dear Sirs: We, the undersigned, offer to provide the consulting services for ‘Preparation of Concept Plan for MMR’ in accordance with your Request for Proposal dated [Insert Date] and our Technical Proposal. Our attached Financial Proposal is for the sum of Rs. [Insert amount(s) in words and figures]. The details of estimated cost of Rs. [Insert amount(s) in words and figures] are enclosed in Form FIN-2 enclosed herewith. Our Financial Proposal shall be binding upon us, subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal, indicated in Paragraph 1.8 of the ‘Instructions to Consultants’. We remain, Yours sincerely,
Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address:
FORM FIN-2
:
Summary of Costs
Name of Assignment: Preparation of Concept Plan for Mumbai Metropolitan Region [Location, Date] To: The Project Manager, Mumbai Transformation Support Unit, All India Institute of Local Self Government, 11/13, Botawala Building, 3rd floor, Horniman Circle, Opp. Town Hall, Fort, Mumabi - 400023. (India)
Dear Sirs: We, the undersigned, hereby submit the details of estimated cost of Rs. [Insert amount(s) in words and figures] as follows. Item No. 1
Brief description of Item Man-power a) Key Personnel Man months Remuneration rate b) Support staff Man months Remuneration rate
2
Studies, Surveys, Reporting and Documentation
3
Travel Cost International Local Office and Administrative Expenses
4
Grand Total
We remain, Yours sincerely, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address:
Estimated cost in Indian Rs.