RWYC Member Handbook

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MEMBER HANDBOOK

www.rwyckids.org Our Motto Ralph Wilson Youth Clubs---We're Here for Your Kids!

Our Mission The mission of the Ralph Wilson Youth Club of Temple is to offer an organized and supervised environment which gives boys and girls of Temple and surrounding areas the opportunity to share educational, social, and recreational experiences regardless of race, color, and creed as they develop their capacity to be self-sufficient and responsible members of the community.

Adopted by the RWYC Board on October 22, 2020

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Contents OUR MISSION ............................................................................................................................................................3 OUR HISTORY ...........................................................................................................................................................3 THREE PILLARS OF EXCELLENCE ....................................................................................................................3 REGISTRATION PROCEDURE ..............................................................................................................................4 CONFIDENTIALITY & RIGHT TO PRIVACY ....................................................................................................4 CHECK IN & CHECK OUT......................................................................................................................................4 HOMEWORK ASSISTANCE ...................................................................................................................................4 DRESS CODE ..............................................................................................................................................................5 SNACKS .......................................................................................................................................................................5 DISCIPLINE ................................................................................................................................................................5 RULES FOR MEMBERS ...........................................................................................................................................5 MISCELLANEOUS REMINDERS ...........................................................................................................................5 POSSESSION AND USE OF CELL PHONES .........................................................................................................5 RWYC VEHICLE RULES .........................................................................................................................................6 CHROMEBOOK AND DESKTOP TECHNOLOGY AGREEMENT ..................................................................7 RWYC TECHNOLOGY USE AGREEMENT CONTINUED................................................................................8 MEDIA AGREEMENT ..............................................................................................................................................8 MEDICATION & ILLNESS ......................................................................................................................................9 Medication ................................................................................................................................................................9 First-aid/Injury ........................................................................................................................................................9 Illness ........................................................................................................................................................................9 Lice ............................................................................................................................................................................9

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2020-2021 Member Handbook The RWYC reserves the right to modify the policies and procedures contained in this document at any time. Members are responsible for reading and complying with all notices posted at RWYC or sent to their attention.

OUR MISSION The mission of the Ralph Wilson Youth Club is to provide an organized and supervised environment which offers boys and girls the opportunity to share social, educational and recreational experiences regardless of race, color, or creed, as they develop their capacity to be self-sufficient and responsible members of the community.

OUR HISTORY The Ralph Wilson Youth Club evolved from the Temple Boys Club which was organized through the efforts of several Temple citizens in 1965. The previous building which was built and donated by Ralph Wilson Sr. in 1971 was demolished to make room for the I35 expansion through Temple. After an interim stay at Emerson Elementary, RWYC opened in January 2016 at a state-of-the-art, 47,000 square foot facility located at 1515 S. 25th Street in Temple.

Our motto is "Ralph Wilson Youth Clubs---We're Here for Your Kids!" We have lived up to that motto since 1965. 300 plus children participate in the RWYC After School Program, and 500 plus children participate in the Summer Day Camp Program. Thanks to generous funding from the United Way of Central Texas and corporate supporters, fees remain affordable for Central Texas children.

THREE PILLARS OF EXCELLENCE Ralph Wilson Youth Club programming is based on the organization’s Three Pillars of Excellence: Academics, Fine Arts, and Athletics. Academics focuses on a program that will enable youth to increase their educational prowess via programming that focuses on homework assistance, STEM programming, experience-based learning, computer based interactions, library initiatives and study designed to provide after school support to youth. . Fine Arts provides an emphasis on the arts to include ceramics and a a wide range of art mediums and techniques through various art concepts. Athletics focuses on providing area youth with access to recreational sporting opportunities through structured athletic leagues for volleyball and basketball. A variety of sports camps are 3


also offered throughout the year to allow youth to be introduced to sports through entry level instructions. Ralph Wilson Youth Club offers learning experiences through not only academics, fine arts, and athletics, but also through imaginative and creative play, hands-on learning, real-life experiences, meaningful and diverse relationships, and recreational activities that are accessible and impactful for each member that walks through our door.

REGISTRATION PROCEDURE School Term: Children must be at least five (5) years old and entering Kindergarten, and no older than age 14 and entering 8th grade to register. Summer Term: Children must have completed Kindergarten and cannot be entering high school the following year; all participants must be middle school students or younger. The maximum age to attend the summer program is 14 years of age. Re-enrollment is required for each new term. Any pertinent information that changes during the term must be reported to the business office. (254-773-9001 ext. 100)

CONFIDENTIALITY & RIGHT TO PRIVACY RWYC will maintain confidentiality and respects the rights of families to have privacy. However, in the event that staff members are concerned about a child’s welfare, we must reveal confidential information to agencies or individuals who are empowered to act in the best interest of the child. In limited circumstances and in accordance with law, a member’s personal belongings may be searched by authorized personnel.

CHECK IN & CHECK OUT RWYC requires that all members check in upon arrival at the facility with their provided member number. Members must be checked out of the facility by an adult (18 years of age or older) that is identified on their member profile. This ensures that members are departing the facility with an adult who has permission from the family to check out the child. Member Identification Tags will be distributed within the first week of each term. Any changes to the pickup credentials associated with a member, must be communicated to RWYC staff prior to pick-up.

HOMEWORK ASSISTANCE During the school term, RWYC provides help with homework after school in the study hall. Please contact the Academic Director with any questions. Due to the number of students requiring assistance, we are unable to do individual reading with members. 4


DRESS CODE Clothes that promote or encourage the use of alcohol, tobacco, or drugs by words, pictures, or slogans on them are not allowed. Clothes with large holes or tears made in them revealing skin or undergarments will not be allowed. Shirts and tops must cover midriff. Shoes must be worn at all times. “Heely” shoes, house shoes, and slides are prohibited. No flip flops or sandals are allowed on field trips unless they are water related.

SNACKS Members can bring money to purchase items from the snack bar or bring their own snack from home. Members may keep an account at the snack bar. This account can be set up through the front office. Snack bar funds may be paid with cash, check, or card (Funds may be loaded via a phone call to the office with card).

DISCIPLINE RWYC uses redirection, discussion, and “time-out” for discipline. If this does not correct the problem, other action will be taken. See Member Code of Conduct for more information.

RULES FOR MEMBERS • • • • •

Treat everyone with respect. Respectfully follow the directions of all staff. Keep hands, feet, and objects to yourself. Use all equipment and facilities safely and responsibly. Walk in facility. Running is only allowed in designated areas.

MISCELLANEOUS REMINDERS • • • • • •

Members going on a field trip must leave and return with Ralph Wilson Youth Club. Field trips are a privilege and attendance on a trip may be taken away for misbehavior on a field trip or while attending the club. Please do NOT drop off members prior to the opening of our facility. We strongly discourage bringing personal items, and we will NOT be responsible for lost items. We maintain a Lost and Found. Items left over a week will be donated to local charities. If a member is suspended and misses classes they are registered for, the classes will not be made up and the class fee will not be refunded.

POSSESSION AND USE OF CELL PHONES For safety purposes, RWYC permits members to possess personal cell phones; however, these devices must remain turned off while in the facility, unless they are being used in approved areas for approved purposes. 5


Staff may redirect members who have these devices out or in use in unapproved areas and for unapproved purposes. A redirection requires the member to put their phone away. Students may receive a disciplinary infraction for failure to comply with the redirection. Phones may be confiscated if members continue to keep the devices out after warnings, redirections, and other disciplinary techniques have been utilized. Any disciplinary action will be in accordance with the RWYC Code of Conduct. Confiscated telecommunications devices will be returned at the end of the day. Confiscated telecommunications devices that are not retrieved by the member or the member’s parents will be disposed of after the notice. RWYC is not responsible for any damaged, lost, confiscated, or stolen electronic device. The use of mobile telephones or any device capable of capturing images is strictly prohibited in restroom areas while at RWYC. In limited circumstances and in accordance with law, a member’s personal telecommunications device may be searched by authorized personnel.

RWYC VEHICLE RULES • • • • • • • • • • • • • • • • • • •

Observe the RWYC Standards for Member Conduct found in the Code of Conduct. If the driver creates assigned seats, each student must sit in their assigned seat. REMAIN SEATED and facing forward for the entire ride. Be courteous, use no profane language. Do not eat or drink in the vehicle, this includes water bottles, gum, and sunflower seeds. Keep the vehicle clean. Cooperate with the driver. No tobacco or electronic/vapor smoking devices allowed on the vehicle. Do not damage the vehicle or equipment. You will be responsible to pay for any repair or damages made to the vehicle. Keep head, hands, and feet inside the vehicle. Do not fight, push, or shove other students or the driver. Do not tamper with the vehicle equipment. Do not bring pets/animals in the vehicle. Do not bring flammable material in the vehicle. Keep your hands and feet to yourself. If it does not belong to you, do not touch it. Electronic devices can only be used if the driver allows them. Follow any other necessary rules communicated by RWYC. While exiting the vehicle, move at least 10’ away so the vehicle can proceed. Stay away from the wheels and watch out for moving cars! 6


If you leave something on the vehicle, never return to the vehicle to get it. Ask a staff member to inform the driver that you left something. The driver may not see you come back, and they may begin moving the vehicle. Also, if you drop something near the vehicle, get the vehicle driver’s attention from a safe distance before attempting to pick it up so they will know where you are.

CHROMEBOOK AND DESKTOP TECHNOLOGY AGREEMENT Acceptable Use of RWYC-owned technology resources for instructional purposes may be issued to individual students. Use of these technological resources, which include the RWYC’s network systems and use of club equipment, are restricted to approved purposes only. In signing the final registration, members and parents are agreeing to the following rules and regulations found below regarding use of these RWYC resources. Violations of the agreement may result in withdrawal of privileges and other disciplinary action.

RWYC TECHNOLOGY USE AGREEMENT •

RWYC’s goal in providing technology resources and Internet access to staff and members is to promote educational excellence in our club by facilitating collaboration, innovation, and communication. RWYC has taken precautions to restrict access to inappropriate materials. However, on a global network it is impossible to control all materials and any user may discover inappropriate information. The guidelines provided here outline the user’s responsibility to operate ethically, efficiently and legally using RWYC network resources. Any RWYC member violating these policies, posted RWYC and specific room rules, or state and federal laws, is subject to: o Suspension of user access to the system and/or equipment o Termination/revocation of the system user account o Other disciplinary action o RWYC Staff will make the final determination as to what constitutes unacceptable use. Their decision is final. o Responsible Use- The use of your account while at the club must be consistent with the educational objectives of RWYC. o Transmission and/or access of any material in violation of any club, state, or US regulation is prohibited. This includes, but is not limited to: copyrighted material, threatening or obscene material, or malicious or dangerous material. o Members will respect the intellectual property of other users and information providers and obey copyright guidelines providing proper citation. Members will not plagiarize or use others’ work. o Taking unapproved videos/photos of people and events at RWYC and/or the posting of such on any website is strictly forbidden. 7


o Use of RWYC technology resources for commercial activities, product advertisement or political lobbying is prohibited. o Members will not install any personal computer programs or applications on RWYC devices without permission.

RWYC TECHNOLOGY USE AGREEMENT CONTINUED •

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Security - Protecting personal information and network security are high priorities. o If you feel you can identify a security problem on the Internet, you must notify a staff member. Do not demonstrate the problem to other members. Vandalism - Vandalism is any malicious attempt to harm or destroy equipment, data of another user or any entity, or other networks that are connected to the Internet. o Internet vandalism will result in cancellation of privileges. This includes but is not limited to: the uploading or creation of computer viruses. o Hardware and software vandalism will result in cancellation of privileges. This includes but is not limited to: modifying, damaging, or destroying equipment, programs, files, or settings on any computer or other technology resource. RWYC makes no warranties of any kind, whether expressed or implied, for the service it is providing. RWYC will not be responsible for any damages including loss of data resulting from service interruptions, negligence, user errors, or omissions. Use of any information obtained via the Internet is at the member’s risk. RWYC specifically denies any responsibility for the accuracy or quality of such information. The use of technology resources provided by RWYC is not transferable or extendible by members to people or groups outside RWYC and terminates when a member is no longer enrolled in RWYC. This policy is provided to make all members aware of the responsibilities associated with efficient, ethical, and lawful use of technology resources. If a member violates any of the User Terms and Conditions named in this policy, privileges may be terminated, access to the school district technology resources may be denied, and the appropriate disciplinary action shall be applied. The RWYC Member Code of Conduct shall be applied to member infractions.

MEDIA AGREEMENT • • •

If a parent does not want his or her child to have access to the Internet or any other form of technology resources, the parent must notify RWYC in writing. RWYC may display a student’s work as recognition of student achievement. As a parent, if you do not want your child’s artwork, special projects, photographs taken by your child or images of your child to be displayed on the RWYC website, social media, in printed material, by video, or by any other method of mass communication, you 8


must notify RWYC in writing.

MEDICATION & ILLNESS School Term: A designated RWYC staff will be available to provide first-aid care in the event of an injury, and to assist a member with an illness that may develop while at RWYC. RWYC will document the administration of any first aid and contact parents if a member must be picked up from the facility due to an injury or illness. Summer Term: A certified RN will be available to provide first-aid care in the event of an injury, and to assist a member with an illness that may develop while at RWYC. RWYC will document the administration of any first aid and contact parents if a member must be picked up from the facility due to an injury or illness. Medication RWYC will ONLY administer emergency medication as needed. This medication must be dropped off by a parent along with a completed Emergency Medication form. RWYC does not keep or administer any other over the counter or prescription medication. Members may NOT carry medication or administer it themselves. If a member needs medication, a guardian must come to the facility to administer the medication. First-aid/Injury RWYC possesses basic supplies available for care of cuts/scrapes/bumps/bruises and other minor conditions. Minor wounds will be cared for with the basic method of clean and cover (washed with soap and water and bandaged as necessary). Splinting will be used as necessary for possible fractures and parents will be contacted immediately to take the child for further medical care. Parents/guardians will be notified of serious injury or health concerns requiring the child to be picked up. If deemed necessary, RWYC will contact emergency services. Illness If your child is found to have a temperature of 99.0 or higher, vomiting, or has diarrhea, you will be contacted to pick the child up. Please keep your child at home until a physician releases them to return or you complete our “Return to RWYC” protocol as found on our COVID-19 flowchart. Lice •

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A parent /guardian of a child with live lice shall be notified by phone and advised to pick up the member for treatment. The child should be treated with an appropriate lice elimination shampoo before returning to RWYC. Students with nits (egg sacks) down the hair shaft, as determined by the RWYC screener, will not be excluded from RWYC. A child that has been excluded from RWYC for lice shall be readmitted to RWYC upon: 9


o Examination by the RWYC screener prior to readmission to RWYC. o The screener will assess for effectiveness of treatment and will readmit the student when no signs of live lice are present.

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