LED Club of UOM - Management Team Application

LED Club of University of Moratuwa Management team - application package

Apply till : 19th of July 11:59 pm

welcome Welcome to the LED Club of University of Moratuwa, Management team application package.

We are excited at the possibility of working with you to develop and enhance the LED experience that we deliver to our various stakeholders.

In LED we are truly fortunate to be in an experiential environment supported by the people and resources that we have. We have numerous opportunities to develop ourselves by undertaking challenging job descriptions while being supported by our peers. Additionally, we have access to real resources to work on organizational projects and events.

All these elements can be found through the roles and responsibilities of the Management Team.

In the following pages, you will find more details on how the above will look like for you. But it is also our hope that you start asking yourself the following as you decide on your choices - “Why not?” and “How can I make this work for me?”

With that we wish you all the best with your application!

Best Regards, Board of Directors, LED Club of University of Moratuwa.

what is led LED Sri Lanka is a national Organization Impacting Sri Lankan Youth through Leadership Development experiences. The Meaning of LED is Leadership Empowerment Development. LED Club is a club which started recently in University of Kelaniya in collaboration with University of Moratuwa.

Club members are focusing on developing university undergraduate’s professional skills and help them to understand a clear career path for their future development and help school leavers to choose their careers if they are not selected for the university education.

ledsl.org led led mora

Board of Directors CEO Director

Business Development

Niranga Pathirana

nirangapathirana@ gm ail.com

Director

Human Resources

Vishaka Thilini v ishthilini11@ gm ail.com

Director Operations

Dilshan Samarasinghe d ilshansam arasinghe@ gm ail.com

Director Marketing

Rahal Indrachapa rahalind rachapa11@ gm ail.com

GuideLines • Any Undergraduate in University of Moratuwa can Apply.

• All managers are expected to start working on projects right after the date of appointment.

• All applicants must respond to the common questionnaire as well as the specific questionnaire related to the position you’re applying for. (Unless otherwise we may reject your application upon review) • You have to submit multiple application forms in case you are applying for more than one position.

• Your application should be submitted in pdf form.

• We encourage you to use your imagination and creativity in preparing the application package.

• We are looking for creative & innovative people with different level of skill sets. Some positions would also require you to actively learn from the boundless knowledge of internet, and implement in projects for the organization.

To apply, simply do the following 1. Read this application package. Read the Job Descriptions of each position before applying.

2. Contact the relevant Director responsible through email if you have further questions on the interested positions. (Find the email addresses on page 3) 3. Apply for the relevant positions that you are interested in through the Application Forms below.

4. Wait for the Director of HR to contact you further though an email for interviews.

application process Subm itattachm e nts in PDF Fo rm at: A TTA C HM ENT - QUESTIO NNA IRE: • C o m m o n Que s tio nnaire . • Que s tio nnaire fo r e ach p o s itio n y o u are ap p ly ing fo r.

Ple as e s ubm ity o ur ap p licatio ns to <le dm o ra.o rg@ gm ail.co m > w ith the Subje ctline : [ LEDA p p licatio n]<Po s itio n> - Dire cto r o - Dire cto r o - Dire cto r o - Dire cto r o

f B D- Niranga Pathirana <nirangap athirana@ gm ail.co m > f M arke ting - Rahal <rahalindrachap a11@ gm ail.co m > f HR - Vis haka <vis hthilini11@ gm ail.co m > f O p e ratio ns - Dils han <dils hans am aras inghe @ gm ail.co m >

Common QUESTIONNAIRE PERSO N A L DATA (forA LL p osition s): Fulln am e.

M ost com m on ly used n am e N ick n am e Date ofB irth.

Faculty A cadem a icyear C on tact D etails :C on tact N um ber Em ailaddress Skyp e ID. Facebook ID Lin kedin ID

Your Photo

• Do you hav e an y ex p erien ce in organ izin g orcoordin atin g Ev en ts an d Projects?

State them in p oin t form .

• B riefdescrip tion about on e ofyourbest ex p erien ces stated abov e.

• Do a sin gle p age draw in g on how you see LED club in Un iv ersity ofM oratuw a after5years. Take a p hoto an d attach it at the en d ofthe ap p lication p ackage.

Business Development Team Responsible: Director of Business Development

Positions : Corporate Relations Manager Public Relations Manager

JOB DESCRIPTION Corporate Relations M anag er • Cond u ct a professionalclose relationship w ith externalenvironm ent.

• Shou ld able to hand le a team of CR. • Perform a g ood track ing system forthe clu b and sponsors/ Partners.

• Shou ld have to w ork w ith Directorof B u siness d evelopm ent and otherm anag ers w ith a professionalm anner.

• Controland find new relations incooperate w orld .

• Shou ld have a broad u nd erstand ing abou t the qu ality d elivery of the clu b.

specific QUESTIONNAIRE Q uestions for: C orp erateR el ationship M anager(C R ) 1 . W hat motivated you to ap p ly forthep osition ofC orp erateR el ationship M anager?

2.Study a G C P (G ood c asePrac tic e)ofa c omp any and desc ribehow it is imp ortant to business devel op ment ofLED C l ub ofUniversity ofM oratuw a in fivedifferent w ays.

3.How C R is imp ortant forthefutureevents ofLED C l ub?

4.How areyou goingto ap p ly smart marketingc onc ep ts to theLED C l ub business devel op ment ?

5 .W hat arethenew trends that w ec an ap p l y fora p rop erc orp eraterel ationship ofLED cl ub?

6 .To c onduc t a p rop erc oop eraterel ationship how areyou goingto train C l ub members.

D esc ribec onsideringoneyeartrainingp l an.

7 . Suggest fiveevents/ p rogramw hic h give5 0 -5 0 op p ortunities fortheLED C l ub of University ofM oratuw a and therel ated Industrialsec tor. Then al l oc atefivethree different c omp anies foreac h events w hic h w ec an ap p roac h as thesp onsors/ p artners.

6 .C hooseany kind ofa c omp any in SriLanka and desc ribehow it is imp ortant forPR .

7 . D esc ribethebest trainingeveryou had fromthec o-op eratesec torand sketc h a hal f p agedraw ingabout â&#x20AC;&#x153;w hat kind ofa transformation hap p enedâ&#x20AC;? in you afterthat training.

JOB DESCRIPTION Public Relations Manager • Conduct a professional close relationship with external environment.

• Should able to handle a team of PR. • Conduct good tracking systems for the club.

• Should have to work with Director of Business development and other managers with a professional manner.

• Control and find new relations in corperate world.

• Should have a broad understanding about the quality delivery of the club.

specific QUESTIONNAIRE Q uestio ns fo r: P ubl icrel a tio nships M a na ger (P R) 1. Intro ductio n to publ icrel a tio nship in y o ur w o rds a nd how w e ca n a ppl y P R to the v isio n o fLED .

2.W ha t a re the stra tegies w e ca n use to dev el o p publ icrel a tio nship o fLED w ith the co o pera te secto r.

3.Im a gine M r. B il l is the CEO o fTO B s Co m pa ny (P v t)Ltd w hich pro ducts w o m en l ingerie.

TO B s beca m e the best bra nd na m e in SriLa nka . M r. B il l al so a n undergra dua te o f U niv ersity o fM o ra tuw a . LED Cl ub o ffered him a n o ppo rtunity to a ddress the LED Cl ub m em bers a t the SGM (Specia l Genera l M eeting) .

• D escribe 6 rea so ns fo r a l l ow ing M r. B il l to a ddress the crow d.

• W ha t kind o fa to pictha t y o u ca n a skfro m him to spea k. Rea so ns fo r tha t?

• P rov ide a tim el ine o ftw o m o nths w ith the descriptio n o fhow y o u m a na ge him fo r his speech.(Ta bl e is eno ugh) • O ne da y befo re the SGM , M r. B il l info rm s y o u tha t he is una bl e to co m e fo r the SGM due to una v o ida bl e circum sta nces. D escribe y o ur stra tegica ctio ns o n this situa tio n.

4 .W hy P R a nd ER both a re im po rta nt fo r the B usiness D ev el o pm ent?

5 .Giv e a susta ina bl e pl a n fo r the term 2016 / 17 o fLED Cl ub rel a ted to P R.

Human Resources Team Responsible: Director of Human Resources

Positions : Training & Development Manager Internal Relations Manager Official Content Manager

JOB DESCRIPTION Training & Developm ent M anag er • A nalyze the k now led g e and sk illrequ irem ents of m em bers.

• Com e u p w ith plans to trainand d evelop the m em bers.

• Org anize prog ram s accord ing to the above plans.

• Develop and im plem ent a new Perform ance m onitoring system w ith the help of Execu tive forIntellig ent Solu tions.

• Org anize T & D prog ram s targ eting the u nd er-perform ing m em bers.

• Org anize prog ram s targ eting org anizing team s forthe events.

specific QUESTIONNAIRE Q ues t ions for: Tra ining a nd develop m ent M a na ger 1. W h a t m ot ives yout o a p p ly for t h is p os ition?

2 .W h a t a ret h eexp ected lea rning out com es by a p p lying for t h is p os ition?

3 . Exp la in briefly t h eexp eriencet h os ea rerela t ed t o t h ep os ition.

4. In your p oint ofview w h a t is t h eroleofyour p os ition.

5. W h a t a ret h es t ra t egies t h a t ca n beus ed t o im p rovet h equa lit y oft h eexecut ivep os ition ofTra ining a nd develop m ent ?

6. Sugges t a fullda y t ra ining w itha p la n w h ichca n genera t ea h igha t t ra ction a bout LED a m ong univers it y s t udent s .

7. H ow a reyougoing t o do a qua lit y delivery from t h ea bovet ra ining t o t h e undergra dua t es ?

8 . Do a SW O T a na lys is a bout t h et ra ining w h ichh a s been s ugges t ed by you.

JOB DESCRIPTION InternalRelations M anag er • M onitorthe perform ance of each m em berand k eep record s.

• M anag e the platform s w hich are created to m onitorthe d evelopm ent of m em bers.

• Org anize and cond u ct review s form em bers.

• Prepare a report w ith the inpu ts g athered inthe review s .

• Give feed back to the m em bers afterthe review process.

• Report the u nd er-perform ing m em bers to D irectorof Hu m anResou rces.

• Provid e a report abou t anym em berw ith the requ est of anyof the d irectors.

specific QUESTIONNAIRE Quest ion s for : In t er n alRelat ion s M an ag er 1. Have youhan dled a t eam ear lier in an y capacit y?

IfYes : DO a SW OT an alysis about your selfas a leader .

IfNo : W hat m ake youcon fiden ce en oug h t o apply for t his position ?

2 . Descr ibe t he m an ag em en t hier ar chy oft he LED Club an d descr ibe about t he expect at ion s ofeach levelw ithin t heir w or kin gper iod ofLED. 3 . How do youest ablish g ood com m un icat ion an d in for m at ion flow w ith each m em ber ?

• W ith pr act ically • W ith t echn ically 4. How ar e youg oin gt o con vin ce som eon e w ho can n ot balan ce ot her st uffs w ith LED pr oject s?

5. Descr ibe 4 ot her pr oblem s can be faced by a m em ber an d g ive solut ion s.

6. Im plem en t a m odelt o t r ack m em ber s’ in volvem en t an d t o m ot ivat e t hem .

7. W hy do yout hin k t hat youshould be q ualified for t he in t er n alr elat ion s m an ag er ?

8 . W hat do yout hin k ar e t he r ole an d r espon sibilities oft he in t er n alr elat ion s m an ag er ?

JOB DESCRIPTION Official Content Manager • Creating materials needed for any official matters on request.

• Creating content for event and project reports.

• Proof reading contents written by other executives and members.

• Writing letters for the purposes of Human Resources.

• Collecting and storing legal documents.

specific QUESTIONNAIRE Q uestionsf or :O f f icialContentM anager 1. W hy ar e y ou ap p ly ing f or thisp osition and w hatw illbe the key achievem enty ou w antto see by the end ofthe r ole?

2. Tellusabouty our p assion f or w r iting.

3. W r ite a letter to any com p any r equesting to do a tr aining session ofy our choise f or the m em ber sofLED. 4. W r ite a blog ar ticle of50 0 w or dsf or ledsl.or g .

Operations Team Responsible: Director of Operations

Positions : Events Manager Finance Manager

JOB DESCRIPTION Events Manager • Coordinate and monitor event timelines to make sure the deadlines are met.

• Prepare the budget for each event with the Finance Manager.

• Monitor the performance of organizing teams.

• Organize training sessions for the members of organizing teams of the events.

• Coordinate the teams in the time period of the events to make sure the event is running as planned.

• Manage the communication flow between Organizing team and the Board of Directors.

specific QUESTIONNAIRE Q ues t ions for: Event s M a na ger 1. W h a t m ot ives yout o a p p ly for t h is p os ition?

2 .W h a t a ret h eexp ected lea rning out com es by a p p lying for t h is p os ition?

3 . Exp la in briefly t h eexp eriencet h os ea rerela t ed t o t h ep os ition.

4. In your p oint ofview w h a t is t h eroleofyour p os ition?

5. W h a t a ret h eSt ra t egies t h a t ca n beus ed t o im p rovet h equa lit y oft h em a na ger p os ition ofEvent s ?

6. Sugges t a n event w itha p la n w h ichca n genera t ea h igha t t ra ction a bout LED a m ong univers it y s t udent s .

7. H ow a reyougoing t o do a qua lit y delivery from t h ea boveevent t o t h ebot h undergra dua t es a nd t h ecoop era t es ector?

8 . Do a SW O T a na lys is a bout t h eevent w h ichh a s been s ugges t ed by you.

JOB DESCRIPTION Finance Manager • Reviewing and monitoring all finance statements for the year.

• Come up with budgeted finance statements for the upcoming year.

• Analyze variations between budgeted financial statements and real financial statements and come up with solutions to eliminate variations.

• Perform an internal audit for the year.

• Identify risks and perform a risk assessment model for up the upcoming year.

specific QUESTIONNAIRE Q u estion s for: Fi n an c eM an ager 1. W hatm oti vated you to apply for theposi tion ofFi n an c eM an ager?

2.W hatarethelearn i n gou tc om es that you areexpec ti n gfrom thi s posi tion ?

3 .Stu dy a GCP (Good c asePrac ti c e)ofa c om pany an d desc ri behow i ti si m portant to bu si n ess developm entofL ED Clu b ofU n i versi ty ofM oratu w a i n fi vedi fferent w ays.

4 .H ow CP i si m portant for thefu tu reevents ofL ED Clu b.

5 .W hatarethesm art c on c epts that you areexpec ti n gto develop i n L ED related w i th fi n an c ehan dli n g?

6.A s theFi n an c em an ager, how areyou goi n gto k eep therelation shi pw i th other 9 m an ager?

7. In you r poi ntofvi ew w hat i s theroleofyou r posi tion ?

Marketing Team Responsible: Director of Marketing

Positions : Branding Manager Intelligent Solutions Manager Content Writing Manager

JOB DESCRIPTION Branding Manager • Create content for internal social media channels.

• Manage all the social media channels together with executive of editing.

• Panning & implementing internal and external marketing campaigns.

• Post on social media channels.

• Providing necessary help to organizing committees of projects.

• Contact media partners excluding printing media partners.

specific QUESTIONNAIRE Quest ion s f or : B r an din g M an ager 1. W hy ar e y ouapply in g f or t his position an d w hat w illbe t he key achievem en t y ouw an t t o see by t he en d oft he r ole?

2 .St at e t he key value pr oposition s ofLED r elat ive t o our m ain st akeholder s?

3.W hich socialplat f or m do y ouhave t he m ost exper t ise on ? G ive exam ples f r om y our past w or k.

4 .M ake a cur r en t assessm en t ofLED pr esen ce on t he plat f or m m en t ion ed above (con t en t , schedule, an d m an agem en t st r uct ur e)an d pr opose 3 poin t s ofim pr ovem en t .

5.LED in Un iver sity ofM or at uw a Laun chin g Cer em on y is com in g up. This w illbe don e t hr ough a Yout h For um w hich is open t o an y on e in SL un der 2 5y ear s old an d an y on e f r om cor por at e sect or . Pr opose a m ar ket in g cam paign of3 m on t hs t hat w illen gage our pot en t ialcust om er s ar oun d t his even t .

This cam paign should in clude allt he m ar ket in g chan n els t hat w e can use in cludin g m ass m edia.

JOB DESCRIPTION Intelligent Solutions Manager • Manage the existing web platforms.

• Executing fresh concepts for the web platforms and portals.

• Analyze data related to all online platforms and bring the conclusions forward.

• Monitoring the customer interaction with al online platforms.

specific QUESTIONNAIRE Q uest i ons for: Int elli gent Solut i ons M anager 1. W hy are you ap p lyi ng for t hi s p osi ti on andwhat wi llb e t he key achi ev em ent you want t o see b y t he endoft he t erm ?

2 .M ake an assessm ent ofledsl.org andp rop ose 5 key changes t hat you woulddo t o i m p rov e t he p erform ance oft hi s p lat form andwhy?

3 .In your op i ni on, nam e a web si t e t hat you really li ke andshouldserv e as an i nsp i rat i on for our di gi t alp lat form s. Gi v e reasons for t he sam e.

4 .P rop ose a new onli ne p lat form whi ch wi lli ncrease t he engagem ent ofcorp orat e sect or wi t h LED .

5.St at e an exi st i ng p lat form t hat can i ncrease t he effi ci ency andcoordi nat i on i n p lanni ng an ev ent .

6.C an we i m p lem ent a syst em ( eg :- ERP ) t o i ncrease t he effi ci ency ofop erat i ons i n t he club . Ifso, exp lai n t he syst em .

JOB DESCRIPTION Content Writing Manager • Creating content for LED blog and website.

• Creating content for relevant social media marketing campaigns.

• Creating content for External marketing purposes including Newspapers, online blogs and LED Press Releases.

• Extracting content from the member base.

• Extracting content from corporate sector.

• Managing Print media partners .

• Providing necessary help to organizing committees of projects.

specific QUESTIONNAIRE Q uest ion s for : C on t en t W r itin gM an ag er 1. W hy ar eyouapplyin gfor t his position an d w hat w illbet hekey achievem en t youw an t t o seeby t heen d oft her ole?

2 .Tellus about your passion for w r itin g .

3.M akean assessm en t ofledsl.or g- blogan d pr oposekey chan g es t hat youw ould do t o im pr ovet heper for m an ceoft his plat for m ?

4 .P r oposea m ar ket in gcam paig n w ecan do t hr oug h pr in t ed m edia an d on lin eblog sto in cr easet hevisibility ofLED t hr oug h cor por at esector .

5.W r itea blogar t icleof50 0 w or ds for ledsl.or g .

Any General Questions?

A sk us at <ledm ora.org@ gm ail.com >

Any specific Questions?

D D D D

irectorofB D - Niran ga Pathiran a <n iran gap athiran a@ gm ail.com > irectorofM ark etin g - Rahal<rahalin drachap a11@ gm ail.com > irectorofHR- Vishak a <v ishthilin i11@ gm ail.com > irectorofOp eration s - D ilshan <dilshan sam arasin ghe@ gm ail.com >

Good Luck w ith the Process