2017 • Penang
Asia Pacific Leadership Summit
intro
A MESSAGE FROM APLS CCP, HAPPY READING Hi! Are you reading this booklet because you are curious on wha this is? If yes, I would like to say Thank you for staying curious and you have just found a great opportunity to learn, act, reflect and improve. If no, please be patient to read this booklet to stay curious! It was two months ago that I got this conference committee president opportunity to develop myself in team management skills and crisis management. I believe that this opportunity is also relevant for those who seek for the experience of being an organising committee of a large-scaled event (Asia Pacific!), being in the global youth movement and to hone your event management skills. Nonetheless, all of us started as ordinary members who decided to take the leap in activating the leadership potential of young people. So you could unleash your potential by joining this conference committee team. The only failure is not trying. CCP Qi Chen
LEADERS CONFERENCE EXPERIENCE Asia Pacific Leadership Summit (APLS) is an annual regional conference which serves as a platform for AIESEC International (AI) and Local Committee Presidents (LCPs) to foster the leadership development of LCPs in the region. Collaboration and cooperation within the network would be encouraged among LCs during the conference. APLS has been held 5 years internationally in Indonesia, Malaysia, Thailand and lately in Nepal. This year, AIESEC in Malaysia brings it back to Penang, Malaysia again where the second APLS was held in 2014. APLS will be held in the duration of 5 days for the young leaders coming from 20 countries and territories across Asia Pacific including China, Taiwan, Korea, Thailand, Vietnam, Australia and etc. End of November is the time when APLS 2017 is going to happen and you are welcomed to join the conference committee team to make APLS 2017 extraordinary and memorable. “Be brave. Take risks. Nothing can substitute EXPERIENCE.� quoted from Paulo Coelho, Brazilian novelist. We are looking forward to have you to be part of the team.
our teams APLS conference committee team is divided into 6 sub-teams.
Marketing A sub-team that is responsible to promote APLS, both physically and virtually with right branding and wide outreach. This sub-team also takes charge on multimedia production and documentation of the event. Leader of this sub-team »» Ng Yik Kai »» Pisces »» USM | Computer Science | Second Year »» Facebook: Yik Kai
Members in need
2
Logistics & Operational Support A sub-team that is resposible to provide and organise necessary goods of the conference including food and transportations. Leader of this sub-team »» Kui Chi Yan »» Sagittarius »» USM | Applied Statistics | Second Year »» Facebook: Cristal Yan
Members in need
4
External Relations A sub-team that is resposible to engage and manage external stakeholders for partnership and sponsorship. This sub-team also takes charge of creating public exposure for the conference by maintaining favourable image of the organisation. Leader of this sub-team »» Chong Hui Min »» Taurus »» USM | Applied Biology | Second Year »» Facebook: Chong Hui Min
Members in need
3
Finance & General Administration A sub-team that is responsible for planning, managing and tracking budget and execution of a cost efficient financial strategy. This sub-team is also responsible for handling general affairs and adminisration of offcial documents. Leader of this sub-team »» Yeap Pin Li »» Pisces »» USM | Computer Science | Second Year »» Facebook: Pin Li
Members Membersin inneed need
2
Delegate Service A sub-team that is responsible to manage and communicate with delegates, both physically and virtually before, during and after the conference. Satisfaction of delegates on APLS Penang 2017 depends on how excellence this sub-team can act. Leader of this sub-team »» Tan Yin Yee »» Pisces »» USM | Communication | Second Year »» Facebook: Tan Yinyee
Members in need
3
Programme & Special Events A sub-team that is responsible for coordination of programmes with Agenda Manager aligning with APLS Penang 2017 objectives. This sub-team also plays an important role to create and manage special events of the conference. Leader of this sub-team »» Jesmund Foo »» Aquarius »» USM | Food Technology | Second Year »» Facebook: Jesmund Foo
Members in need
2
Job Description
Ref: 7652.00
Finance & General Administration
A P L S
Accountable to • Conference Committee Vice President • Member Committee Vice President of Finance & Legalities
Responsibilities
WHAT SHOULD YOU DO?
Manage, control & tracking budget
Manage and track any CC fundraising in terms of ROI
Prepare any official administration documents
Design and promote conference merchandises
Cooperate with other departments
Requirements • Comfortable to deal with financial matters • Have artistic sense on the design for merchandises • Proactive and cooperative
Learning outcomes
WOW YOU CAN ...
Manage, control and track budget
Familiarity with externals management procedures
Crisis Management
Communication with different stakeholders
Basic Accounting Principles
External Relations
A P L S
Accountable to • Conference Committee Vice President • Member Committee Vice President of Partnership Development
Responsibilities
WHAT SHOULD YOU DO?
Market segmentation of prospect partners & sponsors
Engage & manage external stakeholders for partnerships
Execute effective public relation strategies for APLS and AIESEC
Responsible for the satisfaction of partners & sponsors
Direct all media relations for APLS coverage
Cooperate with other departments
Requirements • Preferably someone who possesses a vehicle in Penang • Willing to learn • Proactive, determined and cooperative
Learning outcomes
WOW YOU CAN ...
Partnership development strategy planning and execution
Presentation and sales pitching skills
Crisis Management
Outstanding communication skills
Good organizational skills
Logistics & Operational Support
A P L S
Accountable to • Conference Committee Vice President
Responsibilities
WHAT SHOULD YOU DO?
Arrange & manage transportation for all delegates
Survey & prepare food that represents Penang for 5 days
Decoration for the venue according to the theme
Prepare any other logistic supports pre/during the conference
Manage & allocate conference committee during conference
Cooperate with other departments
Requirements • Preferably someone who possesses a vehicle in Penang • Preferably Penangite and food lover • Good at coordinating and arranging itinerary • Have passion in art and decoration
Learning outcomes
WOW YOU CAN ...
Analytical, organisational and problem solving skills
Liaison and negotiation skills
Strategy planning and execution
Crisis management
Programme & Special Events
A P L S
Accountable to • Conference Committee Vice President • Agenda Manager
Responsibilities
WHAT SHOULD YOU DO?
Create & manage special events
Agenda planning and execution
Recruit & train volunteers for special events
Liaise with NGOs whom willing to give insights during special events
Cooperate with other departments
Requirements • Passionate and aware about global issues • Dedicated to inspire and be inspired
Learning outcomes
WOW YOU CAN ...
Event plannning and execution
Agenda planning and execution
Crisis Management
Communication skills
Delegate Servicing
A P L S
Accountable to • Conference Committee Vice President
Responsibilities
WHAT SHOULD YOU DO?
Manage delegate database
Coordinate delegates’ registration, payment, arrival and departure
Accommodation allocation & tribal group allocation
Constant communication with delegates through Chief Delegates
Plan & manage pre & post stays
Cooperate with other departments
Requirements • Preferably someone who possesses a vehicle in Penang • Able to speak foreign language is higly encourgared but not necessary • Willing to give high commitment • Very patient, friendly, easy-going & confident
Learning outcomes
WOW YOU CAN ...
Outstanding communication skills
Activity planning & management
Outreach social skills
Crisis management
Marketing
A P L S
Accountable to • Conference Committee Vice President
Responsibilities
WHAT SHOULD YOU DO?
Produce virtual and physical promotional materials
Manage event page on social media
Create & manage website
Prepare APLS opening & closing videos
Documentation via videography & photography
Cooperate with other departments
Requirements • Preferably someone with graphic design basis • Preferably someone with marketing knowledge • Prefably someone whom have experience in social media management / Vlog / journaling • Creative and perfectionist
Learning outcomes
WOW YOU CAN ...
Design skill
Marketing strategy planning and execution
Social media management
Project management
Crisis management
How to apply? You are just 1 click away to complete the application! Click the link below
http://bit.ly/APLS2017CCapplication
Timeline Application would be released at Malaysian AIESECers and AIESEC in Penang Facebook groups with the time mentioned below. Chit Chat sessions would be arranged with each applicants through email and results will be announced by email too.
DATE PROCESS 21 MAY
Application releasal
26 MAY
Application deadline
27 - 28
Chit Chat sessions
29 MAY
Result announcement
TIME
11.59 pm 8.00 pm
Notes Applicants who submit COMPLETE applications will receive a confirmation email within 24 hours of submission. Application that does not fulfill or/and answer all the required items and questions will not be accepted. If you have any questions / inquiries on the application and/or the recruitment process, please approach Qi Chen (qichen.yeap@ aiesec.net / 016-3171577) *Late application will not be accepted.